100+ Excel Formulas

With Examples

The first step of getting awesome in Excel is to understand that you can ask Excel do things
for you. This is done by speaking a special language called as “Excel Formulas”. When you
write a formula or function, you are asking Excel to figure out something from the values you
have. Say you want to add up a bunch of values in a range A1:A10, you can ask Excel to do this
for you by writing =SUM(A1:A10) and bingo, you get the result immediately. The best part is, if
your numbers change, the answer changes too. If you are a beginner, Excel formula list can feel
overwhelming. Why not? There are hundreds of different formulas in Excel. So which formulas
should you learn?

This guide gives you the answer. Here is a 100+ Excel formula list for every occasion. Each box
describes a problem statement, an example, result, some notes. Use this guide to learn formulas
quickly.
 100 + Excel Formulas
Data for Excel formula list in this guide
Most formula examples shown here are self-explanatory. In some places I have used a table of
data, called staff. Here is a snapshot of the Staff table. When looking a formula example, refer to
this image to understand how the calculation works.

2| P a g e
 100 + Excel Formulas
Formulas related to numbers, values, summaries and
statistics
Excel offers many functions when it comes to working with numeric values. Use below example
formulas and functions to work efficiently with numbers. Learn how to calculate count, sum,
average and other statistical summaries from your data. Apart from the functions discussed
here, you can also use operators like + (to add things), -(to subtract), *(to multiply), /(to divide),
%(to convert a value to percentage), ^(to raise the power), ~(to negate a Boolean value) and
brackets to create expressions.

Add some values

Example =SUM(5,6,9)

Result 20

Add values from a range of cells

Example =SUM(A1:A5)

Result 125

Sum up values from a table reference

Example =SUM(staff[Salary])

Result 945,000

Sum of numbers that meet conditions

Example =SUMIFS(staff[Salary], staff[Department],"Sales")

Result 279,000

Sum of numbers greater than (less than etc.) something

Example =SUMIFS(A1:A6, A1:A6,">25")

Result 100

Sum of numbers that are currently filtered

Example =SUBTOTAL(109,staff[Salary])

Result 945,000

3| P a g e
 100 + Excel Formulas

Count of numbers that are currently filtered

Example =SUBTOTAL(103,staff[Name])

Result 13

Running total in a column, adjacent to original data

Type this formula in first cell and drag down to get running total.

Example =SUM(A1:A1)

Result 10

Count of numbers in a range

Example =COUNT(A1:A6)

Result 6

Count of all values (including text)

Example =COUNTA(staff[Name])

Result 13

Count of blank values in the input (range or table column)

Example =COUNTBLANK(A1:A20)

Result 14

Count number of non-blank values

ROWS formula tells how rows are there in a range. You can also use COLUMNS

Example =ROWS(A1:A20)-COUNTBLANK(A1:A20)

Result 6

Count how many items have met given conditions

Example =COUNTIFS(staff[Department],"IT")

Result 3

4| P a g e
 100 + Excel Formulas

Count how many items begin with given text

* is a wild card. You can use it to match any number of letters. If you want to match a single letter, use
?
Example =COUNTIFS(staff[Name],"J*")

Result 13

Count how many items end with given pattern

Example =COUNTIFS(staff[Name],"*n")

Result 4

Count how many items contain given word

Example =COUNTIFS(staff[Name],"*an*")

Result 3

Average of given numbers

Example =AVERAGE(staff[Salary])

Result 72,692

Average of given numbers satisfying conditions

Example =AVERAGEIFS(staff[Salary],staff[Department], "HR")

Result 77,333

Average of positive numbers

Example =AVERAGEIFS(A1:A10,A1:A10,">0")
Result 25.83

Average of numbers excluding top & bottom 10% values

Example =TRIMMEAN(staff[Salary],10%)

Result 72,692

5| P a g e
 100 + Excel Formulas

7 day moving average from daily data

Type this formula in first cell and drag down to get moving average.

Example =AVERAGE(A1:A7)

Result 25.83

Weighted average of numbers

A1:A6 contain values and B1:B6 contain weights

Example =SUMPRODUCT(A1:A6,B1:B6)

Result 2,550

Median of a range of values

Example =MEDIAN(staff[Salary])

Result 76,000

Most frequent number in a range (MODE)

If your list has multiple MODEs, use MODE.MULT to return all of them as a new list.

Example =MODE.SNGL(1,2,3,3,2,1,1,5,6,7,3,4,8,9)

Result 1

Statistical quartiles of given values

Use 1 for first quartile, 2 for median, 3 for third quartile. EXC means 0 & 1 are excluded when
calculating quartiles.
Example =QUARTILE.EXC(staff[Salary],1)

Result 59,500

90th (or any other) percentile of given values

Example =PERCENTILE.EXC(staff[Salary],0.9)

Result 89,000

6| P a g e
 100 + Excel Formulas
Minimum value among a list of numbers
Example =MIN(A1:A6)

Result 10

3rd smallest (or any other) among a list

Example =SMALL(staff[Salary],3)

Result 59,000

Rank of a number in a list of values

If two numbers share a rank, then the rank will be averaged. Use RANK.EQ to return same rank for
both numbers
Example =RANK.AVG(76000, staff[Salary])

Result 7

Maximum value from a list of values

Example =MAX(staff[Salary])

Result 89,000

2nd largest value in a spreadsheet range

Example =LARGE(A2:A7,2)

Result 30

7| P a g e
 100 + Excel Formulas
Formulas to do operations on numbers

Whenever you have some numbers in a worksheet, you may want to run some operations like
rounding them or extracting integer portion etc. on them. In this section, see some of the
frequently used number operations.
Remainder after dividing two numbers
Example =MOD(31,7)

Result 3

Round a number to nearest whole number or fraction

Example =ROUND(PI(),4)

Result 3.1416

Round a number to nearest multiple of x

Example =MROUND(27,4)

Result 28

Integer portion of a number

Example =INT(19/7)

Result 2

Percentage change (variance) from one value to another

H4 is 35000, H5 is 38000

Example =H5/H4-1

Result 8.57%

8| P a g e
 100 + Excel Formulas
Decimal portion of a number
Example =MOD(PI(),1)

Result 0.141592654

Absolute value of a number

Example =ABS(30-43)

Result 13

Calculate power of one number to another

Example =7^3

Result 343

9| P a g e
 100 + Excel Formulas
Formulas related to check things, apply business rules and logic
control
Microsoft Excel has several powerful functions to check things and set up control or business
logic in your workbooks. You can use IF function to write simple logic expressions or nest
multiple IF functions for more complex scenarios. You can also use newly introduced IFS
function to write long multi-step if function. This only works in Office 365 or Excel online. See
below examples to learn more about formulas and functions to check things and apply business
rules.
Check a condition and output one of the two possible values
Example =IF(A9>20,"Too high", "Too low")

Result Too low

Check if multiple conditions are true (AND)

Example =AND(A9>5,B9<20)

Result FALSE

Check if any condition is true (OR)

Example =OR(E10="Sales", F10>90000, D10=A9)

Result FALSE

Logical NOT check

Example =NOT("Sam"="Samuel")

Result TRUE

Check if either this or that (Exclusive OR)

Will be TRUE only if either A1>10 or B1>10 but not both or neither.

Example =XOR(A9>10, B9>10)

Result FALSE

10| P a g e
 100 + Excel Formulas
Select one among multiple values
Picks a value from a list of values, in this case, picks A2 as it is the 3rd value.

Example =CHOOSE(3,A9,B10,A10,B11)

Result 0

Multiple IF conditions as IFS

A9 has 7. Works only in Office 365, Office online (and may be in Excel 2019)

Example =ifs(A9>10, "This is too high", A9>5, "This is ok", A9>2,"Almost low", A9<=2,"Really low")

Result This is ok

Check if a value is present in a list

Example =IF(COUNTIFS(staff[Name],"Jan")>0,"Yes, Jan is in there","No, no such person")

Result Yes, Jan is in there

Check multiple conditions as nested IF

Example =IF(A9>10, "This is too high",IF( A9>5, "This is ok", IF(A9>2,"Almost low", "Really low")))

Result Really low

Check if a value is between two other values

Example =IF(AND(A9>=10,A9<=20),"Between 10 and 20","Nope, not between 10 and 20")

Result Nope, not between 10 and 20

Is a cell blank?
Example =ISBLANK(A18)

Result TRUE

11| P a g e
 100 + Excel Formulas
Is a value even?
Example =ISEVEN(7)

Result FALSE

Is a value odd?
Example =ISODD(7)

Result TRUE

Is a cell contains number?

Example =ISNUMBER(A9)

Result FALSE

Is a cell contains formula?

Example =ISFORMULA(A9)

Result FALSE

Is a cell (or formula) ends up in error?

Example =ISERROR(7/0)

Result TRUE

12| P a g e
 100 + Excel Formulas
Formulas to work with text values, strings, words and phrases

While Excel is predominantly a number driven tool, we still have lots of text values in
spreadsheets. Excel has many powerful and elegant text processing functions to help you
extract, analyze or understand your text / string values. You can use the special operator & to
combine text values or even work with newly introduced TEXTJOIN() function to combine a
range of values to one. Keep in mind, this TEXTJOIN only works in Office 365 or Excel Online
at the moment. In the below examples, know how to work with string / text values in your
workbooks using formulas.

Convert text to lower case

Example =LOWER("hello")

Result hello

Convert text to upper case

Example =UPPER(D3)

Result JAMES

Convert text to proper case (each word's first letter capitalized)

Example =PROPER("this is a long sentence")

Result This Is A Long Sentence

Combine different text values to one text

Example =CONCATENATE(A3, " and ", A4)

Result 30 and 25

Combine different text values to one text

Example =A3&" and "&A4

Result 30 and 25

13| P a g e
 100 + Excel Formulas
Extract first few letters from a text
Example =LEFT("India",3)

Result Ind

Extract last few letters from a text

Example =RIGHT("New Zealand",4)

Result land

Extract middle portion from given text

Example =MID("United States",4,5)

Result ted S

What is the length of given text value

Example =LEN("Excel")

Result 5

Substitute one word with another

Example =SUBSTITUTE("Microsoft Excel","cel","cellent")

Result Microsoft Excellent

Replace some letters with other

Example =REPLACE("abc@email.com",5,1,"g")

Result abc@gmail.com

14| P a g e
 100 + Excel Formulas
Find if a text has another text
Example =FIND("soft","Microsoft Excel")

Result 6

Extract initials from a name

H1 contains Bill Gates

Example =LEFT(H1,1)&MID(H1,FIND(" ",H1)+1,1)

Result BG

Find out how many words are in a sentence

H2 contains "This is a very long sentence with lots of words"

Example =LEN(H4)-LEN(SUBSTITUTE(H4," ",""))+1

Result 10

Remove unnecessary spaces from a cell

Example =TRIM(" www. Google. com ")

Result www.google.com

Remove anything after a symbol or word

H3 contains someone@something.com

Example =LEFT(H3,FIND("@",H3)-1)

Result someone

15| P a g e
 100 + Excel Formulas
Formulas to work with date, time and calendar

Date and time values are very important when working with business data. That is why, Excel
has many functions in this space. You can use TODAY() to figure out what is the current date or
use DATE() to generate a date that you want. In the below examples, learn how to calculate
some of the most common date and time related stuff using Excel.

What is today's date?

Example =TODAY()

Result 6/27/2018

What is the current date & time?

Example =NOW()

Result 6/27/2018 12:48

Create a date value from year, month and day

Example =DATE(2018,10,20)

Result 10/20/2018

Create a time value from hour, minute and second

Example =TIME(9,45,21)

Result 9:45 AM

Get day of month from given date

Example =DAY(TODAY())

Result 27

16| P a g e
 100 + Excel Formulas
What month is a given date on?
Example =MONTH(DATEVALUE("12-July-1999"))

Result 7

Extract year from a date

Example =YEAR(TODAY())

Result 2018

Find out day of week (number) from a date

Example =WEEKDAY(TODAY())

Result 4

Find out day of week (name of the day) from a date

Use DDD to see short form of day name, such as SUN, MON etc.

Example =TEXT(TODAY(), "DDDD")

Result Wednesday

What is the name of a month from a date?

Use MMM to see short form of month name, such as Jan, Feb etc.

Example =TEXT(TODAY(), "MMMM")

Result June

Hour from time

Example =HOUR(NOW())

Result 12

17| P a g e
 100 + Excel Formulas
Minute from time
Example =MINUTE(NOW())

Result 50

Second from time

Example =SECOND(NOW())

Result 2

What is the date after / before x months

Example =EDATE(TODAY(),3)

Result 9/27/2018

What is the last date of a month?

Example =EOMONTH(DATE(2018,8,1),0)

Result 8/31/2018

Calculate number of days between two dates

Example =DATE(2018,12,1)-DATEVALUE("1-july-2018")

Result 153

Calculate number of years between two dates

You can also use (date1-date2)/365 to calculate number of years between 2 dates

Example =YEARFRAC(DATE(2009,9,24),TODAY(),1)

Result 8.76

18| P a g e
 100 + Excel Formulas
Number of weeks between two dates
Example =INT((DATE(2018,12,1)-DATEVALUE("1-july-2018"))/7)

Result 21

What is the date after / before x working days (excluding weekends etc.)
This assumes Saturday & Sunday are weekends. If you have some other workweek pattern, use the 3rd
parameter of WORKDAY.INTL to specify that. Likewise, you can also specify a list of special holidays
(New Years Day, Diwali, Ramadan or Christmas etc.) to exclude them too
Example =WORKDAY.INTL(TODAY(),12)

Result 7/13/2018

How many working days are between two dates?

This assumes Saturday & Sunday are weekends. If you have some other workweek pattern, use the 3rd
parameter of NETWORKDAYS.INTL to specify that. Likewise, you can also specify a list of special
holidays (New Years Day, Diwali, Ramadan or Christmas etc.) to exclude them too
Example =NETWORKDAYS.INTL(TODAY(),DATE(2018,12,31))

Result 134

19| P a g e
 100 + Excel Formulas
Formulas to lookup items

Lookup functions help us answer specific questions from business data, like which customer
placed the order number PQ1234? You can use them to ask simple questions or combine lookup
functions with other formulas in Excel to find more complex things. In these examples, learn
how to write some of the most common lookup functions in Excel.

Lookup a value in a table and find corresponding items (example, salary of an

employee)
Finds John in the staff table's first column and returns value from 3rd column (salary)

Example =VLOOKUP("John", staff, 3, FALSE)

Result 77,000

Lookup a pattern in a table and find corresponding items (example, salary of an

employee)
Example =VLOOKUP("Jon*", staff,2,FALSE)

Result Production

What is the position of a value in a list?

Example =MATCH(76000,staff[Salary],0)

Result 10

20| P a g e
 100 + Excel Formulas
Formulas to convert one data to another type of data

Often, we end up having data that is not in the right format to do our job. You can use
conversion formulas to change data from one type to another.

Convert a cell to number

Here. is the thousand's separator and , is decimal point (i.e. European notation)

Example =NUMBERVALUE("123.456,78",",",".")

Result 123,456.78

Convert a value to date

Example =DATEVALUE("1-jul-2018")

Result 7/1/2018

Convert a cell to number (another technique)

You can also +0 to a text value to convert it to number.

Example ="12456.78"*1

Result 12,456.78

21| P a g e
 100 + Excel Formulas
Formulas to check and prevent errors

We can't escape bad coffee, occasionally annoying bosses and errors. Of course, Excel can't help
you with first two, but it does a fine job of handling errors for us. Learn how to use the
important error handling and checking functions in Excel.

Show a different value if a formula has an error

Example =IFERROR(VLOOKUP("Sam",staff,3,FALSE),"Employee not found")

Result Employee not found

Show a different value if a formula has an NA error

Example =IFNA(7/0,"This will appear if the error is #N/A")

Result #DIV/0!

Is a cell (or formula) ends up in error?

Example =ISERROR(7/0)

Result TRUE

Safely divide one number with another

Example =IF(A2=0,"",A1/A2)

Result 0.5

22| P a g e
 100 + Excel Formulas
Formulas to generate randomized data

Once in a while you need to generate or create random data in Excel. You can use either
RAND() or RANDBETWEEN() to complete the job. In these examples, learn how to create most
common types of random data using Excel.

Generate a random number

The output changes every time you make a change in your spreadsheet.

Example =RAND()

Result 0.948708709

Generate a random phone number

The output changes every time you make a change in your spreadsheet.

Example =RANDBETWEEN(1000000000,9999999999)

Result (535) 050-1262

Generate a random letter from alphabet

The output changes every time you make a change in your spreadsheet.

Example =CHAR(RANDBETWEEN(CODE("A"),CODE("Z")))

Result Z

Create a random option from a list of values

The output changes every time you make a change in your spreadsheet.

Example =INDEX(staff[Name], RANDBETWEEN(1,COUNTA(staff[Name])))

Result June

23| P a g e