LETTERS FORMATS

Different organizations will use their own preferred formats. The

following are the most common ones employed.
Block Format
In this format, the whole letter is left-justified, with single space lines.
Use a double space only between paragraphs.
Modified Block Format
Like the block format, text is left-justified and single-spaced. Letter
date and closing, however, are set in the center.
Semi-Block Format. This one is presented in much the same way as
the modified block, except the paragraphs are indented, instead of left-
justified.
Fonts
For fonts, the most important thing is readability. Using one of the
common types (Times New Roman, Arial, Tahoma) with a size of 11 or
12 is usually enough. If it’s a conservative company you’re writing to,
stick to Times New Roman.

The Block Letter Format

The block letter format has every line starting flush with the left
margin and a blank space between paragraphs. Below is a format to be
used for writing employment cover letters.

Your Street Address

City, State and Zip Code
Phone Number (Including Area Code)
E-mail Address

Today's Date

Name of Addressee
Title or Position
Street Address
City, State and Zip Code

Greetings line--Start with "Dear" and then use the honorific (Mrs., Dr.,
etc.) with no first name, just the last name. Follow this line with a
colon.

Body of Letter in paragraph form

In the Block Format, the first lines of paragraphs are not indented,
although a blank space separates each paragraph.

Sincerely (or Cordially),

(Signature area)

The Modified Block Letter Format

The paragraphs are not indented. Sender’s address and date,

salutation, and signature area are centrally margined.

Your Street Address

City, State and Zip Code
Phone Number (Including Area Code)
E-mail Address
Today's Date

Name of Addressee
Title or Position
Street Address
City, State and Zip Code

Greetings line--Start with "Dear" and then use the honorific (Mrs., Dr.,
etc.) with no first name, just the last name. Follow this line with a
colon.

Body of Letter in paragraph form

In the Modified Block Letter Format the paragraphs are not indented.
Sender’s address and date, salutation, and signature area are centrally
margined.

Sincerely (or Cordially),

(Signature area)

Modified Semi-Block Letter Format

Modified Semi-Block Letters are almost the same as Modified Block
Letters but the paragraphs are indented.

Your Street Address

City, State and Zip Code
Phone Number (Including Area Code)
E-mail Address

Today's Date

Name of Addressee
Title or Position
Street Address
City, State and Zip Code

Greetings line--Start with "Dear" and then use the honorific (Mrs.,
Dr., etc.) with no first name, just the last name. Follow this line with a
colon.

Body of Letter in paragraph form

The Modified Semi-Block Letters are almost the same as
Modified Block Letters but the paragraphs are indented.

Sincerely (or Cordially),

(Signature area)