Table of contents

Welcome Message ------------------------------------------------------------------------------------- 2

Using this Book ---------------------------------------------------------------------------------------- 3
About Company Name ------------------------------------------------------------------------------ 5
Our Mission---------------------------------------------------------------------------------------5
Our Vision --------------------------------------------------------------------------------------- 5
Corporate Responsibility -----------------------------------------------------------------------5
Career Opportunities ----------------------------------------------------------------------- ----5
Terms of Employment
Recruitment, Selection, and Placement ------------------------------------------------------ 6
Employment of Relatives -----------------------------------------------------------------------6
Outside Professional Engagement ------------------------------------------------------------ 6
Employment Status ----------------------------------------------------------------------------- 6
Personnel File ------------------------------------------------------------------------------------6
Promotion -----------------------------------------------------------------------------------------7
Transfer -------------------------------------------------------------------------------------------7
Demotion ----------------------------------------------------------------------------------------- 8
Temporary Assignments ----------------------------------------------------------------------- 8
Separation ---------------------------------------------------------------------------------------- 8
General Policies and Procedures
Working Hours and Rest Periods ---------------------------------------------------------- 10
Paid Holidays ----------------------------------------------------------------------------------10
Personal Business ---------------------------------------------------------------------------- 10
Office Decorum ------------------------------------------------------------------------------- 11
Inventions, Discoveries and Software ------------------------------------------------------11
Functions of the College and Senior High School Heads --------------------------------------12
Compensation and Benefits --------------------------------------------------------------------------13
Salaries ------------------------------------------------------------------------------------------- 13
 Overtime -------------------------------------------------------------------------------------- 13
Bereavement --------------------------------------------------------------------------------- 13
Vacation Leave -------------------------------------------------------------------------------14
Sick Leave -------------------------------------------------------------------------------------15
Maternity Leave ------------------------------------------------------------------------------ 15
Career and Personnel Development ------------------------------------------------------------16
Trainings and Seminars -----------------------------------------------------------------------16
Career Development Services ----------------------------------------------------------------16
 Welcome to Yllana Bay View College INC.
You have joined one of the fastest growing institution. Whether you come to this institution as
faculty or a dean and specialist or a principal in a school department, please know that you have a
very important role in the life of our educational institution. We hope that you will find your place
here in Yllana Bay View College as a fruitful and rewarding experience.

This handbook was prepared by human resources managements development office to guide you
with the various policies of Yllana Bay View College. This policies will give you a better
acquaintance of your responsibilities and the conditions under which you work.
It contains summary history of the institutions and a description of its man date, functions and
operational rules and regulation which governs the work place in this educational institution. This
handbook should answer the questions most frequently ask by the institution employees and serve
as a “ready reference” for you.

Your department heads can help you with any question you have that are not answered here. We
are happy to have you as part of Yllana Bay View College. A human resources are what make you
this institution truly the place of choice.

Sincerely,

Grace B. Talpis, LLB., MPA.

CEO/ SCHOOL PRESIDENT
Using This Book

Using this book replaces and supersedes all prior employees hand book regarding employment or
matters effective as June 2009. The policies and practices content in this hand book maybe
modified at any time. The whole content of this hand book is available in this educational
institution. You will be informed as soon as possible when this occurs.

This hand book is intended for use by all employees of Yllana Bay View College INC. It is
presented for information purposes only. For those employees in a position should refer to the
agreement that governs your terms conditions of employment.

Your expected department has additional policies stated in the hand book. You are also expected
to learned your department policies and complied the same as what department heads
ENACTED. You are all expected to conform to the professional ethics and standard of your
occupation.

Please direct any question to your department heads or to the human resources, management and
development office in the Yllana Bay View College building.
 ABOUT THE EDUCATIONAL INSTITUTION NAME

This Educational Institution is the YLLANA BAY VIEW COLLEGE, INC. located
at Balangasan, Pagadian City, Philippines.

Our Mission
The Yllana Bay View College, INC. is committed as standard of excellent serviced and
quality education with utmost dedication and commitment especially to the less fortunate
students.

Our Vision
The attainment of quality education and academic excellence to produce well-rounded
individuals.

This institution is aim to produce individuals in the following courses with the various
mission and vision.

A. In the mission of Criminal Justice Education. The college is dedicated to produce

professionals in the field of Law Enforcement Practice who are not just locally updated on
security and police principles but globally competitive.

B. The Yllana Bay View College INC. has stated the mission and vision intended for the College
of Information Technology stated as follows;

1. The Vision of the College of Information Technology;

1.1 To produce proficient information and communication technology leaders who are
professionally geared up to face the new era of modern technology and make them a well-
integrated individual both in the national and international community.
2. The Mission of the College of Information Technology;
2.2 Is committed to afford exemplary knowledge, skills and applications through the power of
dynamic and deliver the highest altitude of learning of the students with utmost dedication,
integrity and dexterity leading to academic excellence on information and communication
machinery integrating character development.

CORPORATE RESPONSIBILITY

The Yllana Bay View College institution is responsible and dedicated for the care of
students, inculcate knowledge in line with their chosen course and provide legal protection to the
rights and privileges of the employees.

“ CAREER OPPORTUNITIES”
The employees Yllana Bay View College in terms of their job opportunities, the
employees are entitled to have a opposition based on their field of expertise and in accordance to
 their professional qualities.

“TERMS OF EMPLOYMENT “

Recruitment, Selection and Placement

The Yllana Bay View College uses a number of method procedure to in courage qualified
person to apply for jobs those included posting notices of job opening on institutional bulletin
board to alert personal opening on institutional bulletin, online jobs opening and maintaining
relationship with staffing sources. Depending on a type of opposition open and the labor market
that qualifies recruiting maybe local or expanded.
For regular positions the prospective employee should meet the minimum position
qualification requirements set by Yllana Bay View College qualification standard are set of
competencies needed to perform satisfactory responsibilities of a certain position. This includes
but not limited to education, experience , personality and traits.

As practibility concern, the hiring reference of employees are based on the institutional
policies of qualifications.

“Employment of Relatives”

It is the policy of Yllana Bay View College that no employee maybe hired or caused to be hired,
nor supervising any relative of the employee otherwise employed by the any relative of the
institution with in third degree of consanguinity or AFFINITY except with prior approval of the
Chief Executive/ School President of Yllana Bay View College INC.
“ Outside Professional Engagement”

A private profession engagement refers to a statement entered into by an employee WHERE BY

HE/SHE PERFORMS. Any professional work for A certain individual or any entities other than
Yllana Bay View College. The Yllana Bay View College INC. employees are enjoined to
devoted their full professional capabilities and expertise in working with the institution. Prior in
accepting any outside professional engagement. The employee concern should discuss the matter
with the departmental head and obtain clearance. The required clearance is intended for the
purpose of enabling for the institution to know whether the private professional engagement
involves conflicts of interest and whether it will, in any way, impaired or reduce the competency
and productivity with which the employee concerned performs his professional duties at Yllana
Bay View College INC.
 “Employment Status”

The classifications of employment in Yllana Bay View College are as follow to wit.

1. Regular employees are those who have successfully completed the probationary period and
have met the standards required for a regular position, or those who, upon hiring are given
regular appointment upon the recommendation of the unit head or department manager.

2. Probationary employees are those hired to fill in regular positions and undergo a probationary
period of six months to determine their capability and fitness to hold the position on a regular
basis.

3. Contractual employees are those hired for a definite or fixed is color minors with the
completion of the project.

“Personnel File”

The HRMD office acts as the custodian of all employees personnel records. To keep the records
up to the date, the following information should be reported immediately to the HRMD through a
duty accomplished human resource update form and other forms pertaining to SSS, Phil. Health,
Pag-Ibig, BIR, Group term life insurance, Etc. whenever necessary.

 Change in name or surname

 Change in civil status
 Any change in address
 Change in telephone number
 Change of Beneficiaries
 An additional member of the family
 A death in the family
 Change in the name of person to be contacted in the case of an emergency
 A report or any special course or seminar completed, and any degree completed
 Any other information which the employee wants included in his or her files
 “Promotion”
A promotion is defined as an advancement of an employee form one position to another
usually accompanied by an increase in duties and responsibilities as authorized by law and
accompanied by an increase in salary.

The following guidelines are followed in the promotion selection process;

 Promotions are based upon merit;

 Evaluations are job-related
 Supervisors consider as many potential candidates as necessary to assure high quality
candidates;
 Management retains the right to select or not select candidates from any source it
determine is appropriate.

“Transfer”
Transfer is a movement from one position to another which is of equivalent rank, level or salary
without break in service involving the issuance of the appointment, any interdepartmental
transfer of an employee will be allowed only upon the recommendation of the head of the
releasing department/unit, in consultation with HRMD and upon acceptance of the head of the
absorbing department/ unit.

“Demotion”

Demotion is a movement from one position to another involving the issuance of an appointment
with diminution in duties, responsibilities, status or rank which may or may not involve
reduction in salary.
In case demotion involves reduction in salary but is non-disciplinary, a written consent shall be
secured from the demoted

“Temporary Assignments”

To meet exigencies of work or as part of personnel training program, an employee may be

temporarily assigned to another position, provided that such assignment does not exceed three
months. He may, however, choose to remain in the position, in which case he will have to
request for a transfer following the procedure described in the section on transfer.

“Separation”

Separation means the disengagement of the employee from the institution, which may either be
initiated by the company or by the employee.
Employee- initiated separation is commonly termed as resignation. An employee may terminate
without just cause the employee-employer relationship by serving at least one (1) month in
advance to complete the clearance procedures, and go through an exit interview.
The Yllana Bay View College INC. may terminate an employee for any of the following cause to
wit;

A. Serious misconduct or willful disobedience by the employee of the lawful orders of the
company in connection with his educational institutional;
B. Gross and habitual neglect by the employee or his duties.
C. Fraud and willful breach by the employee of the trust reposed in him by the educational
institution;
D. Commission of a crime or offense by the employee against the duly authorized
representative of the educational institution; and
E. Other causes analogous to the foregoing.
 General Policies and Procedures
“WORKING HOURS AND REST PERIODS”
The regular work week of Yllana Bay View College is from Monday’s to Friday’s, 5
days a week. Generally the schedule is between 8:00 AM to 5:00 PM though employees are
advised first to consult their department heads of imagete superior ask maybe varied depending
on the departments operational need. Everyone is expected to report immediately for his or her
work. Employees of Yllana Bay View College non-supervisory and supervisory a required to
write their attendance in their log-on-in they log out.
Lunch break is between non and 1:00 PM. Coffee time is arranged depending of the
vacancy of employees.
“PAID HOLIDAYS”
Regular Holidays
New Year’s Day ------------------------------------------------- January 1
Maundy Thursday ------------------------------------------------- Movable date
Good Friday ------------------------------------------------- April 9
Araw ng Kagitingan ------------------------------------------------- May 1
Labor Day -------------------------------------------------- June 12
Independence Day ------------------------------------------------- June 12
Bonifacio Day ------------------------------------------------- November 30
Christmas Day --------------------------------------------------December 30
Rizal Day -------------------------------------------------- December 30
National Special Holidays
All Saint’s Day -------------------------------------------------- November 1
Last Day of the year -------------------------------------------------- December 31
 “PERSONAL BUSINESS”
All non-job-related business must be conducted outside of working time friends, relatives, and
are asked not to visit the work area during working hours. If the purpose of their coming is not
connected with the business of the company visitors may be received at the lobby.

“OFFICE DECORUM”
The Yllana Bay View College Management intended to formulate a desirable office
environment which is pleasant and conducive to serious professional work. Such an environment
calls for the adoption and observance of certain standards of propriety, retirement and formality
that along with competence and moral integrity, mark a true professional.
Employees are encouraged to faster a work atmosphere conducive to productivity. They
should perform whatever tasks they have in hand with order, intensity and constantly and upon
the completion of one task, should take up the next. Employees should inform their superiors of
their where about or itineraries daily to insure continuity of communications.

“YLLANA BAY VIEW COLLEGE, Inc.”

I. Personal computers are to be used exclusively for business purpose unless authorized
otherwise. Permission will be given for the use of personal computer during non-business
so long as employees records all time for which they will be charged and supply their
own diskette.
II. In order to keep telephone lines, open for business calls, employees are discouraged to
make personal calls, Personal unavoidable calls when taken or made should be for the
shortest possible time only. The use of the telephone by outsiders in employee’s
respective areas is likewise discourage, unless it is in connection with the company’s
business.
III. All telephone calls should be answered promptly and be always at their service.
IV. Determine what the caller wants. If you cannot supply the needed info, transfer the call to
the proper person or jot down number and the message.
V. Close with a happy ending “Thank You for calling” is always in good taste.
VI. Non-employees should be refused politely if they request use of office equipment except
in the use of the telephone. They shall allow the use of office equipment only in cases
where the use is to generate documents in relation with their business with the institution.

“INVENTIONS, DISCOVERIES AND SOFTWARE”

Under company policy, any invention, discovery or device like software which is the result of
the performance of an employee’s regularly assigned duties, unless there is an agreement,
express or improved to the contrary shall be disclosed to the institution
“FUNCTIONS OF THE COLLEGE AND SENIOR HIGH SCHOOL HEADS”
The College department and Senior High School heads are change with the supervision of
instruction and administrative controls (Manual of Regulations for Private Schools, Sect. 64)
The person in charged for the different programs in this institution are appointed by the President
or counselor with the consent of the board of trusties.
MANUAL OF JOB DUTIES AND RESPONSIBILITIES OF KEY POSITIONS (Revised
and Reprinted)
The heads in the department of Colleges and Senior High School should perform the following
to wit:
1. Formulates a definite program of supervision every semester; develops and maintains
teaching procedures, methods and guides; updates curriculum offerings and syllabi
preparation in coordination with the divisions concerned.
2. Conducts weekly huddles with the faculty and office personnel of his department.
3. Settles promptly, tactfully and effectively the student academic problems.
4. Recommends faculty promotions and/or separation.
5. Submits to the Vice President for academic affairs regular report on activities and
accomplishments, making the necessary recommendations.
6. Conduct class observation of faculty members at least once a semester informing them
individually about results; keeps control over faculty attendance, punctuality,
substitution, make up classes, etc.
7. Prepares schedule of classes and faculty load, forwards the schedule of classes to the
registrar and before chancellor for academic affairs for approval.
8. Receives from the faculty the student grades in duplicate, passing one copy to the
registration and approves the completion grades based on standing regulations.
9. Evaluates students Credentials and approves their subject load, change of subject or
schedule, dropping or changing of course, etc. during the allotted period.

If the employee is uncertain about the value of or whether the institution has rights to any piece
of intellectual property, the employee concerned should file a disclosure and receive a written
response from the management of the institution.
 COMPENSATION AND BENEFITS
“SALARIES”

If Yllana Bay View College desire to pay all employee’s wages and salaries that are
competitive with other employers in the market place in a way that will be motivational fair and
equitable. Salaries are based on a salary structure approved by the management committee.
Existing jobs, position classifications and salary are reviewed regularly on the basis of
any significant findings, the job hierarchy and salary ranges shall be revised accordingly.
Charges in salaries may be implemented through:
Merit increases are adjustments based on the individual’s meritorious work
performance.
Increases due to promotion or Reclassification are adjustment given when there is
a change of position from one job to another of a higher classification.
Salaries for probationary and regular employees are paid semi-monthly through a
designated bank every 15th and 30th days of the month or earlier if the scheduled days fall on
weekends. They shall receive their pay slips that show the composition of their salaries and
deductions through the Payroll section of the Accounting and Finance Unit(AFU). Contractual
staff members shall receive their semi-monthly pay through the Cashier of AFU.

“OVERTIME”
On occasion, staffs may be required by their supervisor to work more hours than
their normal schedule. Such work is treated as overtime (or) and requires a minimum of one (1)
hour to be considered, in addition to the official daily eight hours of work.
Employees who engage into overtime work are required to obtain consent from their
superior by filing an Overtime Authorization (OTA) prior to the overtime work.
Aside from overtime pay, a meal allowance is also provided for overtime work
rendered for more than 2 hours. This is integrated with the payroll at the end of the month.
The employee planning to avail of the VL shall accomplish the personnel leave
authority form duly approved by the immediate superior prior to the date of the leave.
Earned but unused vacation leaves could be accumulated up to two years equivalent
and converted into 50% of its cash value.
 “BEREAVEMENT ASSISTANCE”

A Financial assistance amounting equivalent to the base pay will be given to all regular
employer’s upon the death of any member of this immediate family. The amount is granted as a
gesture of sympathy from the management and staff of Yllana Bay View College for a married
employee are composed of the following to wit:
LIGITIMATE SPOUSE
LEGITIMATE CHILD
PARENTS
The immediate family; or dependents of a single employee are composed of the following:
PARENT (S)
BROTHERS (S) AND SISTERS (S)
Request for cheek payment is to be submitted to the ATV duly endorsed by the employees
immediate superior may submitted immediately upon the death of a legitimate dependent. A
copy of the death certificate or any other document to support the death benefit claims within
five weeks from date of request for advance payment.

“VACATION LEAVE”
The yllana Bay View College Inc. request the important of granting very employee some
respite from work in order to bring renewed vigor and enthusiasm to the job.
The Yllana Bay view College Inc. grants and annual vacation leave credits to employees varying on
their position level starting on date of the regular appointment of and employee or upon reaching one’s 6th
month of service.

“SICK LEAVE”

Sick leave is a privilege, which employees can avail of only in genuine cases of
sickness. Regardless of their position level, regular employees are entitled to 10 days of sick
leave every year starting on the date of the regular appointment of an employee or upon reaching
ones 6th month of service.
A personnel leave Authority form must be filed with HRMD not later than two days
after the staff member has reported back for work.
 Earned but unused sick leaves on each year cannot be accumulates and carried over
the next fiscal year.

“CAREER AND PERSONNEL DEVELOPMENT”

It is the policy of Yllana Bay View College, Inc. to encourage its employees to develop in their
jobs so that they may improve job performance and qualify for more advanced positions. To
further, this policy, the company offers training and career development services.
“TRAININGS AND SEMINARS”
The HRMD office offers various training opportunities for Yllana Bay View College, Inc.
Employees both for skills relating to their position and for personal improvement. Employees
may need to receive the permission of their supervisor before attending certain workshops to
check with their training development plan. Classes address a wide range of training issues,
including Management and Supervisory Skills, Computer Skills, Basic Communications Skills,
and Writing and Literacy skills. Outside seminars may also be available either through Invitation
and Sponsorship of a company, foundation, or foreign government or upon the recommendation
of the employees immediate superior and HRMD.

“CAREER DEVELOOPMENT SERVICES”

To support the managers and the work force in meeting the expectations of the organization,
trained staffs from the HRMD’s Career Development services are available through Individual
Appointments and Department Consultations to assist with:
 Personal Assessments of employee skills, competencies, knowledge, and values
 Career counselling, planning, skill/competency Assessment, and Job choice help
 Provide referrals to other community-based job assistance services and useful websites,
insightful readings, references and referrals.
 Job change information
 Referrals for professional development/training options
 Needs of staff on layoff status
 Guidance on mentoring relationships
 Promotional and succession planning assistance for units