SCHOOL OF ENGINEERING AND ARCHITECTURE

B.S. ARCHITECTURE PROGRAM

A HANDBOOK FOR ARCHITECTURAL THESIS

(ARCDES9/ARTHES1)

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This handbook is written and produced as a guide for architectural design 9/10 student.

The contents of this handbook are as follows:

I. General Guidelines to Qualify for ARCDES9

II. The Architectural Research Project

III. Research Policy

IV. The Research Proposal

V. The Final Research Output

VI. The Technical Adviser and the Thesis Committee

VII. Conduct of the Research Title Approval, Thesis Proposal Presentation and Final Thesis
Deliberation

VIII.Grading Components

IX. Minimum Presentation Requirements

X. Logistics

References

Annexes

A. Student Waiver

B. Tentative Research Topic format

C. Capsule Research Format

D. Letter of Invitation as Technical Adviser/Panel Member

E. Research Committee Endorsement and Approval of the Research Title/Topic

F. Standard Cover Page

G. Invitation to Oral Proposal Presentation/Thesis Research Deliberation

H. Endorsement of Technical Adviser

I. Proposal Defense Notification Form

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J. Waiver for Final Defense Deliberation

K. Final Defense Evaluation Form

L. Thesis Proposal Evaluation Form

M. Thesis Evaluation Form

N. Examination Panel Comment/Input Sheet

O. Adviser’s Consultation Form (Manuscript)

P. Adviser’s Consultation Form (Architectural Solutions)

Q. Consultation Form

R. Approval Sheet

S. Comments, Suggestions and Input Format

T. Standard A3 Title Blocks

U. Standard Architectural Scaled Model Title Block

V. Thesis Self Evaluation Form

W. Checklist of Requirements

X. Calendar of Activities

Y. Sample Letters

Z. Ethics Evaluation Review

AA. Waiver for Late Submission

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GENERAL GUIDELINES TO QUALIFY FOR ARCDES9

8.1. Enrolment Requirements

8.2.1. A qualifying examination is given to potential candidates prior to enrollment in

ARCDES9. The student should have a grade of not less than 70% in the said
examination to pass.

8.2.2. Only students who have finished ARRESM1 - Architectural Research Methods or
its equivalent course and all the lower year courses (all 1st year to 4th year 1st sem
and 2nd sem courses), shall be allowed to enroll.

8.2.3. The student is required to accomplish and submit the Student Waiver for Thesis
Projects. (See Annex A)

8.2.4. Students intending to enroll in ARCDES9 shall prepare at least five (5) research
proposal topics/titles with a short Background of the Study to be checked by the
Thesis Coordinator on the first meeting. <Use Annex B Format>

8.2. Selection and Scope of Research Proposal Topics

1.2.1. The topics for the thesis proposal shall be chosen by the students based on set
criteria and guidelines. The topics/agenda for research that the students will
choose from should generally focus on the following:

A. Innovative buildings in terms of sustainability, green designs and energy

efficient designs

B. Special and interactive building use

C. Alternative building construction materials and technology utilized for the

majority of the proposed project components

D. Site and physical planning and development

E. Historical and cultural preservation, adaptive reuse and redevelopment

F. Climate change – responsive architectural design

G. Hi-tech and futuristic architecture employing latest technology

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H. Innovative building components and systems design

1.2.2. At least two (2) research topics/titles shall be shortlisted by the Thesis
Coordinator to be presented to the Thesis Committee for comments and
approval. Approved, revised, and developed research topics/titles shall then be
presented to the respective Technical Adviser of the Thesis Candidates.

8.3. Technical Format Requirements

3.1. The UB – APA Format, as published by the University, shall be used as the primary
format for the Technical Research Paper/Manuscript.

3.2. Special formats as required by the School of Engineering and Architecture shall
also be considered.

II. THE ARCHITECTURAL RESEARCH PROJECT

2.1. Research Proposal Defined

A research proposal presents and justifies a research idea and the practical ways in which
it can be solved. It analyzes and synthesizes the existing research about a particular topic
and describes the writer’s own idea for a new study, based on the assessment of gaps or
problems in the research literature. It answers three questions: (1) what the project is,
(2) why it is important, and (3) how it will be handled. More precisely, a proposal is a
demonstration of a commitment to an extensive study.

2.2. Research as a Requirement

Architectural research is a systematic inquiry directed toward the creation of knowledge

that is focused on the physical outcome of design and vital to the process of design and
architectural practices. The School of Engineering and Architecture of the University of
Baguio stresses its objectives to produce students that are equipped with written and
oral expertise on their respective field in this case, be able to write and present
systematically an architectural research conducted. It is a requirement that all incoming
Architectural Design 9 (ARCDES9) students shall submit a proposal topic before enrolling
the said subject.

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2.3. Purpose of Architectural Research

The architectural research that will be performed by the students for their Architectural
Design 9 and 10 subjects will be the venue of the students aspiring to become architects
to experience a comprehensive and intensive application of coordinating and
synthesizing knowledge and ideas from the theories, principles, processes, tools,
methods, and materials learned collaboratively from other architectural subjects. The
research that they will be conducting will be their final and partial requirement to finish
BS Architecture degree.

2.4. Research Objectives

Conducting architectural research complies with the requisites of the BS Architecture

Program, and a venue for the students aspiring to become architects to experience a
comprehensive and intensive application of coordinating and synthesizing knowledge
and ideas from the theories, techniques, processes, tools, methods, materials and
procedures learned in the previous years. Specifically:

1. To learn the importance of research in architecture

2. To select and research on an architectural problem related to the Architecture

Research Agenda

3. To discover new aspects of architectural planning, technology and research

4. To solve complex problems based on their own research focus

5. To defend their architectural thesis/research proposal

III. THE RESEARCH POLICY

It is the student’s responsibility to follow the policies set forth in this guideline and any
instructions and addendum provided by the adviser in the ARCDES9 and ARTHES1 studio classes.
The student should be familiar with the UB-APA Format manual published by the University of
Baguio, and should obtain a copy, thereof. Students are also reminded that there are variations
in comparing other research conducted by other Schools in the University, therefore, they are

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advised to have a copy of the SEA Project Study, Feasibility and Thesis format. The two formats
as required, however, does not relieve the students from following the methods and procedures
of Architectural Programming and Design.

Variations will be introduced by the adviser to make the student research comply with the
architecture discipline. The schedule for the complete scope of works to be done will be given
by the adviser.

IV. THE RESEARCH PROPOSAL: A required output of ARCDES9

The students should submit/present two (2) topics/proposals in two (2) different locations and
proponents, a site-based or a non-site proposal or a combination, thereof to the ARCDES9
adviser, who will approve and endorse the same to the Thesis Committee. Approval of
topics/proposals will be done during the first two (2) weeks of the first semester within the First
Grading Period.

Capsule Research Proposals approved by the Committee shall then be developed into a Full
Blown Research Proposal, which will be presented orally to the Thesis Committee for comments,
suggestions and recommendations before the semester ends. Each candidate will be assigned a
Technical Committee, composed of one (1) Technical Adviser and three (3) Technical Panel
Members.

It is recommended that the candidate maintain close communication with his/her assigned
technical adviser throughout the duration of the the study.

4.1. THE CAPSULE RESEARCH PROPOSAL: Approval of the Research Topic

4.1.1. The research topic shall be presented in a concise and sufficiently

comprehensive paper, using the Research Capsule Format (Annex C), not more
than 20 pages, and shall contain among the following:

A. Title

The title is the first thing that the readers come across within a
manuscript. It is the most read part, or perhaps the only one that is
read. As such, it should be well crafted in order to measure up the
following considerations:

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➢ Comprehensive – Does it capture the essence or give a
complete idea or summary of what the paper is all about?

➢ Brief – It should not contain a maximum of 15 substantive

words

➢ Catchy – Does it attract interest?

B. Location

For site based projects/proposals, a description of the site supported by

photographs and maps is desired.

C. Name of the Researcher

4.1.2. Short Background/Rationale giving a general overview of the chosen topic,

supported by short literature review. It also clarifies the reason for selecting the
topic, and identifies the global and/or local significance and impact of the study.
It should state the main and specific objectives of conducting the study. It
should also present the foreseen contribution of the study in terms of – theory,
method, practical application and how the study will be utilized by interested
groups.

4.1.3. Tentative Bibliography (UB-APA Format)

4.1.4. Logistics of the Study (Time Frame and Tentative Budget)

4.1.5. Endorsement/Approval Form of Thesis Proposal by the Thesis Committee (See

Annex D)

**The report shall be placed in 8” x 11 ½” bond papers, and submitted in clear folder form
with slide.

4.2. THE FORMAL RESEARCH PROPOSAL: Approval of the Research Title

After the approval of the research topic by the Technical Committee Members, the the full
blown proposal, which will present in detail the specifics of the study will be prepared by
the candidate. The student shall obtain the pertinent documents, and generate the

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necessary supporting write-ups as required, especially those that are not available online
and/or data obtainable only by direct communication with the concerned persons. Data
gathering or field researching will be done outside of the studio hours to ensure that the
regular studio class will be utilized solely for the development of the student’s respective
research.

The assignment of the technical adviser the members of the examination panel shall be
done after a formal research proposal has been endorsed by the Thesis Committee. The
student-researcher shall invite his/her respective technical adviser and the members of the
examination committee, and obtain their agreement to be members of their panel using
Annex D.

4.2.1. Cover Page bearing the project data: (Use the standard UB-APA cover page format -
Annex E)

a. Project Title

b. Location

c. Name of the Researcher

4.2.2. Endorsement of the Thesis Adviser (See Annex H)

4.2.3. Proposal Defense Notification form (See Annex I)

4.2.4. Proposal Evaluation Form (See Annex K)

4.2.5. Examination Panel Comment/Input Sheet (See Annex M)

4.2.6. Ethics Clearance Application (See Annex Y)

4.2.7. Chapter I – Background of the Study

Presentation of data shall be chronologically numbered and enumerated in the table

of contents.. (E.g. 1.1, 1.2, 1.3)

a. Background of the Study

The proposal starts with background information on the topic in order to set the
larger context of the study, which should include a general overview of the

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problem/topic. It is here where the discussion of relevant literature, supported
by figures and illustrations. As a guide, the answers to the following questions
can be included:

➢ What is known (and not yet known) about this subject?

➢ What are the grey areas?

➢ What are the issues and controversies?

This section should not just enumerate and describe the studies done, but rather,
critically related these to their own study. A situational analysis-overview may be
presented here to strengthen the viability of the study.

In the end, the discussion of the background of the study should logically lead to
the objectives of the study, which will in turn support the statement of the
problem.

b. Significance of the Study

This section clearly identifies the reason for selecting the topic, and identifies the
global and/or local significance and impact of the study. It should present the
foreseen contribution of the study in terms of – theory, method, practical
application and how the study will be utilized by interested groups.

c. Objectives of the Study

This section clearly states the general aims of the study, and gives an idea on the
scope and delimitation of the study. It is important to emphasize the scope and
delimitation of the study in relation to the objectives. Objectives should be
organized according to how the study will progress. (E.g. (1) Identification of
needs, (2) Definition of the approach, and (3) Architectural solutions integrating
Objectives no. 1 and 2.

d. Theoretical and Conceptual Framework

This section identifies and explains the related concepts or theories that will give
evidence and support the objectives of the study. Review of related literature to

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validate and substantiate these concepts and theories and identified are included
here. Importance on how they are applied and related to the thesis project is
necessary.

The following guidelines in evaluating the theoretical/conceptual framework are

used:

● Does it show relationship of the theories with the problem?

● Is the theory/concept stated clearly and adequately in simple terms?

● Are the concept/terms defined in functional and operational terms?

● Are there case studies/exemplars that the researcher can use to help
him/her attain his objectives?

e. Research Paradigm and Framework

This part shows the figure that represents the paradigm or model of the study.
After the presentation of the paradigm, the researcher has to discuss/explain the
figure clearly and completely.

A discussion in detail of the theoretical and methodological underpinnings to the

study. (See UB APA Format Examples)

f. Problems Study

The major problem is stated in declarative form. This usually bears the title of
the thesis or the main objective in conducting the study.

➢ Problem

The problem or the research topic is borne out of an assessment that

something is wrong, amiss or imperfect in the current state of knowledge
(e.g. a gap in the literature, conflicting claims, inadequate results of findings,
etc.). The problem usually comes as a single statement followed by
paragraphs elaborating on this.

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Problem identification will lead to what the researcher intends to do and
wants to accomplish in order to address, answer or illuminate the problem.
Objectives summarizes the purpose of the study.

4.2.8. Chapter II - Design and Methodology

This section describes the process/es, and activities to be undertaken to attain

objectives, and procedures intended to be used in the conduct of the study, including
the following:

a. Methods (What is the research method to be used?)

b. Population (Who is included? How many is included? How was the population
selected?)

c. Location and Context of the Study(Where is the study located?) Time Frame
(What is the inclusive period of the study?)

d. Research Instrument? (What will be used to gather data?)

e. Data Gathering Procedure (Where will data be sourced from? How will they be
sourced?)

f. Data analysis and treatment (How will the data be analyzed and treated)

● Research Design

This part discusses the research design (e.g. descriptive, qualitative,

quantitative) used as defined by an authority and its importance to the study.

● Population and Locale

Population refers to the complete enumeration of the individuals that

represent the target market which are of interest to the researcher. This
section describes the population and reason/s why they were chosen. A
profile of the respondents may also be shown in this section.

The context or the locale of the study is also described in this section.
Basemaps are used are reference in this particular section.

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● Research Instrument

Data gathering tools such as observation guides and interview guides, digital
cameras, and other tools and equipment that will aid the researcher in
gathering pertinent tools are described as they apply to specific problems
identified.

● Data Gathering Procedure

This section contains the procedure followed by the researcher in gathering

pertinent data. This part is explains in detail – how the research data
gathering was conducted.

● Analysis and Treatment of the Data

This part describes each step observed by the researcher after retrieval of
the data.

● Research Ethics

This section clarifies the obligations of the researcher when undertaking

research activities. It describes the actions in maintaining good academic
practice in the design and conduct of such activities.

4.2.9. Bibliography (Use the UB-APA Format)

4.2.10.Appendices (@ least the following )

➢ Letters of Requests and Authorization

➢ Photocopies of Lot Plan, Land Titles, Tax Declaration, Vicinity Map

➢ Site Photograph and Photo Locator

➢ Maps

➢ Sample Observation Guides used (As applicable)

➢ Sample Interview Guides used (As applicable)

4.2.11.Curriculum Vitae (Use the format found in the UB-APA Research Format)

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* The required thesis proposal shall be submitted, secured in a clear folder double clips,
arranged using the prescribed format.
** Successful presentation and defense of the research proposal is required for ARCDES9.
*** After the submission of the defended and complete research proposal endorsed by the
Technical Adviser, the researcher shall commence with the draft of Chapter III and IV of
the Thesis Project.

4.2.12.Chapter III – Presentation, Analysis and Interpretation

This section presents data, facts and argumentation, and what the researcher found
out and observed. Data provided should be selective, and allows for the building and
supporting the results/findings of the study in answer to the objectives and problems
raised. The headings are topics based on the issues raised in the study. Citations
are required as support to the findings and interpretation.

2.8.1. Presentation of results shall be done in tabular form for ease of reading. This
shall be followed by discussions of the pertinent findings of the study in
relation to problems cited.

2.8.2. Results and discussions should be presented as per problem identified. This
section directly answers the main problem and the sub problems.
Presentation shall conform to the requirements of the UB-APA Institutional
Research Format.

2.8.3. Tentative preliminary/schematic design solutions aided by textual explanation

are also needed. Solutions and corresponding explanations should be based
on corroborative concepts, theories and principles. Architectural analysis
shall be included as part of Chapter 3. This will include among others:

o The Design Brief

o The Architectural Program

o Site Analysis

o Architectural and Massing Analysis

o Overall Design Concept and Approach

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All graphical presentation shall be properly introduced, discussed and labeled
according to the UB-APA Format

2.8.4. Basic calculations used to arrive at the architectural design solution are also
presented. Extensive calculations shall be presented in the Appendices.

2.8.5. Interpretation of the findings of the study through the final design solution
shall be presented in this section. Discussions on how the architectural design
solution was arrived at or achieved using the architectural programming
process steps and sequences used shall be included. Graphical architectural
solutions shall include but are not limited to the requirements as identified in
Appendix W. Checklist of ARTHES1 - Architectural Documents.

4.2.13.Chapter IV – Conclusions and Recommendations

● Conclusions are not summaries. They are not just short descriptions or a
short account of your findings. Conclusions show the significance of the
research for knowledge in the discipline. – what is new and important about
your work. You will need to identify and demonstrate the implications of
your findings, what your research means in terms of practice or
understanding, ideas or theory.

While you will present confidence regarding the scholarly aspect of your
research, your findings and the significance of the work, you will
simultaneously show humility in recognizing that it still only an in depth
study into a very tiny aspect in the field, and show appreciation in its
limitation.

● Recommendations for future work. It is generally accepted as good practice

to recommend areas and possibilities for further research and future work
that is indicated by the present project. The study should open up new
questions that can be addressed in the future. In this section, you will
suggest various ways of extending the scope of the research presented in the
thesis.

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V. THE FINAL RESEARCH OUTPUT: A Requirement of ARTHES1

ARTHES1 requires the successful presentation and deliberation of the final research output. The
thesis manuscript shall include, but is not limited to the following:

5.1. Complete Manuscript (Chapter 1 – 4, including all essential Appendices)

a. Endorsement from the Technical Adviser (Annex H)

b. Final Defense Notification Form (Annex J)

c. Final Defense Evaluation form (Annex L)

d. Examination Panel Comment/Input Sheet (See Annex M)

5.2. Final Architectural Design Drawings, Storyboard and Models

5.3. Final Oral Deliberation

5.4. Final Revisions and Completion

5.5. Comprehensive Examination

** The students are required to obtain a grade of not lower than 70% in all subject areas in
order to pass.

VI. THE TECHNICAL ADVISER AND THE TECHNICAL PANEL

6.1. The Thesis Committee

6.5.1. There shall be one (1) Technical Adviser and (3) Technical Panel Members
assigned for each student enrolled in ARCDES9.

6.5.2. Students enrolled in ARCDES9 are evenly distributed to the faculty members as
technical advisers and panel members through draw lots, selection by schedule,
random designation, or whichever is deemed applicable..

6.2. The Technical Adviser

6.2.1. Assignment of technical advisers shall be done after the approval/endorsement

of the research topic/title. Candidates shall be asked to submit at least (2)

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preferred faculty members as technical advisers to facilitate ease of technical
adviser selection.

6.2.2. Thesis candidates are required to formally inform their assigned technical
advisers to accept their role as advisers and inform them of their tentative
research titles/topics through a formal letter of invitation. (See Annex D).

6.2.3. In cases where the preferred faculty is unavailable, another member shall be
assigned as the technical adviser, through appropriate and acceptable selection
methods.

6.2.4. A Technical Adviser will be assigned a maximum of four (4 )advisees subject to

his/her acceptance.

6.3. The Thesis Committee Members/Examination Panel Members

6.3.1. The Thesis Committee shall be headed by a Chairman selected and approved by
majority of the panel members.

6.3.2. Even distribution and assignment as Technical Panel Members shall be done
upon approval and endorsement of thesis topics/titles. Students shall be asked
to submit at least (2) preferred faculty members to compose the examination
panel subject to the maximum number of panel assignments per faculty. The
third member of the committee shall be randomly assigned, through
appropriate and acceptable selection methods.

6.3.3. Except in special cases, the Technical Panel Members for the Final Thesis
Defense and Deliberation, shall be identical to that of the Thesis Proposal
Presentation.

6.3.4. In case of Technical Panel substitution, a Thesis Proposal Presentation/Final

Thesis Deliberation may push through, provided that only one (1) substitution is
allowed. In this case, the panel honorarium shall be given to the substitute.

6.3.5. In the event that more than one (1) panel is absent, the Thesis Candidate has
the option to request for a re-schedule of the defense, esp. during the Final
Thesis Deliberation.

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6.4. Honorarium and Remuneration

6.4.1. The honoraria of the Technical Adviser and Thesis Panel Members are as follows:

➢ Technical Adviser Php. 800.00

➢ Panel Members Php. 400.00/member

6.4.2. This amount shall come from the defense fee in the amount of two thousand
pesos (P 2,000.00) to be paid by each Thesis Candidate to the Student Accounts
Office prior to Proposal Presentation/Final Deliberation.

6.5. Duties and Responsibilities of the Thesis Coordinator, Technical Adviser and Panel
Members

6.5.1. Thesis Coordinator

A. Shall make clear the conduct of the endorsement, approval and

consequent presentation and deliberation of the thesis project to the
students, technical adviser and thesis committee.

B. Facilitates the even distribution of the advisees with the advisers, and the
advisees and the panel/examination members.

C. Informs the Candidates, Technical Advisers and Panel Members of their

duties and responsibilities.

D. Checks the format of all written communication needed, the manuscript

and other pertinent documents which will be needed for the development,
presentation, and defense and deliberation of the thesis project.

E. Sets the requirements of the course, topics for study, the scoring/grading
system to be adopted.

F. Sets the calendar of activities and deadlines for submission of

requirements, and corresponding demerits and sanctions for late
submission and non-submission.

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G. Keeps record of student performance and accomplishment, and minutes of
defenses.

H. Monitor the progress of the students from research topic development to

the submission of the complete bound manuscript.

I. Compute the first grading, midterm and final grades of the students based
on the grading policy of the School and the University. In cases where the
thesis candidate violates any of the guidelines set for the conduct of thesis
projects, it is the discretion of the Thesis Coordinator to administer
sanctions such as demerits, giving a grade of INC or a failing grade
whichever is deemed appropriates.

J. Be present during the scheduled submission date, and meet the students
during regular class meetings.

K. Check the manuscript for technical errors prior to endorsement to the

Panel Members.

L. Provide information regarding pertinent changes/correction and updates

on the thesis program, as needed.

M. Schedules the date, time and venue of Thesis Defense and Presentation
per thesis candidate.

N. Presents the criteria for evaluation of the manuscript, oral presentation

and architectural graphical solutions.

O. Acts as the facilitator and moderator during proposal presentation, final

defense and deliberation and/or re-defense of the thesis candidate.

P. Monitor the duration of the thesis presentation/defense/deliberation to

ensure optimization of the 1 ½ hour schedule per candidate.

Q. Consolidates and reviews the comments and suggestions of the Panel

members and communicate the same to the thesis candidate.

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R. Facilitates the request and processing of the honorarium of the technical
adviser and panel members.

S. In the event that an assigned Technical Adviser is proven negligent of

assisting his/her advisee, and the advisee requests (in writing) to change
his/her technical adviser, the Thesis Coordinator is duty bound to look for a
substitute adviser.

6.5.2. Technical Adviser

A. Endorse the Research Proposal/Final Research Project for Panel review

and examination.

B. Review the research manuscript of his/her advisee prior to

endorsement to the Thesis Committee.

C. Be available for his/her advisee during set/agreed upon consultation

appointments. Impromptu consultation is discouraged.

D. Assist his/her advisee throughout the development of the thesis project.

E. Monitor the progress of his/her advisee through periodic checking of

accomplishments (schematic designs, computations, manuscript
development, etc.)

F. Review the manuscript, and check the overall quality of the written
work in terms of logic, cohesion of ideas, unity, manner of presentation
(jargons and citations used)

G. Explains to his/her advisee the necessity of the corrections and revisions

recommended, and oversees the facilitation of the same.

H. Approve and endorse corrected documents, communication letters and

other pertinent documents assuring that the manuscript is properly
checked.

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I. Coaches his/her advisee before every presentation, defense and
deliberation.

J. Be present during his/her advisee’s schedules of presentation, defense

and deliberation.

6.5.3. Thesis Chairman

A. In consultation with the other members of the panel/committee shall

summarize the results of the deliberation in the en banc meeting during
the defense.

B. In consultation with the other members of the panel/committee, shall

determine the final grade on the thesis proposal/final thesis project.

6.5.4. Panel/Examination/Jury Members

A. Be available for his/her advisee during set/agreed upon consultation

appointments. Impromptu consultation is discouraged.

B. Critique the manuscript and the architectural design solution presented.

C. Prepare questions before the scheduled defense to facilitate the

conduct of the same.

D. Approves and disapproves thesis topics/titles presented to him/her.

E. Approves and disapproves thesis proposals presented to him/her.

F. Question the thesis candidate on the ideas presented on the manuscript

and consequently reflected in the graphical design solutions.

G. Inform the thesis candidate of the corrections, suggestions and inputs

during the defense.

H. Be present during his/her advisee’s schedules of presentation, defense

and deliberation.

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I. Evaluate and rate the manuscript, graphical architectural design
solutions and the oral presentation of the thesis candidate in
accordance to the set criteria/guidelines. (See Annex L).

J. Review, approve and endorse revised and corrected documents,

communication letters and other pertinent documents necessary for
the completion of the manuscript.

VII. CONDUCT OF THE RESEARCH TITLE APPROVAL, THESIS PROPOSAL PRESENTATION AND FINAL
THESIS DELIBERATION

The defense of a thesis or a research output is one of the highlights of academic life in higher
education institution. Conducting a research entails utilization of resources, time and effort
which must not be wasted after the research is submitted to the teacher. To ensure that these
theses are utilized for the improvement of systems, operation, policies ad procedure, it is
necessary to subject these to the critiquing of a panel of experts. A reviewed and defended
thesis has more merits than one which is not.

7.1. Research Title/Topic Approval

7.1.1. The student shall prepare at least five (5) research topic/title, based on the
guidelines in selecting topics/titles (Section VII, No. 1) to the Thesis
Coordinator within the first week from the start of classes. Proposed research
topics shall be presented using the Tentative Research Topic Format (Annex B).

7.1.2. The Thesis Coordinator recommends at least two (2) topics/titles to be

developed by the student, which in turn will be to the Thesis Committee for
approval or disapproval, comments, inputs and suggestions. In case the
Thesis Committee disapproves the recommended topic/title, the student shall
present an alternative title.

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7.1.3. Research proposals forwarded to the technical examination committee shall
be presented using the capsule research format (Annex C). An approved
thesis proposal title shall mean majority of the panel had approved. In this
case, 5 out of the 8 panel members.

7.1.4. Thesis Proposal/Final Thesis Defense and Deliberation may only be scheduled
after the students get the approval of the thesis adviser, demonstrated by
having the adviser’s signature on the endorsement sheet (See Annex H).

7.2. Thesis Proposal Presentation/Final Thesis Defense and Deliberation

7.2.1. Before the defense

A. The thesis candidate shall submit to the thesis coordinator the following
documents:

➢ Research Manuscript with all the essential attachments

➢ Technical Adviser Consultation Log Sheet with at least 10 entries

(Annex N/O)

➢ Checklist of requirements (Annex V)

B. The thesis candidate shall inform/remind his/her Technical Adviser and

Panel Members of the schedule of his/her defense at least 3 days prior
to the date. (See Annex G).

C. The candidate shall pay the prescribed defense fees to the Student
Accounts Office and submit a photocopy of the receipt to the Thesis
Coordinator prior to the deliberation.

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D. The candidate shall accomplish and submit the request for honoraria for
Technical Adviser and Panel Members prior to his/ her defense. (Annex
Z).

E. The candidate shall submit 5 sets of thesis proposal/final research

manuscript to the Thesis Coordinator within the set deadline but not
later than 5 days before the start of the defense schedule, and will be
distributed as follows: (1) Thesis Coordinator, (1) for the Technical
Adviser, (3) for the Panel Members.

F. The thesis proposal/final thesis defense may push through even if one
of the assigned panel members is not present, provided that a
substitute panel takes over. (See provisions for substitute panel, Item
9.4.5)

G. A panel member who finds the manuscript not defensible must

personally communicate his/her observations to the research
coordinator at least two (2) days before the defense. The research
coordinator must communicate these observations to the other panel
members and the adviser. Should the members decide to postpone the
defense, they must give their initial suggestions to the research
coordinator who relays this to the adviser. The adviser informs the
student researcher about the decision. Only when the student research
have complied with the suggestions will they be re-scheduled for
defense.

7.2.2. During the Defense

A. Candidates must be punctual for their thesis proposal/final defense and

deliberation. Failure to appear on time could mean deferment or a
failing mark. Presentation must be done in PowerPoint or similar
software.

B. Students are expected to be in business attire during their defense.

Proper grooming (as haircut, attire, gestures, etc.) should be observed.

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C. Each candidate is given a maximum of two (2) hours for his/her
presentation or deliberation, where 30 minutes will be allotted for
preparation of visual aids and room setup, 30 minutes for oral
presentation, and 1 hour for review and deliberation.

D. It is the option of the research coordinator if the defense will begin with
a prayer. The coordinator shall introduce the members of the panel and
gives instructions to the student researcher on matters pertinent to the
defense.

E. Each panel member will be given equal turns in the questioning, but will
refrain from raising questions during the candidate’s oral presentation.
Interruption may be allowed in cases where the candidate is out of
context or taking too much time in his presentation.

➢ Only questions relevant to the study must be asked. Other

questions as those related to the experiences of the student
researchers may be asked after the last relevant question was
asked.

➢ Question must be brief and straight to the point. Panel

members must not inject their personal opinions and avoid
lengthy introductions to their questions.

F. The panel members MUST give suggestions for the improvement of the
study such as, but not limited to: enriching the background and
theoretical framework, fitting the design and methodology to the
objectives of the study, re-aligning specific questions to the objectives
and the title of the study and improving the tool and observance of
ethics.

G. The research coordinator serves as the moderator between the panel

member and the student researcher. Conflicts between and among the
members of the panel must be resolved by the research coordinator

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with the concurrence of the adviser. The adviser restates questions not
understood by the student researchers and may interfere in behalf of
the students.

H. The adviser must list down the suggestions and comments of each panel
members and reads these after the defense to make sure none was
missed or misinterpreted. The students are also encouraged to clarify
with the panel members any comments or suggestions they did not
comprehend.

I. The research coordinator formally closes the defense session after

giving last instructions to the student researcher.

J. Observers/Spectators may be allowed inside the defense room as long

as they do not delay, disturb and adversely affect the deliberation.

K. A “Re-defense” or “Completion Defense” remark may be given by the

panel members to a student with substantial corrections or revisions,
and/or missing documents, subject to the availability of schedule. The
Thesis Coordinator shall arrange the new schedule.

L. A student with a “Re-defense” or “Completion Defense” remark, and is

not able to present the project within the semester, is required to pay
another set of defense fees to cover the honorarium of the members of
the panel.

7.2.3. After the Defense

A. The student researcher and the adviser confer with each other
regarding the suggestions given by the panel members. It is the
responsibility of the student researcher to collate the suggestion with
the guidance of the adviser. (See Annex K - Comments, Suggestions
and Input Format)

B. The student researcher routes their tentative manuscript to the panel

members together with their suggestions in a matrix form. (See Annex I

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 SCHOOL OF ENGINEERING AND ARCHITECTURE
- Comments, Suggestions and Input Format). They should also bring the
approval sheet for the proposal in case the panel member has no
further question on the revised copy. The panel member affixes his/her
signature opposite his/her name if the suggestions were incorporated,
otherwise, he or she writes on the remarks portion.

C. Any suggestions not raised during the defense and not in the list of
suggestions will not be done anymore by the student researcher. Such
may be raised during the final defense if it will not change the nature of
the study. The student researcher and the adviser have the right not to
incorporate in the final revised copy post-defense suggestions and
should not affect the decision of the panel member to affix their
signature in the approval sheet.

D. The final proposal manuscript with the approval sheet is submitted to

the research coordinator. It is the option of the research teacher to set
a number of copies to be submitted in both soft and hard copies.

E. A deferred grade (INC) may be given to students for non-completion of

requirements, subject to the completion policy of the School and the
University.

F. Grade for the Thesis Proposal/Final Thesis Defense shall be the average
of the grades given by the individual panel members, released only
upon completion of all the requirements. Students will, however, be
informed as soon as possible, whether they pass the defense or not.

G. Acceptance of requirements submitted after set deadlines shall be

decided upon by the Thesis Committee members after an en banc
meeting with the candidate.

VIII. GRADING COMPONENTS

8.1. ARCDES9 – Architectural Design 9

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ARCDES9 requires the presentation of a thesis/research proposal, therefore,
components pertaining to the development of the Chapter 1 and Chapter 2. (Annex K)

8.2.1. Grading Components

A. Research Proposal (70%)

● The panel member/s shall rate the consistency,

comprehensiveness and completeness of the research proposal
based on, but not limited to the following:

i. Chapter 1 – Problems

ii. Chapter 2 – Research Methodology

iii. Appendices and pertinent documents supporting the study

B. Oral Presentation (30%)

● The panel member/s shall evaluate the oral presentation of the

thesis candidate in terms of mastery of presentation, articulation,
sequencing, diction and communication and ability. Likewise,
ability to correctly respond to questions raised by the panel
members, visual presentation, visual aids (except architectural
drawings), attire and overall demeanor is also considered.

8.2.2. Student Rating

The calculation of the period grades shall follow the prescribed formula in
the latest master class record.

1. First Grading Grade

● The First Grading Grade is calculated based on the candidate’s

accomplishments for the period, which will comprise an approved
research topic/title, Chapter 1, Chapter 2 and important
supporting documents to the study. It will also include regular
studio requirements issued within the period.

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2. Midterm Grade

● The Midterm Grade is calculated based on the evaluation/rating of

the technical panel of the thesis proposal as presented. A passing
grade for thesis proposal shall mean that the research has been
successfully presented, and all the necessary requirements and
corrections have been fully complied with.

3. Final Grade

● The Final Grade is calculated based on the weekly

accomplishments/progress of the students in the development of
Chapter 3 and their schematic design solutions.

● In order to get a numeric passing grade, the candidate should

submit the complete draft manuscript of the thesis proposal
before the semester ends.

8.2. ARTHES1 – Architectural Design 10

ARTHES1 is the culminating subject requires the presentation of a thesis/research

proposal, therefore, components final architectural design solution will be given
importance in the grading. (Annex L)

8.2.1. Grading Components

A. Complete Research Manuscript (30%)

● The panel member/s shall rate the consistency,

comprehensiveness and completeness of the research proposal
based on, but not limited to the following:

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 SCHOOL OF ENGINEERING AND ARCHITECTURE
i. Chapter 1 – Problems

ii. Chapter 2 – Research Methodology

iii. Chapter 3 – Presentation, Analysis and Interpretation of Data

iv. Chapter 4 - Conclusions and Recommendations

v. Appendices and pertinent documents supporting the study

B. Oral Presentation (20%)

● The panel member/s shall evaluate the oral presentation of the

thesis candidate in terms of mastery of presentation, articulation,
sequencing, diction and communication and ability. Likewise,
ability to correctly respond to questions raised by the panel
members, visual presentation, visual aids (except architectural
drawings), attire and overall demeanor is also considered.

C. Architectural Solutions (50%)

● The panel member/s shall evaluate the architectural solutions of

the thesis candidate based on their interpretation as produced and
reflected on their architectural graphical presentations. Visual
presentation shall also be included in this component.

● Architectural Graphical Solutions shall include, but is not limited to

the following:

Area 1. Architectural Programming/Concept/Solutions

1. Site Selection and Analysis (supported by Vicinity Maps,

Topographic Maps, Photo-Locator Maps, etc.)

2. Detail Analysis and Concept Derivation

3. Schematic Solutions/Preliminary Planning

4. Programming Diagrams

Area 2. Architectural Planning and Composition

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1. Master Site Development Plan

2. Landscaping Plan

3. Floor Plans and Detailed Plans

4. Sections and Profiling

Area 3. Architectural Massing

1. Elevations

2. Architectural Details

3. Interior and Exterior Perspectives

4. Material Composition

Area 4. Special Architectural and Allied Details (As Applicable)

1. Lighting and Acoustics

2. Mechanical

3. Plumbing and Sanitary

4. Interior and Landscape Design

5. Structural Conceptualization and Details

6. Building Automation

7. Green Solutions.

8.2.2. Student Rating

The calculation of the period grades shall follow the prescribed formula in
the latest master class record.

1. First Grading Grade

● The First Grading Grade is calculated based on the candidate’s

accomplishments for the period, which will comprise the complete

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 SCHOOL OF ENGINEERING AND ARCHITECTURE
research manuscript and important supporting documents to the
study.

2. Midterm Grade

● The Midterm Grade is based on the completeness of requirements

for final presentation. Class standing will be computed based on
the quality of submitted requirements. Requirements includes
edited manuscripts, architectural graphical solutions, scaled model,
multimedia presentation and other visual aids, and other pertinent
documents relevant to the study. Attendance to the final
deliberation schedules will also be considered a part of the
requirements of the class.

3. Final Grade

● Final Deliberation rating of the Technical Panel Members shall

comprise 80% of the tentative final grade. Components of which
are described in the preceding sections.

● A three-part comprehensive examination comprises 20% of the

tentative final grade. The examination shall be given in three parts
corresponding to Area A: Theory, Planning, History and
Professional Practice; Area B: Utilities, Building Construction and
Structure; and Area C: Architectural Design and Planning. A
candidate is required to obtain a passing mark of at least 70% in all
areas identified, otherwise an INC grade shall be given subject to
re-examination.

● Final grade shall ONLY be released upon submission of 3 copies of

Hardbound research manuscripts endorsed by the panel (through
accomplished completion form – see Appendix) and endorsed by
the Technical Adviser.

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● The non-numerical grade (INC) shall only be given to students who
do not accomplish the completion requirements, including
obtaining a passing grade in the comprehensive examination,
within the semester. A failing grade shall be given to a candidate
who failed to present his/her project.

IX. MINIMUM PRESENTATION REQUIREMENTS

9.1. The complete research manuscript shall be in 8 ½” x 11” bond papers, with clear plastic
folder cover. Format shall follow the standards set by the UB-APA format.

9.2. Final Architectural Presentation Criteria

● Site Development Plan – detailed drawings (to scale) showing the proposed
development of a specified parcel of land, including the location and design of
buildings, easements, utility layouts, parking arrangements, public access, street
patterns, drainage controls, existing vegetation and natural features, landscaping,
lighting and other similar features.

● Floor Plan – a view of the building from above showing the relationships between
rooms, spaces and other physical features (as furniture and fixture) at one level of
the structure.

● Elevation – a scaled drawing of the side, front, or rear of a structure/building.

● Section – a vertical slice through a building with one half removed so the inside can
be seen.

9.3. Graphical presentation of architectural floor plans, sections, elevations and details shall
be on A3 paper, drawings shall be scaled in proportion to the drawing space. Contents
will conform to the minimum requirements set in Section 11.2. In cases where the
required paper size will render the drawing illegible, a bigger sized paper suitable for
the drawing scale can be utilized. Manual presentation shall conform to final
architectural presentation criteria.

Presentation requirements include:

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 SCHOOL OF ENGINEERING AND ARCHITECTURE
● Graphical solutions shall observe acceptable standards of architectural
presentation. (e.g. Use of mixed media, application of alphabet of lines, labeling
and dimensioning techniques as part of the architectural presentation).

● All floor plans shall reflect furniture layout.

● All labels and lettering shall use either freehand straight line gothic or
mechanical lettering.

● All graphical solution presentation shall be architecturally rendered.

9.4. Scaled models shall be on a base measuring 15” x 20” or 20” x 30”. The base depends
on the scope of the problem presented. Models shall be encased in glass casement, the
height of which shall not be more than 3” in height or 1” from the highest part of the
model, whichever is applicable.

9.5. Storyboard perspectives (Exterior and Interior) and other three dimensional
presentation shall be allowed on 3’ x 6’ tarpaulin, provided that resolution is appreciable
and clearly printed.

9.6. Walk thru and other forms of electronic presentation are allowed as support for the
presentation.

9.7. Standard title block for the A3 presentation is found in Annex S.

9.8. Standard title block for scaled models is found in Annex T.

X. TIME FRAME/LOGISTICS (Annex W)

10.1. ARCDES9

10.1.1. Research Topic Presentation -Within 1 weeks from the start of

classes

10.1.2. Research Topic Approval -Within 1 weeks from approval of

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 SCHOOL OF ENGINEERING AND ARCHITECTURE
research topic

10.1.3. Development of Research Proposal: -after approval of research topic

Ch. 1 and Ch. 2
-est. 2 weeks

10.1.4. Research Proposal Oral Presentation -Within the Midterm Period

10.1.5. Completion of Requirements -After oral presentation

-Before the final grading period

10.1.6. Development of Ch 3 and 4 of -Within the final grading period

Research Manuscript

10.2. ARTHES1

10.2.1. Complete Manuscript for Final -Within 1 weeks from the start of classes
Edit

10.2.2. Duly Endorsed Manuscript (5 -3 weeks from the start of classes (Before
copies) the Final Deliberation Schedule as set)

10.2.3. Architectural Graphical -2 weeks before the First Grading

Solutions Examinations

1 – Original

3 – A3 Reproduction

1 – Architectural Storyboard

10.2.4. Architectural Storyboard -During the First Grading Examination

Week

10.2.5. Final Oral Defense and - Midterm Period

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Deliberation of Thesis Project

10.2.6. Completion of Requirements -Latter portion of Final Grading

10.2.7. Submission of 5 copies -2 week before the final examination

Hardbound Manuscript with CD
copy, duly edited, proofed and
endorsed

10.2.8. Final Comprehensive -Final Examination

Examinations

References:

UBRDC Formats

SEA Standards and Policies for Thesis and Project Study

Prepared By:

Ar. Divina Ligaya B. Rillera

SY 2018 - 2019

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