SECUNDERABAD DIVISION-MECHANICAL/SOUTH CENTRAL RLY

TENDER DOCUMENT
Tender No: CS-186-Outsorcing-RR-BIDR Closing Date/Time: 26/11/2018 15:00

Sr.CDO/SC acting for and on behalf of The President of India invites E-Tenders against Tender No CS-186-Outsorcing-RR-BIDR
Closing Date/Time 26/11/2018 15:00 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only.
Manual offers are not allowed against this tender, and any such manual offer received shall be ignored.

Contractors are allowed to make payments against this tender towards tender document cost and earnest money only through only
payment modes available on IREPS portal like net banking, debit card, credit card etc. Manual payments through Demand draft, Banker
cheque, Deposit receipts, FDR etc. are not allowed.

1. NIT HEADER

Outsourcing of maintenance of running room and supply of subsidized meals to occupants

Name of Work
at running room, Bidar for a period of two years.
Bidding type Normal Tender
Tender Type Open Bidding System Two Packet System
Tender Closing Date Time 26/11/2018 15:00 Date Time Of Uploading Tender 01/11/2018 18:53
Pre-Bid Required No Pre-Bid Query Date Time Not Applicable
Advertised Value 7823977.61 Tendering Section MECHANICAL
Bidding Style Single Rate for Each Schedule Bidding Unit
Earnest Money (Rs.) 156480.00 Validity of Offer ( Days) 90
Tender Doc. Cost (Rs.) 5000.00 Period of Completion 24 Months
Contract Type Service Contract Category Expenditure
Are Joint Venture (JV) firms
Bidding Start Date 12/11/2018 No
allowed to bid
Ranking Order For Bids Lowest to Highest

2. SCHEDULE

S.No. Item Code Item Qty Qty Unit Unit Rate Basic Value Escl.(%) Amount Bidding Unit
Above/
Schedule 1-Labour cost for maintenance of running room 5821117.24
Below/Par
1 2190.00 Man-Days 509.86 1116593.40 AT Par 1116593.40
1
Item Description:- Supply of semi-skilled manpower (3 men Per day)
2 8760.00 Man-Days 435.68 3816556.80 AT Par 3816556.80
2
Item Description:- Supply of Unskilled manpower (12 Per day)
Lump Sum 887967.04 AT Par 887967.04
3
Item Description:- GST @ 18%

S.No. Item Code Item Qty Qty Unit Unit Rate Basic Value Escl.(%) Amount Bidding Unit
Above/
Schedule 2-Material cost i.e., cost of cleaning chemicals for maintenance of running room 93752.11
Below/Par
Lump Sum 79450.94 AT Par 79450.94
1
Item Description:- Material cost i.e., cost of cleaning chemicals for maintenance of running room
Lump Sum 14301.17 AT Par 14301.17
2
Item Description:- GST @ 18%

S.No. Item Item Qty Qty Unit Unit Rate Basic Value Escl.(%) Amount Bidding Unit
Code
Above/
Schedule 3-Supply of subsidized Meals (Breakfast/Lunch/Dinner) 1515648.64
Below/Par
1 31328.00 Numbers 41.00 1284448.00 AT Par 1284448.00
1
Item Description:- Supply of subsidized meals (Breakfast/Lunch/Dinner)
Lump Sum 231200.64 AT Par 231200.64
2
Item Description:- GST @ 18%

S.No. Item Item Qty Qty Unit Unit Rate Basic Value Escl.(%) Amount Bidding Unit
Code
Above/
Schedule 4-Washing and ironing of linen 168025.34
Below/Par
1 26680.00 Numbers 4.09 109121.20 AT Par 109121.20
1
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 SECUNDERABAD DIVISION-MECHANICAL/SOUTH CENTRAL RLY
TENDER DOCUMENT
Tender No: CS-186-Outsorcing-RR-BIDR Closing Date/Time: 26/11/2018 15:00

1
Item Description:- Washing and ironing of Bed sheets
2 13340.00 Numbers 1.49 19876.60 AT Par 19876.60
2
Item Description:- Washing and ironing of Pillow covers
3 528.00 Numbers 5.95 3141.60 AT Par 3141.60
3
Item Description:- Washing of mosquito nets
4 528.00 Numbers 5.95 3141.60 AT Par 3141.60
4
Item Description:- Washing of bed covers (monthly)
5 264.00 Numbers 7.44 1964.16 AT Par 1964.16
5
Item Description:- Washing and ironing of woolen blankets
6 840.00 Numbers 6.13 5149.20 AT Par 5149.20
6
Item Description:- Washing of door curtains and window curtains
Lump Sum 25630.98 AT Par 25630.98
7
Item Description:- GST @ 18%

S.No. Item Code Item Qty Qty Unit Unit Rate Basic Value Escl.(%) Amount Bidding Unit
Above/
Schedule 5-Supply of Purified Water for 24 months 37760.00
Below/Par
Lump Sum 32000.00 AT Par 32000.00
1
Item Description:- Comprehensive AMC of R.O plant of 250 litres/hr capacity for 24 months.
Lump Sum 5760.00 AT Par 5760.00
2
Item Description:- GST @ 18%

S.No. Item Code Item Qty Qty Unit Unit Rate Basic Value Escl.(%) Amount Bidding Unit
Above/
Schedule 6-Expenditure for newspapers & magazines 20775.08
Below/Par
Lump Sum 17606.00 AT Par 17606.00
1
Item Description:- Expenditure for newspapers & magazines
Lump Sum 3169.08 AT Par 3169.08
2
Item Description:- GST @ 18%

S.No. Item Code Item Qty Qty Unit Unit Rate Basic Value Escl.(%) Amount Bidding Unit
Above/
Schedule 7-Cost of gas for preparation of meals 166899.20
Below/Par
1 104.00 Numbers 1360.00 141440.00 AT Par 141440.00
1
Item Description:- Cost of gas for preparation of meals
Lump Sum 25459.20 AT Par 25459.20
2
Item Description:- GST @ 18%

3. ITEM BREAKUP

No item break up added

4. ELIGIBILITY CONDITIONS

Special Technical Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
The tenderer should have satisfactorily completed* in the last three previous financial
years and the current financial year up to the date of tender opening, one similar single
service contract** for a minimum of 35% of advertised tender value. *Completed service Allowed
1 No No
contract includes on-going service contract subject to payment of bills amounting to at (Mandatory)
least 35% of the advertised tender value. **Similar service contract means any contract
that is so specified in similar nature of work.
Similar nature of work means, "The contractor should have experience in- Management
1.1 and maintenance of Running Rooms/Rest Houses/ Guest Houses and providing of meals No No Not Allowed
in Railways/ Govt./Public Sector Undertakings.

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 SECUNDERABAD DIVISION-MECHANICAL/SOUTH CENTRAL RLY
TENDER DOCUMENT
Tender No: CS-186-Outsorcing-RR-BIDR Closing Date/Time: 26/11/2018 15:00

Special Financial Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
Annual Turnover: The tenderer should have an aggregate financial turnover not less than
1.5 times the advertised tender value during the last three previous financial years and in
Allowed
1 the current financial year up to the date of tender opening. The audited balance sheet No No
(Mandatory)
reflecting financial turnover certified by chartered accountant with his/her stamp,
signature and membership number shall be considered.

Special Financial Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
Liquidity: The bidder should have access to or has available liquid assets, lines of credit
and other financial means to meet cash flow that is valued at 5% of the estimated bid
Allowed
1 value net of applicant's commitments for other contracts. The audited balance sheet No No
(Mandatory)
and/or banking reference certified by chartered accountant with his/her stamp, signature
and membership number shall be submitted by the tenderer as per Annexure-G.

Submission of Affidavit

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
Please submit notarized affidavit on a non-judicial stamp paper in the prescribed format
(please download format from the link given below) for verification / confirmation of the
documents submitted for compliance of eligibility/qualifying criteria. Non submission of Allowed
1 No No
properly filled affidavit in the prescribed format shall lead to summary rejection of your (Mandatory)
offer.
Click here to download the format for Affidavit

5. COMPLIANCE

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
Please enter the percentage of local content in the material being offered.
Please enter 0 for fully imported items, and 100 for fully indigenous items. The Allowed
1 No Yes
definition and calculation of local content shall be in accordance with the Make (Optional)
in India policy as incorporated in the tender conditions.

Technical-Compliances

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
List of personnel/Engineering organization available on hand and proposed to
Allowed
1 be engaged for the subject work. These two lists to be given separately and No No
(Mandatory)
signed by tenderer to be submitted in pro-forma given in the "Annexure-A".
List of plant & machinery available on hand (OWN) and proposed to be
inducted (OWN and hired to be given separately) for the subject work and this Allowed
2 No No
list shall be signed by tenderer. To be submitted in the pro-forma given in the (Mandatory)
"Annexure-B".
List of works completed in the last three financial years giving description of
work, organization for whom executed, approximate value of contract at the
Allowed
3 time of award, date of award and date of schedule completion of work. Date of No No
(Mandatory)
actual start, actual completion and final value of contract should also be given
in "Annexure D".
List of works on hand indicating description of work, contract value and bill
amount paid so far due date of completion etc., to be furnished by the Allowed
4 No No
tenderer in "Annexure-E". Current financial year is reckoned as the financial (Mandatory)
year in which the date of tender opening falls.

Custom

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading

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 SECUNDERABAD DIVISION-MECHANICAL/SOUTH CENTRAL RLY
TENDER DOCUMENT
Tender No: CS-186-Outsorcing-RR-BIDR Closing Date/Time: 26/11/2018 15:00

Check list of documents to be submitted along with tender (page-3 of Tender Allowed
1 No No
document) (Mandatory)
The tenderer shall submit his information as per Annexure-J with the following
document (as applicable) 1. Affidavit in case of Proprietary firm. 2. Partnership
Deed in case of partnership firm. 3. Memorandum & Article of Association in
case of a Public/Private limited company. 4. In case of JV/Consortium,
MoU/Agreement (duly notarized) entered into by the joint venture/ consortium
members, containing intended percentage participation, nomination of Lead Allowed
2 No No
Member and division of responsibility to clearly define the work of each (Mandatory)
member etc. 5. Authorization/POA in favour of authorized signatory of tenderer
to sign the tender, and also in favour of authorized representative of each
member in case of JV/Consortium. 6.Society: The tenderer shall submit the
self attested copy of the certificate of registration, deed of formation and power
of attorney in favour of the tender signatory.
Tender form to be submitted along with the tender (Page-7 of tender Allowed
3 No No
document) (Mandatory)
Allowed
4 NEFT mandate form No No
(Mandatory)
Allowed
5 Any other document which is relevant to the tender document. No No
(Mandatory)

6. Documents attached with tender

S.No. Document Name Document Description

TenderDocument-RR.BIDR.18-
1 Tender Document
19.pdf

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017.

Signed By: NIDADAVOLU RAMAKRISHNA RAJU

Designation : Sr.CDO/SC

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