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Public Health Nursing Vol. 21 No. 6, pp.

564–571
0737-1209/04
# Blackwell Publishing, Inc.

Organizational Structure and


Job Satisfaction in Public Health Nursing
Sara L. Campbell, D.N.S., R.N.,
Eileen R. Fowles, Ph.D., R.N., and
B. Jan Weber, M.S.N., R.N.

public health has the capacity to provide essential public


Abstract The purpose of this descriptive study was to describe health services. Public health nurses provide essential
the characteristics and relationship of organizational structure
public health services and require skills in epidemiology,
and job satisfaction in public health nursing. A significant rela-
statistics, health promotion, disease surveillance, commu-
tionship was found between organizational structure variables
and job satisfaction for public health nurses employed in down nity health assessment, and policy development, as well as
state Illinois local health departments. The findings of this study the ability to quickly respond to threats to the health of
suggest that work environments in which supervisors and sub- the public. A key to carrying out essential public health
ordinates consult together concerning job tasks and decisions, services is an adequate number of nurses with educational
and in which individuals are involved with peers in decision preparation in public health and nursing science and a
making and task definition, are positively related to job satisfac- primary focus on population-level outcomes (American
tion. This information will assist nurse administrators in devel- Public Health Association, Public Health Nursing Sec-
opment of work structures that support participative decision tion, 1996).
making and enhance job satisfaction, critical to retaining and The current diminished supply of qualified nurses is
attracting a well-qualified public health nurse workforce.
cause for concern to the public’s health as well as the
Key words: job satisfaction, nursing shortage, organizational entire health care industry. Fluctuations in supply and
structure, public health nursing, retention. demand for nurses have led to periodic nurse shortages
since the 1960s (Brewer & Kovner, 2001). When demand
for nurses exceeds the supply, there is a nursing shortage.
The health care community is experiencing such a short-
age (Nevidjon & Erickson, 2001). Higher patient acuity
Healthy People 2010 (U.S. Department of Health and
levels requiring ever increasing nursing care hours and the
Human Services, 2000) outlines a comprehensive, nation-
increased need for preventive services have increased the
wide health promotion and disease prevention agenda
demand for nurses.
and is a continuation of the national prevention initiative,
Currently, hospitals and other health care providers are
Healthy People 2000: National Health Promotion and
struggling to obtain enough nursing staff to adequately
Disease Prevention (Public Health Service, 1990). Healthy
care for their patients. In addition, hospitalized patients
People 2010 objectives include the goal to ensure that
are more acutely ill and tend to be older; thus, the
demand for nurses continues to increase. At the same
Sara L. Campbell is Associate Professor, Mennonite College of Nursing time as the demand for nurses increases, nursing educa-
at Illinois State University, Normal, Illinois. Eileen R. Fowles is Assistant tional programs have experienced a decrease in enroll-
Professor, Mennonite College of Nursing at Illinois State University, ment. A 16.6% decrease in enrollment was reported
Normal, Illinois. B. Jan Weber is Supervisor, Maternal Child Health from 1996 to 2000 (Hopkins, 2001). In addition, greater
Services at McLean County Health Department, Bloomington, Illinois.
Address correspondence to B. Jan Weber, 14648 Margo Lane,
career opportunities exist for women, who in the past,
Bloomington, IL 61704. E-mail: jan.weber@mcleancountyil.gov chose careers in nursing or teaching. Compounding the

564
Campbell et al.: Job Satisfaction in Public Health Nursing 565

problem, many nurses have chosen not to work in the developing work structures that enhance job satisfaction
typical health care setting. Of 39,483 female registered (American Nurses Association, 2000b). Enhanced job
nurses in Illinois in 1996, 12.3% reported not working satisfaction will assist in retention of well-qualified staff,
as a registered nurse and 7.4% reported working outside reduce the cost of recruitment and orientation, and
of nursing altogether (Marcantonio, Young, & Howard, reduce the stress caused by turnover (Crose, 1999).
1997). The average age for a nurse in Illinois, as well as
nationwide, is increasing each year. The 1996 Biennial
Survey of Illinois Registered Nurses (Marcantonio et al., LITERATURE REVIEW
1997) reports that in 1996, 46.9% of registered nurses
Multiple variables in the literature are associated with
were 31–45 years of age and 40.3% were 46–65 years of
nurse job satisfaction such as autonomy, achievement,
age. The aging of the nursing workforce will result in a
interaction, job importance, prestige, professional status,
decreasing number of expected work years. ‘‘As those
and stress (Blegen, 1993). In addition, organizational
nurses retire, the supply of working nurses is projected
structure variables, such as vertical participation, hori-
to be 20 percent below requirements in 2020’’ (Hopkins,
zontal participation, formalization, and organic versus
2001, p. 16).
mechanistic structures, are associated with job satisfac-
The number of baccalaureate-prepared nursing appli-
tion. Acorn, Ratner, and Crawford’s (1997) causal model
cants has diminished, resulting in extended vacant pos-
of organizational commitment suggested a relationship
itions and increased workload upon staff already stressed
between environmental structure, perceived autonomy,
by staff turnover and uncertain staff replacement. Coping
and job satisfaction. Structure, perceived autonomy, and
during the current nurse shortage will require strategies to
job satisfaction resulted in greater organizational com-
reduce stress and increase job satisfaction of those nurses
mitment among front line nurse managers in acute care
taking on additional duties (Nursing Executive Center,
hospitals in this study. Decentralized or organic organ-
2000). Of particular concern is the added stress on staff
izational structures, as opposed to mechanistic or cen-
nurses who assume extra duties as a result of staff vacan-
tralized organizational structures, directly supported
cies left unfilled for long periods.
organizational commitment and indirectly affected
A shortage of qualified Master of Science in Nursing
autonomy and job satisfaction (Acorn et al., 1997). In
(MSN)- and Baccalaureate (BSN)-prepared nurse appli-
addition, Cumbey and Alexander (1998) found a positive
cants makes it necessary to ensure currently employed
relationship between organizational structure variables of
public health nurses remain in their positions, and that
vertical and horizontal participation and job satisfaction
the work structure and environment be such that growth
among public health nurses. Cumbey and Alexander
and professional practice are nurtured and supported,
(1998) and Organ and Greene (1981) examined the impact
thus retaining current staff as well as attracting new
of formalization, the extent to which standard practices,
nurses into the field. Nursing administrators (American
policies, and position responsibilities have been explicitly
Nurses Association, 2000b) have the responsibility to
formalized by the organization, finding that role clarity,
provide the necessary leadership in human resource devel-
standard practices, and rules attributed to greater job
opment and management to ensure ongoing evaluation
satisfaction.
and innovation of nursing services.
Public health nursing, ‘‘the practice of promoting and
protecting the health of populations using knowledge
CONCEPTUAL FRAMEWORK
from nursing, social, and public health sciences’’ (Amer-
ican Public Health Association, Public Health Nursing The conceptual framework for this study was based upon
Section, 1996), plays a major role in educating and pro- Maslow’s theory of human motivation (Maslow, 1943).
moting healthy behaviors. ‘‘Prevention of disease and Maslow theorizes that each individual has basic, physiolo-
disability for all people through the creation of conditions gical needs and as needs are met, the individual seeks
in which people can be healthy’’ is the goal of public to satisfy other needs. He categorizes needs into physiol-
health nursing (American Nurses Association, 1999, p. 2). ogical, safety, love, esteem, and self-actualization. He speci-
The purpose of this study was to describe the char- fies that no need is isolated and is related to satisfaction or
acteristics and relationship of organizational structure dissatisfaction of other needs and the surrounding envir-
and job satisfaction in public health nursing. Understand- onment. Maslow defines the safety need as freedom from
ing how staff nurses perceive (Ruetter & Ford, 1996) and danger and preference for a familiar environment, rather
interpret job satisfaction and how it relates to organi- than an unfamiliar environment. The love and belong-
zational structure will assist nurse administrators in ingness need is defined as ‘‘… hunger for affectionate
566 Public Health Nursing Volume 21 Number 6 November/December 2004

relations with people in general, namely a place in his TABLE 1. Primary Work Assignment
group …’’ (Maslow, 1954, p. 89). The esteem need is
Primary work assignment N %
classified into two categories: (1) the desire for strength,
achievement, adequacy, mastery, and competence and Family Case Management 39 21.4
(2) the desire for respect from other people, or reputa- Administration 22 12.1
tion and prestige. Fulfillment of esteem leads to feelings WIC 19 10.4
of self-confidence, worth, strength, and capability. Family planning 15 8.2
Dissatisfaction with lack of achievement, recognition, Adult health 14 7.7
responsibility, and growth were shown to result in high Immunization 9 4.9
Communicable disease 7 3.8
rates of turnover amongst community health nurses
School health 6 3.3
(Riordan, 1991). Public health nurses ranked achieve- Childhood Lead Poisoning Prevention 2 1.1
ment, recognition, and importance as important job satis- HIV 2 1.1
fiers (Lucas, McCreight, Watkins, & Long, 1988) and Teen parent 1 0.5
reported lack of recognition attributes to feelings of low TB 1 0.5
self-esteem. Based upon Maslow’s theory of human motiv- Other 44 24.2
ation (1954), nurses will seek to fulfill safety and esteem Total 182
needs within their work environments.
WIC, Special Supplemental Nutrition Program for Women,
Infants, and Children; HIV, human immunodeficiency virus;
METHODS TB, tuberculosis.
Research Design
Data Collection
This study used a descriptive design to examine the rela-
tionship between organizational structure and job satis- Study participants were asked to complete a survey, which
faction in public health nursing. included general demographic information, a 14-item
instrument assessing organizational structure, a 31-item
Sample job satisfaction survey, and three qualitative items regarding
intent to stay and suggestions for job improvement.
State of Illinois certified, county-based public health
departments located in central Illinois and their respective
nurse administrators, or directors of nursing, were con- Variables
tacted and asked to participate in this study. All except Demographic variables examined in this study included
one department agreed to participate (n = 20). The gender, age, category of personnel (RN/LPN), work sta-
department that declined reported recent funding issues, tus (full-time/part-time), educational level, marital status,
potential program closure, and possible staff layoffs as position classification, number of years in nursing,
reasons for not participating. Each of the participating number of years employed at the health department,
health departments varied in size, structure, number of and primary work assignment. Organizational structure
public health nurses employed, and range of public health variables examined in this study included vertical partici-
services. The services (Table 1) included population-based pation, horizontal participation, formalization, and job
services, as well as individual health services provided satisfaction.
through case management, home visiting, or clinic-based
services, in the areas of adult health, school health, mater- TABLE 2. Educational Characteristics
nal child health, child health, communicable disease, and Educational preparation N %
community health assessment, planning, and implement-
ation of health promotion and disease prevention strat- Associate degree 47 24.9
egies. The purposive sample consisted of registered nurses Diploma 45 23.8
BSN 64 33.9
and licensed practical nurses (Table 2) employed in each
BA, BS 13 6.9
of the participating health departments (n = 20). Each
MSN 16 8.5
health department distributed survey packets to department- Other 4 2.1
employed registered nurses and licensed practical nurses *
Total 189
(n = 345). Of the 345 potential participants, 192
*
(Table 3) chose to participate and returned completed Five of the participants identified themselves as nurse
surveys, for a response rate of 55%. practitioners.
Campbell et al.: Job Satisfaction in Public Health Nursing 567

TABLE 3. Personal Characteristics and Experience

Personal characteristics N % Experience N %

Sex Number of years in nursing


Female 186 96.9 Less than 5 years 17 9.1
Male 6 3.1 5–9 years 25 13.5
Total 192 10–19 years 54 29.0
20 or more years 90 48.4
Total 186
Age Department employment
20–25 years 4 2 Less than 5 years 76 40.4
26–30 years 12 6.5 5–9 years 53 28.2
31–40 years 32 17.5 10–19 years 46 24.5
41–50 years 74 40.5 20 or more years 13 6.9
51–60 years 53 28.8 Total 188
61–65 years 8 4.2
Total 183
Marital status Category of personnel
Married 147 76.6 LPN 10 5.2
Divorced 16 8.3 RN 181 94.8
Single 8 4.2 Total 191
Widowed 5 2.6
Total 176
Work status Position classification
Full-time 158 85.9 Staff nurse 127 66.1
Part-time 26 14.1 Supervisor 31 17.9
Total 184 Director of nursing 9 5.2
Nurse administrator 6 3.5
Total 173

Qualitative items included: (1) ‘‘What would you an even balance between mechanistic and organic organiza-
change in your current job to make it more satisfying?’’ tional structure, and scores of 14–41 suggest low participation
(2) ‘‘What could your superior or management staff do to with many rules and mandatory procedures, indicative of high
make your job more satisfying?’’ and (3) ‘‘Do you plan to organizational structure (mechanistic).
continue to work in your current job? (__ yes/__ no) In prior use of this instrument, reliability coefficients
Please explain: ___.’’ ranged from 0.67 to 0.84 for vertical participation,
0.30–0.73 for horizontal participation, and 0.48–0.74 for
formalization (Cumbey & Alexander, 1993). For this
Instrumentation
study, alpha reliability coefficients for the subscales were
The Alexander Structure Instrument, a 14-item, 5-point 0.84, 0.75, and 0.60, respectively.
Likert-type scale, originally developed by Leifer and Job satisfaction was measured using the 31-item
Huber (1977), adapted by Alexander (1982), and McCloskey/Mueller Satisfaction Survey (MMSS)
modified by Cumbey and Alexander (1993), measured (Mueller & McCloskey, 1990). This tool measures three
organizational structure and the flexibility of relationships dimensions of nurse job satisfaction: safety rewards,
among nursing personnel. An overall Alexander Structure social rewards, and psychological rewards. Eight types
score was obtained by adding all values. The possible range of satisfaction are assessed: extrinsic rewards (three
of subscale scores for this instrument are 5–25 for vertical items), scheduling (six items), balance of family and work
participation (five items), 7–35 for horizontal participation (three items), coworkers (two items), interaction opportun-
(seven items), and 2–10 for formalization (two items). ities (four items), praise and recognition (four items), and
Scores of 43–70 suggest a large degree of vertical and control and responsibility (five items). Scheduling, family
horizontal participation, few rules, and a low degree of and work balance, control, and responsibility address
organizational structure (organic). A score of 42 suggests Maslow’s safety needs. Satisfaction with coworkers,
568 Public Health Nursing Volume 21 Number 6 November/December 2004

interaction, professional opportunities, praise, and of 43. 28.4% (n = 50) scored 44 or less, 8 scored 42, and
recognition address Maslow’s esteem needs. Adding the 67.1% (n = 118) scored 43 or greater. Overall organiza-
MMSS subscale scores and dividing by the number of tional structure scores among participants describe the
subscales to obtain an individual MMSS global score health departments in which these public health nurses
measured job satisfaction. are employed as only slightly organic in structure, sug-
Established reliability coefficients for the eight sub- gesting a slightly higher degree of participation in an
scales ranged from 0.52 to 0.89 (Mueller & McCloskey, informal, flexible, and decentralized environment. This
1990). For this study, the overall MMSS alpha reliability finding contradicts the belief that health departments, as
coefficient was 0.91. The alpha reliability coefficients for governmental agencies, are generally expected to exhibit a
individual subscales were 0.58 for the extrinsic rewards, mechanistic environment, characterized as bureaucratic,
0.61 for scheduling, 0.15 for balance of family and work, inflexible, centralized, with a low degree of participation,
0.45 for coworkers, 0.75 for interaction opportunities, highly specific task descriptions and formalized procedures.
0.85 for praise and recognition, 0.69 for professional There was not enough variability to measure differ-
opportunity, and 0.89 for control and responsibility. ences between genders, because only six of the 192 partici-
The Statistical Package for the Social Sciences (SPSS) pants were male. A significant difference (t = 3.20,
10.0 computer program was used to analyze the relation- p < 0.002) was noted between full-time and part-time
ships between demographic and independent variables employees for Vertical Participation subscale scores of
and job satisfaction in public health nursing. the Alexander Structure Instrument. Full-time staff
reported higher levels of vertical participation (mean
score 16.72). A significant relationship was found
RESULTS
between job satisfaction and the organizational structure
The more vertical participation, or degree to which super- dimensions of vertical participation and horizontal deci-
visors and subordinates consult together concerning job sion making. Formalization, defined as the extent to
tasks and decisions, and the more horizontal participa- which standard practices, policies, and position respon-
tion, or degree to which individuals are involved with sibilities have been explicitly formalized by the organiza-
peers in decision making and task definition, the higher tion, was not significantly related to job satisfaction in
the job satisfaction among these participants. Analysis of this study.
variance (ANOVA) revealed a significant difference in Significant differences were noted between the current
scores by site of employment on the Alexander Vertical position classifications of administrator, director of
Participation subscale (F = 2.06, p < 0.01). The largest nurses, supervisor/manager, or staff nurse for total
difference occurred between two counties, one experiencing Alexander score (F = 8.541, p = 0.000), Alexander Vertical
labor and union issues (t = 0.04). Table 4 is a correlational Participation subscale (F = 6.99, p = 0.000), and Alexander
matrix of organizational and selected demographic Horizontal Participation subscale (F = 7.32, p = 0.00).
variables. Post hoc tests (Tukey’s Honestly Significant Difference
Scores (n = 176) for the Alexander Structure Instru- [HSD]) revealed significant differences for the total
ment (Cumbey & Alexander, 1993) ranged from 22 to Alexander Structure Score between administrators and
62, with a mean score of 44.85 (SD = 7.28), and a mode staff nurses (p = 0.037), director of nurses and staff

TABLE 4. Correlation Matrix of Organizational and Selected Demographic Variables

HP FORM ALEX NYRS HDYRS MMSS


* * *
Vertical participation (VP) 0.585 0.105 0.787 0.113 0.155† 0.657
* *
Horizontal participation (HP) 0.026 0.836 0.095 0.084 0.529
*
Formalization (FORM)‡ 0.376 0.003 0.037 0.104
*
Alex instrument total (ALEX) 0.132 0.121 0.530
*
Nursing years (NYRS) 0.462 0.184†
Health department years (HDYRS) 0.176†
Job satisfaction (MMSS)
*
p < 0.01 (two-tailed).
†p < 0.05 (two-tailed).
‡Formalization was reverse-scored so that a high score indicates few rules and procedures.
Campbell et al.: Job Satisfaction in Public Health Nursing 569

nurses (p = 0.004), and between supervisors and staff Participants were asked two open-ended questions: (1)
nurses (p = 0.004). In addition, significant differences ‘‘What would you change in your current job to make it
were noted for the Alexander Vertical Participation more satisfying?’’ and (2) ‘‘What could your superior or
subscale scores between nurse administrators and staff management staff do to make your job more satisfying?’’
nurses (p = 0.021), director of nurses and staff nurses Of the 192 participants, 27% (n = 52) responded that
(p = 0.011), and supervisors and staff nurses ‘‘better pay’’ would make their job more satisfying, 19%
(p = 0.044), as well as significant differences for the (n = 37) would increase management feedback and staff
Alexander Horizontal Participation subscale scores recognition, 15% (n = 28) would like to have more input
between administrators and staff nurses (p = 0.037) and and decision-making opportunity in their jobs, and 4%
director of nurses and staff nurses (p = 0.001). (n = 7) would increase role clarity. In addition, one
participant requested an agency automobile to assist in
getting the job done. ‘‘Increase staff’’ and ‘‘decrease workload,
Intent to Stay paperwork, and stress’’ were included in response to the
question ‘‘What could your superior or management
Global job satisfaction scores (n = 138) ranged from 75
staff do to make your job more satisfying?’’
to 144 with a mean score of 113.04 (SD = 6.32) (Table 5).
The developers of the MMSS do not specify a total score
that indicates job satisfaction. Given that an item score of
DISCUSSION
3 indicates that the nurse is neither satisfied nor dissatis-
fied, and an item score of 4 indicates satisfaction, a global Generational differences have been suggested to play a
score of 94 for all 31 items was established as the lowest significant role in the expectations of American workers
score possible to indicate job satisfaction. (Corporate Leadership Council, 1998). In that, 73.3% of
Although no significant differences for job satisfaction the participants in this study were 40 years of age or
scores were associated with current position or primary older; generational differences must be considered when
work assignment, educational preparation made a differ- attempting to change the workplace and increase partici-
ence, in that MSN prepared nurses scored highest on the pative work environments. Public health nurses in this
MMSS. Of the participants, 98% (n = 169) planned to study reported moderate job satisfaction. As vertical
remain working for their health department. When par- and horizontal decision-making opportunities increased,
ticipants were asked why they were choosing to continue so did their job satisfaction. These public health nurses
to work in their current primary work assignment, enjoy- requested better pay, more input, and better role clarity,
ment of what they do, autonomy, flexibility, scheduling, all related to establishing a ‘‘… safe, orderly, predictable,
benefits, and low stress were reported. Of those respond- organized world, which can be counted on and in which
ing ‘‘yes’’ who included an explanation, 28% (n = 49) unexpected, unmanageable, or other dangerous things do
responded that they enjoyed their work, and 6% not happen’’ (Maslow, 1954, p. 87). The number of years
(n = 10) responded that they appreciated their flexible employed at the health department was significantly cor-
schedules. related with job satisfaction (Table 4), suggesting support

TABLE 5. Job Satisfaction Scores Based on McCloskey/Mueller Job Satisfaction Scale

Current study

Subscale N Possible range Range Mean SD

Current study
Extrinsic rewards 186 3–15 3–15 10.64 2.47
Scheduling 157 6–30 15–30 25.18 3.27
Work and family life 156 3–15 3–15 9.20 1.75
Coworker satisfaction 180 2–10 3–10 8.19 1.23
Interaction opportunity 187 4–20 8–20 15.52 2.71
Professional opportunity 176 4–20 5–20 13.04 2.63
Praise and recognition 189 4–20 4–20 14.52 3.97
Control and responsibility 186 5–25 5–25 17.12 4.88
*
Global score 138 31–155 75–144 113.04 16.32
*
Global score is based upon pairwise exclusion.
570 Public Health Nursing Volume 21 Number 6 November/December 2004

of Maslow’s theory that job tenure aids in satisfying the needed in developing vertical and horizontal participative
need for safety. The added years of experience for these work environments in order to increase job satisfaction
nurses may have increased familiarity, greater compe- and insure an adequate public health workforce.
tence, as well as a greater understanding of the work
related expectations, schedules, and decreased stress Summary
within the work environment. Baby Boomers are noted
Job satisfaction is critical to retaining and attracting a
for their loyalty to their employers and often remain in
well-qualified public health nurse workforce. The findings
the same job for longer periods of time (Corporate Lead-
of this study suggest that work environments in which
ership Council, 1998). The fact that the study participants
supervisors and subordinates consult together concerning
most often voiced the desire for increased feedback may
job tasks and decisions, and in which individuals are
be a generational characteristic related to loyalty to their
involved with peers in decision making and task defini-
employers.
tion, are positively related to job satisfaction.
Participants’ request for increased management feed-
The critical role of the public health nurse continues to
back and staff recognition suggest an attempt to satisfy
grow both on a local level, as well as globally (American
the need for reputation, prestige, and respect from other
Nurses Association, 2000a). The development of antibiotic-
people, leading to increased esteem. As suggested by
resistant diseases, increased morbidity and mortality
Maslow (1954), fulfillment of the esteem need leads to
related to smoking and obesity, bioterrorism, and the
feelings of self-confidence, worth, strength, and capabil-
threat of recurrence of a formerly eradicated infectious
ity, suggesting that ‘‘… ignoring the need for esteem
disease such as smallpox require the expertise of an
brings about feelings of weakness and inferiority, giving
adequate number of public health nurses. Public health
rise to discouragement’’ (1954, p. 92). Opportunity for
organizational structures in which participative decision
workplace input and decision making enhances the fulfill-
making is encouraged will positively impact job satisfac-
ment of safety and esteem needs as described by Maslow.
tion for public health nurses. Creating a participative
Surprisingly, only one of the 192 participants
work environment, as suggested in this study, is critical
responded to the question ‘‘What could your superior
to retaining and attracting a well-qualified public health
do to make your job easier’’ with a tangible equipment
nurse workforce in this time of potential global threats
need to help get the job done. The participant suggested
to the public’s health.
an agency automobile. Among a different generational
group, the response may have been overwhelming to
provide agency-owned and -operated automobiles to ACKNOWLEDGMENTS
avoid the personal expense of wear and tear upon one’s
This research was supported in part by a grant from the
own automobile. Nor were cell phones suggested as
Mennonite College of Nursing at Illinois State Univer-
needed for ease of referral, follow-up, client scheduling,
sity, Normal, Illinois, Xi Pi Chapter of Theta Sigma Tau
or personal safety. Nor were laptop computers and sys-
International.
tems requested to more easily handle the huge amount of
paperwork so often described in the participants’ qualita-
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