Oracle Contingent Worker Creation and Process in Purchasing

Oracle Contingent Worker Creation and Process In Purchasing PO
Choose iProcurement as the responsibility.

Once in iProcurement - choose the Contractor Request link under the shop tab.
- Select Rate Based Temporary Labor

- Enter a Start Date
- Choose the Job as ENG400.Engineer
- Requester and Location will Default In as Pat Stock (which is tied to the
Operations Login).
- Job Details will default
- Contact Information should be the name of the contingent worker which is to be
created
- Choose Continue
With User Preferred Suppliers selected, go ahead and choose Suggest Supplier and
Contractor
- Choose a Supplier of Choice - Allied Manufacturing is a seeded supplier
- Give the Contractor First and Last Name
- Unit of Hour is defaulted, give a Target Rate and Labor Amount
- Choose Add to Cart
Choose Checkout button to progress through iProcurement Checkout

Again Choose Checkout Button

Choose the Next button off to the right to continue submission of the requisition cart.
This screen is showing approval routing - which should not be required.

Choose Next
Choose Submit button to engage the approval process.

The requisition has now been submitted for Approval.

To view the status of the requisition - choose the Requisitions tab in iProcurement. The
requisition is now approved.
Now change responsibilities to the Purchasing, Vision Operations (USA) and select the
Autocreate menu option.
Query back the requisition that was created. Choose the Automatic Button to engage
the Autocreate Process
Click the Create button to create the Purchase Order.

The Purchase Order is now created.

The Contractor First and Last name is present in the Temporary Labor tab.
Choose the Approve button which brings up the Approval

Submission form. Choose Ok to submit the Purchase Order for
Approval The Operations Login should have proper authority to
Approve
The Purchase Order is now Approved.

Go back to the Main Web Page Form - and choose Full List to view the Notifications
Full List
A notification is present regarding the approval of the Purchase Order which was just
created and Approved.
Open this Notification for review
Choose the Link Create Contractor Assignment - this will bring up the web forms to
define the actual contingent worker employee.
If an error appears regarding Insufficient Priviliges - it means that the User which
you are using does not have the responsibility - Manager Self-Service By Default,
the Operations login will have this responsiiblity
Enter the Last Name and First Name and other various fields to be used.
Choose Continue
Enter the fields - more details.

Continue to the bottom and complete the details. Choose the Next Button
The details of the Purchase Order created will now default. Click the Next button.
The rate is shown - again choose Next.

By Default the Manager drops in - which will be the supervisor of the contingent
worker employee record. The Effective Transfer Date will also default Choose
Next
The details of the contingent worker employee creation record are now shown. Click
the Submit button.
Notice that it routes to Casey Brown (Vision Seeded User) for Approval
Login as cbrown/welcome
A Notification requesting approval is present in the top of the list. Select this
notification
Details of the proposed employee - contingent worker - are given. Choose Approve.
Exit as the cbrown/welcome user
Login to the system again as operations/welcome

Choose Human Resources, Vision Enterprises - People/Enter and Maintain

Search on the new Contingent Worker Employee

Choose the Assignment button to view the assignment details - where Purchasing
Information is stored.
Choose the Supplier tab - note that the Purchase Order is being referenced. This is the
employee/purchase order association.
--------------------------------------------------------------------------------
The following two screen prints apply to release 12.1.1 ONLY - where new
functionality was introduced to allow multiple purchase orders to be linked to a
contingent worker. Details on how to implement the menu option in the Others
button are available in Note 1068719.1
Choosing Others/Purchase Order Information will spawn a web form.

Here records relating to other Purchase Orders can be entered.

This functionality (above) is only available in release 12.1.1 and onwards.
--------------------------------------------------------------------------------
Still using the Operations Username/login - move to System Administrator -
Security/User/Define
Create the new username/password combination - and associate the login to the
newly created contingent worker employee. Assign the responsibility OTL,
Operations - this will be used to create a timecard for the contingent worker.
Exit the system as the operations username.
Login as the newly created contingent worker user.

Choose the newly assigned responsibility OTL, Operations

Choose the menu option to Create Timecard

Proceed to enter the timecard information - choosing the Purchase Order number, line
and also giving the hourly rate. Click the Continue button.
Proceed to submit the timecard.

Confirmation will be given showing a successful submission.

Exit the system as the user mfilo or whatever the contingent worker username that was
created.
Login as the operations/welcome user (supervisor to the contingent worker) - so as to
approve the timecard.
Select the notification for the timecard.

Details of the timecard are given, proceed to choose the Approve button in the
notification.
Logging in again as mfilo (contingent worker username) confirms the time card was
approved.
Still as the operations/welcome login - navigate to Purchasing, Vision Operations

(USA) and choose Reports/Run. Submit the request - Retrieve Time from
OTL
This request will populate the Receiving Tables - rcv_transactions_interface and
rcv_headers_interface with the data required to create a receipt
The Receiving Transaction Processor is spawned automatically (in 12.1.1) as the

Retrieve Time from OTL request runs.
Once the Receiving Process completes, the Pay on Receipt Autoinvoice

program is executed. This concurrent program will insert data into the
ap_invoices_interface and ap_invoice_lines_interface table
The data can then be imported into the Payables Module - and then accounted/paid

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Oracle Contingent Worker Creation and Process In Purchasing PO

Choose iProcurement as the responsibility.

- Select Rate Based Temporary Labor

Choose Checkout button to progress through iProcurement Checkout

Again Choose Checkout Button

This screen is showing approval routing - which should not be required.

Choose Submit button to engage the approval process.

The requisition has now been submitted for Approval.

Click the Create button to create the Purchase Order.

The Purchase Order is now created.

Choose the Approve button which brings up the Approval

The Purchase Order is now Approved.

Enter the fields - more details.

The rate is shown - again choose Next.

Login to the system again as operations/welcome

Choose Human Resources, Vision Enterprises - People/Enter and Maintain

Search on the new Contingent Worker Employee

Choosing Others/Purchase Order Information will spawn a web form.

Here records relating to other Purchase Orders can be entered.

Login as the newly created contingent worker user.

Choose the newly assigned responsibility OTL, Operations

Choose the menu option to Create Timecard

Proceed to submit the timecard.

Confirmation will be given showing a successful submission.

Select the notification for the timecard.

Still as the operations/welcome login - navigate to Purchasing, Vision Operations

The Receiving Transaction Processor is spawned automatically (in 12.1.1) as the

Once the Receiving Process completes, the Pay on Receipt Autoinvoice

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