FOR: DR. SHIRLEY S.

PEREZ
AVP for Quality Assurance

FROM: ANTONIO P. AQUINO, JR.

Admission Officer

DATE: JULY 21, 2016

SUBJECT:ADMISSIONS OFFICE WORKFLOW

==============================================
Madam:

Good Day.

Stated below per your request is the Admissions Office Workflow as follows:

MODES OF ADMISSION

Enrollment

1.Via Regular Enrollment

2.Via Scholarship
a.Academic
b.Athletic
c.Cultural

ENROLLMENT FLOW FOR COLLEGE STUDENTS, SENIOR HIGHSCHOOL

AND JUNIOR HIGHSCHOOL (New students and transferees)

1.Admissions Office
 Covers inquiries on enrollment and scholarships. Includes interview of
transferees and other applicants.

2.Cashier’s Office

Covers payment of testing fee.

3.Guidance Office

Covers interview and testing.

ENROLLMENT PROPER

1.Admissions Office

Covers the submission of credentials and issuance of permit to enroll (for

College Students).

2.Registrar’s Office

Covers the issuance of Enrollment Assessment Form (EAF).

3.Budget Management Office (BMO)

Covers validation of EAF.

4.Cashier’s Office

Covers payment transactions.

5.Clinic
Covers medical and dental evaluation.

6.Bookstore
Covers ID picture taking and uniform measurement.

7.ITC
 Covers E-Brahman Registration.

Note: 1.For transferees, a student is required to undergo an interview and pass

the qualifying examination before actual enrollment.

2.For old Highschool students, they are required to submit their report
card with the Registrar’s Office and need not perform step No. 1 of the
enrollment proper.

3.For old College students, enrollment is with their respective

Departments and they need not perform step No. 1 of enrollment proper.

ENROLLMENT FLOW FOR COLLEGE AND HIGHSCHOOL STUDENTS (UB

LIPA CITY) (new students and transferees)

1.Admissions Office
Covers inquiries on enrollment and other related matters. Includes
interview of transferees and other applicants.

2.Cashier’s Office
Covers payment of testing fee.

3.Guidance Office
Covers interview and testing.

ENROLLMENT PROPER

1.Admissions Office

Covers the submission of credentials and issuance of permit to enroll (for

College Students)

2.Registrar’s Office

Covers the issuance of Enrollment Assessment Form (EAF)

3.Budget Management Office (BMO)

Covers validation of EAF

4.Director’s Office

Covers presentation of EAF

4.Cashier’s Office

Covers payment transactions.

5.Clinic

Covers medical and dental evaluation.

6.Bookstore

Covers ID picture taking and uniform measurement.

7.ITC

Covers E-Brahman Registration.

Note: 1.For transferees, a student is required to undergo an interview and pass

the qualifying examination before actual enrollment.

2.For old Highschool students, they are required to submit their report
card with the Registrar’s Office and need not perform step No. 1 of the
enrollment proper.

3.For old College students, enrollment is with their respective

Departments and they need not perform step No. 1 of enrollment proper.
ENROLLMENT FLOW FOR THE GRADE SCHOOL DEPARTMENT

1. Report to the Guidance Office for initial interview and evaluation of

qualifications.

2. Pay the admission- processing fee at the Cashier’s Office.

3. Present the official receipt to the Guidance Office to secure student’s

form and information on entrance test/ interview schedule.

4. Take the entrance test/interview on the scheduled date. Claim the result
immediately after the examination.

5. If passed, submit duly accomplished student’s form and other

requirements to secure an admission slip necessary for enrolment.

ENROLLMENT PROPE
1. For new pupils (Kinder, Grade I & Transferees). Claim an enrolment
form from the Principal’s Office upon submission of an admission slip
issued by the Guidance Office.

For old pupils (Grade II - Grade VI). Secure an enrolment form from
the Principal’s Office upon submission of the Report Card of the
previous grade level.

2. Fill in the enrolment form with the necessary data and submit it to the
Principal for signing.

3. Forward the signed enrolment form to:

A. Registration Section – for encoding
B. Accounting Section – for assessment of fees
 C. Cashier Section – for payment of designated fees

Pay and claim textbooks at the UB – Bookstore

ADMISSIONS OFFICE AND ITS SECONDARY FUNCTIONS

A. On Scholarship (Internal)
1.Interview of applicants and review of supporting documents.

2.Referral of the matter with the University President and the VP-SEA
or in some instances with the VP for Administration and the Human
Resource and Development Officer.

3.Grant of scholarship upon approval.

B. On Scholarship (External)
1.Scholarship Coordinator reviews company profile and terms and
conditions of Grantor.

2.Scholarship Coordinator prepares draft MOA or in some instances

prepared by the Grantor.

3.Grant of scholarship upon approval by the University President and

the VP-SEA.

C. Marketing functions
1.Coordination with the Corporate Communications Office and the
Marketing Department for project development and programs.

Respectfully submitted.

Kind regards,
Antonio P. Aquino, Jr.