UK College Of Arts and Technology

(Manchester)

STUDENT HAND BOOK

Contents

3. Introduction & Welcome

4. Mission Statement

5. Admission Procedure

6. Fee Refund Policy

7. Fee Payment Method

8. Attendance

9. Accommodation/Change of Address/Contact Details

10. Acceptable Use of Internet

11. Student Information

12. Data Security/Student Obligation

13. Before and After Travel

14. Student Welfare

15. Term Dates

16. Staff Details

17. Academic Practice

18. Health & Safety Guidelines

19. Course Timetable

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Introduction & Welcome

Congratulations on your successful application to follow a course of study with UK College of Arts and

Technology.

Every year we welcome Students from Manchester, the wider community throughout the UK and from

overseas. The College has developed an admirable reputation for excellence in teaching and learning.

This Student Hand book is designed to help you as you begin your course, and to answer some of your

questions.

As you progress through your course you will work with your named tutor and you will jointly plan how to

achieve your goals. You will be responsible for keeping the record of this processsafe. Please remember to

take it with you to your tutorial reviews.

This College operates an “Equal Opportunities” policy.

We are sure you will benefit from your studies with us in a friendly, professional and enjoyable

environment.

Thank you for choosing UK College of Arts & Technology.

We wish you the very best of luck in your chosen career.

Jabran A Soni

Chief Executive

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Mission Statement

The College will provide quality, professional, effective and recognised, post 18 training for the local,

national and international communities for the purposes of student educational development and

career enrichment opportunities.

The College will establish strong relationships with FE colleges, employment services, the local and

wider business sector and other relevant quality controlled organisations.

“Practical Training for a Practical Life”

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Admission Procedure
How to Apply
Students can apply to the college in two ways:

i) Through an Authorised Consultant in the respective country or

ii) Directly through the internet or post

If you are applying through our Authorised Consultant, they will guide you in all the stages of

admission. (Our Authorised Consultants are available on our website)

If you are applying directly please obtain our Application forms through telephone or e mail or

download them from our website, simply complete and sign the application form with the required

documentation attached (the detail of required documents for the respective course is available on

our website). The statement of why you wish to attend the College is very important in this process.

When completed you would need to send the full pack along with a non refundable £250.00

registration fee to the college admission department and the college will consider your application.

Once a decision has been made you will be informed in writing whether your application was

successful or not. If it is successful, we will send a Provisional Offer Letter along with an acceptance

slip where you will sign that you have accepted our offer please send the full course fee for first

year along with your acceptance slip. On receiving your fee and acceptance slip you will be given an

Acceptance of Studies (CAS) which you will be able to use for your student visa application.

If you have any query please contact the admission office at:

Admissions Team:

UK College of Arts & Technology

818 Stockport Road, Levenshulme, Manchester, M19 3AW , United Kingdom

Email: info@ukcatcollege.com Web: www.ukcatcollege.com

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Fee Refund Policy

The following policy will apply in every case

1. Students are eligible to receive a full refund only if there has been a significant change to the

programme as a result of action by the college.

2. If the student pays the fees prior to arriving in the United Kingdom and is unable to obtain an entry

visa, a total refund will be made by the College ONLY on production of an original, authorised Visa

Refusal Letter and on the return of the original acceptance/enrolment letter and any receipts

previously issued by UK CAT. The registration fee of £250.00 will not be refunded.

3. If a visa is refused due to false declaration or the use of any forged documents and ECO mentions this

in his/her decision, No refund will be payable.

4. Students who pay the fees but who do not attend the course for reasons other than as stated in part 1

of this document, No refund will be payable.

5. Students who attend courses, but who subsequently cease to attend, other than for the reason as

stated in part 1 of this document, (or as authorised by the Principal), No refund will be payable.

6. Students will be charged tuition fees regardless of whether or not they have attended.

7. Refund applications (including cheque issue) will take a minimum of 2 weeks following the date of

production of the Entry Visa Refusal Letter.

8. All refunds are payable by company crossed cheque only.

9. Cheques/correspondence will only be issued to a third party on receipt of written authorisation from

the student, on approval by the Principal and on production of a recognised form of photo I.D.

10. Cash refunds will NOT be made under any circumstances.

11. ALL REFUNDS ARE MADE AT THE DISCRETION OF UKCAT SENIOR MANAGEMENT.

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 Fee Payment Methods

By Bank Transfer By Cheque

HSBC: Made payable to:

Sort code: 40-31-20 UK Vocational Training College
Account number: 91384082 or
760, Wilmslow Road UK College of Art and Technology
Didsbury M20 2DP
OR
RBS:
Sort code: 16-24-24
Account number: 10109429
572, Stockport Road
Longsight
Manchester M124yy

Credit or Debit Card Direct Debit/Standing Order

You can make payment in College at You have to make an enquiry about installments with
reception or admission office. financial officer and fill application form for setting up
your Direct Debit or Standing Order.

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Attendance
Attendance at classes is part of your commitment as a student who wishes to achieve the

qualification attached to the course. In addition it is a condition of the visa for overseas students.

All attendance will be closely monitored by your tutor and administration. If your attendance is

poor or erratic and your tutor feels that this will reduce the chances of you successfully completing

the course then this issue will be discussed with you. If your attendance does not improve you may

be asked to leave the college.

In addition there are some strict rules that will be applied. According to the UK Border agency rules

a student who is absent from class for 10 consecutive days without reasonable explanation must

be reported to the Border Agency. In these circumstances they will take action to cancel your right

to stay in this country.

The college will do its best to help where there are genuine reasons for this absence but you must

contact us and let us know. We would need concrete evidence for your absence. If you make any

false declarations we may cancel your admission and the UKBA will be informed.

If you miss a class your tutor will attempt to contact you to find out the reason. If your tutor is

unable to contact you and you have not contacted the college within one week, a letter will be sent

to your home address. If you ignore this letter and are still absent for a further week (10

consecutive days in all) then the college will have to report you to the UK Border Agency.

You must maintain your attendance for at least 80% of the time

Students who are regularly more than 20 minutes late for lessons will be marked as absent for the

session and the above rules will apply

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 Reinstatement at the College will only be possible if you are able to contact us before the Border

Agency has cancelled your visa. After that point it will be too late. Reinstatement is entirely on

discretion of Directors and 10% of course fee will be charged.

Accommodation / Living Costs

Advice on housing issues can be obtained from the student welfare officer. Whichever type of

accommodation you choose, you may have to pay a deposit when you move in. This could be up to

one month’s rent in advance.

If you want the college to arrange your accommodation please send us your request 6 weeks

before you arrive to UK. You can download the Accommodation Request form from website.

The college is advising single overseas students starting their course that they will need at least £50

per week for accommodation and the same for food and other necessities.

Student should consider £8500 for all the living costs in UK. This figure is an estimate and is

designed to cover the total cost of accommodation, food, entertainment, clothes, books and a

limited amount of travel within the UK. This figure may be higher for subsequent years. It will also

be higher for students who bring their spouse and dependants with them.

Change of Address/Contact Details

Communication between the College and our students is essential if you are going to have a rewarding

experience with us. However we cannot do this if letters and phone calls to you go to the wrong address. In

addition it is a requirement of the UK Border Agency that the College is kept informed at all times of where

a student is living. When you come to the UK you must tell us where you are living and provide us with

some proof of address. It is also your responsibility to tell us if you change your address. Please ensure that

the information that the college has on your file is complete and accurate.

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 Acceptable use of the Internet
Use of the College computer and Internet must be appropriate to your learning programme. Copyright and

intellectual property rights must be respected.

E-mail accounts

 Should only be used to transfer college work between home and college or for college

related work.

 Personal e-mailing in college is prohibited.

 Users are responsible for e-mail they send and contacts made.

 E-mail should be written carefully and politely. Chat sessions within web mail pages, should

they be available, must be kept closed at all times.

 As e-mail can be forwarded or inadvertently be sent to the wrong person, the same

professional levels of language and content should be applied as for letters or other media.

Users should report any unpleasant material or messages they receive to their tutor. The report will be

confidential and may to help protect others.

The college systems may not be used for private business purposes, unless the Head of Centre has given

permission for that use in writing. Use for personal financial gain, gambling, political purposes or advertising

is forbidden.

It is the duty of all students to report to their tutor any inappropriate sites they find accessible on the

Internet in the College.

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Student Information
Course of study:

It is your visa condition that you must be able to support and accommodate yourself and any

dependants and pay for your studies without working in the UK and without recourse to public

funds. Howevereit is acceptable for support and accommodation and the cost of your studies to be

provided by relatives or friends in the UK or from the income from part-time work.

Howevere your course of study should occupy the whole or a substantial part of your time (at least

15 hours a week organized daytime study of a single subject or of directly related to subjects

leading to a particular qualification).

Visa Extension:

If you are already studying in UK and wish to continue to next level, you can apply to extend your

stay as a student. You need to complete FLR(S) form which you can either obtain from the college

reception (charges may apply) or download from the college or UKBA website.

You should send the completed form by post, before your permission to stay ends and your course

must start within one month of your visa expiring. Otherwise you need to go back to your country

of origin to reapply for your visa. You can either send your application to UKBA (information is

available on form) or make appointment for premier service to get visa on same date. There are set

substantial charges to use any of above service. Premier service charges are higher than normal

postal service.

Immigration Advisory Service(IAS):

The IAS is an independent charity which gives free and confidential advice, assistance and representation

to persons who are applying for an entry clearance for the UK. The address is as follows:

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Lower Ground Floor Suite, Cloister House

West Riverside, New Bailey Street

Salford, M3 5AG

Tel: 0844 974 4000 (UK Callers), +44 207 199 7790 (outside UK) , Fax: 0044 (0)161 832 9322

email: Manchester@iasuk.org

Data Security:

UK College of Arts and Technology needs to retain personal data about students in order to monitor

their performance, progress and achievements. In accordance with the Data Protection Act 1998, data

collected must be accurate in order for it to be used fairly and stored safely for administrative and

regulatory purposes.

In addition personal data required and collected will not be kept longer than is necessary for its

purpose.

Personal data will be secured and personal information is not disclosed either orally or in writing or via

web pages or by any other means, accidentally or otherwise, to any unauthorized third party.

Unauthorised disclosure will merit disciplinary action, and may be considered gross misconduct in

some cases.

Personal information will be kept in a locked filing cabinet, drawer, or safe, or if it is computerised, be

coded, encrypted or password protected both on a local hard drive and on a network drive that is

regularly backed up; f a copy is kept on a diskette or other removable storage media, that media will

itself be kept in a locked filing cabinet, drawer, or safe.

Student Obligations:

Students must ensure that all personal data provided to the college is accurate and up to date. They must

ensure that changes of address etc. are notified to the Admission Office.
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 Students who may from time to time process personal data as part of their studies must notify their

tutor, who should inform the Admission Office.

Student Complaint Procedure:

If any student is having any problem they have right to complaint and they should inform the management

. Complaint Forms are available at reception, student may fill in that form and either drop it in Complaint &

Suggestion Box which is fixed in the college reception and checked on daily basis, or they can take it

personally to the Director who will look into the matter and take any necessary action.

Before You Travel

After you have been granted your student visa, you should take note of the following factors before you
travel:

Drugs Warning:

The UK has severe penalties for drug smuggling. Drug traffickers may try to bribe travelers. If you are
traveling to the UK avoid any involvement with drugs.

Custom and Excise:

Advice on importing personal effects and goods into the UK may be obtained from: HM Customs and Excise, Dorest
House, Stampford Street, London SE 19PY United Kingdom.

After Your Arrival

Soon after arriving in UK, you should contact your college and get yourself enrolled in the college register.

Bring this handbook with you as you will be provided time table of your classes on this.

Registration with Examination Body:

Students must make sure they understand which “accreditation body” will accredit their course for

external qualification and they are eligible for related level of course of study. They must register with such

body soon after their registration at college as there is a delay before you can appear in your examination.

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Student Welfare

What is the student welfare service?

The student welfare service is aimed to those students who experience personal problems and have
nobody to talk to. As a result UK CAT will offer:

Someone who will listen

Someone who will offer advice and support

General Information

Provide a referral for professional counseling if it is appropriate.

Job Support

The student welfare service is available to any student who may be experiencing problems such as
difficulties with course work, problems settling in, homesickness, bullying, financial difficulties, health
issues, family problems, abuse.

Student Letters and other Services

According to College policy for any types of student letters 7 day priority notice MUST be given.
PLEASE NOTE if there is any information missing from your file your letter will not be issued until you will
provide the information required.
Price list:
Confirmation Letter .......................................................................................£ 5.00

Holiday Letter.................................................................................................£ 5.00

Council Tax Letter ..........................................................................................£ 5.00

Dependent Letter ...........................................................................................£ 5.00

ID card including first ....................................................................................£ 5.00

For any Form or/and ID card request MUST be made within 2 days priority. PLEASE NOTE that you MUST
pay for any photocopy and fax at any time.

Price list for Photocopies and Fax:

Photocopying .....................................................................................£ 0.05 per page

FAX: Local ..........................................................................................£ 0.50 per page

International ……………………………………………………………………….. £2.00 per page

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Term Dates 2010/2011

Summer term:

Term starts: Monday, 12 April 2010

Bank holiday: Monday, 3 May 2010

Half term holiday: 31 May 2010 - 4 June 2010

Term ends: Friday, 16 July 2010

Autumn term

Term starts: Monday, 13 September 2010

Half term holiday: 25 October 2010 - 29 October 2010

Term ends: Friday, 17 December 2010

Christmas holiday: 20 December 2010 - 3 January 2011

Spring term

Term starts: Tuesday, 4 January 2011

Half term holiday: 21 February 2011 - 25 February 2011

Easter break: 18 April 2011 - 29 April 2011

Term ends: Friday, 15 April 2011

Bank holiday: Monday, 2 May 2011

Summer term

Term starts: Tuesday 3 May 2011

Half term holiday: 30 May 2011 - 3 June 2011

Term ends: Friday 22 July 2011

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Staff

Chief Executive…………………………………………………………………….……………..Jabran Soni

PA to Chief Executive…….……………………………………………………….…………..Arshad Gondal

Head of Centre……………….………………………………………………..…………………Asfa Soni

College Administrator……..…………………………………….……………………………Samra Mir

Accounts Assistant…………………………………………………………..…………………Shumaila Jameel

Information, Advice and Guidance Officer….…………….……………………….Asfa Soni

Student Support Officer…………………………………………………………………….Jekaterina Fedjajeva

Health & Safety Officer………………………………………………………………………Arshad Gondal

Project Development Manager…………………………………………………………Anna Dolmatova

Employment Liaison Manager…………………………………………………………..Anna Dolmatova

Business development Manager………………………………..…………….……….Vic Brailey

Head of IT………………………………………………………………….………………………Salman Soni

IT Tutor…………………………………………………………………………….……………….Ajmal Khan

Head of Business Management…………………………………………………………G. Malik

Business Management tutor……………………………….…………………………….Shaheen Iqbal

Business Management tutor……………………………………………………………….Faisal Hussain

Head of ESOL……………………………………………………………………………………..Eileen Kane

ESOL Tutor………………………………………………….…………………………………....Tracey Williams-Gomes

ESOL Tutor………………………………………………………………………………………..Sundus Amir

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Academic Practice
UK College of Arts and Technology is committed to delivering high quality teaching in a supportive and

friendly environment. As a student at the college we expect you to do your best and to abide by certain

principles in their work. In this modern world access to information and knowledge via the internet has

become increasingly easy; however the principles regarding the use of this knowledge have not changed.

At the end of their course students should be able to:

Analyse, evaluate, discuss and summarise existing ideas and knowledge.

Present their own ideas in a logical and accessible manner.

Critique arguments and produce sound conclusions.

Where information is taken from any other source in pursuit of these objectives (e.g. books, articles,

internet etc) then the source of this information must be referenced and the information identified in

quotation marks. The college cannot accept work where a student attempts to pass off somebody else’s

work as their own as it will become a case of plagiarism. If it is proved that a student copied work in this

way without acknowledging the source then serious action will be taken. The work in question will be

cancelled and all other work submitted by the student will be thoroughly checked. If other cases are found

then all of the students work, and their place on the course, may be cancelled and this will be recorded on

your student file.

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Health and Safety Guidelines

Staff, Students and Visitors are expected to:

1. Work safely and effectively, and with regard to the effects and impact of any action on others. In

particular, no action (or inaction) should cause harm to another person or persons.

2. Comply with all statutory regulations, college rules and standard operation procedures.

3. Use and maintain all equipment and facilities provided in the correct manner, and immediately

report any unsafe conditions or defects found.

4. Participate, where required, in health and safety programmes through health and safety audit team

membership, courses of instruction, or safety investigations.

5. Report all accidents as instructed in the accident reporting procedure.

6. Have an attitude of awareness, involvement, and commitment to excellence in health and safety.

7. In the event of minor injuries or accidents please contact the First Aiders.

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Course Information:

Your course programme is: ___________________________________________________

Your course duration is (Delete as appropriate-Weeks/Months/Years) __________________

Your study hours per week are:__________Your Course Tutor:_______________________

Your classroom situated at:____________________________________________________

Time Table:

Day Morning Afternoon

Monday

Tuesday

Wednesday

Thursday

Friday

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