REQUEST FOR PROPOSALS

FOR INTERIOR DESIGN AND

CONSTRUCTION PHASE SERVICES OF
EXPLORE & MORE CHILDREN’S MUSEUM
AT CANALSIDE, BUFFALO, NEW YORK

Released: November 2, 2015

Proposals Due: November 23, 2015

Explore & More Children’s Museum

300 Gleed Avenue
East Aurora, NY 14052
www.exploreandmore.org
PROJECT DESCRIPTION

Explore & More Children’s Museum (E&M) is requesting proposals for architectural, engineering, and
construction phase services for the interior of a new children’s museum at Canalside, Buffalo, NY as
outlined in Attachment A.

The core and shell of the new 42,900 SF building (including sub-basement) is being designed and
constructed by Erie Canal Harbor Development Corporation (ECHDC) and their team of architects,
engineers, and construction managers. Exhibits (within the new museum are being designed by
Gyroscope, Inc. a national museum planning firm based in Oakland CA. The firm selected by E&M will
be required to closely coordinate its design with E&M, ECHDC, and Gyroscope.

Qualified firms must demonstrate expertise in program development level functions through project
design, procurement, construction administration, and commissioning. The project work requires full
architectural and engineering services for the museum interior, utility design (water supply, power,
sanitary, communications, internet), and mechanical design (heating, ventilation, and air conditioning,
fire protection) as highlighted in Attachment B.

SCOPE OF WORK

A detailed description of work and schedule are included in Attachment A. The

following services are required:

Interior Design, including:

Coordination with ECHDC and Gyroscope
Local and State Code compliance.
Design of Interior and Exterior Signage
Mechanical Design coordination with ECHDC design team and Gyroscope
Security Design
Telephone System Design
Specialty Lighting
Non-Exhibit Signage Interior/Exterior
Et cetera

Core and Shell Coordination, including work with ECHDC Construction Manager on building core and
shell costs, value engineering, changes and change orders that impact interior design and function. Work
with ECHDC team to coordinate design and seek ways to reduce construction costs. Core and
Shell definition can be found in Attachment B

The selected team will be expected to participate in weekly design meetings with the following schedule:
Go-To-Meeting led by Gyroscope focusing on exhibit design on Tuesdays at 1 p.m. (see
Attachment C)
Go-To-Meeting led by Fontanese Folts Aubrecht, and Ernst (FFAE) focusing on core and shell
design on Tuesdays at 3 p.m.
SELECTION CRITERIA
The proposals will be rated based on the following criteria using the scorecard in Attachment D:
Development of the proposed Scope of Work and Timeline
Experience of the Team & Team Leader/Organizational & Management Approach
Project Communication Plan
Experience of sub-consultants
Demonstration of working relationships with clients
Cost / best value

SELECTION PROCESS

The ideal proposal will include the following, in the following order:
1. Team Description and Experience, include resumes and references of all key staff
2. Anticipated process and schedule of work to coincide with current ECHDC and E&M schedules
(Attachment E – schedule as of October 30, 2015)
3. Letters of recommendation from past clients
4. List and contact information for the last three completed projects of comparable size; List of
current projects
5. Detailed Fee Schedule in a separate SEALED envelope

E&M’s construction committee - comprised of staff, board members and members of the community –
will review the proposals. Interviews will be held with the top candidates. The committee will make a
recommendation to the E&M Board, which will make the final decision in December. The interviewed
firms will be notified.

Through November 20, E&M will make every effort to respond to questions via email, and will share the
questions and answers with all interested parties. Questions or requests to receive the Q&A’s can be
sent to bpleggett@exploreandmore.org.

SCHEDULE

Release of RFP /Start of Q&A Period November 2, 2015

End of Q&A Period (through 5 p.m.) November 20, 2015
Proposals due November 23, 2015
Interviews week of December 4, 2015
Final Approval of Explore & More Board December 2015
Hire Date January 2016
ADDITIONAL INFORMATION

Explore & More will require all firms to meet the following requirements:

Insurance Requirements:

· Commercial General Liability insurance - $1 million per occurrence / $2 million aggregate

· Auto Liability insurance - $1 million per occurrence / $1 million aggregate
· Excess Umbrella Liability insurance - $5 million per occurrence / $ 5 million aggregate
· Must show evidence of Worker’s Compensation & Employer’s Liability insurance at State
statutory limits
· Must show evidence of Disability insurance coverage at State statutory limits
· Explore & More Children’s Museum, the Erie Canal Harbor Development Corporation and the
NYS Urban Development Corporation d/b/a Empire State Development must be named as
additional insureds on a primary and non-contributory basis on all of the following policies:
Commercial General Liability, Auto Liability, and Excess Liability policies
· All policies listed above should include a waiver of subrogation in favor of Explore & More
Children's Museum. ECHDC & NYS UDC d/b/a ESD
· Professional Liability Insurance of $1 million
An individual certificate (including hold harmless) must be provided to each of the following
organizations: Explore & More Children’s Museum, New York State Urban Development Corporation
d/b/a as Empire State Development Corporation, Erie Canal Harbor Development Corporation.

MWBE Requirements
It is the policy of the State of New York, ESD, and ECHDC to comply with all federal, State and local
laws, policy, orders, rules and regulations which prohibit unlawful discrimination because of race, creed,
color, national origin, sex, sexual orientation, age, disability or marital status, and to take affirmative
action in working with contracting parties to ensure that New York State Business Enterprises, Minority
and Women-owned Business Enterprises (M/WBEs), Minority Group Members and women share in the
economic opportunities generated by ECHDC’s participation in projects or initiatives, and/or the use of
ESDC and ECHDC’s funds. ECHDC’s non-discrimination and affirmative action policy will apply to this
initiative. Should there be any expenditure of State funds made pursuant to this RFP, the selected
organization shall be required to use good faith efforts to achieve M/WBE participation of not less than
25% (20%-MBE, 5%-WBE) of the total dollar value of the any contract executed pursuant to this RFP.

Submit proposals (one hard copy and one electronic copy) no later than 5 p.m. on Monday, November
23, 2015 to:

Barbara Leggett
Explore & More Children’s Museum
300 Gleed Avenue
East Aurora, NY 14052
bpleggett@exploreandmore.org
Attachment A

Programming Phase
1. Complete the Program of Spaces for building interior, including: basic information such as sizes,
space requirements, workflows, activities and special uses, based on Gyroscope’s Schematic
Design (Attachment C)
2. Facilitate regular meetings with E&M and ECHDC staff during basic components to include, but
not limited to: development, building systems, equipment and materials. Document each meeting.
3. Attend coordination meetings with E&M and ECHDC staff and any pertinent external agencies
(County, State) as required to determine and gain approvals from all pertinent entities.
4. Identify building systems connection points, and required ECHDC coordination.
5. Prepare renderings and present design to Explore & More staff and Board
6. Prepare Design Rationale Report (DRR) to document all findings.

Schematic Design Phase (50% design)

1. Facilitate meetings with E&M and ECHDC staff to review building square footage, required
utilities, and infrastructure needed to develop Schematic Design Documents. Document each
meeting.
2. Prepare Schematic Design Documents, Preliminary Specifications, Schematic cost estimate and
schedule to E&M for review and approval. Components to include:
a. Floor plans, building circulation
b. Interior design
c. Interior elevations, rendering and color palette
d. Critical building sections and details
e. Relevant right of way information such as easements, limits of construction, site work,
etc.
f. Location of utilities and sizes
g. Mechanical, electrical, plumbing design
h. Signage (interior, exterior) non-exhibit, security design, telephone systems, general
lighting, specialty lighting, etc. necessary for a complete operating children’s museum.
i. Utility tie-in point location table/schedule
j. Electrical one-line diagrams.
k. Building control control schematics, (fire annunciation, HVAC, etc.)
l. HVAC Schematic Diagrams with equipment, flow rates, controls, valves, and dampers.
m. Potable water and sanitary diagrams
n. Fire protection schematic diagrams with sprinkler density, coverage, controls and
annunciation.
3. Respond in writing to all E&M comments and update the project DRR.
4. Coordinate with private utilities and service providers.

Design Development and Bid Phase (95% and 100% design)

1. Facilitate meetings with E&M to develop design documents. Document each meeting..
2. Prepare and submit coordination drawings and specifications in preparation of design
development meetings. Documents include specifications, cost estimate and schedule.
Components to include complete:
a. Floor plans, Structural, Architectural, MEP, Fire Protection, phone and data lines,
security, signage, etc.
 b. Interior elevations, rendering materials boards, and color palette
c. Building sections and details
d. Interior elevations, casework and millwork elevations
e. Interior design
f. Report addressing Building Code requirements
g. Specifications
3. Respond in writing to all E&M comments, update the DRR
4. Coordinate final utility plans.
5. Assist E&M with Bid Phase and Award.

Construction Services Phase (construction must be complete by May 2018)

1. Project Administration: Provide consultation, recommendations, explanation of design intent, and
guidance during construction phases of the project as requested. Consultant shall schedule, chair,
and document bi-weekly construction meetings.
2. RFI and ASI Review: Review and respond to the Contractor's RFIs (request for information) and
prepare ASI's (Architectural Supplemental Instructions).
3. Shop Drawing Review: Review process notations shall read "Reviewed and Approved", or
"Reviewed and Disapproved", or "Revise and Resubmit", or "Approved - Make Corrections
Noted".
4. Schedule Review: Review and comment on the Contractor's schedule, including milestone dates
and cash flow submittals, for compliance with the specification requirements.
5. Testing and Inspection: Assist E&M as directed in obtaining independent specialized testing and
inspections, the final inspection, commissioning, and testing of the Contractor's work for final
acceptance of the contract for construction.
6. Change Orders: Provide change order assistance and preparation as directed by E&M. Prepare
revisions to original project documents to reflect the proposed change order (PCO)/change
order (CO) and/or differing field conditions.
7. As-Built Information: Modify original electronic drawing files of the final contract documents to
reflect record/as-built conditions as identified by the contractor through its marked-up field
drawings and furnish all documents in the same format and conventions approved for the final
contract documents
8. Special Inspection(s): Assist E&M in procuring independent special inspection services.
9. Routine Inspection and Reviews: Perform routine inspections to confirm as proper, correct and
in compliance with the applicable Contract Documents, all work performed by the Contractor
and all equipment and materials furnished and installed on the project.
10. Material Testing: Assist E&M in obtaining independent material testing and inspection services,
which includes arranging for, conducting or witnessing field, laboratory and shop tests of
materials required by the Contract Documents.
11. Contract Document Interpretation: In conjunction with the design support consultant, interpret
the Contract Documents as requested by E&M and check the construction activities performed
by the prescribed construction Contractor to assure compliance with the intent of the design.
12. Inspection of Work In-Place: Verify, and confirm quantities with the Contractor on a regular
basis, and confirm the sufficiency of the work performed.
13. Progress Schedule Review: Review, analyze and approve, the Contractor's initial progress
schedule, including milestone dates, and cash flow projections, as well as periodic update
submittals for compliance with the specification requirements.
14. Technical Submittal Review: Review and process RFIs (requests for information); all shop
drawings, mix design and all other technical submittals as submitted by the Contractor.
15. Maintenance of Records: Maintain all construction records, information, provide directions, etc.
in accordance with AIA
16. Progress Payment Review: Review, confirm, and approve, for contract compliance, all payment
requests from the Contractor prior to submittal Explore & More for payment.
17. Additional Professional Services: Perform all work required by the Contract Documents for the
project which requires performance by a Registered Architect or Professional Engineer, to the
extent such work is necessary, specified, or becomes necessary.
18. Subcontractor/Supplier Review: Review background, experience and capability of formally
proposed material suppliers, sub-consultants and subcontractors for the project. Coordinate its
reviews with the appropriate E&M personnel for approval.
19. Progress Reporting: Submit detailed bi-weekly or such frequency as determined by conditions of
the work, progress reports of construction activity to the E&M
20. Change Order: The preparation and approval of change orders.
21. Equipment/System Startup: Review all equipment/system and associated accessories prior to
energizing/startup.
22. Commissioning: After startup, observe Contractor commissioning of all equipment and systems.
23. Project Closeout: Prepare all project documents for archiving.
24. Project Completion: Construction Phase Services shall generally conclude approximately one (1)
month following contract document final completion and acceptance of the project work.
  
 
 
 
Building Project Design Deliverable 
Parcel A2.1/2.4 
 
The  purpose  of  this  document  is  to  outline  the  Building  Project  Design  Deliverable,  which 
identifies the Landlord’s design of anticipated building components included in the 42,900 GSF of 
core  and  shell  space  on  Canalside  Parcels  A2.1/2.4  to  be  leased  by  Explore  &  More  Children’s 
Museum.   
 
The  Building  Project  Design  Deliverable  is  currently  based  on  mid‐Schematic  Phase  information 
and is being provided at the request of the Explore and  More Children’s Museum so they may 
define a scope of work for their upcoming Interior Design RFP. 
 
It is anticipated that the Building Project Design Deliverable shall be part of the basis for the Core 
and  Shell  definition,  as  described  in  the  October  2013  Non‐Binding  Memorandum  of 
Understanding and August 31, 2015 Canalside – Children’s Museum Term Sheet.  
 
Landlord  is  defined  as  the  Erie  Canal  Harbor  Development  Corporation  (‘ECHDC’).    Tenant  is 
defined as the Explore & More Children’s Museum (‘EMCM’). 
 
General Requirements: 
 
The Building Project Design Deliverable shall be in complete compliance with the following: 
 
All  local,  state  and  federal  fire  and  building  codes  and  regulations  and  other  legal 
requirements. 
American with Disabilities Act and handicap regulations. 
Sustainable Design: 
o The Project would achieve at a minimum LEED® for Building Design and Construction 
for Core and Shell (“LEED® BD&CCS”) version 2009 Certified Levels (40 to 49 points), 
with a goal of attaining Silver Level (50 to 59 points). 
o Project will need to comply with New York State ‐ Executive Order 88 
 
 
Building Components: 

1. Sub‐Structure and Structure: Landlord to design all necessary foundational and structural 
components required to meet all of tenants Live/ Dead load requirements, coordinate & 
support  all  tenant  uses  and  equipment.  Provide  all  necessary  floor/roof  openings 
including roof, green roof, and all levels. 

Building Project Design Deliverable     October 29, 2015 
  Page 1 of 5   
2. Exterior Closure:  Insulation throughout the building shall meet the New York State Energy 
Conservation  Codes.    Landlord  will  design  all  exterior  finishes,  doors,  windows,  lighting, 
etc., per landlord/tenant joint specifications pending Design Review Committee approval.  
Balconies and Canopies (See 2.d. below) will be designed by Landlord as an ADD Alternate 
to the Core/Shell Contract Documents.  

a. Finishes:    Finishes  shall  be  provided  in  accordance  with  legal  requirements  per 
Landlord/Tenant joint specifications pending Design Review Committee approval. 

b. Doors  and  Windows:    Building  entry/egress  doors  and  windows  shall  be  provided  in 
accordance  with  legal  requirements  per  Landlord/Tenant  joint  specifications  pending 
Design  Review  Committee  approval.    All  door  hardware  shall  be  ADA  compliant  in 
accordance with all applicable legal requirements.  The Tenant’s main entrance on Lloyd 
Street will not be shared by other tenants. 

c. Exterior  lighting:    Building  mounted  luminaires  shall  be  provided  for  illumination  of 
pedestrian walkways, streets and waterways adjacent to the building as well as building 
accent  lighting.    Fixture  selection(s)  shall  be  coordinated  with  Landlord/Tenant  joint 
specifications pending Design Review Committee approval. 

d. Balconies and Canopies:  Balconies, canopies and associated any railings shall be designed 
per Landlord/Tenant joint specification pending Design Review Committee approval. 

e. Perimeter  Walls:    Interior  side  of  exterior  walls  shall  be  furred  with  metal  studs,  batt 
insulation  in  compliance  with  legal  requirements,  and  ready  for  drywall  by  Tenant.  
Depending  on  location  a  3’‐6”  high  parapet  wall  and/or  fascia/gravel  stop  (no  Parapet) 
shall be provided around the perimeter of the Terrace Roof. 

f. Vertical  circulation  and  transportation:    All  necessary  vertical  circulation  and 

transportation  as  required  by  code  to  the  Landlord/Tenant  joint  specification  shall  be 
provided.  All other vertical circulation shall be provided by the Tenant and shall comply 
with all governing codes. 

g. Core Walls and Common Area Walls:  All walls constituting stair towers, elevator shafts, 
mechanical  rooms  and  ventilation  shafts,  refuse  and  recycling  room,  which  shall  be 
minimally  metal  stud  framed,  insulated,  and  drywalled  full  height.    These  walls  shall  be 
designed in accordance with all legal requirements, including proper UL designation and 
fire‐rating  criteria,  and  shall  include  all  necessary  blocking,  equipment  sleeves,  dampers 
and fire stopping. 

3. Interior  Walls,  Floors,  Ceilings  and  Exhibits:    All  Tenant  interior  walls,  floors,  ceilings 
(located  below  Floor/Roof  Metal  Deck  System),  exhibits,  or  other  spaces,  and  related 
finishes shall be designed by the Tenant and shall comply with all governing codes. 

4. Roof:  Landlord  to  design  an  insulated  weathertight  roof  per  Landlord’s  specification.   
Terrace  Roof  area  will  be  insulated  and  weathertight  per  landlord/tenant  joint 
specification. 

5. Sanitary Sewer:  Landlord to design sanitary sewer and grease waste line and rough‐ins, 
Building Project Design Deliverable     October 29, 2015 
  Page 2 of 5   
 and grease trap at a designated location per landlord/tenant joint specifications. Landlord 
shall provide an external grease interceptor sized to comply with local codes if necessary. 
Landlord  to  provide  a  conventional  gravity  type  sanitary  sewer  and  vent  system  to 
convey  sanitary  waste  from  all  plumbing  fixtures  and  equipment  located  on  all  floors, 
including one (1) sanitary sewer main located on the Marine Drive side of the building, 
and multiple vertical and horizontal, sanitary waste and vent risers capped at each floor 
for  future  connections,  and  a  sanitary  vent  system  extending  through  the  roof  in 
various, non‐objectionable locations and terminating a minimum of 1’‐6” above finished 
roof. 

6. Storm  Sewer:    Landlord  to  design  a  conventional  gravity  type  storm  water  drainage 
system  with  interior  rainwater  leaders  to  convey  storm  water  from  all  roof  drains. 
Separate from the Primary System above, a Secondary (emergency) will be incorporated 
with a secondary roof drain system and interior rainwater leaders which will discharge 
above grade in a visible location.  Multiple storm water sewer mains are expected to be 
provided and exit the building below grade on the canal side of the building. Accessible 
cleanouts will be provided at the base of each storm water leader and every fifty (50) 
feet within the building. 

7. Natural  Gas  Service:    Landlord  to  design  a  separately  metered  gas  service  with  meter 
manifold and meter per landlord/tenant joint specification. 

8. Domestic Water Service:  Landlord to design a single domestic water service. The service 
is expected to originate from the existing municipal water main located within Marine 
Drive  and  would  include  a  water  meter,  strainer  and  reduced  pressure  zone  backflow 
prevention device, as well as a duplex, variable speed, domestic water pressure booster 
pump  system.    These  devices  will  be  located  within  the  mechanical  equipment  room 
located  in  the  sub‐basement.    This  system  will  insure  adequate  water  pressure  to  all 
fixtures and equipment located throughout the building and roof.  Landlord will provide 
all  Vertical  Risers  with  tees/stubs  for  Tenant  future  connection  for  required  domestic 
cold, hot and hot water rough‐ins to Tenant Restroom locations.  Landlord will provide a 
domestic cold water riser from the towpath level up to the roof terrace level. Each level 
will have a branch connection valved and capped for future connection.   

9. Tenant Restrooms:  Landlord will provide sewer and water stubs necessary at each floor 
location for Tenant Restrooms per landlord/tenant joint specification.  Tenant shall fitout 
all toilet rooms within their leased space, regardless of their location. 

10. Fire  Life  Safety.    Landlord  to  design  sprinkler  main,  grid  and  firm  alarm  per  landlord’s 
specification and to comply with all governing codes, including fire pull stations, exit signs, 
fire extinguishers and cabinets, life safety speakers/strobe light and smoke detectors, and 
fire  sprinklers.    Any  necessary  modifications  per  Tenant’s  layout  shall  be  designed  by 
Tenant and shall comply with all governing codes.  Landlord will also design non‐freeze 
exterior wall hydrants within recessed vandal proof boxes around the perimeter of the 
building. 

Building Project Design Deliverable     October 29, 2015 
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11. Vertical HVAC, Mechanical and Electrical chases through building and up to roof: Landlord 
to design shafts per landlord/tenant joint specifications and all governing codes.  Refer to 
Item 2.g above. 

12. Heating, Ventilation and Air Conditioning (HVAC):  Landlord to design the core and shell 
HVAC system consisting of: 

A. Mechanical Plant:  Landlord will allow Tenant use of existing Ice Rink Chillers (Typical 
of two 128 Ton Chillers) and Cooling Towers.  Chilled Water Building Secondary loop 
pump shall be variable volume/variable pressure.   Chilled water piping distribution to 
each Air Handling Unit cooling coil with 4” piping routed from the Plant to the Direct 
Outside Air System located on each level of the Museum.  

B. Boiler  Plant:    Landlord  to  design  a  Boiler  Plant  which  will  include  High  Efficient 
Condensing  Boilers,  Building  Hot  Water  Loop  Pumping,  Boiler  Venting,  Hot  Water 
piping mains for distribution to each dedicated outdoor air handler coil, Heating piping 
for perimeter radiation, Heating water piping distribution to each AHU coil, reheat coil 
and building perimeter radiation, and heating water piping distribution to each DOAS 
heating coil and building perimeter radiation. 

C. Dedicated  Outdoor  Ventilation  Air  Handling  to  handle  building  ventilation  loads:  
Landlord to design Route Ventilation supply and return ductwork from ventilation air 
handling to 5’‐0” beyond unit, providing load centers and pathways for piping to VAV 
System. 

D. Building  Controls:    Landlord  to  design  building  Head  End  with  localized  controllers 
from the central system, including a localized controller to be tied into building Head 
End, and Area metering. 

E. System  Control  Strategy:    CO2  based  Demand  Control  Ventilation,  Occupancy  based 
terminal equipment set back, AHU heating and cooling discharge temperature reset, 
Variable  flow  and  pressure  strategies  for  air  delivery,  and  independent  pressure 
control value approach. 

13. Electrical Service:  Landlord to design a grounded, electrical service supply terminated at 
a  free‐standing,  800amp,  480Y277‐volt  electrical  service  distribution  switchboard 
located in the sub‐basement.  Service is expected to include one (1) electrical panel to 
supply HVAC loads, one (1) electrical panel to supply building exterior lighting, and one 
(1) transformer and one (1) electrical panel to supply building power and convenience 
outlet  loads.    Tenant  shall  design  all  electrical  distribution  necessary  for  tenant  build‐
out. 

14. Emergency/Standby  Power  Service:    Landlord  will  allow  Tenant  use  of  existing 
emergency/standby  power  service  for  life  safety,  standby  and  critical  building 
equipment loads. 
 
15. Interior  Lighting:    Landlord  to  design  temporary  lighting  as  required  by  code,  per  the 
Landlord’s specification.  Tenant shall design all permanent interior lighting required for 

Building Project Design Deliverable     October 29, 2015 
  Page 4 of 5   
 tenant build‐out and as required by code. 
 
16. Technology/Communications  and  Audio/Visual  (A/V)  Systems:    Landlord  to  design 
pathways.    Tenant  shall  design  all  associated  distribution/wiring  and  required 
equipment room. 
 
17. Security,  Video  Surveillance,  Access  Control,  Intrusion  Detection:    Landlord  to  design 
pathways.    Tenant  shall  design  all  associated  distribution/wiring  and  required 
equipment room. 

18. Loading  Dock/Refuse  and  Recycling  Room:    Landlord  to  design  a  trash/service  area, 
including suitable receptacles for wet and  dry garbage and recyclables.   Tenant shall be 
provided access to and use of the trash/service area.  Tenant shall adhere to the refuse 
and recycling schedule adopted by the Landlord for the building.  

19. Temporary  Signage:    Landlord  shall  permit  temporary  signs  to  indicate  impending 
occupancy  of  the  space  pending  Design  Review  Committee  approval.    The  signs, 
hardware,  electrical  service,  and  other  related  requirements,  shall  be  designed  by  the 
Tenant. 

20. Permanent Signage:  Landlord shall permit permanent signs on the exterior of the building 
pending Design Review Committee approval.  The signs, hardware, electrical service, and 
other  related  requirements,  as  well  as  obtaining  their  approval,  will  be  designed  by 
Tenant as an ADD Alternate to the Core/Shell Contract Documents. 

21. Temporary  Power:  Landlord  shall  design  temporary  power  for  use  by  the  Tenant,  per 
Tenant’s specifications, until permanent power is energized. 

Building Project Design Deliverable     October 29, 2015 
  Page 5 of 5   
 Rating*******
Criteria 0.0*-*5.0 Weight Score Notes
Development*of*the*proposed*Scope*of*Work*&*timeline * 4*
Experience*of*Team*and*Team*Leader/Organizational*and*
Management*approach * 4*
Project*communication*plan * 4*
Experience*of*SubEConsultants * 2*
Demonstration*of*working*relationships*with*clients * 2*
Cost*/*best*value * 4*
Total *
 Children's Museum- South Aud Block Redevelopment
Schedule (8/21/15)

ID Task Name Duration Start Finish

Qtr 3, 2015 Qtr 4, 2015 Qtr 1, 2016 Qtr 2, 2016 Qtr 3, 2016 Qtr 4, 2016 Qtr 1, 2017
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
1
AGREEMENTS 80 Mon Fri
days? 8/3/15 11/20/15
AGREEMENTS

2
Term Sheet Development 20 Mon Fri
days? 8/3/15 8/28/15
Term Sheet Development

3
Board Materials Due, 8/31 1 day Mon Mon
8/31/15 8/31/15
Board Materials Due, 8/31

4
Board Meeting, Accept Terms 1 day Wed Wed
and Authorize Signature 9/16/15 9/16/15
Board Meeting, Accept Terms and Authorize Signature (September 16, 2015)
(September 16, 2015)

5
Binding Agreement 47 Thu Fri
days 9/17/15 11/20/15
Binding Agreement

6
7
CM PROCUREMENT 154 Thu Tue
days? 9/17/15 4/19/16
CM PROCUREMENT

8
CM RFP Developed by 37 Thu Fri
ECHDC days 9/17/15 11/6/15
CM RFP Developed by ECHDC

9
CM RFP to ESD for 10 Mon Fri
Review/Approval days 11/9/15 11/20/15
CM RFP to ESD for Review/Approval

10
PROCUREMENT PERIOD 55 Tue Mon
days? 12/1/15 2/15/16

11
Advertise RFP in Contract 1 day Tue Tue
Reporter (December 1, 12/1/15 12/1/15
Advertise RFP in Contract Reporter (December 1, 2015)
2015)

12
Pre-Submittal Tour, 12/9 1 day Wed Wed
12/9/15 12/9/15
Pre-Submittal Tour, 12/9

13
Questions Due, 12/15 1 day Tue Tue
12/15/15 12/15/15
Questions Due, 12/15

14
Questions & Answers 3 days Wed Fri
Issued, 12/18 12/16/15 12/18/15
Questions & Answers Issued, 12/18

15
Proposals Due (January 19, 1 Tue Tue
2016) day? 1/19/16 1/19/16
Proposals Due (January 19, 2016)

16
Proposal Review to 6 days Wed Wed
Shortlist, 1/27 1/20/16 1/27/16
Proposal Review to Shortlist, 1/27

17
Notify Shortlist, 1/27 0 days Wed Wed
1/27/16 1/27/16
Notify Shortlist, 1/27

18
Inteviews, 2/10 10 Thu Wed
days 1/28/16 2/10/16
Inteviews, 2/10

19
Selection, 2/15 3 days Thu Mon
2/11/16 2/15/16
Selection, 2/15

20
Board Materials Due, 2/?? 10 Tue Mon
days 2/16/16 2/29/16
Board Materials Due, 2/??

21
Board Meeting, Award CM 0 days Wed Wed
Contract (3/9/2016) 3/9/16 3/9/16
Board Meeting, Award CM Contract (3/9/2016)

22
CM Notice to Proceed (limited 12 Wed Thu
Pre-Construction Services days 3/9/16 3/24/16
CM Notice to Proceed (limited Pre-Construction Services scope), 3/24
scope), 3/24

23
CM Contract Approved by 30 Wed Tue
ESD (April 19, 2016) days 3/9/16 4/19/16
CM Contract Approved by ESD (April 19, 2016)

24
25
DESIGN 302 Thu Thu
days? 9/17/15 11/10/16
DESIGN

26
Kickoff Charettes with 1 day Thu Thu
ECHDC Architect and 9/17/15 9/17/15
Kickoff Charettes with ECHDC Architect and Operators, 9/17
Operators, 9/17

27
Concept Design/Space 21 Fri Fri
Programming (4 weeks) days 9/18/15 10/16/15
Concept Design/Space Programming (4 weeks)

28
Schematic Design (4 weeks) 21 Mon Mon
days 10/19/15 11/16/15
Schematic Design (4 weeks)

29
Schematic/RFP Addenda 21 Tue Tue
days 11/17/15 12/15/15
Schematic/RFP Addenda

30
Schematic Design Value 19 Fri Wed
Engineering (ECHDC, EMCM, days 3/25/16 4/20/16 Schematic Design Value Engineering (ECHDC, EMCM, CM)
CM)
31
Design Development (8 41 Thu Wed
weeks) days 4/21/16 6/15/16
Design Development (8 weeks)

32
Design Development Value 21 Thu Thu
Engineering (ECHDC, ECMC, days 6/16/16 7/14/16 Design Development Value Engineering (ECHDC, ECMC, CM)
CM)

33
Construction Documents (12 63 Fri Tue
weeks) days 7/15/16 10/11/16
Construction Documents (12 weeks)

34
Construction Document Value 11 Wed Wed
Engineering days 10/12/16 10/26/16
Construction Document Value Engineering

35
Canalside DRC Review 1 - 10 Tue Mon
Schematic days 11/17/15 11/30/15
Canalside DRC Review 1 - Schematic

36
Canalside DRC Review 2 - 10 Thu Wed
Design Development days 6/16/16 6/29/16
Canalside DRC Review 2 - Design Development

37
Canalside DRC Review 3 21 Wed Wed
(Final) - Construction days 10/12/16 11/9/16
Canalside DRC Review 3 (Final) - Construction Documents
Documents

38
City of Buffalo Site Plan 1 Thu Thu
Review, 11/10 day? 11/10/16 11/10/16
City of Buffalo Site Plan Review, 11/10

39
40
CONSTRUCTION 531 Fri Fri
days? 11/11/16 11/23/18

41
Bid/Award Time or Additional
Bd Action to Accept DRC
Recommendation ???
1 Fri Fri
day? 11/11/16 11/11/16
Bid/Award Time or Additional Bd Action to Accept DRC Recommendation ???

42
Core & Shell (15 Months) 315 Fri Thu
days 12/9/16 2/22/18

43
Interior Fit-out (4 months) 84 Thu Tue
days 1/25/18 5/22/18

44
Exhibits (6 months) 126 Wed Wed
days 5/23/18 11/14/18

45
Children's Museum Soft 5 days Thu Wed
Opening 11/15/18 11/21/18

46
Children's Museum Grand 1 day Fri Fri
Opening (November 23, 11/23/18 11/23/18
2018)

47
48
MUSEUM 700 Thu Tue
days? 9/17/15 5/22/18
MUSEUM FUNDRAISING
FUNDRAISING
49
Core & Shell Contribution 118 Thu Mon
days? 9/17/15 2/29/16
Core & Shell Contribution
50
Fitout Contribution 303 Thu Fri
days 9/17/15 11/11/16
Fitout Contribution
51
Exhibits Contribution 700 Thu Tue
days 9/17/15 5/22/18
52
33% Goal 171 Thu Wed
days 9/17/15 5/11/16 33% Goal
53
66% Goal 446 Thu Thu
days 5/12/16 1/25/18
54
100% Goal 83 Fri Tue
days 1/26/18 5/22/18

Page 1
 Children's Museum- South Aud Block Redevelopment
Schedule (8/21/15)

ID Task Name Duration

Qtr 2, 2017 Qtr 3, 2017 Qtr 4, 2017 Qtr 1, 2018 Qtr 2, 2018 Qtr 3, 2018 Qtr 4, 2018
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1
AGREEMENTS 80
days?

2
Term Sheet Development 20
days?

3
Board Materials Due, 8/31 1 day

4
Board Meeting, Accept Terms 1 day
and Authorize Signature
(September 16, 2015)

5
Binding Agreement 47
days

6
7
CM PROCUREMENT 154
days?

8
CM RFP Developed by 37
ECHDC days

9
CM RFP to ESD for 10
Review/Approval days

10
PROCUREMENT PERIOD 55
days?

11
Advertise RFP in Contract 1 day
Reporter (December 1,
2015)

12
Pre-Submittal Tour, 12/9 1 day

13
Questions Due, 12/15 1 day

14
Questions & Answers 3 days
Issued, 12/18

15
Proposals Due (January 19, 1
2016) day?

16
Proposal Review to 6 days
Shortlist, 1/27

17
Notify Shortlist, 1/27 0 days

18
Inteviews, 2/10 10
days

19
Selection, 2/15 3 days

20
Board Materials Due, 2/?? 10
days

21
Board Meeting, Award CM 0 days
Contract (3/9/2016)

22
CM Notice to Proceed (limited 12
Pre-Construction Services days
scope), 3/24

23
CM Contract Approved by 30
ESD (April 19, 2016) days

24
25
DESIGN 302
days?

26
Kickoff Charettes with 1 day
ECHDC Architect and
Operators, 9/17

27
Concept Design/Space 21
Programming (4 weeks) days

28
Schematic Design (4 weeks) 21
days

29
Schematic/RFP Addenda 21
days

30
Schematic Design Value 19
Engineering (ECHDC, EMCM, days
CM)
31
Design Development (8 41
weeks) days

32
Design Development Value 21
Engineering (ECHDC, ECMC, days
CM)

33
Construction Documents (12 63
weeks) days

34
Construction Document Value 11
Engineering days

35
Canalside DRC Review 1 - 10
Schematic days

36
Canalside DRC Review 2 - 10
Design Development days

37
Canalside DRC Review 3 21
(Final) - Construction days
Documents

38
City of Buffalo Site Plan 1
Review, 11/10 day?

39
40
CONSTRUCTION 531
days?
CONSTRUCTION

41
Bid/Award Time or Additional 1
Bd Action to Accept DRC day?
Recommendation ???

42
Core & Shell (15 Months) 315
days
Core & Shell (15 Months)

43
Interior Fit-out (4 months) 84
days
Interior Fit-out (4 months)

44
Exhibits (6 months) 126
days
Exhibits (6 months)

45
Children's Museum Soft 5 days
Opening Children's Museum Soft Opening

46
Children's Museum Grand 1 day
Opening (November 23, Children's Museum Grand Opening (November 23, 2018)
2018)

47
48
MUSEUM 700
days?
FUNDRAISING
49
Core & Shell Contribution 118
days?
50
Fitout Contribution 303
days
51
Exhibits Contribution 700
days
52
33% Goal 171
days
53
66% Goal 446
days 66% Goal
54
100% Goal 83
days 100% Goal

Page 2