Project Evaluation

https://www.slideshare.net/mariambedraoui/project-evaluation-20049312

Mariam Bedraoui

1. Project Evaluation
How to make it happen?
2. When you f……………… top…………………, you p……………… tof……………………..
3. When you fail to plan, you plan to fail!
4. ☼Let’s take a quiz…
5. Evaluation is an optional task. True/ false?
6. The only reason for doingevaluation is to write afinal report for the funders. True/ false?
7. Evaluation should be doneat the end of the project. True/ false?
8. You need to develop anevaluation plan! True/ false?
9. evaluation is done by anoutsider!4/26/2013 9teaching listening. True/ false?
10. Evaluation means collectingdocuments! True/ false?
11. Evaluation meanscollecting, analysing andsharing information about yourproject! True/ false?
12. We need different types ofinformation for evaluation! True/ false?
13. Evaluation leads to success! True/ false?
14. “What is evaluation?”
15.

*To measure the value of our action.

16. ☼ We’ll learn about:
Why evaluation is important.
How to evaluate projects.
17. “Why should I bother with evaluation?”
18. Let’s read about three young people who did their projects but didn’t think of evaluation.
How could evaluation have helped them?
19. Check the progress of your project.
My project idea was to collect some pictures of my city and exhibit them at school and in the local
library. I had a handful of friends working on taking and collecting pictures and a few teachers
selecting the best shots. At the beginning, things went well and we were able to get some good
pictures. But at the end of the project we found out that most of the pictures focus on similar
areas of the city. We end up with many good pictures but little variety of scenes! I guess I should
have conducted some evaluation in the middle of the project. I’m sure it would have helped us
recognise the problem!
20. Collect information for the final report.
I take part with my friends on conducting a compaign to sensitise young people about the dangers
of riot in the sport sites. We got the impression that the activities we planned and did were a
success but we didn’t think of tracking them in terms of the number of participants, their opinions
and what they learned from the activities. Worse, not even a picture was taken which
documented the huge effort we spent in the compaign! We had no idea about the need for the
documents that proved our actions till we reached the stage of reporting on the compaign for the
funders!
21. Learn from experience for future projects!
I’m fond of doing community work and I conducted two workshops to make my peers appreciate
it! But I had a very small audience in both of them. And I couldn’t explain why not many people
show up. Lately, I attended a workshop on how evaluation helps workshop managers study the
weakness areas in their projects and develop ways of overcoming them. I guess, evaluation could
have helped me identify the reasons why there was a little audience in my workshop!
22. Evaluation helps us
Check the progress of our project.
23. Evaluation helps us
Write a final report!
24. Evaluation helps us
Learn from experience for future projects.
25. Evaluation helps us
Celebrate success!
26. “How can I evaluate my project?”
27. I need a roadmap!
28. Let’s start right!
Collect information
Analyse findings
Review goals
Share findings
29. Let’s start right!
1. Review the goals.
2. Collect information
3. Analyse your findings
5. Share your findings
30. 1. Review your project goals
31. What is the problem I am trying to solve?
What is needed for change to happen?
What do I plan to make change happen?
What results I expect my project to reach?
How can I evaluate progress?
32. ☼Let’s take another quiz!
33.

34. Let’s develop an evaluation plan!

• Try to review the project you developed this morning and complete this chart:
Problem:…………………………………..
Change:……………………………………
Tool of change: ………………………..
Expected results: ……………………..
35. ☼Let’s review!
36. 1. Review your project goals
37. 2. Collect information
38.

39. Information you already have:

– Project proposal
– Program of the project
– Abstracts of activities
– Fund documents
– Administrative documents
– Lists of participants
40. Infomation you need to collect:
Quantitative information:
– Number of activities.
– Number of participants.
– Number of resources used
– Number of meetings held.
– Number of hits on the websites
– Number of good stories in the press.
41. Infomation you need to collect:
Qualitative information:
– People’s stories.
– People’s opinions.
– Photos of the activities
42.
43. Tools of Collecting Information: Questionnaires
– Relate the questions to the impact of your activities.
– Ask a few focused questions.
– Use YES/NO questions.
– Think of a hook.
44. Would you be happy to fill in this questionnaire?

45. Would you be happy to fill in this questionnaire?

46. Tools of Collecting Information: Interviews.
– List people who are deeply involved.
– Prepare questions and make sure they target the impact of your project.
– Limit the number of the interviewees.
47. Tools of Collecting Information: Feedback forms

48. Now that you decided on the type of results you want to evaluate, make a list of quantitative
and qualitative information you will collect to carry on your evaluation plan!
– Quantitative information
 – Qualitative information
49. ☼Let’s review !
50. 1. Review your projectgoals
51. 2. Collect information
52. 3. Analyse findings
53. Analyse Findings? SWOT

54. Analyse Problems?

55. ☼Let’s review!
56. 1. Review your projectgoals
57. 2. Collect information
58. 3. Analyse findings
59. 4. Share your Findings
60. Things to think of…
How to make all the people around know about it?
61. Things to think of…
The people and bodies you have to share your findings with, like…
62. Things to think of…
How to write the report?
63. Things to think of…
– Use clear simple language.
– Follow a logical order.
64. Things to think of…
Hold a special meeting for those involved with you to…
65. Don’t forget to…
Celebrate Success.
66. Let’s take a final quiz!
67. Evaluation is an optional task. True/ false?
68. The only reason for doing evaluation is to write a final report for the funders. True/ false?
69. Evaluation means collecting, analyzing and sharing information about your project! True/
false?
70. Evaluation should be done at the end of the project! True/ false?
71. You need to develop an evaluation plan! True/ false?
72. Evaluation is done by an outsider! True/ false?
73. Evaluation means collecting documents! True/ false?
74. We need different types of information for evaluation! True/ false?
75. Evaluation leads to success! True/ false?
76. When you fail to plan, you plan to fail! True/ false?