Professional Documents
Culture Documents
(Council Section)
Aligarh Muslim University, Aligarh
Mr.Md.Adil Hossain
35/Morison Court
Aftab Hall
A.M.U, Aligarh-202002
(Mujaffar Ali)
CPIO/ Section Officer
(Councils)
Encl. As above
OF
Digitized by:
Proud of the traditions and the past of the Union, as the guide, leader and common
That the Union is an organization of all students, irrespective of religion, caste, creed,
(1) Making the Union platform, an instrument of the expression of their views,
(2) Initiating and organizing self-help and relief activities among students,
(3) Developing the power of debating and acquirement of general knowledge about
students as a means of establishing unity and solidarity with the general student
movements of India.
Of
OF THE
“This House decides that the New Constitution of the Aligarh Muslim University
Student’s Union shall come into operation from the midnight of the 17th Jan., 1952 in
place of the old constitution.
1. The name of the Union shall be the Aligarh Muslim University Student’s Union,
i. To promote the welfare and advance the interest of the students of the
University.
ii. To foster corporate and social life among the students of this university.
iv. To establish and promote fraternal relations with the students in other
CHAPTER II
MEMBERSHIP
3. Any person who has been an ordinary member of the Union for 4 years shall be
eligible to become a life-member of the Union on payment of a sum not less than
Rs.10.
4. Person who have been elected members of the Executive Committee of the
Union and have served on this become life member of the Union without any
payment.
CHAPTER III
GENERAL BODY
The ordinary and the life-members of the Union shall constitute the General Body
of the Union. The General Body shall be the supreme governing body of the Union.
CHAPTER IV
a) The Patron
b) The President
e) The Hony-Treasurer
Provided further that during the year 1951-52 the Vice-President, the
Secretary and the Librarian of the previous year shall be the members of the Union
Executive.
3. The Union Executive shall be the Executive Authority of the Union. It shall
be responsible to the General Body.
CHAPTER V
a) Every member of the union shall have the right to vote at elections of the
Union Executive and all meetings where a vote is called for.
b) Subject to the clauses 7 & 8, Chapter VII of the constitution of the Union
every ordinary member of the Union shall have the right to contest
elections for the Union Executive.
c) Every member of the Union shall have the right to examine accounts , the
minute books and records of the Union, provided that he gives three days
notice of his intention to do so to the Hony. Secretary.
d) Every member shall have the right to ask questions in writing on any matter
connected with the Union and to receive a reply from the Union Executive.
All such questions shall be addressed to the Hony. Secretary.
b) The Executive Committee shall have the power to make any bye-laws for
regulating its own work and such work of the Union as is not provided for by
the Constitution of the Union in force at the time, but no bye-law shall be
considered valid if it conflicts with the spirit of the Constitution of the
Union then in force.
c) All student members of the Executive Committee shall take leave from the
Union Executive if they want to absent from their duties for period of/ or
exceeding two months, in case, any of the above-mentioned members remain
absent without such leave, he shall be deemed to have resigned.
III. Patron;-
b) He shall preside at the meeting of the General Body on the occasion of the
installation of the new ministry and on the other occasions at the request of the
Union Executive.
IV. PRESIDENT:-
a) The President shall be the Chief Executive Officer of the Union, and shall
preside over all the meetings except those in this constitution of the Union.
b) He shall be responsible for building and furniture and for the payment and
control of the employees of the Union.
d) The President shall prepare the annual report of the Union which after
adoption by the Executive Committee shall be submitted to the General Body
on its behalf.
V. HONY SECRETARY:-
i. The Secretary shall write and keep the proceedings of the Executive
Committee and General Body and shall submit them at the next meeting of
the Executive Committee or in the next meeting of the General Body of a
similar kind.
v. He shall, in consultation with the President, choose the subjects for the set
debates of the Union.
vi. He shall after its adoption by the Union Executive submit a quarterly report
of the activities of the Union to the General Body.
vii. He shall, under the direction of the President of the Union Executive as the
case may be, organize various functions of the Union.
The librarian shall be in-charge of the Union reading room and the Text-Book
seminar.
b) He shall audit the account of the Union and shall give his opinion in writing to
the Executive Committee.
c) All orders for purchases and payments shall be counter signed by the
Treasurer, who shall see that no expenditure is incurred beyond the
budgeted account for each item.
d) The Treasurer shall furnish the President with a short report on the account
of the Union which will be incorporated in the President’s annual report.
CHAPTER VI
Every meeting shall begin with a recital from the Holy Quran. The next item shall be
the confirmation of the minutes of the last meetings.
No quorum is required in a) debate meetings b) Meetings called for any purpose other
than the business of the Union such as those hold to welcome any guest etc. C) Meeting
postponed due to lack of quorum.
a) Meetings of the General Body of the Union for the transaction of business or
otherwise may be held whenever necessary.
b) Meeting of the General Body can be called by the Secretary in consultation with
or on the direction of the Patron, the President or the Union Executive, on the
written application of forty ordinary members of the Union.
c) A notice for such meetings shall be given three days before the date of the
meeting and the agenda of the business shall be posted on the notice board of
the Union.
d) Business meeting shall not last for more than one and half hours. The time may
be extended by the President or at the request of the General Body.
f) A motion standing in the name of a member who is absent from a meeting may be
proposed by any other member.
h) After a motion has been moved and seconded it shall be open for a general
discussion unless the house decided to throw it out.
Amendment may be moved after the general discussion. Each amendment will be
discussed separately and votes taken. After the amendments, if any, have been
dealt with, the amended or the original motion as the case may be, will be open,
if necessary, for final discussion. After such a discussion, if it is ready , the
President will put the motion to vote.
j) Voter will be by show of hands. But if a member is dissatisfied with the result
he may then and there challenge a division. The President then will order the
house to divide and shall appoint four tellers if necessary to count the votes two
or the motion and two against it.
k) The President will have the right to vote, and in case the member of votes is the
same on each side he shall have the right of a second or casting vote.
2.Debates:-
c) Not less than four days notice shall be given for prize debate meetings.
d) The President shall, at the commencement of the meeting, announce the time
allotted to each speaker and the procedure of the debate.
e) Two or three judges shall be appointed for the prized debate; their judgement shall
be announced by the President at the end of the debate.
f) Subject for the extempore prize debate shall be given by the judges.
g) When discussion is prolonged the President may, at his own discretion or at the
request of a member, adjourn the debates. He may also close the debate and call on the
mover to reply.
h) If the President or the Secretary intends to participate in the debate, they should
not carry on their normal duties for that meeting, but two other student members of
the Union Executive will take the places in that meeting. If the President or the
Secretary decides to participate in the debate after they have occupied their
respective places, they shall leave them and having spoken they shall not resume their
position of office in that meeting.
b) A notice for the Union Executive meeting will be given to all its members at
least three days before the date of meeting.
e) Emergency meetings of the Union Executive, which can only be held under the
direction of Patron, President or by the Secretary after consultation with the
President or at the Executive Committees, do not require three days notice.
a) Emergency meetings of the General Body can be called at the direction of the
Patron or the President or the Union Executive.
d) The second or of a motion will not have the right to move an amendment to it.
e) The President may not allow any motion, proposed for the discussion which has
not reached him 24 hours in advance or before the meeting, if the meeting is an
urgent one.
f) Any member wishing to speak for or against a motion must take the permission
of the President. If more than one member wish to speak the President shall
decide who is to speak first.
h) Any member at any time in the course of any meeting may rise and call the
attention of the President to any point of order. If a point of order is raised by
any member in the course of a speech, the speaker shall resume his seat or
stand silent until the President has decided it.
i) The President shall be the sole judge of any point of order and may at his own
instance or at the instance of a member call any member, who is speaking, to
order. If the member so called disregards it the President may direct him to sit
down, if the member so directed disobeys the order or deliberately disregards
or questions any order or ruling of the President, the President may forth-with
declare the offending member suspend from his function as a member of that
meeting.
j) All rulings of the Chairman given in a meeting shall be final so far as that
meeting is concerned. A member can ask the Chairman to record his ruling.
Recorded rulings can be made subject of discussion at some subsequent meeting,
if at least 40 members ask for such discussion. The General Body may after
such discussion, confirm or reject the ruling by at least 2/3rd, majority of the
members present.
CHAPTER VII
ELECTION
1. The President, Secretary, Librarian and ten other members of the Union
2. The date of the election shall be fixed by the Union Executive and shall not be
3. The date of the election shall be announced by the Union Executive at least 10
days in advance.
4. The election shall be conducted by the Executive Committee which shall elect
one Chief Election Officer and one teller and one Returning Officer for each
polling station from among the members of the teaching staff of the University.
5. The Executive Committee shall also set up a tribunal of three coinciding of two
members of staff and the Patron to hear complaints from members, if any,
after the elections are over. The Patron will be the Chairman of the tribunal.
6. The Proposal of the Candidates for each election shall be submitted to the
Union Office till the time fixed by the Union Executive on a prescribed form
giving the name of the proposer and the seconder, as also acceptance by the
months shall be eligible for election to the Office of the President or Secretary
or Librarian/ Vice-President.
for re-election in the same capacity except those elected under Clause II of
this chapter.
10. In case the office of the President, the Secretary and Librarian become vacant
permanently for less than 75 days or temporarily for not more than 3 months,
11. On the Office of the President, Secretary and the Librarian becoming vacant
13. The location, procedure, schedules etc., of the polling stations and the elections
shall be duly published at least 3 days before the date of the election. The
notice for such information shall be signed by the Chief Election Officer and
14. The elections will be conducted by ballot. The ballot boxes shall be locked and
15. The seal of the ballot-boxes shall be opened and counting of votes will take
place in the Union Building under the supervision of the Chief Election Officer
and by the help of the election and Returning Officers. The President,
Secretary, and Librarians of the Union and the candidates for the
17. If any ordinary members of the Union wishes to make a complaint regarding the
within 72 hours after the elections. The findings of that tribunal will be final.
CHAPTER VIII
VACANCIES
temporarily, he shall hand over the charge of account-books and property of the
Union etc., to the officiating or permanent successor as the case may be.
temporarily for a period of less than three months and duly taken leave from
the Union Executive, the Union Executive will appoint one of its student-member
to carry on his duties during his absence and if he is absent for less than 15
days, the President shall appoint any member of the Union Executive to act for
him.
3. If during the year a vacancy arises amongst the 10 members of the Union
created due to the recall of the member under sub-section (i) Clause 2 Chapter
IX, the Union Executive shall elect an ordinary member of the Union to carry on
POPULAR CONTROL
duties or for unbecoming conduct may be moved and passed against the elected
as a whole shall be moved in the General Body Meeting. ii) This vote shall not be
members of the Union. iii) At least 14 days notice will be given for the
3. Fresh elections, if, permissible under this constitution of the Union shall take
place within 10 days of the passing of such motion. 250 members shall form a
Union Executive as a whole, the General Body will elect an adhoc committee of 3
ordinary members of the Union in the same meeting in which such motion is
passed.
This committee will organize the elections and carry on the work temporarily
and can in no case remain in the office for more than 75 days.
CHAPTER
ALLIED BODIES
a. To train and give help to the members of the Union to develop the art
4. The meeting of the club will be convened by such members of the Union
6. Ordinary 3 days notice shall be given for the meeting of the club.
3. The aims of the society will be to organize meeting and other social
ii) President
N.B. The Executive committee of the I.S.S except nos.(i) and (iv) will be
elected annually from amongst the students of Intermediate classes.
6. The Procedures of the elections and functions of the society will ordinarily be
governed by the constitution of the Union.
C. Union School
2. The In-charge of the School shall be elected by the Union Executive from
amongst its members.
a) To train the members of the Union in public speaking and parliamentary practice
by arranging:-
of the school.
2. The In-charge of the Union Common Room shall be elected by the Union
well informed about the problems and of the National and International life by
2. The In-Charge of the Union Reading Room shall be elected by the Union
1. The Union shall organize every year 6 English Prize debates, three set and
3. The topic for the set debate shall be announced by the President four days in
debate.
5. The Prize will be awarded to the student who has secured the highest marks.
1. The Union shall organize every year six English essay writing competition to be
3. Three set and three extempore essay writing competitions shall be held every
year.
4. The Topic for the set essay shall be announced four days in advance and in
5. The topic for the essay shall be set the by patron of the Union in consultation
8. The record of the essay shall be kept under sealed covers and under the
signatures of the examiners which shall be opened by the Patron to decide the award.
9. Three hours times shall be awarded in case of set essay competition and two
10. The Prize shall be awarded to the writer who shall obtain highest marks in
total.
1. The Union shall organize every year six Urdu essay competitions to be known as the
3. Three set and three extempore competitions shall be held every year.
4. The topic for the set essays shall be announced four days in advance and in case of
5. The topic for the essays shall be set by the Patron of the Union.
7. The essays shall be forwarded under the sealed covers and under the signatures of
the President, the Hony. Secretary and the invigilators to the examiners as appointed
by the Patron.
8. The essays shall be examined by at least two examiners one after the other.
9. The record of the essays shall be kept under sealed covers and under the signatures
of the examiners which shall be opened by the Patron to decide the award.
10. Three hours time shall be allotted in case of set essay competitions and two hours
in case of extempore.
11. The Gold Medal shall be awarded to the writer who shall obtain highest marks in
total.
12. No student shall be eligible for the same award second time.
1. The Union shall organize every year 6 Urdu prize debates three set and three
3. The topic for the set debate shall be announced by the President four days in
debate.
5. The Gold Medal shall be awarded to the student who has secured the highest marks.
1. The Union shall organize every year 6 English Prize debates three set and extempore
3. The topic for the set debate shall be announced by the President four days in
debate.
5. The Gold Medal shall be awarded to the student who has secured the highest marks.
CHAPTER- XI
Budget of the Union
1. The Executive Committee of the Union shall prepare the six monthly budget of
the Union which shall be forwarded the General Body for approval.
2. In case of emergency, the Union Executive may suggest modification in the
Budget for the approval of the General Body.
4. At least one per cent of the total income of the Union shall go to the Union
Reserve Fund.
5. After the Annual elections, the budget must be presented before the General
Body within one month of the assumption of office.
6. The second six monthly budget shall be presented a month before the expiry of
the previous budget.
8. Detailed accounts of the Union shall be kept by the Secretary under the
supervision of the Treasurer.
CHAPTER XII
THE UNION PROPERTY
1. If any non-member be detected using the property of the Union without the
knowledge and permission of the President, his name shall be publicly read out
by the President at the next General Body meeting and necessary steps will be
2. If any member be detected using the property of the Union outside the
premises without the written permission of the President, his name shall be
publicly read out by the Chairman of the next General meeting and necessary
Union Executive and its opinion will be communicated to the General Body of
the Union.
5. Seventy-five members will form the quorum in the General Body meeting
CHAPTER IV
a) The Patron
c) The President
d) The Vice-President
g) One member co-opted by the Union Executive subject to the approval of the
Patron.
CHAPTER VI
Power and Duties
Clause (VI) – deleted
iv) Vice-President
a) He shall preside over all the meetings of the Union in the absence of the
President, except those otherwise specified in the constitution.
Chapter X
Allied Bodies
1. (a) The name of the organization shall be the MU Student’s Union Rafi Ahmad
Kidwai Relief Society ( hereinafter mentioned as the Rafi Relief Society.”)
(b) It shall be the subsidiary body of the Union and shall be autonomous in its
affairs.
(c) Every member of the Union shall be a member of the society provided he
pays@4 Annas per month as membership fee.
b) To collect funds.
3. (a) The Executive Committee of the Rafi Relief Society shall consist of the following.
(i) Patron (ii) Hony. Treasurer (iii) President (iv) Member In-charge elected by the
Union Executive v) General Secretary (vi) One Joint Secretary (vii) One Hall
Representative from each Hall to be elected by the Union Executive.
(b) The Executive Committee of the Rafi Relief Society shall be elected within one
month of the assumption of office by the New Executive of the A.M.U. Students Union.
4. Procedures of Election
b. The Hony. Treasurer of the Union shall be the Hony. Treasurer of the
society.
5. The Rafi Relief Executive Committee shall have the power to make bye-laws for
regulating its own work and such work of the Committee as is not provided for
its constitution. But no bye-laws shall be considered valid if it conflicts with the
provisions of the Union.
6. The Committee of awards of the Rafi Relief Society shall consist of its
Executive Committee and one of the Provosts by the Patron of the society.
Passed unanimously by the General Body in its meeting held on 6th April, 1961.
OF
Membership
APPENDIX 1
Union Staff
Any person who received any amount in the shape of salary or wage on monthly
basis or otherwise for the services he renders to the Union shall be termed as Union
Staff.
a) Union Staff
c) Subordinate Staff.
f) He shall watch the records of the Union and its allied bodies.
i) He shall work in accordance with the directions given by the President and
Office Secretary from time to time.
ii) He shall maintain and keep the records of the Union and its allied bodies.
5.Union School Staff
2. There shall be four Assistant Teachers in the grade of Rs. 61-1-85 plus D.A.
permissible under the University Rules.
c) Subordinate Staff
1. There shall be three peons in the grade of Rs. 56-1-80- plus D.A. permissible
under the University rules.
2.Delete
In place of 2
3. There shall be one part-time Bhisthi on a fixed salary of Rs. 20/- per month.
4. Peons, Sweeper, Chowkidar and Bhisthi shall work accordance with the
directions given by the President and the Office Secretary.
Clause I
1. The name of the paper shall be the A.M.U. Students Union Monthly Aligarian
Paper (English) & Urdu.
CLAUSE II
c) To highlight student problems and acquaint the students with the word
around them.
Code of Conduct:-
c) Must be impartial and report objectively any student problem and in no way
should try to antagonise the University authorities.
d) Must invite and encourage contribution of articles from the students so that
they cultivate and develop the art of writing.
CLAUSE IV
b) The Vice- President of the Union shall be the Editor-in-Chief of the paper.
c) The Hony. Secretary of the Union shall be the Manager of the paper.
d) A member of the General Body shall be the Editor of the paper and must be
able to speak and write good English.
e) Three members of the General Body shall be the members of the Editorials
Board and they must be to speak and write good English.
f) One member of the staff of the University shall be the advisors of the
paper who shall be appointed by the Union Executive.
g) (d)- Editor and (e) Members of the Editorial Board shall be nominated by the
President, Vice-President, Hony. Secretary, Adviser and one nominee by the
Patron of the Union.
Passed unanimously by the Executive Committee in its meeting dated held on 13th
September, 1964.
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