PROJECT MANAGEMENT WEEK 3

PROJECT MANAGEMENT
PROCESSES
VANI ARLIANI, MT
DEFINITION
Project management : is the application of knowledge, skills, tools and
techniques to project activities to meet the project requirements.
The application of knowledge requires the effective management of
appropriate processes.

A process : a set of interrelated actions & activities performed to achieve a

pre-specified product, result or services.
Each process characterized by inputs, tools & techniques  EEF & OPA
MAKE A SUCCESSFUL PROJECT
1. Select appropriate processes required to meet the project objectives
2. Use a defined approach that can be adopted to meet requirements
3. Comply with requirements to meet stakeholder needs & expectation
4. Balance the competing demands of scope, time, cost, quality, resources & risk to
produce the specified product
RELATION PROJECT PROCESS-PROJECT LIFE CYCLE
The integrative nature of the project management requires the Monitoring &
Controlling Process Group to Interact with the other process group.
Since management of the project is a finite effort, the Initiating Process Group begins
the project, and the Closing Process Groups ends it.
PROJECT PROCESSES
Project Management Processes
• Ensure the effective flow of the
project throughout its existence.
• The project management
processes are presented as
discrete elements with well
defined interfaces
• The application of the project
management processes are
iterative, and many processes are
repeated during the project
Product-oriented processes
• Specify & create the
project’s product.
• Product oriented processes
are typically defined by the
product life cycle and vary
by application area.
• The scope of the project
cannot be defined without
some basic understanding
of how to create the
specified product.
PROJECT PROCESSES - TIMELINE
PROJECT MANAGEMENT
process Initiating Planning Executing Monitoring Closing
knowledge & Control
Scope

Time

Cost

Quality

Human Resource

Communication

Risk

Procurement

Integration
PROJECT MANAGEMENT PROCESS
GROUP
PM PROCESS INTERACTION
Initiating Process Group : define a new
project or new phase
Planning Process Group : established
scope, objectives & action
Executing Process Group : complete the
work defined
Monitoring & Controlling Process Group :
track, review & regulate the progress and
performance
Closing Process Group : finalize all
activities
 INITIATING PROCESS GROUP
1. Develop project charter 2. Identify stakeholder

Input : Output : Output :

1. Project Output : 1.Project 1.Stakeholder
statement of work Charter register
Project
2.Business case Charter 2.Stakeholder
2.Procurement
3.Contract s Documents management
strategy
4.EEF
5.OPA
 Project Boundaries

Monitoring &
control Project End
planning deliverables users

Project Project
initiator/ inputs initiating closing

sponsor
executing
Project Process
records assets

Project boundaries
PLANNING PROCESS GROUP
PLAN PROCESS GROUP
1. Develop project management 6. Sequence activities
plan
7. Estimate activity resources
2. Collect requirements
8. Estimate activity durations
3. Define scope
9. Develop schedule
4. Create Work Breakdown
Structure 10. Estimate cost

5. Define activities
WBS

BACK
BACK
SCHEDULE

BACK
PLAN PROCESS GROUP
11.Determine budget 16. Identify Risk
12.Plan quality 17. Perform qualitative risk
13.Develop Human Resource Plan analysis

14.Plan Communications 18. Perform quantitative risk

analysis
15.Plan Risk Management
19. Develop Plan Risk responses
20. Plan procurements
EXECUTING
PROCESS GROUP
 EXECUTING PROCESS GROUP
1. Direct & manage project execution
2. Perform quality assurance
3. Acquire project team
4. Develop project team
5. Manage project team
6. Distribute information
7. Manage stakeholder expectations
8. Conduct procurements
QA - QC

BACK
MONITORING &
CONTROLLING
 MONITORING & CONTROLLING PROCESS GROUP
1. Monitor & control project work 6. Control costs
2. Perform integrated change control 7. Performed quality control
3. Verify scope 8. Report performance
4. Control scope 9. Monitor & control risks
5. Control schedule 10. Administer performance
CLOSING PROCESS GROUP
CLOSING PROCESS GROUP

1. Close Project or Phase

2. Close procurement