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Oracle Human Capital Management Cloud
Securing Oracle HCM Cloud
Contents
Preface i
Preface
This preface introduces information sources that can help you use the application.
Additional Resources
• Community: Use Oracle Applications Customer Connect to get information from experts at Oracle, the
partner community, and other users.
• Guides and Videos: Go to the Oracle Help Center to find guides and videos.
Documentation Accessibility
For information about Oracle's commitment to accessibility, visit the Oracle Accessibility Program website at Oracle
Accessibility Program .
i
Oracle Human Capital Management Cloud Preface
Securing Oracle HCM Cloud
ii
Oracle Human Capital Management Cloud Chapter 1
Securing Oracle HCM Cloud An Introduction to HCM Security in the Cloud
Guide Structure
This table describes the contents of each chapter in this guide.
Chapter Contents
An Introduction to HCM Security in the A brief overview of the concepts of role-based security and an introduction to the Oracle Fusion
Cloud Applications Security Console
Creating Implementation Users The role of implementation users and instructions for creating them
Creating HCM Data Roles for How to provide the data access that enables implementation users to complete the functional
Implementation Users implementation
Enabling Basic Data Access for Abstract How to provide basic data access for all employees, contingent workers, and line managers
Roles
Assigning Roles to Implementation How to assign data and abstract roles to implementation users
Users
Setting Up Applications Security Setting enterprise options on the Security Console and maintaining the Oracle Fusion Applications
Security tables.
Preparing for Application Users Enterprise-wide options and related decisions that affect application users
Creating Application Users The ways in which you can create application users, with instructions for some methods
Managing Application Users How to maintain user accounts throughout the workforce life cycle
Provisioning Roles to Application Users The ways in which application users can acquire roles, with instructions for creating some standard
role mappings
Reporting on Application Users and Reporting on user accounts, inactive users, roles provisioned to users, and password changes
Roles
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Chapter Contents
HCM Data Roles and Security Profiles How to create and manage HCM data roles and use HCM security profiles to identify the data that
users can access
Organization and Other Security Profiles How to secure access to organizations, positions, document types, legislative data groups, payrolls,
and payroll flows
Using the Security Console How to use the Security Console to review role hierarchies and role analytics
Creating Job, Abstract, and Duty Roles How to copy predefined roles to create roles and how to create roles from scratch
Securing Content Sections in Person How to secure user access to content-type data in person profiles
Profiles
Security and Reporting How to enable users to run Oracle Transactional Business Intelligence and Oracle Business
Intelligence Publisher reports
Certificate Management How to generate, import, export, and delete PGP and X.509 certificates for data encryption and
decryption
Role Optimization How to use the optional Role Optimization Report to analyze the role hierarchy for redundancies and
other inefficiencies
• Database Vault for Oracle Fusion Human Capital Management Security Cloud Service
• Transparent Data Encryption for Oracle Fusion Human Capital Management Security Cloud
Service
During implementation, you perform security-related tasks from a functional area task list or implementation project. Once
the implementation is complete, you can perform most security-related tasks on the Security Console. Any exceptions are
identified in relevant topics. For example, you hire workers in the New Person work area, not on the Security Console.
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Role
Role Role
HR Specialist Vision
Employee Line Manager
Operations
When Lynda signs in to Oracle Human Capital Management Cloud (Oracle HCM Cloud), she doesn't have to select a role. All
of these roles are active concurrently.
The functions and data that Lynda can access are determined by this combination of roles.
Component Description
Which Data Is the set of data that users with the role can access when performing the function
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Line managers Can create performance documents For workers in their reporting hierarchies
These predefined roles are part of the Oracle HCM Cloud security reference implementation. The security reference
implementation is a predefined set of security definitions that you can use as supplied.
Also included in the security reference implementation are roles that are common to all Oracle Fusion applications, such as:
• Application Implementation Consultant
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• IT Security Manager
You can include the predefined roles in HCM data roles, for example. Typically, you assign the Employee, Contingent Worker,
and Line Manager abstract roles directly to users.
Data Roles
Data roles combine a worker's job and the data that users with the job must access. For example, the HCM data role
Country Human Resource Specialist combines a job (human resource specialist) with a data scope (country). You define
the data scope of a data role in one or more HCM security profiles. HCM data roles aren't part of the security reference
implementation. You define all HCM data roles locally and assign them directly to users.
Abstract Roles
Abstract roles represent a worker's role in the enterprise independently of the job that you hire the worker to do. Three
abstract roles are predefined in Oracle HCM Cloud:
• Employee
• Contingent Worker
• Line Manager
You can also create abstract roles. All workers are likely to have at least one abstract role. Their abstract roles enable users to
access standard functions, such as managing their own information and searching the worker directory. You assign abstract
roles directly to users.
Job Roles
Job roles represent the job that you hire a worker to perform. Human Resource Analyst and Payroll Manager are examples of
predefined job roles. You can also create job roles. Typically, you include job roles in data roles and assign those data roles to
users. The IT Security Manager and Application Implementation Consultant predefined job roles are exceptions to this general
rule because they're not considered HCM job roles. Also, you don't define their data scope in HCM security profiles.
Aggregate Privileges
Aggregate privileges combine the functional privilege for an individual task or duty with the relevant data security policies. The
functional privileges that aggregate privileges provide may grant access to task flows, application pages, work areas, reports,
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batch programs, and so on. Job and abstract roles inherit aggregate privileges directly. Aggregate privileges don't inherit
other roles. All aggregate privileges are predefined and you can't edit them. Although you can't create aggregate privileges,
you can include the predefined aggregate privileges in custom job and abstract roles. You don't assign aggregate privileges
directly to users.
Duty Roles
Each predefined duty role represents a logical grouping of privileges that you may want to copy and edit. Duty roles differ
from aggregate privileges as follows:
Job and abstract roles may inherit duty roles either directly or indirectly. You can include predefined and custom duty roles in
custom job and abstract roles. You don't assign duty roles directly to users.
In addition to aggregate privileges and duty roles, job and abstract roles are granted many function security privileges
and data security policies directly.
• Duty roles can inherit other duty roles and aggregate privileges.
You can explore the complete structure of a job or abstract role on the Security Console.
When you assign data and abstract roles to users, they inherit all of the data and function security associated with those
roles.
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The figure shows a few representative aggregate privileges and a single duty role. In reality, job and abstract roles inherit
many aggregate privileges. Any duty roles that they inherit may themselves inherit duty roles and aggregate privileges.
User
Bob Price
Job Role
Aggregate Privilege
Human Resource Aggregate Privilege
Access Person
Specialist View Payslip
Gallery
Role Description
HR Specialist Vision Corporation Inherits the job role Human Resource Specialist. This role inherits the aggregate privileges and duty
roles that provide access to the tasks and functions that a human resource specialist performs. The
security profile assigned to the data role provides the data access for the role.
Employee Inherits the aggregate privileges and duty roles that provide access to all tasks and functions,
unrelated to a specific job, that every employee performs. The security profile assigned to the
abstract role provides the data access for the role.
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Workforce Structures
Management
Duty Role
Maintain Positions
Aggregate Privilege
In addition to its aggregate privileges, the Workforce Structures Management duty role is granted many function security
privileges and data security policies.
• The role to which the data security policy is granted. The role can be a duty role, such as Workforce Structures
Management, job role, abstract role, or aggregate privilege.
• A business object, such as assignment grade, that's being accessed. The data security policy identifies this resource
by its table name, which is PER_GRADES_F for assignment grade.
• The condition, if any, that controls access to specific instances of the business object. Conditions are usually
specified for resources that you secure using HCM security profiles. Otherwise, business object instances can be
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identified by key values. For example, a user with the Workforce Structures Management duty role can manage all
grades in the enterprise.
• A data security privilege that defines permitted actions on the data. For example, Manage Assignment Grade is a
data security privilege.
Each function security privilege secures the code resources that make up the relevant pages, such as the Manage Grades
and Manage Locations pages. Some user interfaces aren't subject to data security, so some function security privileges have
no equivalent data security policy.
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If you copy a job or abstract role, then the source role's aggregate privileges are never copied. Instead, role membership is
added automatically to the aggregate privilege for the copied role.
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Tip: The role codes of all predefined roles have the prefix ORA_.
Reports
You can run the User and Role Access Audit Report. This XML-format report identifies the function security privileges and
data security policies for a specified role, all roles, a specified user, or all users.
• The Security Reference for Oracle Applications Cloud includes descriptions of all predefined security data that's
common to Oracle Fusion Applications.
• The Security Reference for Oracle HCM Cloud includes descriptions of all predefined security data for Oracle HCM
Cloud.
Both manuals contain a section for each predefined job and abstract role. For each role, you can review its:
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Note: You can review HCM data roles on the Security Console. However, you must manage them on the
Manage Data Roles and Security Profiles page.
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Securing Oracle HCM Cloud Creating Implementation Users
Implementation users have the necessary access for both initial implementation of the Oracle HCM Cloud service and its
ongoing maintenance. You're recommended to create at least one implementation user.
TechAdmin Performs technical setup duties, including security setup. This user is intended for technical
superusers.
HCMUser Performs functional setup duties. This user is intended for users who are performing the Oracle
HCM Cloud implementation steps.
Additional implementation users may be useful, depending on the size of the enterprise and the structure of the
implementation team. For example:
• An application implementation manager can assign implementation tasks to other implementation users. This
implementation user has the Application Implementation Manager job role.
• A product family application administrator can perform implementation tasks for a specific product. This approach
may be of interest if you're implementing multiple Oracle Fusion products and want an implementor for each
product.
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Tip: The Human Capital Management Application Administrator job role can access only HCM setup
tasks. The Application Implementation Consultant job role can access all Oracle Fusion Applications setup
tasks.
When you sign in for the first time, use the password from the welcome or service-activation email. You're prompted to
change the password. Make a note of the new password, which is the service administrator password for subsequent access
to the service. You're recommended not to share your sign-in details with other users.
1 Run User and Roles Synchronization Process You run the process Retrieve Latest LDAP
Changes to copy data from your LDAP
directory server to Oracle HCM Cloud.
2 Import Users and Roles into Application You perform this task to initialize the Oracle
Security Fusion Applications Security tables.
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• HRAnalyst_ViewAll
• HCMApplicationAdministrator_ViewAll
• HR_Specialist_ViewAll
5 Assign Security Profiles to Abstract Roles Enable basic data access for the predefined
Employee, Contingent Worker, and Line
Manager abstract roles.
You perform this task at this stage of the
implementation so that implementation users
with abstract roles have the required data
access. However, all application users with
abstract roles also benefit from this step.
6 Create a Generic Role Mapping for HCM Enable the HCM data roles created in step 4
Data Roles to be provisioned to implementation users.
7 Assign Abstract and Data Roles to the Assign roles to the HCMUser implementation
HCMUser Implementation User user that enable functional implementation to
proceed.
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1. Sign in to your Oracle Applications Cloud service environment as the service administrator.
2. Select Navigator > Setup and Maintenance to open the Setup and Maintenance work area.
3. In the Setup and Maintenance work area, select the Run User and Roles Synchronization Process task in the Initial
Users functional area.
The process submission page for the Retrieve Latest LDAP Changes process opens.
4. Click Submit.
5. Click OK to close the confirmation message.
Running the Import User and Role Application Security Data Process
Sign in as the Oracle HCM Cloud service administrator and follow these steps:
1. Select Navigator > Setup and Maintenance to open the Setup and Maintenance work area.
2. In the Setup and Maintenance work area, select the Import Users and Roles into Application Security task in the
Initial Users functional area.
3. On the Import Users and Roles into Application Security page, click Submit.
This action starts the Import User and Role Application Security Data process. Once the process completes, you can use the
Security Console.
Note: You're recommended to schedule this process to run daily once your implementation users exist.
Related Topics
• Scheduling the Import User and Role Application Security Data Process: Procedure
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Field Value
None
Associated Person Type
TechAdmin
Last Name
TechAdmin
User Name
To view the password policy, click the Help icon by the Password field.
Note: Make a note of the password. The user who first signs in as TechAdmin must change the
password.
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Four job roles now appear in the Roles section of the Add User Account page.
6. Click Save and Close.
Note: Application Implementation Consultant is a powerful role that has unrestricted access to a large amount
of data. Once the implementation is complete, you're recommended to revoke this role from all users using
the Revoke Data Role from Implementation Users task. For ongoing maintenance of Oracle HCM Cloud setup
data, use a less powerful role. For example, use an HCM data role based on the Human Capital Management
Application Administrator role.
1. Select Navigator > Setup and Maintenance to open the Setup and Maintenance work area.
2. In the Setup and Maintenance work area, select the Create Implementation Users task in the Initial Users functional
area.
Field Value
None
Associated Person Type
HCMUser
Last Name
HCMUser
User Name
To view the password policy, click the Help icon by the Password field.
Note: Make a note of the password. The user who first signs in as HCMUser must change the
password.
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1. In the Roles section of the Add User Account page, click Add Role.
2. In the Add Role Membership dialog box, search for the Application Administrator job role.
3. In the search results, select the role and click Add Role Membership.
4. Click OK to close the Confirmation dialog box.
5. Repeat from step 2 to add each of the following job roles to the HCMUser user:
Four job roles now appear in the Roles section of the Add User Account page.
6. Click Save and Close.
Note: Application Implementation Consultant is a powerful role that has unrestricted access to a large amount
of data. Once the implementation is complete, you're recommended to revoke this role from all users using
the Revoke Data Role from Implementation Users task. For ongoing maintenance of Oracle HCM Cloud setup
data, use a less powerful role. For example, use an HCM data role based on the Human Capital Management
Application Administrator role.
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20
Oracle Human Capital Management Cloud Chapter 3
Securing Oracle HCM Cloud Creating HCM Data Roles for Implementation Users
Overview
You create HCM data roles to enable the HCMUser implementation user to access HCM data and complete the functional
implementation. This topic introduces the HCM data roles that you must create.
Create the following HCM data roles:
• HRAnalyst_ViewAll
• HCMApplicationAdministrator_ViewAll
• HRSpecialist_ViewAll
If you have licensed the Oracle Fusion Workforce Compensation Cloud Service, then you need also to create the following
HCM data roles:
• CompensationAdmin_ViewAll
• CompensationMgr_ViewAll
If you have licensed the Oracle Fusion Global Payroll Cloud Service, then you need also to create the following HCM data
roles:
• PayrollAdmin_ViewAll
• PayrollMgr_ViewAll
1. Select Navigator > Setup and Maintenance to open the Setup and Maintenance work area.
2. In the Setup and Maintenance work area, select the Assign Security Profiles to Role task in the Users and Security
functional area.
3. In the Search Results section of the Manage Data Roles and Security Profiles page, click Create.
4. Complete the fields on the Create Data Role: Select Role page as shown in the following table.
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Field Value
HRAnalyst_ ViewAll
Data Role Name
5. Click Next.
6. In the sections of the Create Data Role: Security Criteria page, select the predefined security profiles shown in this
table.
7. Click Review.
8. On the Create Data Role: Review page, click Submit.
9. On the Manage Data Roles and Security Profiles page, search for the HRAnalyst_ViewAll data role to confirm that it
exists.
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3. In the Search Results section of the Manage Data Roles and Security Profiles page, click Create.
4. Complete the fields on the Create Data Role: Select Role page as shown in the following table.
Field Value
HCMApplicationAdministrator_ ViewAll
Data Role Name
5. Click Next.
6. In the sections of the Create Data Role: Security Criteria page, select the predefined security profiles shown in this
table.
7. Click Review.
8. On the Create Data Role: Review page, click Submit.
9. On the Manage Data Roles and Security Profiles page, search for the HCMApplicationAdministrator_ViewAll data
role to confirm that it exists.
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2. In the Setup and Maintenance work area, select the Assign Security Profiles to Role task in the Users and Security
functional area.
3. In the Search Results section of the Manage Data Roles and Security Profiles page, click Create.
4. Complete the fields on the Create Data Role: Select Role page as shown in the following table.
Field Value
HRSpecialist_ ViewAll
Data Role Name
5. Click Next.
6. In the sections of the Create Data Role: Security Criteria page, select the predefined security profiles shown in this
table.
7. Click Review.
8. On the Create Data Role: Review page, click Submit.
9. On the Manage Data Roles and Security Profiles page, search for the HRSpecialist_ViewAll data role to confirm that
it exists.
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This topic explains how to create these roles by performing the Assign Security Profiles to Role task.
Field Value
CompensationAdmin_ ViewAll
Data Role Name
Compensation Administrator
Job Role
5. Click Next.
6. In the sections of the Create Data Role: Security Criteria page, select the predefined security profiles shown in this
table.
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7. Click Review.
8. On the Create Data Role: Review page, click Submit.
9. On the Manage Data Roles and Security Profiles page, search for the CompensationAdmin_ViewAll data role to
confirm that it exists.
1. In the Search Results section of the Manage Data Roles and Security Profiles page, click Create.
2. Complete the fields on the Create Data Role: Select Role page as shown in the following table.
Field Value
CompensationMgr_ ViewAll
Data Role Name
Compensation Manager
Job Role
3. Click Next.
4. In the sections of the Create Data Role: Security Criteria page, select the predefined security profiles shown in this
table.
5. Click Review.
6. On the Create Data Role: Review page, click Submit.
7. On the Manage Data Roles and Security Profiles page, search for the CompensationMgr_ViewAll data role to confirm
that it exists.
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This topic explains how to create these roles using the Assign Security Profiles to Role task.
Field Value
PayrollAdmin_ ViewAll
Data Role Name
Payroll Administrator
Job Role
5. Click Next.
6. In the sections of the Create Data Role: Security Criteria page, select the predefined security profiles shown in this
table.
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7. Click Review.
8. On the Create Data Role: Review page, click Submit.
9. On the Manage Data Roles and Security Profiles page, search for the PayrollAdmin_ViewAll data role to confirm that
it exists.
1. In the Search Results section of the Manage Data Roles and Security Profiles page, click Create.
2. Complete the fields on the Create Data Role: Select Role page as shown in the following table.
Field Value
PayrollMgr_ ViewAll
Data Role Name
Payroll Manager
Job Role
3. Click Next.
4. In the sections of the Create Data Role: Security Criteria page, select the predefined security profiles shown in this
table.
5. Click Review.
6. On the Create Data Role: Review page, click Submit.
7. On the Manage Data Roles and Security Profiles page, search for the PayrollMgr_ViewAll data role to confirm that it
exists.
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Securing Oracle HCM Cloud Enabling Basic Data Access for Abstract Roles
Users with these roles can sign in and open application pages. However, they have no automatic access to data. For
example, employees can open the Directory but their searches return no results. Line managers can access My Team
functions but can't see data for their organizations. To enable basic HCM data access for users with abstract roles, you
assign security profiles directly to those roles.
Person View Own Record View Own Record View Manager Hierarchy
Public person View All Workers View All Workers View All Workers
Organization View All Organizations View All Organizations View All Organizations
Position View All Positions View All Positions View All Positions
Legislative data group View All Legislative Data Groups View All Legislative Data Groups View All Legislative Data Groups
Country View All Countries View All Countries View All Countries
Document type View All Document Types View All Document Types View All Document Types
After implementation, you may want to change aspects of this data access. For example, you may want to create your own
security profiles and assign those directly to abstract roles.
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Note: Such changes apply to all users who have the abstract role.
Field Value
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Field Value
3. Click Review.
4. On the Edit Data Role: Review page, click Submit.
5. On the Manage Data Roles and Security Profiles page, search again for the predefined Employee role.
6. In the Search Results region, confirm that the Assigned icon appears in the Security Profiles column for the
Employee role.
The Assigned icon, a check mark, confirms that security profiles are assigned to the role.
Repeat the steps in Searching for the Employee Abstract Role and Assigning Security Profiles to the Employee
Abstract Role for the predefined Contingent Worker role.
Field Value
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Field Value
3. Click Review.
4. On the Edit Data Role: Review page, click Submit
5. On the Manage Data Roles and Security Profiles page, search again for the predefined Line Manager role.
6. In the search results, confirm that the Assigned icon appears in the Security Profiles column for the Line Manager
role.
The Assigned icon confirms that security profiles are assigned to the role.
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1. In the Setup and Maintenance work area, select the Manage Role Provisioning Rules task in the Users and Security
functional area.
◦ HCMApplicationAdministrator_ViewAll
◦ HRSpecialist_ViewAll
9. If you created any of the following roles, then repeat steps 6 and 7 for each one:
◦ CompensationAdmin_ViewAll
◦ CompensationMgr_ViewAll
◦ PayrollAdmin_ViewAll
◦ PayrollMgr_ViewAll
10. Click Save and Close. On the Manage Role Mappings page, click Done.
Note: When your implementation is complete, you're recommended to delete this role mapping to prevent
application users from provisioning these roles.
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Editing HCMUser
Follow these steps:
1. Sign in as the TechAdmin user.
2. In the Setup and Maintenance work area, select the Create Implementation Users task in the Initial Users functional
area.
The User Accounts page of the Security Console opens.
3. On the User Accounts page, search for the HCMUser implementation user.
4. In the search results, click the user name to open the User Account Details page.
These roles appear in the list of roles already assigned to HCMUser:
◦ All Users
◦ Application Administrator
◦ Application Implementation Consultant
◦ Application Diagnostics Regular User
◦ Application Diagnostics Viewer
5. Click Edit.
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◦ PayrollAdmin_ViewAll
◦ PayrollMgr_ViewAll
HCMUser now has between 11 and 15 roles, depending on the cloud services that you have licensed.
Tip: If you add a role by mistake, you can select it and click Delete.
As this is the first use of this user name, you're prompted to change the password. HCMUser uses the new
password to sign in subsequently.
2. Open the Navigator. In the Navigator, verify that:
◦ Entries such as Career Development, Goals, and Performance appear under My Workforce, if you use
Talent Management.
◦ The Compensation entry appears, if you use Compensation Management.
Tip: You can also use the Security Console to verify user access. On the Roles tab, search for HCMUser. In the
search results, select the user, right-click, and select Simulate Navigator. In the simulated navigator, any entry
without a lock icon is available to the user.
HCMUser can now complete the functional implementation of Oracle HCM Cloud.
1. In the Setup and Maintenance work area, select the Create Implementation Users task in the Initial Users functional
area.
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Oracle Human Capital Management Cloud Chapter 6
Securing Oracle HCM Cloud Setting Up Applications Security
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Securing Oracle HCM Cloud Setting Up Applications Security
User-Name Formats
This table describes the available user-name formats.
Email The work email (or party email, for party users) is the user name. For example, the user name for
john.smith@example.com is john.smith@example.com. To make duplicate names unique, a number
is added. For example, john.smith2@example.com may be used if john.smith@example.com and
john.smith1@example.com already exist.
The user name is the worker's first and last names separated by a single period. For example, the
FirstName.LastName user name for John Frank Smith is john.smith. To make duplicate names unique, either the user's
middle name or a random character is used. For example, John Smith's user name could be john.
frank.smith or john.x.smith.
The user name is the worker's last name prefixed with the initial of the worker's first name. For
FLastName example, the user name for John Smith is jsmith.
The party number or person number is the user name. If your enterprise uses manual person
Person or party number numbering, then any number that's entered during the hiring process becomes the user name.
Otherwise, the number is generated automatically and can't be edited. The automatically generated
number becomes the user name. For example, if John Smith's person number is 987654, then the
user name is 987654.
If you select a different user-name rule, then click Save. The change takes effect immediately.
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1. Email
2. FirstName.LastName
3. If only the last name is available, then a random character is prefixed to the last name.
The Security Console option Generate system user name when generation rule fails controls whether a system user
name is generated. You can disable this option. In this case, an error is raised if the user name can't be generated in the
selected format.
Tip: If a system user name is generated, then it can be edited later to specify a preferred value.
Work Email
The line manager or HR specialist may omit the work email when hiring the worker. In this case, the email can't be added
later by editing the worker details. However, you can edit the user on the Security Console and enter the email there. To use
work email as the user name after a different user name has been generated, edit the existing user name.
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80
Days Before Password Expiry Warning Specifies when a user is notified that a
password is about to expire. By default,
users are prompted to sign in and change
their passwords. This value must be equal
to or less than the value of the Days Before
Password Expiration option.
Note: Users are notified when passwords are about to expire, have already expired, or have been reset only
if appropriate notification templates are enabled. The predefined notification templates for these events are
Password Expiry Warning Template, Password Expiration Template, and Password Reset Template.
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Copied-Role Names
To create roles, you're recommended to copy predefined roles and edit the copied roles. When you copy a predefined role:
• The ORA_ prefix, which identifies predefined roles, is removed automatically from the role code of the copied role.
• The enterprise prefix and suffix values are added automatically to the role name and code of the copied role.
You specify enterprise prefix and suffix values on the Roles subtab of the Security Console Administration tab. By default:
• Prefix values are blank.
• The role-name suffix is Custom.
• The role-code suffix is _CUSTOM.
For example, if you copy the Benefits Administrator job role (ORA_BEN_BENEFITS_ADMINISTRATOR_JOB), then the default
name and code of the copied role are:
• Benefits Administrator Custom
• BEN_BENEFITS_ADMINISTRATOR_JOB_CUSTOM
You can supply prefix values and change the suffix values, as required. If you change these values, then click Save. The
changes take effect immediately.
When role hierarchies appear on the Roles tab, the number of nodes can be very high. To limit the number of nodes in the
graphical view, set the Graph Node Limit option on the Roles subtab of the Security Console Administration tab. When you
display a role hierarchy with more nodes than the specified limit, you're recommended to switch to the tabular format.
Oracle HCM Cloud customers are recommended to disable these options. You're unlikely to have to edit data security
policies directly, as they're generated automatically when you include security profiles in HCM data roles. If necessary, you
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can regenerate HCM data roles and abstract roles to which security profiles are assigned. For example, if you edit the security
profiles in an HCM data role, then you regenerate the role to regenerate its data security policies.
To manage the automatic provisioning of roles to users, you create role mappings. Manual provisioning of roles to application
users on the Security Console isn't recommended.
Related Topics
• Copying HCM Roles: Points to Consider
Password Expiry Warning Template Warns the user that a password is expiring soon and provides instructions for resetting the
password.
Password Expiration Template Notifies the user that a password has expired and provides instructions for resetting the password.
Forgot User Name Template Sends the user name to a user who requested the reminder.
Password Generated Template Notifies the user that a password has been generated automatically and provides instructions for
resetting the password.
Password Reset Template Sends a reset-password link to a user who performed the Reset Password action on the My
Account page.
Password Reset Confirmation Template Notifies the user when a password has been reset.
New Account Template Notifies a user when a user account is created and provides a reset-password link.
New Account Manager Template Notifies the user's manager when a user account is created.
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You're recommended not to edit the predefined templates, as your changes are lost on upgrade. However, you can create
templates and disable the predefined versions. Each predefined event can be associated with only one enabled notification
template at a time.
To disable a template:
1. Select the template name on the Notifications subtab.
2. On the Edit Notification page, deselect the Enabled option.
Token Meaning
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Token Meaning
resetURL URL where the user can reset his or her password
Note: When you enable an added template for a predefined event, the predefined template for the same event
is automatically disabled.
Note: Whenever you run the process, it copies only those changes that were made since it last ran.
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4. Click OK.
5. In the Process Details dialog box, click Advanced.
6. On the Schedule tab, set Run to Using a schedule.
7. Set Frequency to Daily and Every to 1.
8. Enter start and end dates and times. The start time should be after any daily run of the Send Pending LDAP
Requests process completes.
9. Click Submit.
10. Click OK to close the confirmation message.
Related Topics
• Inactive Users Report
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Send Pending LDAP Requests sends the following items to the LDAP directory:
• Requests to create, suspend, and reactivate user accounts.
◦ When you create a person record for a worker, a user-account request is generated automatically.
◦ When a person has no roles and no current work relationships, a request to suspend the user account is
generated automatically.
◦ A request to reactivate a suspended user account is generated automatically if you rehire a terminated worker.
The process sends these requests to the LDAP directory unless the automatic creation and management of user
accounts are disabled for the enterprise.
• Work emails.
If you include work emails when you create person records, then the process sends those emails to the LDAP
directory.
• Role provisioning and deprovisioning requests.
The process sends these requests to the LDAP directory unless automatic role provisioning is disabled for the
enterprise.
• Changes to person attributes for individual users.
The process sends this information to the LDAP directory unless the automatic management of user accounts is
disabled for the enterprise.
• Information about HCM data roles, which originate in Oracle HCM Cloud.
Note: All of these items are sent to the LDAP directory automatically unless they're either future-dated or
generated by bulk data upload. You run the process Send Pending LDAP Requests to send future-dated and
bulk requests to the LDAP directory.
Only one instance of Send Pending LDAP Requests can run at a time.
Note: Schedule the process only when your implementation is complete. Once you schedule the process you
can't run it on an as-needed basis, which may be necessary during implementation.
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3. In the Schedule New Process dialog box, search for and select the Send Pending LDAP Requests process.
4. In the Process Details dialog box, set User Type to identify the types of users to be processed. Values are
Person, Party, and All. You're recommended to leave User Type set to All.
5. The Batch Size field specifies the number of requests in a single batch. For example, if 400 requests exist and you
set Batch Size to 25, then the process creates 16 batches of requests to process in parallel.
The value A, which means that the batch size is calculated automatically, is recommended.
6. Click Advanced.
7. On the Schedule tab, set Run to Using a schedule.
8. In the Frequency field, select Daily.
9. Enter the start and end dates and times.
10. Click Submit.
Note: Only one instance of Retrieve Latest LDAP Changes can run at a time.
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1. Configure the bridge for Active Directory. Set the configuration options on the Administration tab in the Security
Console.
2. Map attributes between source and target applications for synchronization.
3. Download and install the bridge for Active Directory.
4. Perform initial synchronization of users.
5. Perform manual or automatic synchronization regularly to maintain consistency of data on the source and target
applications.
Prerequisites
Before setting up the bridge between Active Directory and Oracle Applications Cloud, you must:
• Install Java Runtime environment (JRE). The bridge is compatible with JRE versions 6, 7, and 8.
• Install the bridge on a computer that can connect to your Active Directory server.
• Enable Single Sign-On (SSO) between Oracle Applications Cloud and your Active Directory instance.
• Source: Is the application that contains the user and role information that is copied to the target.
• Target: Is the application that is updated to contain the same user and role information as the source.
You can select either Oracle Applications Cloud or Active Directory as the source.
Related Topics
• Getting Started with Oracle Applications Cloud Bridge for Active Directory
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Overview
During implementation, you prepare your Oracle HCM Cloud service for application users. Decisions made during this
phase determine how you manage users by default. Most such decisions can be overridden. However, for efficient user
management, you're recommended to configure your environment to both reflect enterprise policy and support most or all
users.
Some key decisions and tasks are explained in this chapter and introduced in this table.
Whether user accounts are created User Account Creation Option: Explained
automatically for application users
How role provisioning is managed User Account Role Provisioning Option: Explained
Whether user accounts are maintained User Account Maintenance Option: Explained
automatically
Whether user accounts are created for User Account Creation for Terminated Workers Option: Explained
terminated workers that you load in bulk
Ensuring that the Employee, Contingent Provisioning Abstract Roles to Users Automatically: Procedure
Worker, and Line Manager abstract
roles are provisioned automatically
Some decisions affecting application users were made when the Security Console was set up. These decisions include:
You may want to review these settings on the Administration tab of the Security Console before creating application users.
Related Topics
• Defining the Default User-Name Format: Explained
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• Whether user accounts are created automatically when you create a person, user, or party record
• The automatic provisioning of roles to users at account creation
Note: Roles that you provision to users directly on the Security Console aren't affected by this option.
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Value Description
User accounts are created automatically for both person and party users.
Both person and party users
This value is the default value.
If user accounts are created automatically, then role provisioning also occurs automatically, as specified by current role
mappings when the accounts are created. If user accounts aren't created automatically, then role requests are held in the
LDAP requests table, where they're identified as suppressed. They aren't processed.
If you disable the automatic creation of user accounts for some or all users, then you can:
Alternatively, you can use an external provisioning infrastructure to create and manage user accounts. In this case, you're
responsible for managing the interface with Oracle Applications Cloud, including any user-account-related updates.
Value Description
Role provisioning and deprovisioning occur for both person and party users.
Both person and party users
This value is the default value.
For both person and party users, role requests are held in the LDAP requests table, where they're
None identified as suppressed. They're not processed.
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Value Description
User accounts are maintained automatically for both person and party users.
Both person and party users
This value is the default value.
For both person and party users, account-maintenance requests are held in the LDAP requests
None table, where they're identified as suppressed. They're not processed.
Select this value if you manage accounts for both person and party users in some other way.
Value Description
No (or not set) User-account requests generated for terminated workers are suppressed when you run Send
Pending LDAP Requests.
Yes User-account requests generated for terminated workers are processed when you run Send
Pending LDAP Requests.
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This option determines whether user-account requests for terminated workers are processed or suppressed. A user-account
request is generated for a worker created by bulk upload only if:
• The User Account Creation enterprise option is set to Both person and party users.
• The GeneratedUserAccountFlag attribute for the Worker object isn't set to N.
Otherwise, user-account requests for workers are suppressed and User Account Creation for Terminated Workers has
no effect.
Related Topics
• Send Pending LDAP Requests: Explained
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in. This topic explains how to set up automatic role provisioning during implementation using the Manage Role Provisioning
Rules task.
Field Value
Employee
System Person Type
Active
HR Assignment Status
6. In the Associated Roles section of the Create Role Mapping page, add a row.
7. In the Role Name field of the Associated Roles section, click Search.
8. In the Search and Select dialog box, enter Employee in the Role Name field and click Search.
9. Select Employee in the search results and click OK.
10. If Autoprovision isn't selected automatically, then select it. Ensure that the Requestable and Self-Requestable
options aren't selected.
11. Click Save and Close.
Field Value
Employee
System Person Type
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Field Value
Active
HR Assignment Status
Yes
Manager with Reports
Tip: Setting Manager with Reports to Yes is the same as setting Manager Type to Line Manager.
You don't need both values.
4. In the Associated Roles section of the Create Role Mapping page, add a row.
5. In the Role Name field of the Associated Roles section, click Search.
6. In the Search and Select dialog box, enter Line Manager in the Role Name field and click Search.
7. Select Line Manager in the search results and click OK.
8. If Autoprovision isn't selected automatically, then select it. Ensure that the Requestable and Self-Requestable
options aren't selected.
9. Click Save and Close.
10. On the Manage Role Mappings page, click Done.
To provision the line manager role automatically to contingent workers, follow these steps to create an additional role
mapping. In step 2, use a unique mapping name (for example, Contingent Worker Line Manager). In step 3, set System
Person Type to Contingent Worker.
Related Topics
• Oracle Applications Cloud Service Entitlements (2004494.1)
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Points to Consider
When you create person records in Oracle HCM Cloud, user accounts can be created automatically. The User and Role
Provisioning options control whether user accounts are created and maintained automatically. You set these options for the
enterprise during implementation using the Manage Enterprise HCM Information task.
Some enterprises use applications other than Oracle HCM Cloud to manage user and role provisioning. In this case, you set
the User and Role Provisioning options to prevent automatic creation of user accounts. Oracle HCM Cloud user accounts
don't provide access to other enterprise applications.
During implementation, you can also use the Create User task to create individual application users for test purposes.
However, after implementation, you use tasks such as Hire an Employee and Add a Contingent Worker. These tasks are
functionally rich and create the employment information required for Oracle HCM Cloud implementations. Don't use Create
User, which is intended primarily for Oracle Fusion Applications customers who aren't implementing Oracle HCM Cloud.
This topic summarizes how to create person records using the Hire an Employee task, with emphasis on any steps that affect
user and role provisioning.
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The user name is the person number if the generation rule for user names, as specified on the Security Console, is
Person or party number.
4. You enter the person's last name. Other names are optional. The user name is based on the person's first and last
names if the generation rule for user names is either FirstName.LastName or FLastName.
5. Click Next. The Hire an Employee: Person Information page opens.
6. A user can have only one work email. If you enter no work email when you create the person record, then it can be
entered later on the Security Console. You can't add it directly to the person record later. Once the person record
exists, you manage the email on the Security Console.
The user name is the work email if the generation rule for user names is Email.
7. Click Next.
1. Click Next. The Hire an Employee: Compensation and Other Information page opens.
Any roles for which the employee qualifies automatically appear in the Role Requests region of the page.
2. To add roles manually, click Add Role. The Add Role dialog box opens.
3. Search for and select the role. A role that you can provision appears in a role mapping where you satisfy the
conditions and the Requestable option is selected for the role.
The selected role appears in the Role Requests region with the status Add requested. Repeat steps 2 and 3 for
additional roles.
4. Click Next. On the Hire an Employee: Review page, click Submit.
This action:
◦ Creates a request to create the user account and provision the requested roles, on approval of the hire
Note: User-account and role-provisioning requests are processed only if processing is enabled for the
enterprise.
The user is notified of his or her sign-in details if an appropriate notification template is enabled.
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If you deselect this option, then you can send the email later by running the Send User Name and Password Email
Notifications process. An appropriate notification template must be enabled at that time.
Adding Roles
1. Click Autoprovision Roles. Any roles for which the user qualifies automatically, based on the information that you
have entered so far, appear in the Role Requests table.
2. To provision a role manually to the user, click Add Role. The Add Role dialog box opens.
3. Search for and select the role. The role must appear in a role mapping for which you satisfy the role-mapping
conditions and where the Requestable option is selected for the role.
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The selected role appears in the Role Requests region with the status Add requested. The role request is created
when you click Save and Close.
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To update a user's roles automatically, select Actions > Autoprovision Roles. This action applies to roles for which the
Autoprovision option is selected in all current role mappings. The user immediately:
• Acquires any role for which he or she qualifies but doesn't currently have
• Loses any role for which he or she no longer qualifies
You're recommended to autoprovision roles for individual users if you know that additional or updated role mappings exist
that affect those users.
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Resetting Passwords
To reset a user's password:
1. Select Actions > Reset Password.
2. In the Warning dialog box, click Yes to continue.
This action sends a notification containing a reset-password link to the user's work email.
Note: A notification template for the password reset event must exist and be enabled. Otherwise, no
notification is sent.
Tip: Users can add roles, autoprovision roles, and copy their personal data to LDAP by selecting Navigator
> My Account. Line managers can add, remove, and autoprovision roles and copy personal data to LDAP for
their reports from the Directory or by selecting Navigator > My Team.
Email The worker's work email is the user name. If you don't enter the work email when hiring the worker,
then it can be entered later on the Security Console. This format is used by default. A different
default format can be selected on the Administration tab of the Security Console.
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FirstName. LastName The user name is the worker's first and last names separated by a single period.
FLastName The user name is the worker's last name prefixed with the initial of the worker's first name.
Person number If your enterprise uses manual numbering, then any number that you enter becomes the user name.
Otherwise, the number is generated automatically and you can't edit it. The automatically generated
number becomes the user name.
Note: If the default user-name rule fails, then a system user name can be generated. The option to generate a
system user name is enabled by default but can be disabled on the Security Console.
1. Search for and select the worker in the Person Management work area.
2. For the selected worker, select Actions > Personal and Employment > Manage User Account.
3. On the Manage User Account page, select Actions > Edit User Name.
The updated name, which can be in any format, is sent automatically to your LDAP directory server. The maximum length of
the user name is 80 characters.
Tip: When you change an existing user name, the user's password and roles remain the same. However, the
user receives no automatic notification of the change. Therefore, you're recommended to send details of the
updated user name to the user.
When you load person records in bulk, the order in which they're created in HCM Cloud is undefined. Therefore, a person's
record may exist before the record for his or her manager. In such cases, the Send Pending LDAP Requests process includes
no manager details for the person in the user-account request. The LDAP directory information therefore differs from the
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information that HCM Cloud holds for the person. To correct any differences between these versions of personal details, you
run the Send Personal Data for Multiple Users to LDAP process.
All users The process sends personal details for all users to the LDAP directory, regardless of whether they
have changed since personal details were last sent.
Changed users only The process sends only personal details that have changed since details were last sent to the LDAP
directory (regardless of how they were sent). This option is the default setting.
Note: If User Account Maintenance is set to No for the enterprise, then the process doesn't run.
You must have the Human Capital Management Application Administrator job role to run this process.
Related Topics
• User and Role-Provisioning Setup: Critical Choices
Selecting this action submits the request again. Once the request completes successfully, the account becomes available to
the user. Depending on your enterprise setup, the user may receive an email containing the user name and password.
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Role Provisioning
Any roles that the user will have appear in the Roles section of the Manage User Account page. You can add or remove roles
before selecting the Process User Account Request action. If you make changes to roles, then you must click Save.
This action is available only for workers who don't yet have a linked user account.
4. On the Manage User Account page, click Link User Account.
5. In the Link User Account dialog box, search for and select the user name.
The list contains only those user names that aren't already linked to an Oracle HCM Cloud person record.
6. Click OK to close the Link User Account dialog box.
7. Click Save.
This action links the user account to the person record. In addition, roles are provisioned to the user automatically as
specified by current role-provisioning rules, unless automatic role provisioning is disabled for the enterprise. The Role
Requests section of the Manage User Account page shows the roles for which the user qualifies. You can add roles, as
appropriate, before clicking Save.
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suspend a user account manually, if necessary. This topic describes how automatic account suspension and reactivation
occur. It also explains how to suspend a user account manually.
When terminating a work relationship, you specify whether the user is to lose roles on the termination date or on the day
following termination.
A terminated worker's user account is suspended automatically at termination only if he or she has no roles. Users can
acquire roles automatically at termination, if an appropriate role mapping exists. In this case, the user account remains active.
Note: If you removed any roles from the user manually at termination, then you must restore them to the
user manually, if required.
• The user loses any role that he or she acquired automatically at termination.
• If the user account was suspended automatically at termination, then it's automatically reactivated.
The autoprovisioning process runs automatically when you reverse a termination. Therefore, the user's roles are updated
automatically as specified by current role mappings.
When you rehire a worker, the user account is reactivated automatically and roles are provisioned automatically as specified
by current role mappings. In all other cases, you must reactivate suspended user accounts manually on the Edit User page.
Tip: Authorized users can also manage user account status directly on the Security Console.
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Note: Role provisioning isn't affected by the manual suspension and reactivation of user accounts. For example,
when you reactivate a user account manually, the user's autoprovisioned roles aren't updated unless you click
Autoprovision Roles on the Edit User page. Similarly, a suspended user account isn't reactivated when you
click Autoprovision Roles. You must explicitly reactivate the user account first.
IT security managers can lock user accounts on the Security Console. Locking a user account on the Security Console or
setting it to Inactive on the Edit User page prevents the user from signing in.
Related Topics
• User Account Maintenance Option: Explained
• Create and manage user accounts. Typically, only accounts for implementation users are created and managed in
this way.
• Delete the account of an implementation user, if required. User accounts of application users should not be deleted.
• Lock and unlock user accounts. Users can't sign in to locked accounts.
• Make user accounts active or inactive.
• Reset user passwords, provided that the Administrator can manually reset password option on the Security
Console Administration page is selected.
Read-only access is controlled by the Read Only Mode (FND_READ_ONLY_MODE) profile option. This topic describes how
to set Read Only Mode for specific users.
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You're recommended to autoprovision roles to individual users on the Manage User Account page when new or changed role
mappings exist. Otherwise, no automatic updating of roles occurs until you next update the user's assignments.
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• Provisioned manually
• Acquired automatically for other active work relationships
If the person has roles at termination, then the user account remains active. Otherwise, it's suspended automatically.
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Note: All role provisioning generates requests to provision roles. Only when those requests are processed
successfully is role provisioning complete.
For example, for the data role Sales Manager Finance Department, you could select the Autoprovision option and specify
the conditions shown in this table.
Attribute Value
Finance Department
Department
Sales Manager
Job
Active
HR Assignment Status
Users with at least one assignment that matches these conditions acquire the role automatically when you either create or
update the assignment. The provisioning process also removes automatically provisioned roles from users who no longer
satisfy the role-mapping conditions.
• At least one of the assignments of the user who's provisioning the role, for example, the line manager, matches all
role-mapping conditions.
• You select the Requestable option for the role in the role mapping.
For example, for the data role Training Team Leader, you could select the Requestable option and specify the conditions
shown in this table.
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Attribute Value
Yes
Manager with Reports
Active
HR Assignment Status
Any user with at least one assignment that matches both conditions can provision the role Training Team Leader manually to
other users.
Users keep manually provisioned roles until either all of their work relationships are terminated or you deprovision the roles
manually.
For example, for the data role Expenses Reporter you could select the Self-requestable option and specify the conditions
shown in this table.
Attribute Value
Finance Department
Department
Employee
System Person Type
Active
HR Assignment Status
Any user with at least one assignment that matches these conditions can request the role. Self-requested roles are defined as
manually provisioned.
Users keep manually provisioned roles until either all of their work relationships are terminated or you deprovision the roles
manually.
Role-Mapping Names
Role mapping names must be unique in the enterprise. Devise a naming scheme that shows the scope of each role mapping.
For example, the role mapping Autoprovisioned Roles Sales could include all roles provisioned automatically to workers in the
sales department.
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1. In the Setup and Maintenance work area, select the Manage Role Provisioning Rules task in the Users and Security
functional area.
Field Value
Procurement Department
Department
Chief Buyer
Job
Denver
Location
Employee
System Person Type
Active
HR Assignment Status
Users must have at least one assignment that meets all these conditions.
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Qualifying users have at least one assignment that matches the role-mapping conditions.
The Delegation Allowed option indicates whether users who have the role or can provision it to others can also
delegate it. You can't change this value, which is part of the role definition. When adding roles to a role mapping, you
can search for roles that allow delegation.
4. If appropriate, add more rows to the Associated Roles section and select provisioning options. The role-mapping
conditions apply to all roles in this section.
5. Click Save and Close.
Applying Autoprovisioning
You're recommended to run the process Autoprovision Roles for All Users after creating or editing role mappings and after
loading person records in bulk. This process compares all current user assignments with all current role mappings and
creates appropriate autoprovisioning requests.
You create a role mapping called All Employees and enter the conditions shown in this table.
Attribute Value
Employee
System Person Type
Active
HR Assignment Status
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Attribute Value
Sales
Business Unit
Active
HR Assignment Status
Yes
Manager with Reports
You include the Line Manager role and select the Autoprovision option. Any worker with at least one assignment that
matches the role-mapping conditions acquires the role automatically.
In the same role mapping, you can include roles that line managers can:
Tip: The Manager with Reports attribute always means a line manager. Setting the Manager Type attribute
to Line Manager is the same as setting Manager with Reports to Yes. If your role mapping applies to
managers of a type other than Line Manager, then don't set the Manager with Reports attribute.
Attribute Value
Retiree
System Person Type
Inactive
HR Assignment Status
You include the custom role Retiree in the role mapping and select the Autoprovision option. When at least one of a
worker's assignments satisfies the role-mapping conditions, he or she acquires the role automatically.
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• Automatically
• Manually
◦ Users such as line managers can provision roles manually to other users.
For both automatic and manual role provisioning, you create a role mapping to specify when a user becomes eligible for a
role.
Role Types
You can provision data roles, abstract roles, and job roles to users. However, for Oracle HCM Cloud users, you typically
include job roles in HCM data roles and provision those data roles.
Role Deprovisioning
Users lose automatically provisioned roles when they no longer satisfy the role-mapping conditions. For example, a line
manager loses an automatically provisioned line manager role when he or she stops being a line manager. You can also
manually deprovision automatically provisioned roles at any time.
Users lose manually provisioned roles automatically only when all of their work relationships are terminated. Otherwise, users
keep manually provisioned roles until you deprovision them manually.
Roles at Termination
When you terminate a work relationship, the user automatically loses all automatically provisioned roles for which he or she
no longer qualifies. The user loses manually provisioned roles only if he or she has no other work relationships. Otherwise, the
user keeps manually provisioned roles until you remove them manually.
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The user who's terminating a work relationship specifies when the user loses roles. Deprovisioning can occur:
If you enter a future termination date, then role deprovisioning doesn't occur until that date or the day after. The Role
Requests in the Last 30 Days section on the Manage User Account page is updated only when the deprovisioning request is
created. Entries remain in that section until they're processed.
Role mappings can provision roles to users automatically at termination. For example, a terminated worker could acquire the
custom role Retiree at termination based on assignment status and person type values.
Reversal of Termination
Reversing a termination removes any roles that the user acquired automatically at termination. It also provisions roles to the
user as follows:
• Any manually provisioned roles that were lost automatically at termination are reinstated.
• As the autoprovisioning process runs automatically when a termination is reversed, roles are provisioned
automatically as specified by current role-provisioning rules.
You must reinstate manually any roles that you removed manually, if appropriate.
Autoprovisioning: Explained
Autoprovisioning is the automatic allocation or removal of user roles. It occurs for individual users when you create or update
assignments. You can also apply autoprovisioning explicitly for the enterprise using the Autoprovision Roles for All Users
process. This topic explains the effects of applying autoprovisioning for the enterprise.
• Users with at least one assignment that matches the conditions in a role mapping and who don't currently have the
associated roles acquire those roles.
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• Users who currently have the roles but no longer satisfy the associated role-mapping conditions lose those roles.
When a user has no roles, his or her user account is also suspended automatically by default.
The process creates requests immediately to add or remove roles. When running the process, you can specify when role
requests are to be processed. You can either process them immediately or defer them as a batch to the next run of the Send
Pending LDAP Requests process. Deferring the processing is better for performance, especially when thousands of role
requests may be generated. Set the Process Generated Role Requests parameter to No to defer the processing. If you
process the requests immediately, then Autoprovision Roles for All Users produces a report identifying the LDAP request
ranges that were generated. Requests are processed on their effective dates.
Only one instance of Autoprovision Roles for All Users can run at a time.
Related Topics
• What happens when I autoprovision roles for a user?
• Scheduling the Send Pending LDAP Requests Process: Procedure
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Users such as line managers provision requestable roles manually to other users. Users lose manually provisioned
roles automatically only when all of their work relationships are terminated. Otherwise, users keep manually
provisioned roles until you deprovision them manually.
• Users who could provision the role to other users can no longer do so, unless they satisfy any revised role-mapping
conditions.
Users lose manually provisioned roles automatically only when all of their work relationships are terminated.
Otherwise, users keep manually provisioned roles until you deprovision them manually.
• Users who could request the role can no longer do so, unless they satisfy any revised role-mapping conditions.
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Automatic The user qualifies for the role automatically based on his or her assignment attribute values.
Manual Either another user assigned the role to the user, or the user requested the role.
External The user acquired the role outside Oracle Applications Cloud.
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1. In the Contents pane of the Reports and Analytics work area, select Shared Folders > Human Capital
Management > Workforce Management > Human Resources Dashboard.
2. Select the User Details System Extract report.
3. In the report window, click More.
4. On the Oracle Business Intelligence page for the report, select either Open to run the report immediately or More >
Schedule to schedule the report.
Parameters
User Population
Enter one of the values shown in this table to identify user accounts to include in the report.
Value Description
Accounts for users in the PER_USERS table who have no person number or party ID.
LDAP Implementation users are in this category.
From Date
Accounts for HCM and LDAP users that exist on or after this date appear in the report. If you specify no From Date value,
then the report includes accounts with any creation date, subject only to any To Date value.
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From and to dates don't apply to the TCA user population. The report includes all TCA users if you include them in the
report's user population.
To Date
Accounts for HCM and LDAP users that exist on or before this date appear in the report. If you specify no To Date value,
then the report includes accounts with any creation date, subject only to any From Date value.
From and to dates don't apply to the TCA user population. The report includes all TCA users if you include them in the
report's user population.
Enter one of the values shown in this table to identify the user-account status.
Value Description
Report Results
The report is an XML-formatted file where user accounts are grouped by type, as follows:
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Department
The department from the primary assignment.
Worker Type
The worker type from the user's primary work relationship.
Generation Qualifier
The user's name suffix (for example, Jr., Sr., or III).
Hire Date
The enterprise hire date.
Role Name
A list of roles currently provisioned to workers whose work relationships are all terminated. This value appears for active
user accounts only.
Title
The job title from the user's primary assignment.
Roles
A list of job, abstract, and data roles provisioned to the user.
Managers
The manager of a resource group.
Created By
The user name of the user who created the account.
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Parameter Description
Display Name Enter the user's display name, for example, John Gorman.
Last Name Enter the user's last name, for example, Gorman.
Start Date Enter the user's start date. Users with start dates equal to or later than this date may appear in
the report.
4. Once you have identified the user of interest, copy the person ID from the Person User Information table in the
report. You use this person ID in the Person User Information report.
Use the Person User Information report to display the detailed history of a specified user account. Follow these steps:
1. In the Human Resources Dashboard folder, click Person User Information > More. The Oracle Business
Intelligence Catalog page opens.
2. Find the Person User Information entry on the Business Intelligence Catalog page and click Open to open the report.
3. On the Person User Information page, complete either or both of the parameters shown in this table and click Apply:
Parameter Description
Start Date Enter the user's start date. Users with start dates equal to or later than this date may appear in
the report.
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Parameter Description
Person ID Enter the person ID copied from the Person User Dashboard report.
To save either of the reports to a spreadsheet, select Actions > Export > Excel
Parameter Description
Within the Last N Days Enter a number of days. The report includes LDAP requests updated within the specified period.
Request Type Select an LDAP request type. The value can be one of Create, Update, Suspend, Activate,
UserRoles, Terminate, and All.
Request Status Select an LDAP request status. The value can be one of Complete, Faulted, In Progress, Request,
Part Complete, Suppressed, Rejected, Consolidated, and All.
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Parameter Description
Use the LDAP Request Information report to review details of the LDAP requests in the LDAP requests table in Oracle HCM
Cloud. Follow these steps:
1. In the Human Resources Dashboard folder, click LDAP Request Information > More. The Oracle Business
Intelligence Catalog page opens.
2. Find the LDAP Request Information entry on the Business Intelligence Catalog page and click Open to open the
report.
3. On the LDAP Request Information page, complete the parameters shown in this table to filter the report and click
Apply.
Parameter Description
Within the Last N Days Enter a number of days. The report includes LDAP requests updated within the specified period.
Request Type Select an LDAP request type. The value can be one of Create, Update, Suspend, Activate,
UserRoles, Terminate, and All.
Request Status Select an LDAP request status. The value can be one of Complete, Faulted, In Progress, Request,
Part Complete, Suppressed, Rejected, Consolidated, and All.
To save either of the reports to a spreadsheet, select Actions > Export > Excel.
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Note: Whenever you run the Inactive Users Report process, you must first run the Import User Login
History process. This process imports information that the Inactive Users Report process uses to
identify inactive users. You're recommended to schedule Import User Login History to run daily.
3. When the Import User Login History process completes, search for and select the Inactive Users Report process.
4. In the Process Details dialog box, set parameters to identify one or more users.
5. Click Submit.
Department
Location
Enter the number of days since the user last signed in. Use this parameter to specify the meaning of the term inactive user in
your enterprise. Use other parameters to filter the results.
This value is required and is 30 by default. This value identifies users who haven't signed in during the last 30 or more days.
Specify the start date of a period in which the last activity must fall.
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Specify the end date of a period in which the last activity must fall.
The report includes the following details for each user who satisfies the report parameters:
• Number of days since the user was last active
• Date of last activity
• User name
• First and last names
• Assignment department
• Assignment location
• City and country
• Report time stamp
Related Topics
• Importing User Login History: Explained
Note: The report may take a while to complete if you run it for all users, depending on the number of users and
their roles.
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Department
Location
Set this parameter to one of these values to run the report for one user, one role, multiple users, or all roles.
• All roles
• Multiple users
• Role name
• User name
User Name
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Role Name
Search for and select the name of a single aggregate privilege or data, job, abstract, or duty role.
Enter one or more characters from the start of the first user name in a range of user names.
This field is enabled only when Population Type is Multiple users. It enables you to report on a subset of multiple users.
Enter one or more characters from the start of the last user name in a range of user names.
This field is enabled only when Population Type is Multiple users. It enables you to report on a subset of multiple users.
This field is enabled only when Population Type is Multiple users. It enables you to report on a subset of all users and
roles.
Select the Data Security Policies check box, when you want to view the data security report for any population. When you
leave the option deselected, only the function report is generated.
Note: If you don't need the data security policy document, leave the option deselected. This reduces the
processing time to run the report.
Debug
Select the Debug check box to include role GUID in the report. The role GUID is used to troubleshoot. Use this option only
when requested by the Oracle Support team.
The file names are in the following format: [FILE_PREFIX]_[PROCESS_ID]_[DATE]_[TIME]_[FILE_SUFFIX]. The file prefix
depends on the specified Population Type value.
This table shows the file prefix values for each population type.
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USER_NAME
User name
ROLE_NAME
Role name
MULTIPLE_USERS
Multiple users
ALL_ROLES
All roles
This table shows the file suffix, file format, and file contents for each population type.
For example, if you report on a job role at 13.30 on 17 December 2015 with process ID 201547 and the Data Security
Policies option selected, then the report files are:
• ROLE_NAME_201547_12-17-2015_13-30-00_DataSec.zip
• ROLE_NAME_201547_12-17-2015_13-30-00_Hierarchical.zip
• Diagnostic.zip
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Specify whether the report is for all users, a single, named user, or a subset of users identified by a name pattern that you
specify.
User Name
Search for and select the user on whom you want to report. This field is enabled only when Search Type is set toSingle
user.
Enter one or more characters that appear in the user names on which you want to report. For example, you could report on
all users whose user names begin with the characters SAL by entering SAL%. This field is enabled only when Search Type
is set to User name pattern.
Start Date
Select the start date of the period during which password changes occurred. Changes made before this date don't appear in
the report.
To Date
Select the end date of the period during which password changes occurred. Changes made after this date don't appear in
the report.
Sort By
Specify how the report output is sorted. The report can be organized by either user name or the date when the password
was changed.
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• UserPasswordUpdateReport.csv
• UserPasswordUpdateReport.xml
• Diagnostics_[process ID].log
For each user whose password changed in the specified period, the report includes:
◦ ADMIN means that the change was made for the user by a line manager or the IT Security manager, for
example.
◦ SELF_SERVICE means that the user made the change by setting preferences or requesting a password reset,
for example.
◦ FORGOT_PASSWORD means that the user clicked the Forgot Password link when signing in.
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For example, if you select the job role Human Resource Analyst, then sections for managed person, public person,
organization, position, LDG, document type, and payroll flow appear. You select or create security profiles for those object
types in the HCM data role.
If you select a job role that doesn't access objects secured by security profiles, then you can't create an HCM data role.
Note: If you create job roles, then the role category must end with Job Roles. Otherwise, they don't appear in
the list of job roles when you create an HCM data role.
Security Profiles
For each object type, you can include only one security profile in an HCM data role.
The job role that you select in the HCM data role is granted many function security privileges and data security policies
directly. It also inherits many aggregate privileges, and may inherit some duty roles. Each aggregate privilege or duty role has
its own function security privileges and related data security policies. Relevant HCM object types are identified automatically
from the data security policies that the job role is granted either directly or indirectly. The specific instances of the objects
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required by this HCM data role are identified in security profiles and stored in a data instance set. This figure shows these
components of the HCM data role.
Aggregate Privileges
HCM Objects
and Duty Roles
For example, the human resource specialist job role inherits the Manage Work Relationship and Promote Worker aggregate
privileges, among many others. The aggregate privileges provide both function security privileges, such as Manage Work
Relationship and Promote Worker, and access to objects, such as Assignment. Security profiles identify specific instances of
those objects for the HCM data role, such as persons with assignments in a specified legal employer.
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Two uses exist for the person security profile because many users access two distinct sets of people.
• The Managed Person security profile identifies people you can perform actions against.
• The Public Person security profile identifies people you can search for in the worker directory.
This type of security profile also secures some lists of values. For example, the Change Manager and Hire pages
include a person list of values that the public person security profile secures. The person who's selecting the
manager for a worker may not have view access to that manager through a managed person security profile.
To create security profiles individually, use the relevant security profile task. For example, to create a position security profile,
use the Manage Position Security Profile task in the Setup and Maintenance work area.
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You can include security profiles in other security profiles. For example, you can include an organization security profile in a
position security profile to secure positions by department or business unit. One security profile inherits the data instance set
defined by another.
View Own Record Person The signed-in user's own person record and
the person records of that user's contacts
View Manager Hierarchy Person The signed-in user's line manager hierarchy
View All Workers Person The person records of all people with
currently active or suspended assignments in
the enterprise
View All Legislative Data Groups LDG All LDGs in the enterprise
View All Countries Country All countries in the FND_ TERRITORIES table
View All Document Types Document Type All administrator-defined document types in
the enterprise
View All Flows Payroll Flow All payroll flows in the enterprise
You can include the predefined security profiles in any HCM data role, but you can't edit them. The View all option
is disabled in any security profile that you create. This restriction exists because predefined security profiles meet this
requirement.
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Which job role does the HCM data role include? Human resource specialist
Which person records do users access? Person records of all employees, contingent workers, pending
workers, and nonworkers in the legal employer for which they have the
human resources representative responsibility
1. Naming the HCM data role and selecting the associated job role
2. Specifying the security criteria for each HCM object type
3. Creating any new security profiles
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Prerequisites
Before you can perform these tasks:
1. Human resources representatives must have been identified for each legal employer.
2. An area of responsibility must have been created for each human resources representative. The Responsibility
Type is set to Human resources representative, and the scope of responsibility is set to the relevant legal
employer.
Naming the HCM Data Role and Selecting the Job Role
1. Select Navigator > Setup and Maintenance.
2. In the Setup and Maintenance work area, select the Assign Security Profiles to Role task in the Users and Security
functional area.
3. In the Search Results section of the Manage Data Roles and Security Profiles page, click Create.
4. On the Create Data Role: Select Role page, complete the fields as shown in this table.
Field Value
No
Delegation Allowed
5. Click Next.
Field Value
Create New
Person Security Profile
Yes
Secure by Area of Responsibility
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6. In the Public Person section, select the predefined person security profile View All People.
7. In the Document Type section, select the predefined document type security profile View All Document Types.
8. In the Payroll section, select the predefined payroll security profile View All Payrolls.
9. In the Payroll Flow section, select the predefined payroll flow security profile View All Flows.
10. Click Next until you reach the Assign Security Profiles to Role: Person Security Profile page.
Field Value
Legal employer
Scope of Responsibility
3. Click Review.
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then you can include it in multiple HCM data roles. This approach simplifies the management of HCM data roles and security
profiles, and may also prevent the creation of duplicate security profiles.
An HCM data role name can include both the name of the inherited job role and the data scope. For example, the HCM data
role Human Resource Specialist Legal Employer identifies both the job role and the role scope. HCM data role names must
contain fewer than 55 characters.
The proxy user signs in using his or her own user name, but has additional function and data privileges from the delegated
role.
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Proxy Users
You can delegate roles to any user whose details you can access by means of a public person security profile. This security
profile typically controls access to person details in the worker directory.
You can also delegate any role that you can provision to other users, provided that the role is enabled for delegation. By
delegating roles rather than provisioning them to a user, you can:
• Specify a limited period for the delegation.
• Enable the proxy user to access your data.
Duplicate Roles
If the proxy user already has the role, then the role isn't provisioned again. However, the proxy user gains access to the data
that's accessible using the delegator's role.
For example, you may delegate the line manager role to a proxy user who already has the role. The proxy user can access
both your data (for example, your manager hierarchy) and his or her own data while the role is delegated.
The proxy's My Account page shows the delegated role in the Roles Delegated to Me section, even though only access to
the associated data has been delegated.
This table shows by month which manager hierarchies the proxy can access.
April No No Yes
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For example, the proxy can access the hierarchies of all three managers in February. If the proxy is a line manager, then the
proxy can access his or her own manager hierarchy in addition to those from other managers.
Note: A single delegator can't delegate the same role to the same proxy more than once for overlapping
periods.
When you edit an HCM data role, you can change the delegation setting on the Edit Data Role: Role Details page. If you
deselect the Delegation Allowed option, then currently delegated roles aren't affected.
Note: You can delegate HCM data roles in which access to person records is managed using custom criteria.
However, the SQL predicate in the Custom Criteria section of the person security profile must handle the
delegation logic.
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Note: You can't delegate access to your own record. For example, you may assign the predefined View
Own Record security profile to your custom role. Alternatively, you may create a person security profile that
enables access to your own record and assign it to your custom role. In both cases, you can enable the role
for delegation. Although the role itself can be delegated, access to your record isn't delegated. However, the
delegated role can provide access to other data instances.
You can enable custom job roles for delegation in the same way, but you're unlikely to assign security profiles to them
directly. Typically, job roles are inherited by HCM data roles, which you can enable for delegation.
1. In the Setup and Maintenance work area, select the Assign Security Profiles to Role task in the Users and Security
functional area.
2. On the Manage Data Roles and Security Profiles page, search for the job or abstract role.
3. In the search results, select the role and click Edit.
4. On the Edit Data Role: Role Details page, click Next.
5. On the Edit Data Role: Security Criteria page, select the security profiles that you want to assign to the role.
6. Click Review.
7. On the Edit Data Role: Review page, click Submit.
Tip: On the Manage Data Roles and Security Profiles page, search for the role again. In the search results,
confirm that the Assigned icon, a check mark, appears in the Security Profiles Assigned column. The
Assigned icon confirms that security profiles are assigned to the role.
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1. On the Manage Data Role and Security Profiles page, search for the job or abstract role.
2. In the search results, select the role and confirm that security profiles are currently assigned to the role.
3. Click Revoke Security Profiles. All security profiles currently assigned directly to the role are revoked.
Note: To replace the security profiles in an HCM data role, edit the data role in the usual way. You can't use the
Revoke Security Profiles button.
Related Topics
• Managing Audit Policies: Explained
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The test is performed for the specified user. The user doesn't have to be signed-in while the test is running. However, the
user must have signed in at least once, because the test uses details from the user's current or latest session.
The test is performed for the specified user. The user doesn't have to be signed-in while the test is running. However, the
user must have signed in at least once, because the test uses details from the user's current or latest session.
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Enter the name of an HCM securing object from the following table.
PERSON Person
POSITION Position
ORGANIZATION Organization
PAYROLL Payroll
COUNTRY Country
If you don't enter the name of a securing object, then the test applies to all securing objects.
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Select the Requestable option if any user whose assignment matches the mapping attributes can provision the role
manually to other users.
Select the Self-Requestable option if any user whose assignment matches the mapping attributes can request the role.
How can I diagnose any issues with HCM data roles and security
profiles?
Run the diagnostic tests shown in this table by selecting Settings and Actions > Run Diagnostics Tests.
HCM Data Roles Configuration Configuration of Manage HCM Data Roles for a user
HCM Data Role Detailed Information Potential problems with a data role
HCM Security Profile Configuration Configuration of Manage Security Profiles tasks for a user
HCM Security Profiles Detailed Potential problems with security profiles of a type
Information
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Field Value
No maximum
Maximum Levels in Hierarchy
View Manager Hierarchy includes shared person information but not future person records.
For nonstandard requirements, create person security profiles. For example, if your enterprise has a custom Project Manager
job role, then you can create a security profile for that manager type. Include it in an HCM data role and provision that role to
all users who have the Project Manager job role.
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• It reduces the number of person security profiles and HCM data roles that you must manage.
• It improves security performance.
• You don't have to update security profiles when responsibilities change.
For example, consider the human resource (HR) specialists shown in this table. They perform the same job role but for
workers in different business units.
• Define an area of responsibility for each HR specialist, where the scope of responsibility is the relevant business unit.
• Create a single person security profile that restricts access by area of responsibility and where Scope of
Responsibility is Business unit.
• Create a single HCM data role to include the person security profile and assign it to all three HR specialists.
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Data Role
HR Specialist
Security Profile
Person Access by
Areas of
Responsibility
Tip: Scope of responsibility in a person security profile can be any one of several values, such as department
or payroll. For users, define areas of responsibility based on a single scope value that you can also select in a
person security profile.
When you secure access to person records by area of responsibility, the user doesn't see all of the worker's assignments.
Instead:
• For current workers, authorized users can see current and suspended assignments only. Access to terminated
assignments, such as those that were active before a global transfer, is prevented.
• For terminated workers, authorized users can see the most recently terminated assignment only.
You can secure access to imported candidates by either area of responsibility or manager hierarchy.
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The Purpose field is available only if the Recruiting Integration enterprise option is set to one of these values:
• Integrated with HCM Connect
• Fixed and Integrated with HCM Connect
Note: An area of responsibility can be based on multiple scope values, for example, both legal
employer and job. In this case, only one of those values must be matched by the security profile.
7. All worker types are selected by default. Deselect any that don't apply.
8. Click Next.
Note: The results from the Person Access Preview are based on the current person security profile
only. Users may have roles that provide access to other person records.
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2. In the Search Person section of the tab, you can search for specific person records to which the security profile
provides access. The search is within the set of person records that was identified when you clicked Preview for the
named user. For example, if the preview identified 50 person records, then the search is of those 50 person records.
3. To view the SQL predicate generated by this security profile, click the SQL Predicate for Person Access tab.
4. Click Save and Close to save the security profile.
Related Topics
• Areas of Responsibility: Explained
Note: The Person or Assignment Level option, regardless of its setting, controls access to person records.
You can't enable access to particular assignments.
Harry is a line manager with two assignments. In his primary assignment, he manages Sven's primary assignment.
In his assignment 2, Harry manages Jane's primary assignment. Monica is a line manager with one assignment. She
manages Jane's assignment 2 and Amir's primary assignment. In her primary assignment, Jane manages Franco's primary
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assignment. In her assignment 2, Jane manages Kyle's primary assignment. This figure shows this example manager
hierarchy.
Sven Amir
Primary Assignment Primary Assignment
Franco Kyle
Primary Assignment Primary Assignment
Note: Managers other than line managers can access person records secured by manager hierarchy only if
their roles have the appropriate access to functions and data. Providing this access is a security configuration
task.
This table shows the person records that each of the three managers can access in a person-level manager hierarchy.
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The signed-in manager accesses the person records of every person in his or her manager hierarchy, subject to any other
criteria in the security profile. For example, Harry can access Kyle's person record, even though Kyle doesn't report to an
assignment that Harry's manages.
This table shows the person records that each of the three managers can access in an assignment-level manager hierarchy.
In this scenario:
• Harry accesses person records for Sven, Jane, and Franco. He can't access Kyle's record, because Kyle reports to
an assignment that Monica manages.
• Monica accesses person records for Jane, Kyle, and Amir. She can't access Franco's record, because Franco
reports to an assignment that Harry manages.
• Jane accesses person records for Franco and Kyle.
An assignment-level manager hierarchy isn't the same as assignment-level security, which would secure access to individual
assignments. You can't secure access to individual assignments.
Related Topics
• The Manager Hierarchy: How It's Maintained
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The security profile includes only the specified type of manager hierarchy.
Selected
Typically, you select Line Manager for line managers, Project Manager for project managers, and so on. If you select All,
then users with the line manager job role, for example, have line-manager access to all of their manager hierarchies. Avoid
selecting All if this level of access isn't required.
To create a person security profile, use the Manage Person Security Profile task in the Setup and Maintenance work area.
Value Description
The manager hierarchy of the signed-in user. This value is the default value.
Manager hierarchy
Don't use this value if the associated role can be delegated.
The proxy user can access both his or her own manager hierarchy and the hierarchy of the
Both delegating manager.
Select this value for the typical case of one manager delegating a line manager role to another
manager.
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Value Description
When the line manager role is delegated to another line manager, the proxy can manage the delegator's reports in the Person
Management work area, for example. However, the proxy's My Team information doesn't show the delegator's reports,
because the manager hierarchy isn't changed by the role delegation.
Note: If the proxy user is in the delegator's manager hierarchy, then the delegated role gives the proxy user
access to his or her own record.
You secure person records by custom criteria, and enter the following statement:
&TABLE_ALIAS.PERSON_ID IN (SELECT PERSON_ID FROM PER_PERSONS
WHERE DATE_OF_BIRTH < TO_DATE('01-JAN-1990', 'DD-MON-YYYY'))
In very simple cases, you can use both the Area of Responsibility and Custom Criteria sections of the person security profile.
You use the custom criteria to define just the exceptions in addition to any criteria specified in the Area of Responsibility
section. More typically, especially where the exclusion is based on assignment values, you're recommended to use only the
Custom Criteria section. This approach is recommended for performance reasons.
Tip: Use the Area of Responsibility section temporarily to define the basic access. Copy the SQL predicate from
the SQL Predicate for Person Access tab on the Create Person Security Profile: Preview page to use as the
basis of your custom criteria.
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Contracts • OKC_EMPLOYEE_CONTACT_V
• OKC_SEARCH_EMPLOYEE_V
• OKC_SEARCH_INT_CONTACTS_V
• OKC_SIGNER_CONTACTS_V
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Payments • IBY_EXT_FD_EMP_HOME_ADDR
For more information about tables and views, see the Tables and Views for Oracle HCM Cloud guide.
Related Topics
• Tables and Views for Oracle HCM Cloud
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information (PII), such as phones and emails, isn't visible unless the user inherits the Manage Contact Person PII aggregate
privilege.
Any user can see the contact records of his or her own contacts.
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The user has two assignments, one in department B and one in department D, which belong to the same organization
hierarchy. The top organizations are therefore departments B and D, and the user's data instance set of organizations
therefore includes departments B, E, D, F, and G.
Department A
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If you secure by organization classification or list organizations by name, then you must maintain the security profile as the
organization hierarchy evolves.
When you select the Area of Responsibility section in any position security profile, the Position Hierarchy and Workforce
Structures sections become unavailable. These criteria are incompatible with securing by area of responsibility.
Note: Any future enhancements related to position hierarchies will support only the HCM Position Hierarchy.
Therefore, you should consider using the HCM Position Hierarchy rather than position trees.
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You set the Position Hierarchy Configuration options on the Manage Enterprise HCM Information page. They determine
whether the Position Tree field appears in the Position Hierarchy section of the Create Position Security profile page.
• If you select only Use HCM Position Hierarchy, then the Position Tree field is hidden.
• If you select only Use Position Trees, then the Position Tree field appears.
• If you select both options, then the Hierarchy Type field appears, where you can select either the HCM Position
Hierarchy or the position tree.
When you edit an existing position security profile, the enterprise options have no effect. If the existing position security profile
is based on the position tree, then the Position Tree field appears. Otherwise, the Position Tree field is hidden.
You can review the automatically generated SQL predicate for your security criteria on the SQL Predicate for Position Access
tab.
Note: The results from the Position Access Preview are based on the current position security profile only.
Users may have many roles that provide access to other position records.
Related Topics
• Areas of Responsibility: Explained
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You can include this security profile in a data role and provision the role to any HR specialist who manages positions in a
business unit.
Tip: You can also secure by position list. For example, you could list positions to add to the set identified using
area of responsibility.
You can include this position security profile in a data role and provision the role to any line manager in your legal employer.
Note: Document type security profiles secure access to administrator-defined document types only. They
don't secure access to standard predefined document types, such as visas, work permits, and driver's licenses.
Access to person records provides access to the standard predefined document types.
Alternatively, you can create a document type security profile that includes specified document types only. In the security
profile, you list document types to either include or exclude. For example, you could create a document type security profile
for workers that excludes disciplinary or medical documents. Workers would access all other document types.
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Regional Assignments
You can use payroll security profiles to group payrolls by the regions of the target employees' work areas. For example, you
can create one for Canadian facilities and another for European facilities.
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Individual Contributors
Your company requires that payroll managers access only the payroll definitions that they manage. In this scenario, the payroll
security profile includes only those payrolls.
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Secured Object
Payroll Flow
Checklist
The following figure illustrates how only the payroll manager can calculate the payroll. The payroll manager can't reassign
this task to a payroll administrator, because the administrator doesn't have the necessary functional privileges to submit the
monthly payroll flow action.
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Security Profile
Job Role
Submit Monthly
Payroll Manager
Payroll
Secured Object
Payroll Flow Action
Data Privilege
Function Privilege Manage Payroll
Calculate Payroll Process Results
Data
Troubleshooting
The following table describes what action to take if you encounter problems submitting or completing a task in a flow.
Problem Solution
Can't submit or view a flow Confirm that the data role assigned to you includes a security profile for the payroll flow pattern.
Can't perform a task, such as a process Confirm that your data role is based on a job or abstract role that includes functional privileges to
or report perform that task.
Related Topics
• Checklist and Flow Tasks: Explained
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◦ If Expand Toward is set to Privileges, then you can set Show to either Privileges or Roles.
◦ If Expand Toward is set to Users, then you can set Show to either Roles or Users.
The resulting contents of the table depend on the start point. For example, if you select a privilege, Expand Toward
is set to Privileges, and Show is set to Roles, then the table is empty.
• Export the displayed details to a Microsoft Excel spreadsheet.
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Tip: To view just the entries that the role can access, set Show to Access granted.
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◦ Task Panel entries in the associated work area. In the Access Granted column of this table, you can see
whether the selected role can access these tasks.
You can use this information when creating roles, for example. You can identify how to both add and remove access
to specific tasks and work areas.
4. Click OK to close the View Privileges for Work Area Access dialog box.
5. Click Close to close the Simulate Navigator page.
You must have the IT Security Manager job role to perform these tasks.
Depending on the enterprise setting, either a table or a graphical representation of the user's role hierarchy appears.
Switch to the graphical representation if necessary to see the user and any roles that the user inherits directly. User
and role names appear on hover. To expand an inherited role:
Tip: Switch to the table to see the complete role hierarchy at once. You can export the details to Microsoft
Excel from here.
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1. On the Roles tab of the Security Console, search for and select the role.
2. Depending on the enterprise setting, either a table or a graphical representation of the role hierarchy appears. Switch
to the graphical representation if it doesn't appear by default.
3. Set Expand Toward to Users.
Tip: Set the Expand Toward option to control the direction of the graph. You can move either up the
hierarchy from the selected role (toward users) or down the hierarchy from the selected role (toward
privileges).
In the refreshed graph, user names appear on hover. Users may inherit roles either directly or indirectly from other
roles. Expand a role to view its hierarchy.
4. In the Legend, click the Tabular View icon for the User icon. The table lists all users who have the role. You can
export this information to Microsoft Excel.
Note: Although you can review HCM data roles on the Security Console, you must manage them on the
Manage HCM Data Role and Security Profiles page. Don't attempt to edit them on the Security Console.
1. On the Roles tab of the Security Console, ensure that Expand Toward is set to Privileges.
2. Search for and select the role. Depending on the enterprise setting, either a table or a graphical representation of the
role appears.
3. If the table doesn't appear by default, click the View as Table icon. The table lists every role inherited either directly
or indirectly by the selected role. Set Show to Privileges to switch from roles to privileges.
Tip: Enter text in a column search field and press Enter to show only those roles or privileges that
contain the specified text.
Click Export to Excel to export the current table data to Microsoft Excel.
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Value Description
Selected artifacts that appear in the first role but not in the second role
Only in first role
Selected artifacts that appear in the second role but not in the first role
Only in second role
For example, if you set Filter Criteria to Inherited roles and Show to In both roles, then you see the roles that
both roles inherit. The comparison excludes any role that only one of the roles inherits.
6. Click Compare. You can query by example to filter the results. The comparison is refreshed automatically if you
change the Show or Filter Criteria values.
In both cases, the selected role becomes the first role in the role comparison.
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To copy a selected policy to the second role, you click Add to Second Role.
This information appears in a table. The number of roles in each category also appears in a pie chart.
1. Select a role category to populate the Roles in Category section of the Analytics tab.
2. In the Roles in Category section, you see a list of all roles in the selected category. You can filter the list by entering a
value in any of the column search fields and pressing Enter.
3. For a selected role, click the role name to open the Role Details page.
4. On the Role Details page, review the role's:
◦ Role hierarchy
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For any given policy, this table may include multiple rows, one for each role in which the policy is used.
Authorized Roles
The Authorized Roles table documents roles with direct or indirect access to the selected database resource. Any given role
may:
• Include one or more data security policies that grant access to the database resource. The Authorized Roles table
includes one row for each policy belonging to the role.
• Inherit access to the database resource from one or more roles in its hierarchy. The Authorized Roles table includes
one row for each inheritance.
Note: A role's data security policies and hierarchy may grant access to any number of database resources.
However, the Authorized Roles table displays records only of access to the database resource you selected.
Authorized Users
The Authorized Users table documents users who are assigned roles with access to the selected database resource.
By default, each row specifies a user name, a role the user is assigned, the data privileges granted to the user, and the
condition that defines how data is selected from the database resource. For any given user, this table may include multiple
rows, one for each grant of access by a data security policy belonging to, or inherited by, a role assigned to the user.
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• Export results to a spreadsheet. Select the Export to Excel option available for each table.
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Tip: Aggregate privileges are never copied. When you copy a job or abstract role, its inherited aggregate
privileges are referred to from your copy.
Reviewing Privileges
Job and abstract roles inherit function security privileges and data security policies from the roles that they inherit. Function
security privileges and data security policies may also be granted directly to a job or abstract role. You can review these
directly granted privileges on the Roles tab of the Security Console, as follows:
• In the graphical view of a role, its inherited roles and function security privileges are visible at the same time.
• In the tabular view, you set the Show value to switch between roles and function security privileges. You can export
either view to a spreadsheet.
Once your custom role exists, edit it to add or remove directly granted function security privileges.
Note: Data security policies are visible only when you edit your role. You're recommended to leave data security
policies unchanged.
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Note: Copied roles take their naming pattern from the default values specified on the Administration tab of the
Security Console. You can override this pattern on the Copy Role: Basic Information page for the role that you're
copying. However, the names of roles inherited by the copied role are unaffected. For example, if you perform a
deep copy of the Employee role, then inherited duty roles take their naming pattern from the default values.
Duplicate Roles
If any role in the hierarchy already exists when you copy a role, then no copy of that role is made. For example, if you make
a second copy of the Employee role, then copies of the inherited duty roles may already exist. In this case, membership is
added to the existing copies of the roles. To create unique copies of inherited roles, you must enter unique values on the
Administration tab of the Security Console before performing a deep copy.
To retain membership of the predefined job or abstract role hierarchy, perform a shallow copy of the predefined role.
Related Topics
• Setting Role Preferences: Explained
This topic explains the effect of each of these options on the copied role.
However, if you:
• Remove any role that's inherited indirectly by the copied role, then the removal affects any role that inherits the
removed role's parent role, including the source role
• Edit any inherited role, then the changes affect any role that inherits the edited role
These types of changes aren't limited to the copied role. This option is referred to as a shallow copy.
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To edit the inherited roles without affecting other roles, you must first make copies of those inherited roles. To copy the
inherited roles, select the Copy top role and inherited roles option. Alternatively, copy individual inherited roles separately,
edit the copies, and use them to replace the existing versions.
Tip: The Copy Role: Summary and Impact Report page provides a useful summary of your changes. Review
this information to ensure that you haven't accidentally made a change that affects other roles.
• Inherited aggregate privileges are never copied. Instead, membership is added to each aggregate privilege for the
copied role.
• Inherited duty roles are copied if a copy with the same name doesn't already exist. Otherwise, membership is added
to the existing copies of the duty roles for the copied application role.
When inherited duty roles are copied, you can edit them without affecting other roles. Equally, changes made subsequently to
the source duty roles don't appear in the copied roles. This option is referred to as a deep copy.
As the enterprise and application roles for such abstract roles remain separate after the upgrade from Release 11, you must
take care when copying them. If you perform a shallow copy of an upgraded abstract role, then you keep membership of:
Therefore, always perform a deep copy of any abstract role to which security profiles were assigned before the upgrade from
Release 11. Once the copy exists, you must edit it to remove the inherited (HCM), (CRM), and (FSCM) roles. Otherwise, your
custom role has the data security policies from the source role in addition to any that you create specifically for the custom
role. The copied role can't function as required unless you remove these roles.
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Copying a Role
Follow these steps:
1. On the Roles tab of the Security Console, search for the role to copy.
2. Select the role in the search results. The role hierarchy appears in tabular format by default.
Tip: Click the Show Graph icon to show the hierarchy in graphical format.
3. In the search results, click the down arrow for the selected role and select Copy Role.
4. In the Copy Options dialog box, select a copy option.
5. Click Copy Role.
6. On the Copy Role: Basic Information page, review and edit the Role Name, Role Code, and Description values,
as appropriate.
Tip: The role name and code have the default prefix and suffix for copied roles specified on the Roles
subtab of the Security Console Administration tab. You can overwrite these values for the role that
you're copying. However, any roles inherited by the copied role are unaffected by any name changes
that you make here.
1. On the Roles tab of the Security Console, search for and select your custom role.
2. In the search results, click the down arrow for the selected role and select Edit Role.
3. On the Edit Role: Basic Information page, you can edit the role name and description, but not the role code.
4. Click Next.
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To remove a privilege from the role, select the privilege and click the Delete icon. To add a privilege to the role:
1. Click Add Function Security Policy.
2. In the Add Function Security Policy dialog box, search for and select a privilege or role.
3. If you select a role, then click Add Selected Privileges to add all function security privileges from the selected role
to your custom role. If you select a single privilege, then click Add Privilege to Role.
4. Click OK to close the confirmation message.
5. Repeat from step 2 for additional privileges.
6. Close the Add Function Security Policy dialog box.
7. Click Next.
Note: If a function security privilege forms part of an aggregate privilege, then add the aggregate privilege to the
role hierarchy. Don't grant the function security privilege directly to the role. The Security Console enforces this
approach.
Note: Whether this page is enabled for edit depends on the current setting of the Enable edit of data security
policies option. Set this option on the Roles subtab of the Security Console Administration tab.
Click Next.
To remove a role:
1. Select the role in the table.
2. Click the Delete icon.
3. Click OK to close the confirmation message.
To add a role:
1. Click the Add Role icon.
2. In the Add Role Membership dialog box, search for and select the role to add.
3. Click Add Role Membership.
4. Click OK to close the confirmation message.
5. Repeat from step 2 for additional roles.
6. Close the Add Role Membership dialog box.
The Edit Role: Role Hierarchy page shows the updated role hierarchy.
7. Click Next.
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Note: Whether this page is enabled for edit depends on the current setting of the Enable edit of user role
membership option. Set this option on the Roles subtab of the Security Console Administration tab.
Click Next.
If you aren't granting function security privileges, then click Next. Otherwise, to grant function security privileges to the role:
1. On the Create Role: Functional Security Policies page, click Add Function Security Policy.
2. In the Add Function Security Policy dialog box, search for and select a privilege or role.
3. If you select a role, then click Add Selected Privileges to add all function security privileges from a selected role to
your custom role. If you select a single privilege, then click Add Privilege to Role.
4. Click OK to close the confirmation message.
5. Repeat from step 2 for additional privileges.
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Note: If a function security privilege forms part of an aggregate privilege, then add the aggregate privilege to the
role hierarchy. Don't grant the function security privilege directly to the role. The Security Console enforces this
approach.
Note: Whether this page is enabled for edit depends on the current setting of the Enable edit of data security
policies option. Set this option on the Roles subtab of the Security Console Administration tab.
Click Next.
To add a role:
1. Click the Add Role icon.
2. In the Add Role Membership dialog box, search for and select the role to add.
3. Click Add Role Membership.
4. Click OK to close the confirmation message.
5. Repeat from step 2 for additional roles.
6. When you finish adding roles, close the Add Role Membership dialog box.
7. Click Next.
Note: Whether this page is enabled for edit depends on the current setting of the Enable edit of user role
membership option. Set this option on the Roles subtab of the Security Console Administration tab.
Click Next.
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Tip: Click the Show Graph icon to show the hierarchy in graphical format.
3. In the search results, click the down arrow for the selected role and select Copy Role.
4. In the Copy Options dialog box, select a copy option.
5. Click Copy Role.
6. On the Copy Role: Basic Information page, edit the Role Name, Role Code, and Description values, as
appropriate.
Tip: The role name and code have the default prefix and suffix for copied roles specified on the Roles
subtab of the Security Console Administration tab. You can overwrite these values for the role that
you're copying. However, any roles inherited by the copied role are unaffected by any name changes
that you make here.
7. Click the Summary and Impact Report train stop.
8. Click Submit and Close, then OK to close the confirmation message.
9. Review the progress of your copy on the Role Copy Status subtab of the Security Console Administration tab. Once
the status is Complete, you can edit the copied role.
To remove a privilege from the role, select the privilege and click the Delete icon. To add a privilege to the role:
1. Click Add Function Security Policy.
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2. In the Add Function Security Policy dialog box, search for and select a privilege or role.
3. If you select a role, then click Add Selected Privileges to grant all function security privileges from the selected role
to your custom role. If you select a single privilege, then click Add Privilege to Role.
4. Click OK to close the confirmation message.
5. Repeat from step 2 for additional privileges.
6. Close the Add Functional Security Policies dialog box.
7. Click Next.
Note: If a function security privilege forms part of an aggregate privilege, then add the aggregate privilege to the
role hierarchy. Don't grant the function security privilege directly to the role. The Security Console enforces this
approach.
Note: Whether this page is enabled for edit depends on the current setting of the Enable edit of data security
policies option. Set this option on the Roles subtab of the Security Console Administration tab.
Click Next.
To remove a role:
1. Select the role in the table.
2. Click the Delete icon.
3. Click OK to close the information message.
To add a role:
1. Click Add Role.
2. In the Add Role Membership dialog box, search for and select the role to add.
3. Click Add Role Membership.
4. Click OK to close the confirmation message.
5. Repeat from step 2 for additional roles.
6. Close the Add Role Membership dialog box.
The Edit Role: Role Hierarchy page shows the updated role hierarchy.
7. Click Next.
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Regenerating a Role
To regenerate a data or abstract role:
1. In the Setup and Maintenance work area, select the Assign Security Profiles to Role task in the Users and Security
functional area.
2. On the Manage Data Roles and Security Profiles page, search for the data or abstract role.
3. Select the role in the Search Results and click Edit.
4. On the Edit Data Role: Select Role page, click Next.
5. On the Edit Data Role: Security Criteria page, click Review.
6. On the Edit Data Role: Review page, click Submit.
This procedure automatically regenerates the role's data security policies based on the security profiles assigned to the role.
To regenerate data security policies for multiple roles, you perform this task for each role.
Note: You must regenerate updated roles after each release upgrade of Oracle HCM Cloud.
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Edit Users can edit content-section data. This access includes View and Report access.
Report Users can include content-section data in Oracle Business Intelligence Publisher reports.
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automatically. For example, you could map the custom Leadership content type to the predefined Employee abstract role and
set the access level to Edit. This table shows the resulting data security policy. The data security privilege shown in this data
security policy would be generated and granted to the role.
ORA_ PER_ EMPLOYEE_ Person Detail Manage Leadership Content HCM:PER:PER_ ALL_
ABSTRACT Grant on Profile Type PEOPLE_F:View Own Record
Content Type LEADERSHIP
• The policy name is in the form: role code, Grant on Profile Content Type content type code. The policy
description is the same as the policy name.
• The data resource is Person Detail.
• The data security privileges are in the form: Manage | Report | View | content type name Content Type
• The condition, which controls access to specific instances of person records, identifies the relevant person security
profile.
• Data roles that inherit any of the job roles to which you mapped a content section
• Abstract roles to which you mapped a content section and to which security profiles are assigned
Regenerating roles updates their data security permissions. If you don't regenerate relevant roles, then users can't access
content sections in person profiles.
Restrictions
Content sections in person profiles are unsecured when person profiles are included in:
• Best-fit analyses
• Profile comparisons
• Oracle Transactional Business Intelligence reports
Related Topics
• Regenerating HCM Data Roles: Procedure
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1. In the Setup and Maintenance work area, open the Tasks panel tab and click Search. On the Search page, search
for and select the Manage Profile Content Section Access task.
2. In the Content Sections section of the Manage Profile Content Section Access page, select a content section.
The Roles section is updated automatically for the selected content section. It shows any roles that already have
access to the content section and their access level. You can change the access level, if appropriate.
3. To map the content section to a job or abstract role:
Related Topics
• Regenerating HCM Data Roles: Procedure
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Subject Areas
Subject areas are functionally secured using duty roles. The names of duty roles that grant access to subject areas include
the words Transaction Analysis Duty (for example, Workforce Transaction Analysis Duty).
This table identifies the subject areas that predefined HCM job roles can access.
Human Resource Analyst Goals, Workforce Management, Workforce Performance, Workforce Profiles, and Talent Review
Analyses fail if the user can't access all subject areas in a report.
This table identifies the folders that predefined HCM job roles can access.
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Human Resource Analyst Business Intelligence Publisher Goals, Performance, and Profiles
Transactional Business Intelligence Career and Workforce Management
Payroll Manager Transactional Business Intelligence and Business Intelligence Answers Payroll folders
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For example, if your role must access the Workforce Transaction Analysis subject areas, then it must inherit the duty roles
shown in this table.
The Workforce Transaction Analysis Duty role is granted relevant data security policies and inherits BI Consumer Role.
Note: You're recommended not to copy the OBI Transaction Analysis Duty roles. Instead, add the predefined
OBI Transaction Analysis Duty roles to your custom role. If you copy the roles, then you must update the
permissions for relevant reports to secure them using your copies of the roles.
BI Administrator Role Performs administrative tasks such as creating and editing dashboards and modifying security
permissions for reports, folders, and so on.
BI Publisher Data Model Developer Role Creates and edits Business Intelligence Publisher data models.
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BI Consumer Role
The predefined Transactional Business Intelligence Transaction Analysis Duty roles inherit BI Consumer Role. You can
configure custom roles to inherit BI Consumer Role so that they can run reports but not author them.
BI Author Role
BI Author Role inherits BI Consumer Role. Users with BI Author Role can create, edit, and run Transactional Business
Intelligence reports.
BI Administrator Role
BI Administrator Role is a superuser role. It inherits BI Author Role, which inherits BI Consumer Role. You're recommended to
provision this role to users in a test environment only.
None of the predefined HCM job roles has BI Administrator Role access.
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4. Notice that the Absence Management Transaction Analysis Duty role inherits BI Consumer Role. Most of the OBI
duty roles inherit BI Consumer Role.
5. The Human Resource Analyst role inherits BI Author Role directly. Find BI Author Role. Notice that BI Author Role
also inherits BI Consumer Role.
Tip: You can export the role hierarchy to a spreadsheet for offline review.
Expand the Human Capital Management folder and then the Payroll folder.
4. Click the Transactional Analysis Samples folder.
The Permissions dialog box opens. Scroll if necessary to see the complete list of permissions, which includes the
role BI Administrator Role.
6. Click the Oracle Applications tab to return to the home page.
• Generated and consumed in many output formats, such as PDF and spreadsheet
• Scheduled for delivery to email, printers, and so on
• Printed in multiple languages by adding translation files
• Scheduled for delivery to multiple recipients
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You can:
1. Select data directly from a database table, in which case the data you return isn't subject to data-security
restrictions. Because you can create data models on unsecured data, you're recommended to minimize the number
of users who can create data models.
2. Join to a secured list view in your select statements. The data returned is determined by the security profiles that are
assigned to the roles of the user who's running the report.
The following tables show, for each database table:
• The secured list view
• The data security privilege required to report on data in the table, if it's accessed using the secured list view
These duty roles have the privileges shown in the following table:
• Absence Management Transaction Analysis
• Payroll Transaction Analysis
• Vacancy Transaction Analysis
• Workforce Transaction Analysis
HR_ ALL_ ORGANIZATION_ UNITS_F PER_ DEPARTMENT_ SECURED_ LIST_V Report Department Data
HR_ ALL_ POSITIONS_F PER_ POSITION_ SECURED_ LIST_V Report Position Data
Note: PER_JOBS_F, PER_LOCATIONS, and PER_GRADES_F aren't currently secured. The secured list views
and privileges for these tables aren't currently used.
These duty roles have the privileges shown in the following table:
• Documents of Record Transaction Analysis
• Payroll Transaction Analysis
• Workforce Transaction Analysis
PER_PERSONS PER_ PUB_ PERS_ SECURED_ LIST_V Report Person Deferred Data
The Payroll Transaction Analysis duty role has the privileges shown in this table.
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HR_ ALL_ ORGANIZATION_ UNITS_F PER_ LEGAL_ EMP_ SECURED_ LIST_V Report Legal Employer Data
PER_ LEGISLATIVE_ DATA_GROUPS PER_ LDG_ SECURED_ LIST_V Report Legislative Data Group Data
PAY_ ALL_ PAYROLLS_F PAY_ PAYROLL_ SECURED_ LIST_V Report Payroll Definition Data
The Compensation Transaction Analysis duty role has the privilege shown in this table.
The Human Resource Analyst job role has the privilege shown in this table.
PER_ ALL_ ASSIGNMENTS_M PER_ ASSIGNMENT_ SECURED_ LIST_V Report Assignment Data
You can find details of the secured list views in the Tables and Views for Oracle HCM Cloud guide on the Oracle Help Center.
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All of these privileges are accessible using the Workforce Confidential Reporting duty role, which the Human Resource
Analyst job role inherits.
Assignment Manager
Assignment Manager is a hierarchical structure representing the reporting relationship between workers and managers.
This dimension is the only secured HCM dimension in Oracle Transactional Business Intelligence. The Assignment Manager
hierarchy is restricted to line managers. If the signed-in user doesn't have direct reports, then he or she sees no data when
you include Assignment Manager in the report.
Reserve the use of Assignment Manager for line managers only. Some other job roles, such as human resource analyst,
may need access to manager information. In these cases, use the Manager Name in the Worker dimension instead of the
Assignment Manager hierarchy.
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19 Certificate Management
Click the Actions menu to take an appropriate action for a certificate. Actions include:
• Generate PGP or X.509 certificates.
• Generate signing requests to transform X.509 certificates from self-signed to trusted.
• Export or import PGP or X.509 certificates.
• Delete certificates.
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◦ One menu opens in the Certificates page, from the row for a self-signed X.509 certificate.
◦ The other menu is the Actions menu in the details page for that certificate.
2. Provide the private key password for the certificate, then select a file location.
3. Save the request file. Its default name is [alias]_CSR.csr.
You are expected to follow a process established by your organization to forward the file to a CA. You would import the
trusted certificate returned in response.
1. From the Certificates page, select the menu available in the row for the certificate you want to export. Or open the
details page for that certificate and select its Actions menu.
2. In either menu, select Export, then Certificate.
3. Select a location for the export file. By default, this file is called [alias].cer.
To import, use either of two procedures. Select the one appropriate for what you want to do:
• The first procedure replaces a self-signed certificate with a trusted version (one signed by a CA) of the same
certificate. (A prerequisite is that you have received a response to a signing request.)
a. In the Certificates page, locate the row for the self-signed certificate, and open its menu. Or, open the details
page for the certificate, and select its Actions menu. In either menu, select Import.
b. Enter the private key password for the certificate.
c. Browse for and select the file returned by a CA in response to a signing request, and click the Import button.
In the Certificates page, the type value for the certificate changes from self-signed to trusted.
• The second procedure imports a new X.509 certificate. You can import a .cer file, or you can import a keystore that
contains one or more certificates.
a. In the Certificates page, click the Import button. An Import page opens.
b. Select X.509, then choose whether you are importing a certificate or a keystore.
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c. Enter identifying values, which depend on what you have chosen to import. In either case, enter an alias
(which, if you are importing a .cer file, need not match its alias). For a keystore, you must also provide a
keystore password and a private key password.
d. Browse for and select the import file.
e. Select Import and Close.
1. From the Certificates page, select the menu available in the row for the certificate you want to export. Or open the
details page for that certificate and select its Actions menu.
2. In either menu, select Export, then Public Key or Private Key.
3. If you selected Private Key, provide its passphrase. (The public key does not require one.)
4. Select a location for the export file. By default, this file is called [alias]_pub.asc or [alias]_priv.asc.
To import a new PGP public key:
Use a distinct import procedure if you need to replace the public key for a certificate you have already imported, and do not
want to change the name of the certificate:
1. In the Certificates page, locate the row for the certificate whose public key you have imported, and open its menu.
Or, open the details page for the certificate, and select its Actions menu. In either menu, select Import.
2. Browse for the public-key file, then select Import.
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20 Role Optimization
Note: The use of the Role Optimization Report is not included in the cost of your service subscription or
application license and incurs charges in addition to your subscription or licensing fee.
Reasons to Optimize
Changes to the predefined role hierarchies can put the privacy of your application data at risk. You can unintentionally make
your data less secure if you:
◦ Dependencies
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The following figure illustrates how roles can proliferate or have duplicate privileges over time making your role hierarchy less
efficient.
Origin
P1 P2 P3 P4 P5 P6
Benefits of Optimization
By using the role optimizer, you can:
You reduce the number of security objects and the amount of time you spend maintaining that you must administer
them.
• Decrease access risk associated with undocumented role hierarchy changes.
You identify and can eliminate redundant and inappropriate grants of privilege.
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The role optimizer can suggest more efficient role hierarchies, such as the one you see in the following figure.
Origin
P1 P2 P3 P4 P5 P6
Note: The role optimization process makes no changes to your security structures. You use the report to map
privileges to roles and update the role hierarchies.
Note: The use of the Role Optimization Report is not included in the cost of your service subscription or
application license and incurs charges in addition to your subscription or licensing fee.
Users with the IT Security Manager role can run the Role Optimization Report, which is available from the security console.
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The predefined role hierarchy in the security reference implementation is optimized as delivered.
Report Files
Monitor the process status on the Overview page. When the status value is Succeeded, two files appear in the Log and
Output section of the report details. The following table describes the two files:
ClusterAnalysis-Job-CSVs. zip Contains one CSV file for every job role. Each CSV file contains the duty roles and privileges that
make up the optimized job role hierarchy. The name of a CSV file, identifies the job role hierarchy
data that the file contains.
For example, the ClustersforJob-AR_ REVENUE_ MANAGER_ JOB_ 14240.csv file contains all of
the role hierarchy data for the Accounts Receivables Revenue Manager job role.
Diagnostics. zip Contains a log file that provides technical details about the analysis process. You can use this file for
troubleshooting purposes.
Import the raw data from the CSV file into your preferred application to read the results. Report data appears in these two
sections:
• Privilege Clusters
• Cluster Details
Cluster Details
A Cluster Details section appears for each privilege cluster referenced in the Privilege Clusters section. Each detail
section includes:
• Cluster name.
• Names of recommended candidate roles that map to the privilege cluster.
• Names and descriptions of the jobs and privileges associated with the cluster.
The following table provides descriptions of the fields that appear in the Cluster Details section:
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Cluster Name The name of the optimized cluster, usually in this format: Cluster ###
Primary, Secondary, Tertiary Candidate Recommended role mappings for the privileges in the cluster. Up to three recommended duty roles
Role map to the listed privileges.
Select a role. Then assign the privileges in the cluster to that role.
Jobs in Cluster The number of job roles that inherit the privilege cluster.
A list of job names and descriptions is also included.
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Administrators can perform regular database maintenance activities, but cannot select from the application tables. If a DBA
requires access to the application tables, request temporary access to the Oracle Fusion schema at which point keystroke
auditing is enabled.
Advanced security enables encryption at the tablespace level on all tablespaces which contain applications data. This
includes SOA tablespaces which might contain dehydrated payloads with applications data.
Encryption keys are stored in the Oracle Wallet. The Oracle Wallet is an encrypted container outside the database that stores
authentication and signing credentials, including passwords, the TDE master key, PKI private keys, certificates, and trusted
certificates needed by secure sockets layer (SSL). Tablespace keys are stored in the header of the tablespace and in the
header of each operating system (OS) file that makes up the tablespace. These keys are encrypted with the master key which
is stored in the Oracle Wallet. Tablespace keys are AES128-bit encryption while the TDE master key is always an AES256-bit
encryption.
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Glossary
abstract role
A description of a person's function in the enterprise that is unrelated to the person's job (position), such as employee,
contingent worker, or line manager.
action
The kind of access, such as view or edit, named in a security policy.
aggregate privilege
A predefined role that combines one function security privilege with related data security policies.
assignment
A set of information, including job, position, pay, compensation, managers, working hours, and work location, that defines a
worker's or nonworker's role in a legal employer.
business unit
A unit of an enterprise that performs one or many business functions that can be rolled up in a management hierarchy.
competency
Any measurable behavior required by an organization, job, or position that a person may demonstrate in the work context. A
competency can be a piece of knowledge, a skill, an attitude, or an attribute.
condition
The part of a data security policy that specifies what portions of a database resource are secured.
content type
An attribute such as a skill, quality, or qualification that is added to a profile.
contingent worker
A self-employed or agency-supplied worker. Contingent worker work relationships with legal employers are typically of a
specified duration. Any person who has a contingent worker work relationship with a legal employer is a contingent worker.
data dimension
A stripe of data accessible by a user. Sometimes referred to as data security context.
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data role
A role for a defined set of data describing the job a user does within that defined set of data. A data role inherits job or
abstract roles and grants entitlement to access data within a specific dimension of data based on data security policies. A
type of enterprise role.
data security
The control of access and action a user can take against which data.
database resource
An applications data object at the instance, instance set, or global level, which is secured by data security policies.
delegated role
A job, abstract, or data role that a user, known as the delegator, assigns to another user, known as the proxy user.
department
A division of a business enterprise dealing with a particular area of activity.
division
A business-oriented subdivision within an enterprise. Each division is organized to deliver products and services or address
different markets.
document type
A categorization of person documents that provides a set of options to control what document information to retain, who
can access the documents, whether the documents require approval, and whether the documents are subject to expiry. A
document type exists for a combination of document category and subcategory.
duty role
A group of function and data privileges representing one duty of a job. Duty roles are specific to applications, stored in the
policy store, and shared within an application instance.
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enterprise
An organization with one or more legal entities under common control.
entitlement
Grant of access to functions and data. Oracle Fusion Middleware term for privilege.
function security
The control of access to a page or a specific use of a page. Function security controls what a user can do.
grade
A component of the employment model that defines the level of compensation for a worker.
HCM
Abbreviation for Human Capital Management.
job
A generic role that is independent of any single department or location. For example, the jobs Manager and Consultant can
occur in many departments.
job role
A role, such as an accounts payable manager or application implementation consultant, that usually identifies and aggregates
the duties or responsibilities that make up the job.
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LDAP
Abbreviation for Lightweight Directory Access Protocol.
LDG
Abbreviation for legislative data group.
legal employer
A legal entity that employs people.
legal entity
An entity identified and given rights and responsibilities under commercial law through the registration with country's
appropriate authority.
managed person
A person for whom a user can maintain some information. For example, line managers can maintain information about their
direct and indirect reports.
nonworker
A person, such as a volunteer or retiree, who is not engaged in the core businesses of the enterprise or legal employer but
who may receive payments from a legal employer. Any person who has a nonworker work relationship with a legal employer
is a nonworker.
party
A physical entity, such as a person, organization or group, that the deploying company has an interest in tracking.
pending worker
A person who will be hired or start a contingent worker placement and for whom you create a person record that is effective
before the hire or start date.
person number
A person ID that is unique in the enterprise, allocated automatically or manually, and valid throughout the enterprise for all of a
person's work and person-to-person relationships.
person profile
A collection of skills, experience, qualifications, work preferences, and career planning information for a worker.
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person type
A subcategory of a system person type, which the enterprise can define. Person type is specified for a person at the
assignment level.
position
A specific occurrence of one job that is fixed within one department. It is also often restricted to one location. For example,
the position Finance Manager is an instance of the job Manager in the Finance Department.
privilege cluster
In the output of the Role Optimization Report, a group of privileges that you can map to a duty role.
public person
A person for whom basic information, such as name and phone, is available to all workers in worker directories and
elsewhere.
resource
People designated as able to be assigned to work objects, for example, service agents, sales managers, or partner contacts.
A sales manager and partner contact can be assigned to work on a lead or opportunity. A service agent can be assigned to a
service request.
role
Controls access to application functions and data.
role hierarchy
Structure of roles to reflect an organization's lines of authority and responsibility. In a role hierarchy, a parent role inherits all
the entitlement of one or more child roles.
role mapping
A relationship between one or more roles and one or more assignment conditions. Users with at least one assignment that
matches the conditions qualify for the associated roles.
role provisioning
The automatic or manual allocation of a role to a user.
security profile
A set of criteria that identifies HCM objects of a single type for the purposes of securing access to those objects. The relevant
HCM objects are persons, organizations, positions, countries, LDGs, document types, payrolls, and payroll flows.
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SQL predicate
A type of condition using SQL to constrain the data secured by a data security policy.
URL
Abbreviation for Uniform Resource Locator.
work area
A set of pages containing the tasks, searches, and other content you need to accomplish a business goal.
work relationship
An association between a person and a legal employer, where the worker type determines whether the relationship is a
nonworker, contingent worker, or employee work relationship.
worker type
A classification selected on a person's work relationship, which can be employee, contingent worker, pending worker, or
nonworker.
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