Professional Documents
Culture Documents
Path:select->New entries
|
select-give-company(7777)
|
give company name{xxxx(some company name)}
|
give the street-(xxxx)
postal code-(xxxx)
city-(hyd)
country-(In)
language key-(EN)
Currency-(Inr)
|
Select-save
|
Press enter
Assignments
GLOBAL SETTINGS
Ob62
|
enter
|
Select-[position button]
|
co.code-[777a]
|
Enter
|
give the chart of A/c's-[777a]
|
Save
|
Enter
ob53
|
Enter
|
Chart of A/c's-[777a]
|
Enter
|
P&L Account
xx xxxxxx(100101)
|
Save
Path:Select->(v3)
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Select-copy as button(f6)
|
Select-give the Fiscal year variant-{like your choice(v7)}
|
Press enter
|
Save
Path:Select->1000(ideas group)
|
Select-copy as button(f6)
|
Give the-field status variant-(777a)like company code
Give the-field status name-give the company name
|
Press enter
|
Click on-copy all button
|
again-enter
|
Save
|
Press enter
Path: oba0
|
Select-New entries
|
Company code-[777a]
|
tolerence Group-[company name]
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Tolerence group for G/L Accounts in local currency
Path: Oba3
|
Select-New entries
|
Company code-[777a]
Gain 100 5%
loss 100 5%
|
Permitted payment Defference for automatic
Amount Percentage
Rvenue - 100/- 5%
Expenses - 100/- 5%
Amount Percentage
out std receive from- 100 5%
Path: oba4
|
Select-New entries
|
Co.code-[777a]
Currency-[Inr]
Amount per document-[9999999999]
Amount per line A/c item-[9999999999]
Cash diiscount per line item-[5% ]
Amount percentage
Revenue - 100 5%
Expenses - 100 5%
|
save
Path: obb0
|
Select-New entries
|
Variant-[777a]
Company name-[Tata auto mobile]
|
Save
Path: obbp
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Select-Position button
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Give the company code-{777a}-press enter
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Save
|
press enter
Path: ob52
|
Select-variant-1000 for 6 line
A - Assets
D - customer
K - vendor
M - Materail
S - G/L Accounts
|
Click on [Copy as] button
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Change variant to 1000 to our company code[777a]
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Also change year to [2014]
|
Press enter
|
Save
Short key-[001]
Path: okkp
|
Select-new entries
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controlling area-{777a}
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Click on-controlling area.co.code button
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Co.code-[777a]
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enter
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Co.code->co.area-{controlling area same as company code}
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Cctr.std.hierarchy[ssch_777a]
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save
|
Click on-assignment of com.code folder
|
new entries
|
Co.code-[777a]
|
save
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Click on-[active components/comntrolling area folder]
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Select-new entries
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Fiscal year-[2014]
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Cost centre-[active component]
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Oder management-[Active]
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Commit.mgt-[component active]
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Active based-[Active parllel as calculation]
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Select-AActivity type check box[/]
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[/]-profit cnter acctg check box
[/]-projects
[/]-sales order [/]-w.commit.mgt check box
[/]-cost objects
[/]-real estate mgnt
|
save
|
press enter
Path: fbn1
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co.code-[777a]
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Click on change interval button
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Select-interval
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No year From No To no current no
01 2014 1 9999 0
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enter
|
save
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Ignore the warnng msg
|
press enter
f-02
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Doc.date-xxxx
Postng.date-xxxx
Type-SA
Co.code-777a
Currency-Inr
f-02
|
Doc.date-[xxxx]
Postng.date-[xxxxx]
Type-[SA]
Co.code-[777a]
Currency-[Inr]
Fbl3n
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G/L Account-[100000]
Co.code -[777a]
|
Select-[open item management] radio button
|
Select-Excute(f8)
Note: Like above Steps change G/L account number and display all require G/L
postings.
ACCOUNTS RECEIVABLE
In real business senario credit sales (or) common for all companies.That means we
have supplied material to several customers on credit basis.so,we have to listout
and prepare outstanding statement.This is called a Accounts receivable(sundry
debitors)
As per the company law 'N' no.of rules and regulations for accounts receivables.
Ex:1Rank customers should not be given credit more than 100000 and period.
As per sap before posting sales and receipts entries we have follow / configure
the following steps.
Path: Obd2
|
Select-[ New entries]
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Account group-[777a]
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Name-[customerA/HYD/777a]
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Enter
|
Save
Note:In real business Senario client can have multiple accounting groups as per
client requirement.
Step2:Create No.rengs:
xdn1
|
Click on-[ change interval button]
|
Select-[interval]
|
NO From No To no
7A 500000 500999
|
Enter
|
Save
OBAR
|
Enter
|
Select-Group-[777a]
Assign no-[7A]
|
SAve
path: FS00
|
Enter
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G/L Account-200700(Asset)
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Select-[create]
|
Short text-[Accounts receivable]
G/L long text-[Accounts receivable]
|
Select-control dat tab
|
Select-currency-[INR]
Select-recon A/C for A/c type-[Customer]
|
Select-line item display check box-[/]
|
Sort key-[001]
|
select-create/bank/intrst tab
|
field status group-[G067](Reconcilation account)
|
Save
xd01/vd01/fk01
|
Enter
|
Account group-{customer/hyd/777a}
Co.code-[777a]
|
Enter
|
Name-[CustomerA]
|
Adress:-
postal code-[hyderabad]
country-[In]
Region-[01]
|
Select-[companu code tab](ctrl+f2)
|
Recon.A/c-[200700]
Short key-[031]
Cash.mgnt group-[E2]
|
Enter
|
save
F-22
|
Enter
|
Doc.date:[xxxx]
Posting date-[xxxx]
Type-[DR] D-customer
{Create no.range18 fbn1}
Co.code-[777a] R-Invoice
Pstgkey-[01] Account-[500000](customer account no)
|
Enter
|
Amount-[100000]
BlineDate-[due date]
Text-[DD]
pstkey-[50] Account-[300000](sales account)
|
Amount-[*]
Text-[+]
|
Simulate
|
Save
Step6: Display customer ledger and sales ledger:
fbl3n
|
Enetr
|
G/L A/C-[300000]
|
Co.code-[777a]
|
Execute(f8)
fbl5n
|
Enter
|
Customer account-[500000]or(xxxxxx)
Co.code-[777a]
|
Execute(f8)
Fd10n
|
Enter
|
Customer A/c-[xxxxxxx]
co.code-[777a]
Fiscal year-[2014]
|
Execute(f8)
fbl3n
|
Enter
|
G/L-[200700] {it is standard report}
Co.code-[777a]
|
Execute(f8)
F-28
|
Enter
|
Doc.date-[xxxxxx]
Posting data-[System date]
Type-[DZ] {D-customer}
{z-payment}
Co.code-[777a]
posting date-[777a] {create no.range 14
fbn1}
Bankdata:
Account-[500000](Customer)
|
Click on-[open item process] button
|
Save
f-28
|
Enter
|
Doc.date-[xxxxx]
Posting date-[system date]
Type-[Dz]
bank dat:
|
Account-[200500]
Amount -[50000]
value date-[xxxxx](cheque date)
Text-[part payment of bill]
|
Customer-[500000]
|
Click on-[process open item button]
|
double click on-[100000]
|
Select-[partpayment tab]
|
Change the amount-[50000]
|
Save
f-28
|
Enter
|
Bank account-[200500]
Amount-[50000]
Value date-[xxxx]
Text-[balance amount paid]
|
Customer A/c-[500000]
|
Click on-[Process open item button]
|
Click on-{selectAll icon}
|
Select-[Deactivate items] tab
|
Double click on payment amount-[100000]
|
Select-[partial payment] tab
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Amount-[50000]
|
Save
fbl5n
|
Enter
|
Customer account-[500000]
Co.code-[777a]
|
Execute(f8)
Step14: Post final adjustment between invoice amount and part payment:
F-32
|
Customer account-[500000]
Co.code-[777a]
|
Select-[process open item] button
|
Click on-[Deactive items]
|
Double click on-[100000]
Double click on-[50000]
Double click on-[50000]
|
Save
Customer Downpayment
It's nothing but a advance amount.In Real business senario sometimes some
comapanies are asking advance before supplying the material.
following steps
Obxr
|
Double click on -[D][A]
|
Chart of accounts-[777a]
|
Enter
|
Rec.Account Spl.G/L
200700 100720
|
Save
|
Enter
f-29
|
Doc.date-[xxxxxx]
Postind date-[xxxxxx]
Type-[DZ]
Co.code-[777a]
Currency-[Inr]
|
Customer Account-[xxxxxx]
|
Spl.G/L-[A]
|
Bank Acccount-[xxxxx]
|
Amount-[xxxxxx]
|
Value date-[XXXX]
|
Text-[XXXXXXXX]
|
Enter
|
Amount-[*]
|
Text-[+]
|
Document
|
Simulate
|
Save
F-22
|
Enter
|
Doc.date-[xxxx]
Postg date-[xxxx]
|
Pstg key-[01]
Account-[Customer Account]
|
Enter
|
Amount-[xxxxx]
|
Text-[XXXXX]
|
Pstg Key-[50]
|
Account-[XXXXX](sales Account)
|
Amount[*]
|
Value date-[xxxxx]
|
Text-[+]
|
Documant
|
Simulate
|
Save
Step3: Transfer Advance amount to Customer G/L:
F-39
|
Doc.date-[XXXX]
Pstg.date-[xxxx]
|
Customer account-[XXXXXX]
|
Text-[XXXXXXXX]
|
Select-[Process downpaymnt]
|
Select-Line item(Amount)
|
Save
Dunning(16.03.2015)
fbmp
|
Select-[New procedure]
|
Dunning procedure -[777a]
Name -[Customer <200000]
|
Dunning interval in days-[5]
No.of dunning levels-[3]
|
Select-standard transaction dunning checking box[/]
|
Select-[dunning levels]
|
Days in arrears/interest:
|
Print parameters:
|
Select-[Charges] tab(f6)
|
currency-[Inr]
|
Enter
|
1 10000 100
2 20000 200
3 30000 300
|
Select-Minimum amounts
|
Currency-[Inr]
|
Dun.level Minimum amount minimum for interest
1 10000 100
2 20000 200
3 30000 300
|
Select-[Dunning Text]tab
|
Give the Co.code-[777a]
|
Select-[New company code tab]
|
[777a]
|
Enter
|
Select-Dunning area Per dunning level
[/] [/]
|
Save
|
Select-back arrow (1 time)
|
Select-[yes]
|
Again-[dunning text]tab
|
Xd01
|
Select-Customer group-[customer/vij/777a]
|
Co.code-[777a]
|
Enter
|
city-[Vijaywada]
|
Country-[in]
|
Region-[01]
|
Select-[correspodence]tab
|
Dunning procedure-[777a]
|
save
F-22
|
Document date-[xxxx]
posting date-[xxxxx]
Type-[DZ]
co.code-[777a]
|
pstng key-[01] account-[select-customer a/c]
|
Amount-[xxxxx]
|
Text-[xxxxx]
|
pstng key[50] Account-[200500](select-bank A/c)
|
Amount-[*]
|
Text-[+]
|
Document
|
Simulate
|
Save
f150
|
Run on-[todays date]
|
Identification-[777a]
|
select-[parameters]tab
|
Dunninng date-[any old date](11.03.2015)
|
Duc.date-[28.02.2015
posted date-[28.02.2015]
|
Co.code-[777a]
|
A/c Restrictions:
|
Customer-[500020]
|
Save
|
Select-[back arrow](1 time)
|
Click on-[schedule]button
|
Select-[start immediatly check box][/]
|
Enter
|
3 times enter press
|
Click on-[dunning print out] tab
|
Select-[Print]
|
Enter
|
Select-[Dunning history]tab
|
A/c type-[D](customer)
|
Co.code-[777a]
|
Select-[500020](customer A/c)
|
Execute(f8)
|
Click on-[Cutsor on line item](line amount)
|
Select-[Display dunning notice]
|
Select-[print-preview button]
Accounts payable(Vendor)
step1:Create accounts groups:
Obd3
|
Select-[New entries]
|
A/c group-[777a]
General data:
Name-[vendor/vij/777a]
|
Enter
|
Save
Xkn1
|
Enter
|
Select-[Changes interval]
|
Select-[Interval]
|
No From no To no
7a xxxxx xxxxxxx
|
Enter
|
Save
|
Ignore the warning msg
|
Enter
OBas
|
Select-[777a]
|
Give the no.range-[7a]
|
Save
fs00
|
G/L Accouunt-[100700]
|
Select-[Create] button
|
Account group-Select-[Liabilities]
|
Select-balance sheet account[/]
|
Short text-[accounts payable]
G/L long text-[accounts payable]
|
Control data Tab:
|
Accounts currency-[Inr]
Reconcilation account-Select-[vendor]
Select-line item display radio button
Select-short key-[012]
Create/bank/intrst:
|
Field status group-select-[g067]
|
Save
xk01
|
Enter
|
Co.code-[777a]
Accounts group-[777a]
|
Enter
|
Title-selecct-[company]
Name-[VendorA]
|
Street-[main road]
City-[Hyd]
Country-[In]
Region-[01]
|
Enter-(3 times)
|
Select-Recon.A/c-[100800](accounts payable)
|
Short key-[012]
Cash.mgt.group-[A1]
|
Enter
|
Save
f-43
|
Duc.date-[xxxxxxx] {k-vendor}
psting.date-[xxxxxxx] {R-invoice}
Type-[Kr]
Pstng key[31] Account-[select-accountspayable A/c]
|
Amount-[xxxxxxxx]
Blinedate-[xxxxxxx]
Text-[DD]
|
Pstng key-[40] Account-[xxxxx](purchase account)
|
Enter
|
Amount-[*]
|
Text-[+]
|
Document->simulate
|
Save
fbl1n
|
Vendor-[accounts payable account]
Co.code-[777a]
|
Execute(f8)
fk10n
|
Vendor-[xxxxx](payable account)
Co.code-[777a]
Year-[2014]
|
EXecute(f8)
F-53
|
Doc.date-[xxxxx] {k-vendor}
Type- [KZ] {z-payment}
Bank data:
|
Account-[200500] (create no.range 15
|
Amount- [xxxxxx] fbn1->enter->co.code-[777a]-
>select-change interval button->
Value date- Select->interval
Text- [payment agisnt purchases]
No year fromNo ToNo
Account-[xxxxx](vendor payable account) 15 2014 xxxxxx
xxxxxx
| |
Click on-[process open item]button Enter
| |
Enter Save
|
Save
step10:Display vendor account statement with open items and cleared item option:
fbl1n
|
Enter
|
VENDOR ACCOUNT-[XXXXXX]
|
CO.CODE-[777A]
|
Execute(f8)
(i)Post vendor payment and adjust with 1 Invoice outoff above two invoice:
(ii)post veendor partpayment two times and adjust with invoice:
(iii)final clear with two partpayments and 1 Invoice:
Vendor Downpaymnet
Fs00
|
Enter
|
[200800]
|
[Create]
|
Account Group-[Asset]
|
Short text-[Downpayment]
Long Text-[Vendor Downpaymnt]
|
Select-[Control data]
|
Local currency-[Inr]
|
Local balance Curency check box-[/]
|
Recon A/C type-[Vendor]
|
Select-Line item Check box[/]
|
Sort key-[012]
|
Select-[Create/bank/interest]
|
Field status group-[g067]
|
Save
Xk01
|
Enter
|
Co.code-[777a]
|
Account group-[777a]
|
Enter
|
Title-Select-[Company]
|
Name- [Vendor down paymnt]
|
Postal City/Code-[Anantapur][515308]
|
Country-[In]
|
Region-[01]
|
Enter(3 times)
|
Recon.A/c-[100700]
|
Sort key-[012]
|
cash mgnt group-[A1]
|
Save
f-48
|
Enter
|
Doc.date-[xxxxx]
pstng.date-[xxxxx]
Type-[kz]
Co.code-[777a]
|
Vendor Account-[XXXXX]
Spl.G/L-[A]
|
Bank Account-[XXXXX]
|
Amount-[XXXXX]
Value date-[XXXXX]
Text-[XXXXXXXX]
|
Enter
|
Amount-[XXXXX]
Text-[XXXXXXXXXXXXXX]
|
Document
|
Simulate
|
Save
F-43
F-54
|
Enter
|
Doc.date-[XXXXXXX]
Pstg,date-[xxxxxx]
|
Vendor A/C-[XXXXXX]
|
Text-[Transfer advance amount]
|
Select-[Process down payment]tab
|
Select-[Line item]
|
Post(Save)
Fbl1n
|
Enter
|
Select-Vendor No-[XXXXXX]
|
Select-[Open item] Radio button (.)
|
Select-[Spl g/l Transaction]Check box[/]
|
Execute(f8)
|
Select-[Back arrow]
|
Deslect-[Spl G/L Transaction]check box
|
Execute(f8)
Terms of payment
obb8
|
Select-[New entries]
|
payment terms-[777a]
|
sales Text-[customer<500000hyd]
|
select-[posting date radio button]
|
paymt terms
1 2% 10
2 1% 20
3 0 30
|
Enter
|
Save
fs00
|
G/L-[400507]
Co.code-[777a]
|
Account group-[Expenses]
|
Select-[P&L A/c rdio button]
short text-[discount given]
G/l long text-[discount given]
|
Control data tab
|
Currency-[inr]
Create/bank/intrst tab
|
Field status group-[g001]
|
Save
Step3: Create automatic acccount assignment for discount given G/L;
obxi
|
Enter
|
chart of accounts-[777a]
|
Enter
|
select-[posting key]tab
|
save
|
Yes
|
again select-[posting key]tab
|
Select-accounts-[400507][discount given]
|
Save
xd01
|
A/c group-[customer/vij/777a]
|
Co.code-[777a]
|
Enter
|
Title-[company]
name-[customer TP]
city-[viajaywada]
country-[In]
Region-[01]
|
Recon.A/c-[200700]{Select-acounts receivable A/C}
Short key-[031]
cash.mgnt group-[E2]
|
payment terms-[777a](select-company code)
|
Save
f-22
|
Enter
|
Doc.date-[01.12.2014]
posting date-[01.12.2014]
Type-[DR]
|
All are same in header data
|
Pstg key-[01]
Account-[select-customer terms paymnt account]{xxxxxxx}
|
Enter
|
Amount-[xxxxx]
|
Text-[xxxx]
|
pstkey-[50] Account-[sales A/c]
|
amount-[*]
|
Text-[+]
|
Document
|
Simulate
|
Save
Present date
F-22
|
Enter
|
Doc.date-[xxxxxx]
posting date-[xxxxxxx]
Type-[DR]
|
pst key-[01] account-[TermPaymnt account]
|
Enter
|
Amount-[xxxxxx]
|
Text-[xxxx]
|
pst key-[50] account-[sales A/c]
|
Enter
|
Amount-[*]
|
Text-[+]
|
Document
|
Simulate
|
Save
Step6: Post customer receipt payment:
f-28
|
Doc.date-[xxxxxx]
posting date-[xxxx]
Type-[DZ]
|
bank
fbl3n
|
Enter
|
Account-[select discount given A/c]
Co.code-[777a]
|
Execute(f8)
Sales Tax
obyz
|
Enter
|
select-[condition type]
|
select-[New entries]
|
co.code-[777B](base amount)
|
condition data1:
|
cond.Class-[A]
calc.type- [B]
cond.Category-[K]
|
Enter
|
Save
|
Enter
Again-[New entries]
|
cond.type-[777v]{vat payble} Acces.seq-[mwst]
cond.type-[D]
calc.type-[A]
cond.category-[D]
|
Save
Obcn
|
Select-[New entries]
|
process-[77c]
general details:
|
Description-[Cst payble]
Tax type-[1]
posting ind-[2]
|
Save
|
Enter
Again-[New entries]
|
process-[77v]
description-[Cst output(777a)]
Taxtype-[1]
posting ind-[2]
|
Save
|
Enter
obyz
|
Select-[procedure]
|
Select-[New entries]
|
Procedure Description
777a 777a
|
Save
|
Enter
Obbg
|
Enter
|
obyz
|
Select-[procedure]
|
select-[our procedure(777a)]
|
Double click on-[control]
|
Select-[New entries]
ob40
|
Double click on-[77c]
|
Chart of accounts-[777a]
|
Enter
|
Select-[posting key] tab
|
select-[yes]
|
again select-[posting key]
|
debit-[40]
credit-[50]
|
select-[accounts] tab
|
select-[yes]
|
enter
|
Account given the-[100800](cst payble a/c)
|
save
Fs00
|
G/L-[300100]
|
Select-[create]button
|
select-Account group-[Revenue]
|
Select-[P&L satetment]radio button
|
Short text-[Sales Cst]
|
Select-[Control data] tab
|
tax category-Select-[7c]
|
Select-posting without tax allowed check box[/]
|
Select-[Line item display check box]
|
short text-[001]
|
Select-[Create/bank/intrst] tab
|
field status group-[G029]
|
Save
xd01/fd01/vd01
|
Enter
|
Account group-[select-customerA/vij/777a]
|
Enter
|
Title-[company]
Name- [custmer TX]
|
city-[hyderabad]
country-[In]
Region-[01]
|
Select-[company code Data]
|
Recon.account-[select-A/c's receivable a/c]
|
Short key-[031]
cash mgnt group-[E2]
|
Save
f-22
|
enter
|
pstg key-[01] A/c-[select-customertax a/c]
|
Enter
|
Amount-[xxxxx]
|
Select-calculate tax check box[/]
|
Text-[xxxxx]
|
pstg key-[50] A/c-[select-sales cst a/c]
|
enter
|
amount-[*]
|
Text-[+]
|
Document
|
simulate
|
Save
fbl3n
|
G/L a/c-[100995](select-cst a/c)
|
co.code-[777a]
|
execute(f8)
fbl5n
|
G/L a/c-[select-customer account]
co.code-[777a]
|
execute(f8)
Baddebts
It's nothing but a overdue bills.As per the company law under A/C's reeceivable at
the we have to show seperatly before
duedate A/c's receivable and above duedate A/c's receivable.
once we fix a program we run baddebts program for particular period then system
automatically will takeout overdue bills
and it will update A/c's rceivable baddebts.Also it will update bad expenses G/L
and provision for baddebts.
Ob04
|
Select-[New entries]
|
Fs00
|
G/L-[200850]
|
Create
|
A/c group-[Asset]
Balance sheet Accountt radio button[.]
|
Short text-[A/c's Receivable for baddebts]
Long text-[A/c's Receivable for baddebts]
|
Select-Control data tab:
|
Currency-[Inr]
|
Recon.A/c-[Select-Customer baddebts G/L]
|
Line item display check box[/]
Short Text-[001]
Create/Bank/Intrst:
Fs00
|
G/L-[400508]
Co.code-[777a]
|
A/C group-[expenses]
P&L Statement radio button[.]
|
Short text-[baddebts expenses]
G/L Long Text-[baddebts expenses]
|
Select-control data tab;
|
currency-[Inr]
|
Select-[Line item display]check box
|
Srt key-[001]
|
Create/Bank/inrst:
|
Select-field status group-[G001]
|
Save
Fs00
|
G/L-[100150]
Co.code-[777a]
|
A/c group-[Liability]
Select-[Balance sheet account radio button]
Short text-[Provision for baddebts]
|
Select-control data tab:
|
Currency-[Inr]
|
Select-[open item management]check box[/]
Select-[Line item Display]check box[/]
sort key-[001]
|
Create/bank/intrst:
|
Select-field status group- [g001]
|
Save
Fbkp
|
Click on-[spl.g/l]
|
Click on-[D]-[E]
|
C.O.A-[777a]
|
Rec.A/C-[200700](Select-rec.A/c)
|
spl.G/l-[200850](baddebts)
|
save
Step5: Create automatic postings for bad expenses and provision for baddebts:
|
Select-