Chapter 19 Asset Management Transactions-1

CHAPTER 19 ASSET MANAGEMENT TRANSACTIONS
Table of Contents
1 Asset Accounting Transactions .......................................................................2
1.1 Create Asset Master AS01 ..................................................................................2
1.2 Asset Acquisition with Vendor ..............................................................................4
1.3 Display the document number .............................................................................6
1.3 Display document through AB03 .........................................................................7
1.4 Asset Explorer ......................................................................................................8
1.5 Asset Balances AR01 ..........................................................................................9
2 Depreciation Calculation .................................................................................10
2.1 Depreciation Run ...............................................................................................11
2.2 Check the Depreciation document Posted. ........................................................14
2.2 Popular Depreciation Reports ............................................................................15
3 Retirement of Fixed Assets .............................................................................16
3.1 Retirement of an asset by Scrapping-ABAVN....................................................17
3.2 Retirement of an asset without customer ...........................................................18
3.3 Retirement of asset W/Revenue F-92................................................................20
1 venkat.emani@yahoo.com
1 Asset Accounting Transactions

We are going see what are the various transaction used in Fixed Asset management
Here, we are going to Transaction Types are used to differentiate various types of transactions.
1.1 Create Asset Master AS01

Via Menus Accounting  Financial Accounting  Fixed Assets  Asset 
Create
Via Transaction Code AS01
Press enter
Click on Depreciation Areas tab page.
Click on
Use T code AS02/AS03/AS04/AS05 for change, display, display changes and lock asset
1.2 Asset Acquisition with Vendor

Via Menus Accounting  Financial Accounting  Fixed Assets
AcquisitionExternal acquisition With Vendor F-90
Via Transaction Code F-90
Provide below details
Press enter
Input PK as 70/Asset Number and Transaction type as 100.
Press Enter
Document Simulate
Click on
System message
1.3 Display the document number

Via Menus
Accounting Financial Accounting General Ledger Document
Display
Via Transaction Code FB03
Press Enter
Environment  Document EnvironmentAccounting Document
1.3 Display document through AB03

Via Menus
Accounting  Financial Accounting Fixed Assets  Posting Edit
document
Via Transaction Code AB03
Press Enter
Use Transaction code AB08 for reversal.
1.4 Asset Explorer

Via Menus Accounting  Financial Accounting  Fixed Assets  Asset 
Asset Explorer
Via Transaction Code AW01N
Click on Depreciation area to see the balances in each depreciation area.
Click on
1.5 Asset Balances AR01

Via Menus Accounting  Financial Accounting  Fixed Assets 
Environment  Work list Generate
Via Transaction Code AR01
This is a popular report in asset accounting.
Click on
Use to design a layout of your own.
2 Depreciation Calculation
The asset master record contains the depreciation terms. System calculates annual depreciation
using the depreciation key.
System determines the depreciation start date using the asset value date and the period control
method.
Asset Explorer displays the values and the depreciation for every transaction and each area.
2.1 Depreciation Run

Via Menus
Accounting  Financial Accounting  Fixed Assets  Periodic
Processing  Depreciation Run  Execute
Via Transaction Code AFAB
As we are running it for period 02 without running it for Period 01...select
Ensure to run it in first and if no errors are found go for update (remove tick) run.
Select
Look for the messages as below.
Click on
From Menu select Program Execute in Background
Press Enter
Click on and Click on
Now execute the job in the background in Update Run (Remove Test Run Tick )
Go to transaction code SM37 and click on
Double click on RAPOST200 job
Click on to see the output details.
2.2 Check the Depreciation document Posted.

Use T code FB03. Go to Document list.
Click on
Double click on the document.
2.2 Popular Depreciation Reports

The following are a few important reports to see the depreciation posted.
Via Menus
Accounting  Financial Accounting  Fixed Assets  Information
System  Reports on Asset Accounting  Cost Accounting - Posted
depreciation, related to cost centres
Via Transaction Code S_ALR_87010175
Via Menus
Accounting  Financial Accounting  Fixed Assets  Information
System  Reports on Asset Accounting  Cost Accounting
Depreciation Posted Posted depreciation by asset and posting period
Via Transaction Code S_P99_41000192
Via Menus
Accounting  Financial AccountingFixed Assets Information System
 Reports on Asset Accounting  Depreciation forecast Depreciation
on Capitalized Assets (Depreciation Simulation)
Via Transaction Code S_ALR_87012936
3 Retirement of Fixed Assets
There are different ways of Asset Retirement
With or without Revenues (Scrapping)
With or without Customer (Non-integrated)
As Full or Partial Retirement
System automatically determines the proportional value adjustment (Depreciation ) up to this

period that apply to the part of the asset being retired and cancels this depreciation.
The gain or loss results as balance of the following: the amount of asset retirement, the amount
of value adjustment (Depreciation) and the revenue (Sales Price) that is received for the asset.
3.1 Retirement of an asset by Scrapping-ABAVN

Via Menus
Accounting  Financial Accounting  Fixed Assets  Asset 
Posting  Retirement  Asset Retirement by Scrapping
Via Transaction Code ABAVN
Go to
Click on .
Here you can give either amount or percentage but not both.
Click on
Save. Message:
3.2 Retirement of an asset without customer

Via Menus
Accounting  Financial Accounting  Fixed Assets  Asset  Posting
 Retirement  Retirement w/Revenue  Asset Sale Without
Customer
Via Transaction Code ABAON
Click on tab.
Click on
Click on
Message:
In case there are multiple assets involved, use
3.3 Retirement of asset W/Revenue F-92

Via Menu
Accounting  Financial Accounting  Fixed Assets Posting
Retirement Retirement w/revenue With customer
Via Transaction Code F-92
Press enter an provide below details
Press enter an provide below details
Select and press Enter. It opens a new sub screen.
Note : If Asset retirement check box is not displayed here, you can go to OBC4(Field status group)
and change the field Asset requirement from Suppress to Optional.
Document Simulate
Click on
Message:

Chapter 19 Asset Management Transactions-1

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CHAPTER 19 ASSET MANAGEMENT TRANSACTIONS

1 Asset Accounting Transactions

1.1 Create Asset Master AS01

Click on Depreciation Areas tab page.

1.2 Asset Acquisition with Vendor

Input PK as 70/Asset Number and Transaction type as 100.

1.3 Display the document number

Environment  Document EnvironmentAccounting Document

1.3 Display document through AB03

Use Transaction code AB08 for reversal.

1.4 Asset Explorer

Click on Depreciation area to see the balances in each depreciation area.

1.5 Asset Balances AR01

Use to design a layout of your own.

2.1 Depreciation Run

As we are running it for period 02 without running it for Period 01...select

Look for the messages as below.

From Menu select Program Execute in Background

Click on and Click on

Go to transaction code SM37 and click on

Double click on RAPOST200 job

Click on to see the output details.

2.2 Check the Depreciation document Posted.

Double click on the document.

2.2 Popular Depreciation Reports

Via Transaction Code S_P99_41000192

Via Transaction Code S_ALR_87012936

3 Retirement of Fixed Assets

There are different ways of Asset Retirement

With or without Revenues (Scrapping)

With or without Customer (Non-integrated)

As Full or Partial Retirement

System automatically determines the proportional value adjustment (Depreciation ) up to this

3.1 Retirement of an asset by Scrapping-ABAVN

3.2 Retirement of an asset without customer

In case there are multiple assets involved, use

3.3 Retirement of asset W/Revenue F-92

Press enter an provide below details

Press enter an provide below details

Select and press Enter. It opens a new sub screen.

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