Embassy of Switzerland in Indonesia

The Embassy of Switzerland in Jakarta is looking for a full-time, locally employed

Personal Assistant to the Ambassador of Switzerland

to start employment on or before 1 March 2019 (five-month fixed-term contract)

We offer excellent working conditions as well as a competitive salary in a dynamic and international environment.

Your duties and responsibilities:

 Act as a Personal Assistant to the Ambassador of Switzerland:
 Coordinate and distribute all incoming and outgoing documents, screen phone calls and visitors,
determine priorities and provide timely and responsive administrative support.
 Prepare email and postal correspondence, diplomatic notes, travel programs and expense reports in
English (preferably also in either German or French)
 Manage the Ambassador’s diary and program of appointments
 Assist with the organization of Embassy events such as receptions and the Swiss National Day
 Manage and update the Embassy’s contact database
 Information management – maintain adequate hard-copy and electronic files
 Deputize for the Ambassador’s Social Secretary
 Other duties as required

Our selection criteria:

The successful candidate will demonstrate:
 Advanced communication and interpersonal skills, ability to connect and work well with others,
 Excellent organizational skills (ability to prioritize tasks, meet deadlines under pressure and manage
competing responsibilities) and achievement orientation
 Excellent written and spoken English (essential)
 Either German and/or French language skills would be highly advantageous
 Bahasa Indonesia language skills would be useful
 Candidate must be energetic and pro-active with good problem-solving and troubleshooting skills
 Excellent IT skills (Microsoft Office)
 Ability to maintain absolute confidentiality
 Candidate should have professional experience supporting at the executive-level

Job Applications should be sent via email (subject line: “PA to Ambassador Job Application”) no later than
Sunday, 17 February 2019 to: jakarta@eda.admin.ch

Kindly submit the following documents in one (1) single PDF-File together with your application:
 Letter of motivation in English (or German or French), which explains how you meet the selection
criteria above
 CV with your photo
 Copy of your ID, passport, birth certificate and Kartu Keluarga
 Reference letters from previous employers
 Other documents (e.g. degrees, certificates)

Please note that only complete applications will be considered. Only those who are chosen for an interview will
be contacted.

Jl. H.R. Rasuna Said

Blok X 3/2, Kuningan
Jakarta 12950
Phone: +62 21 525 60 61, Fax: +62 21 520 22 89
jakarta@eda.admin.ch, www.eda.admin.ch/jakarta