®

Microsoft Word 2010 Training

Microsoft Word 101
Instructor:
Debbie Minnerly
 Course goals

1. Work comfortably with the ribbon interface.

2. Manage files using the File tab (Microsoft Office
Backstage view).
3. Learn essential tasks such as opening
documents, creating documents, formatting,
saving, and printing.

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 Window

Office Environment in Word controls

and Help
Quick Access Toolbar
Ribbon

Rulers

Scroll Bar

Status Bar View options and Zoom control

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 Word 2010 Ribbon

File References
Home Mailings
Insert Review
Page Layout View

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 Backstage View

The File menu in Word 2010 opens what is known

as Backstage view.
Backstage view is where you can manage your files
(open, save, print, find info, etc.) and set program
options (formerly accessed through Tool/Options).

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 Creating a new document
 When you start Word, you’ll see a new blank document
(Document1). You can begin typing in that document or
choose to create a new document.
 To create a new document, go to File/New then click
Create (under Blank Document on right side of screen)

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 Saving
 Be sure to save your work as you type. There is a Save button in the Quick
Access Toolbar – click it often.

 The first time you save a document (Document1, etc.) you will be in the Save As
dialog box where you will enter the name of the file. Use any combination of
letters, numbers, spaces and special characters.
Note - there are a few special characters that cannot be used: (" * : < > ? \ / |.).
While in Save As, be sure to note the location of the document so you can find
it later – usually defaults to My Documents.

 Automatic Saving – Word 2010 is very efficient and will save your work as you go even if
you do forget. Go to File/Options/Save to view or update save options.

 Saving in Word 97-2003 format: 2003 and previous versions cannot open
Word 2010 documents. When you choose Save As, you can specify that the
document be saved as a Word 97-2003 Document so you can open the
document in older versions of Word.
Note: Word 2007 uses the same file type as Word 2010.

Remember to save your work as you go. You can click the
Save button as often as you’d like.
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 Opening a document
 Go to File/Open – locate the folder that contains the file
you would like to open, click the file and click Open (or
double-click the filename).

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 Closing a document
 Go to File/Close. If changes were made since you last
saved, you will be prompted to save the document.

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 Moving around in a document
Flashing Insertion Point – lets you know where text will appear when you begin
typing. Click with the mouse to move to a particular spot in the document, or use
the keyboard to position the insertion point.

 Arrow keys move one line or character at a time in the direction on the key.

 Page Down moves down one screen at a time

 Page Up moves up one screen at a time

 Home moves to the beginning of a line

 End moves to the end of a line

 Ctrl+Home moves to the beginning of the document

 Ctrl+End moves to the end of the document

 Use the scroll bar to move up or down in the document – single arrow up or down moves
one line at a time. Click above or below the scroll box to move one screen at a time. Drag
the scroll box up or down. Note – this does not move the insertion point – you’ll need to
click somewhere on the page to move the insertion point.

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 Selecting text in a document
(using the mouse)
Before you can work with text, you need to select it.
 To select one word, double-click it.
 To select one sentence, press Ctrl on keyboard, then click
once anywhere in the sentence (if something is already
selected, click once anywhere in the document to de-select
before doing this step).
 To select one paragraph, triple-click anywhere in the
paragraph.
 To select the entire document, press Ctrl+A on the keyboard.

Alternatively, you can select text using the area to the left of the text when the
mouse arrow points to the right – one click selects a line, two clicks selects a
paragraph, three clicks selects the entire document.

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 Basic Editing
 To replace text, select it, then begin typing the replacement
(as soon as you type the first letter of the new word, the
original word is deleted). Or, you can press Delete on the
keyboard before typing the replacement.

 Undo/Repeat the replacement (this works even after the

document has been saved)

 Select text and choose Cut (to move text) from the Ribbon or
choose Copy (to make a copy of the text)

 Click in a new location and choose Paste from the Ribbon

Remember – there is always more than one way to accomplish a

task (usually two or three ways) so find what works for you.
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 Basic Editing (continued)
 Press Enter only to start a new paragraph. Word
automatically wraps text to the next line as needed.

 Word 2010 is always in Insert mode – meaning that you will

not overtype anything in your documents. When you begin
typing, words will automatically move to the right.

 Non-printing characters: sometimes strange things will

happen in your document. Turning on the non-printing
characters (show/hide button) can help you find and remove
extra spaces, paragraph marks or page breaks

Remember – there is always more than one way to accomplish a

task (usually two or three ways) so find what works for you.
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 Formatting text
Format after you have typed most of your text .
 Select the text to format, then choose formatting
options from the Ribbon (Font group)

Note – to access more formatting choices, click the arrow in the

bottom-right of the Font group to open the Font dialog box.
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 Formatting paragraphs
Format after you have typed most of your text.
 Click anywhere in the paragraph to format, then choose
formatting options from the Ribbon (Paragraph group)
 You can also apply styles to paragraphs from the Styles
group

Note – to access more formatting choices, click the arrow in the

bottom-right of the Font group to open the Font dialog box.
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 Formatting hints
 Formatting after typing most of your document is
generally easier than formatting as you go
 To start a new page, press Ctrl+Enter (inserts a page
break)
 Copy formatting easily using the Format Painter:
1) Select the text you that has formatting you would like
to copy
2) Click the Format Painter button
3) Click (or click and drag for multiple words) where you
would like to apply that formatting

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 Printing
1. Go to File/Print
2. Print Preview shows how your document will appear
printed (you can zoom in or out and move to other
pages in your document). Number of pages to be
printed is also displayed.
If you decide to make formatting changes, you’ll need to go back to
the document – click File a 2nd time or click Home to get back to the
document.

3. Be sure to click the Print button on the left side to send

the document to the printer.

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 Getting Help in Office
 In any Office 2010 program, go
to File/Help/Getting Started. Word 2010 Getting Started web page:
This brings you to the Office
website for that program
where you can:
 See what’s new in a program
 Make the switch from a previous
version
 Find menu items in the ribbon
and learn basic tasks

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 Commonly used tasks in Word 2010
– New
• Click File/New
• Choose type of document (default is blank) then click Create
– Save
• Click the Save button in the Quick Access Toolbar (above the ribbon) –
we recommend using this button often – you can’t wear it out!
– Save As (save a duplicate of the file with a new name)
• Click File/Save As
• Name the file, then click Save (you are now working with the new
version of the file – the original has closed and will stay as you left it)
– Open
• Click File/Open
• Choose a file, then click Open

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 Commonly used tasks in Word 2010
– Close
• Click File/Close to close the current document and continue
working in Word. If you want to exit Word, you can click the x in
the top right corner.
– Recent Files List
• Click File/Recent
You’ll see a list of your recent files, newest at the top, as well as
folders you have recently opened
• To quickly access the most recent files, click the checkbox next to
Quickly access this number of documents and set the number of
documents (default is 4). They will appear just above Info.
– Print Preview
• Click File/Print (the preview appears on the right side of the
screen)

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 Commonly used tasks in Word 2010
– Print
• Click File/Print.
• Choose print settings as needed – to choose properties of the
selected printer, click Printer Properties
– Format Painter (Word, Excel, PowerPoint)
• Select the formatted text to copy, click Home/Format Painter.
• Click where you would like to apply that formatting
– Page Setup
• Click Page Layout tab, then Page Setup group. If you would like
to see all options for Page Setup, click the Dialog Box Launcher
(arrow to the right in the Page Setup group)

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 Commonly used tasks in Word 2010
– Undo
• To undo the last task, click the Undo button in the Quick
Access Toolbar (above the ribbon) – click multiple times to
undo multiple tasks
– Options
• Click File/Options – categories are on the left. When making
changes to options, make changes slowly so you can test and
be sure Word is working the way you’d like it to work. You
can undo options by unchecking each one, but there is no
reset to return to the default options.

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 Customizing Office Programs

• Customizing the Quick Access Toolbar

• Click the down arrow near the Undo button (top left of
screen)

• Choose from the common tasks shown. If there is no

checkmark next to an option, click to turn on. If checked, click
to turn the option off.
Note: Click More commands…to open a window to choose
any command to add to the Quick Access Toolbar

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 Resources
Books
 Teach yourself visually Word 2010 by Kate Shoup
 Word 2010 simplified by Kate Shoup
 Microsoft Office 2010 All-In-One For Dummies by Peter
Weverka
 Office 2010 For Dummies by Wallace Wang
 Discovering Microsoft Office 2010 : Word, Excel, Access,
PowerPoint by Edward G. Martin

All books on this list are available in the Mid-Hudson Library system

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 Resources
Websites
Make the Switch to Word (about 35 minutes total – contains 5 short videos):
http://office.microsoft.com/en-us/word-help/make-the-switch-to-word-2010-RZ101816356.aspx

Create your first Word document

http://office.microsoft.com/en-us/word-help/create-your-first-word-document-i-RZ101790574.aspx

Get Started with Word 2010 (also available through File/Help/Getting Started):
http://office.microsoft.com/en-us/word-help/getting-started-with-word-2010-HA010370239.aspx

Cheat Sheet – Word 2010 Keyboard Shortcuts and Ribbon Commands

http://www.dummies.com/how-to/content/word-2010-allinone-for-dummies-cheat-sheet.html

Menu to Ribbon guide – 2003 to 2010

http://office.microsoft.com/en-us/templates/word-2010-menu-to-ribbon-reference-workbook-
TC101817139.aspx?CTT=5&origin=ZA101796062

We can send you a document with clickable links – please provide

your email address on the evaluation to receive the document.

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 Contact Information
To contact PPLD Technology Trainers in BTOP
(Broadband Technology Opportunities Program):
Email – BTOP@poklib.org
Debbie Minnerly – dminnerly@poklib.org

Phone – 845-485-3445
Debbie Minnerly - x3380

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