You are on page 1of 28

PROJECT PROPOSAL

I. PROJECT TITLE : LUMIÈRE: The 2018 Graduation Ball

II. IFP GOAL : Student Development

III. THEME : Midnight Enchantment in the Forest

IV. IMPLEMENTATION DATE : March 23, 2018, 6:00-11:00PM

V. VENUE : The Tent, Avenue Plaza Hotel, Magsaysay Avenue,


Naga City

ALTERNATIVE VENUE : Doña Dolores Hall 1-3, Villa Caceres Hotel

VI. PARTICIPANTS

The target participants of this activity are Grade 12 students, Faculty, Staff, and
Administrators of Ateneo de Naga University Senior High School department.
VII. RATIONALE

Ateneo de Naga University aims for its students to be holistically developed under Ignatian
formation upon graduation, as men and women for others. In line with this vision, proposed
herewith is the graduation ball exclusive for Grade 12 students, to celebrate their
completion of the additional two years of high school, being one of the pioneer batches of
senior high school under the K+12 program, and the pioneer batch of Ateneo de Naga
University Senior High School department.
The Graduation Ball will be held at the Avenue Convention Plaza on March 23, 2018, from
6:00-11:00 PM. With the motif Midnight Forest, this ball will serve as an official avenue for
the Grade 12 Senior High School students to bond with each other one last time in a social
setting, through production numbers, collaborative activities, and open dance floor. Also,
their completion is to be duly recognized by the Grade 11 students, who in turn will also be
graduating the year after, and may possibly organize a graduation ball of their own in honor
of their commencement exercises.

Ateneo de Naga University Senior High School Graduation Ball 2018 | 1


ABOUT THE THEME:
The theme Midnight Forest is inspired by the current standing of the Grade 12 as the
pioneer batch of the K12 curriculum. Midnight represents the rather hectic and hassled
implementation that affected them greatly, particularly due to its being the first time it is
constituted. Figuratively, it can be likened to being “in the dark”. While on another hand,
the forest symbolizes the batch as the ‘roots’. The forest symbolizes what the pioneering
batch has achieved under the curriculum, for the succeeding generations of Senior High
School to further cultivate under the guidance of Atenean principles. Here is the color
scheme for the theme chosen:

VIII. OBJECTIVES
After this activity, the participants should be able to:
a. foster respect for human dignity, simplicity, and solidarity
b. complement learning experience with real life application of refinement, social
graces, proper etiquette, and decorum
c. nurture and appreciate differences
d. educate adolescents how to socialize properly in preparation for future adult
social functions
e. express one’s self as an individual
f. demonstrate unity as allied strands
g. join one another socially as the pioneer batch

Ateneo de Naga University Senior High School Graduation Ball 2018 | 2


IX. PARTICULARS
1. The 2018 Graduation Ball is an event exclusive for officially enrolled Grade 12 students
of Ateneo de Naga University Senior High School. Strictly no outsiders may participate
in this event.
2. The Coordinator for Student Activities will be the administrator for this event to
coordinate with the event head.
3. Prior to the event, the event head appointed the assistant event head and respective
committee heads and assistant committee heads and are henceforth known as the
official graduation ball committee.
4. The graduation ball committee has had meetings regarding designations/assignments,
theme, expenses, and overall planning.
5. The finished proposal is submitted on January 22, 2018 to the designated offices for
final approval, along with the draft of house rules and regulations and dress code.
6. Once approved, the Coordinator for Student Activities will be appointing faculty
members to also take charge in each of the various committees preparing for this
event.
7. The color scheme for the event includes dark colors of the shades of blue, violet, black,
silver/grey, green. A color palette will be provided to specify these colors.
8. On January 24-25, there will be general assemblies as a general orientation on the
guidelines of the graduation ball. The Committee decided on these dates to
accommodate everybody due to conflicting schedules. Communication letters with
reply slips will be released on this date as well.
9. One week after the orientation (February 2) will be allotted as a deadline for the
submission of reply slips. The return of these slips is compulsory for these will be the
primary database of the Secretariat committee in determining the master list of
attendees, and upon confirmation of attendance, these students will have their
contributions charged to their accounts.
10. On February 7, the final list of attendees will be submitted to the designated office and
these students will have their orientation regarding program flow and other primary
concerns of the event.
11. One month before the event, the Secretariat committee will be checking the attire of
the student-attendees for any violation of the prescribed dress code. This will serve as
an allowance period for any alteration that must be made for compliance or for overall
replacement.
12. There will be a pre-event briefing on March 22, Thursday, before the event proper.
13. Parking, drop-off procedures, and traffic directions will be discussed during the pre-
event briefing for smooth traffic flow.

Ateneo de Naga University Senior High School Graduation Ball 2018 | 3


14. The Prefect of Students will be at the venue to ensure safe proceeding of the student-
attendees during event proper.
15. Registration will be computerized. Attendees who come without their ID or invitation and/or
did not comply with the dress code released by the committee, and those who were
confirmed not attending, will not be allowed to enter the venue premises.
16. Evaluation will be conducted after the event, on the first day of graduation practices.
17. Reports of each committee and the overall accomplishment report for the event will be
submitted on April 3, 2018.

X. PROGRAM FLOW

This is the general proceeding of the event. Production numbers, activities, and other
specific program concerns will be formulated and chosen by the Program Flow
committee.

Time Activity Committee-in-charge


5:00-6:30PM Registration Secretariat
Preliminaries/Opening
7:00-7:45PM Program/Seniors’ Turn-over Program Flow
Ceremony

7:45-8:30PM Dinner Logistics

8:30-10:00PM Program Proper/Open Dance Floor Program Flow

10:00-10:30PM Awarding of Winners Awards

10:30-10:50PM Final Blast Program

10:50-11:00PM Distribution of Waivers Secretariat

*A more detailed and specific program flow shall be submitted by the Program Flow committee
under the tutelage of Joshua Alex Binza once finalized by the committee and the Overall Event
Head.

Ateneo de Naga University Senior High School Graduation Ball 2018 | 4


XI. WORKING COMMITTEES

John Michael Revilla (AC21) Luis Bonifacio (SC21)


Overall Event Head: John Carlo Naval (AC22) Marian Callo (SC22)
JEROME SETH ESPINAS John Paul Almarez (AC23) Mary Grace Olgina (SC23)
Redrose Aliliran (AC24) Yumi de Luna (SC24)
Assistant Head: Chesa Mae San Pascual (AC25) Cedrick Alguzar (SC25)
Nuki Sabio (AN21) Kris Cielos (SC26)
MARY GABRIELLE PRADO Karen Mae Barce (GE21) Irma Medrano (SC27)
Marlo Cristine Celis (GE22) Jen Pacamara (SC28)
Faculty-in-charge: Jane Paulene Morales-Lacson Sacha Villafranca (SC29)
HADRIAN GLENN FELIX (HU21)
Monico David Botor (HU22)
Alyza Marie Betito (HU23)

COMMITTEE TASKS COMMITTEE HEADS


Secretariat ● Procure necessary Head:
documents Ashley Marie Rances
● Request signature for
documents
● Reproduction of Assistant Heads:
letters, permits, Lora Evangelista
waivers Christine Renee Vite
● List attendees
● Confirm final list of
attendees
● Conceptualize seat
plan
● Computerized
registration process
Logistics ● Consult venues for Head:
pricing Vincent Paul Laguardia

● Address concerns of
other committees Assistant Head:
Kyle Louise Mongoso
Program Flow ● Conceptualize overall Head:
program flow Joshua Alex Binza

● Conduct auditions for


intermission numbers Assistant Head:
Sarah Jovilyn Cardiel

Ateneo de Naga University Senior High School Graduation Ball 2018 | 5


● Recruit chosen Members:
students for
production numbers Mary Franchela Tam
Juan Ricardo Borreta
● Select masters of Darren Jacob Bombita
ceremony and prayer Andrea de Leon
leaders Tricia Mae Dado
Finance ● Note all financial Head:
transactions Caitlin Co Soriano
● Release funds for
committees’
disbursements Assistant Head:
Gladys Joy Cheng
● Transact with
Treasurer’s Office
regarding student
payment (account
charges)
Public Relations and ● Persuade students to Head:
Communications attend with noticeable Kim Darla Escalderon
activity on social
media
Assistant Head:
● Create teasers prior to Julia Dee
event
Awards and Prizes ● Purchase items as Head:
awards for winners of Kim Cielo Pomperada
certain programs of
the event
● Select judges for Assistant Head:
awards Luigi Ragay

Tribute ● Organize tribute Head:


ceremony dedicated Mary Gabrielle Prado
to Grade 12

Assistant Head:
Mary Shirley Dominique
Rañola

Ateneo de Naga University Senior High School Graduation Ball 2018 | 6


Ushers & Usherettes ● Gather willing Grade 11
students to participate Head:
as Ushers & Christian Khallil Amata
Usherettes for the
event. Assistant Heads:
● Orient them about the Amir Gabriel Ordas
things that are needed Joachim Pastoral
to be done.

XII. WORK PLAN

This is the general work plan and tentative target dates set by the committee:

Committee/Person in charge
Target Date Objective
Submission of Graduation Ball
January 22, 2018 Secretariat
proposal
Secretariat
General Assembly of Seniors
January 24-25, 2018 Logistics
Distribution of Letters
Program Flow
February 2, 2018 Collection of Reply Slips Secretariat
February 2-7, 2018 Finalize List of Attendees Secretariat

February 7, 2018 Orientation for Final Attendees Secretariat

Submission of pictures of attires


March 1-16, 2018 Secretariat
for checking (dress code)
March 23, 2018 Final Briefing All committees

March 24, 2018 Event proper All committees


Submission of accomplishment
April 3, 2018 All committees
reports and overall report

Here are the specific work plans of each committee:

Ateneo de Naga University Senior High School Graduation Ball 2018 | 7


LOGISTICS

LOGISTICS COMMITTEE WORK PLAN AND TIMETABLE

COMMITTEE HEAD: Vincent Paul Laguardia


ASSISTANT HEAD: Kyle Louise Mongoso
MEMBER/S: Edimar Manlangit
PERSON/S
TIME- MATER- BUDG-
ACTIVITY OUTCOME RESPON-
FRAME IALS USED ET
SIBLE
PREPARATORY
ACTIVITIES
1 Inquiring of  Avenue Plaza Novemb  Caitlin Co  Noteboo
different Hotel’s and Villa er 2017 Soriano k and
venues and Caceres Hotel’s  Kyle Louise pen
food food and venue Mongoso
packages packages have
been gathered for
venue decision.
2 Finalization  Avenue Novemb  Graduation  Noteboo
of venue and Convention Plaza er 27, Ball k and
food was chosen as 2017 Committee pen
package final venue.
3 Reservation  The reservation January  Logistics  Noteboo
and initial of venue and 2018 committee k and
payment for payment of  Finance pen
venue and binding fee will committee
food have been
package transacted with
Avenue Plaza
Hotel.
4 Full payment  Payment will have January  Logistics
for venue been already 2018 committee
and food completed.  Finance
package committee

5 Preparation  All necessary January-  Logistics


of materials decorative March committee
for materials will 2018
decoration have been

Ateneo de Naga University Senior High School Graduation Ball 2018 | 8


brought and
installed in venue
prior to event
proper.
EVENT PROPER
1 Preparation  Decorations will March  Logistics
of have been set. 23, 2018 committee
decorations  Tables and chairs
and will have been
equipment to set.
be used for  The venue will
the ball have been
prepared for
event proper
2 Restoration  Decorations will March  All
have been 23, 2018 committees
dismantled from
venue before
vacating.
POST-ACTIVITY
1 Liquidation  Having April 3,  Logistics
Report coordinated then 2018 committee
with the Finance  Finance
committee, a committee
liquidation report
will have been
written.
2 Accomplishm  An April 3,  Vincent
ent Report accomplishment 2018 Paul
report will have Laguardia
been written.

FINANCE

FINANCE COMMITTEE WORK PLAN AND TIMETABLE


COMMITTEE HEAD: Caitlin Co Soriano
ASSISTANT HEAD: Gladys Joy Cheng

Ateneo de Naga University Senior High School Graduation Ball 2018 | 9


TIME- PERSON/S MATER- BUDG-
ACTIVITY OUTCOME
FRAME RESPONSIBLE IALS USED ET

PREPARATORY
ACTIVITIES
1 Finalization  Avenue November Graduation  Noteboo
of decisions Plaza Hotel 17-29, 2017 Ball Committee k
(venue, has been  Ball point
contribution) chosen as pen
venue for the
2018
Graduation
Ball.
 Students
who will be
attending will
pay the
contribution
of 750.
2 Approval for  A letter to January Finance
process of the 2018 committee
contribution Treasurer’s
office
regarding the
expense
charging will
have been
delivered.
3 Orientation The Secretariat January 23- All
for Grade 12 committee 25, 2018 committees
regarding along with
event other
committees
will be
presenting
details of the
event to the
Grade 12
students of
AdNU SHS.

Ateneo de Naga University Senior High School Graduation Ball 2018 | 10


4 Initial  The binding January Finance
payment for fee will have 2018 committee
the venue been paid.
5 Allocation of  Funds for the January Graduation
funds committees’ 2018 Ball
necessary subcommittee
disbursemen s
t will be
distributed to
them.
6 Final  The venue February Finance
payment for will have 23, 2018 committee
venue been paid
completely.
POST-ACTIVITY
1 Financial  A report on April 3, Finance
report the 2018 committee
breakdown
of expenses
will be
formulated
and
submitted to
the
designated
offices.

SECRETARIAT

SECRETARIAT COMMITTEE WORK PLAN AND TIMETABLE

COMMITTEE HEAD: Ashley Marie Rances


ASSISTANT HEAD: Lora Evangelette Evangelista
Christine Renee Vite
PERSON/S
TIMEFRAM MATERIALS BUDG
ACTIVITY OUTCOME RESPONSIBL
E USED -ET
E
PREPARATORY
ACTIVITIES

Ateneo de Naga University Senior High School Graduation Ball 2018 | 11


1 Minutes of There will be a For each Secretariat
the meetings written record meeting committee
of each prior event
proceeding, proper
2 Drafting of The first August Secretariat Laptop
Proposal version of the 2017 committee
proposal will
have been
made using
the minutes of
each meeting.
3 Completion There will be December Secretariat Laptop
of Graduation the list of 2017 – committee Phone
Ball contact January Paper
Committee numbers and 2018 Pen
directory gbox
addresses of
the members
of the
Graduation
Ball
Committee.
4 Consolidation All work plans November Secretariat Laptop
of work plans of the sub- 2017 committee
of all committees
committees were collated
in one file.
5 Creation of A Google November Secretariat Laptop
survey form Form served 2017 committee
(Google as a guide on
Forms) gauging
expenses
based
primarily on
how many will
be attending.
5 Finalization of The project January Secretariat Laptop
graduation proposal for 19, 2018 committee
ball project perusal and
proposal approval of

Ateneo de Naga University Senior High School Graduation Ball 2018 | 12


various
administrator
will be
finalized.
6 Formulation With the event January Secretariat Laptop
of rules and approved, the 2018 committee
regulations, Secretariat
and dress committee will
code be creating
the rules and
regulations for
the event,
adopted from
the SHS
Student
Handbook
and with
additional
specifications.
7 Orientation The January All Laptop
for Grade 12 Secretariat 23-25, committees
regarding committee 2018
event along with
other
committees
will be
presenting
details of the
event to the
Grade 12
students of
AdNU SHS.
8 Distribution Communicatio January Secretariat
of n letters for 23-25, committee
communicati the parents of 2018
on letters the Grade 12
students will
be distributed
after the
orientation.

Ateneo de Naga University Senior High School Graduation Ball 2018 | 13


9 Collection of Within the February Secretariat
reply slips one-week 2, 2018 committee
allotment
period, all
reply slips will
be retrieved
from the
Grade 12
students.
10 Confirmation The list of February Secretariat Reply slips
of Attendees attendees 7, 2018 committee Attendance
according to
the responses
on the reply
slips will be
formulated.
11 Finalization of The final list of February Secretariat Laptop
List of attendees will 7, 2018 committee
Attendees be given to
designated
offices for
information.
12 Screening of The confirmed February Secretariat Laptop
ball attire student- 12 – March committee Phone
attendees will 16
be submitting
pictures of
themselves in
their ball attire
for screening
of any
violation of
the prescribed
dress code.
13 Finalization of The seat plan February- Secretariat Laptop
seat plan for attendees March committee
will be 2018
finalized.
14 Learning of Computerized February- Secretariat Laptop
computerized registration for March committee
registration 2018

Ateneo de Naga University Senior High School Graduation Ball 2018 | 14


the event will
be prepared.
EVENT PROPER
1 Facilitation of All attendees March 23, Secretariat Laptop
registry will be 2018 committee
screened for
violation prior
to entering the
venue.
2 Distribution At the end of March 23, Secretariat
of waivers the event, 2018 committee
waivers will be
distributed to
the students
as evidence of
school-related
activity.
POST-ACTIVITY
1 Formulation The April 2, Secretariat Laptop
of accomplishme 2018 committee
Accomplishm nt report of
ent Report for the committee
Committee will be
created.
2 Formulation The overall April 3, Secretariat Laptop
of accomplishme 2018 committee
Accomplishm nt report will
ent Report of be created
the and then
Graduation submitted to
Ball designated
offices.

PUBLIC RELATIONS AND COMMUNICATION

PUBLIC RELATIONS COMMITTEE WORK PLAN AND TIMETABLE


COMMITTEE HEAD: Kim Darla Escalderon
ASSISTANT HEAD: Julia Dee

Ateneo de Naga University Senior High School Graduation Ball 2018 | 15


PERSON/S
TIMEFRAM MATERIAL BUDGE
ACTIVITY OUTCOME RESPONSIB
E S USED T
LE
PREPARATORY
ACTIVITIES
1 Planning of  Creation of January  Kim Laptop
Overall rough drafts 2018 Escalderon
Design and of logo,  Julia Dee
Brand setting of
color
schemes,
fonts, and
design
formats both
for print and
digital
materials
2 Finalization  Final set of February  Kim Laptop
of Design logo and 2018 Escalderon
design  Julia Dee
schemes to
be used
throughout
3 Setting of  Creation of February  Kim Laptop
Promotion social media 2018 Escalderon Phone
Outlets accounts for  Julia Dee
convenient
and easy
dissemination
of information
4 Initial Draft of  Draft for January-  Kim Laptop
Information invitation, February Escalderon
Materials posters, and 2018  Julia Dee
other print
materials
 Design draft
for posters,
reminders,
and other
digital

Ateneo de Naga University Senior High School Graduation Ball 2018 | 16


materials for
social media
posting
5 Printing  Canvassing of January –  Kim
Providers possible February Escalderon
printing 2018  Julia Dee
providers for
the invitation
 Setting and
finalization
6 Finalization  Final design February  Kim
of Print for invitation 2018 Escalderon
Materials  List of  Julia Dee
participants
for invitation
7 Photography  Search, January-  Kim
and canvass, and February Escalderon
Videography quote of 2018  Julia Dee
of event from external
external parties for
party documentatio
n of the event
8 Event  Creation of January  Kim
Promotion posters for 26, 2018 – Escalderon
social media March 22,  Julia Dee
and flyers for 2018
bulletin
boards
around the
campus and
in classrooms
to invite
people to join
the event
9 Printing and  Obtain February  Kim
Distribution budget for 26, 2018 – Escalderon
of Ball printing March 16,  Julia Dee
Invitations  Print 2018
invitations
with names at
chosen

Ateneo de Naga University Senior High School Graduation Ball 2018 | 17


printing
provider
 Distribution of
invitations to
students via
class
moderators
10 Reminders  Post January  Kim Laptop
reminders on 26, 2018 – Escalderon Phone
social media March 22,  Julia Dee
regarding 2018
important
information,
guidelines,
and the like
 Countdown to
Graduation
Ball
EVENT PROPER
1 Live social  Provide real- March 23,  Kim
media time updates 2018 Escalderon
update in social  Julia Dee
media
through
photos, video
snaps, and
the like.
POST-ACTIVITY
1 Documentati Posting of After ball  Kim
on Materials photos, Escalderon
in Social videos, and  Julia Dee
Media montage of
Outlets event in social
media
2 Accomplishm  Submission of April 3,  Kim
ent Report Accomplishm 2018 Escalderon
ent Report  Julia Dee

PROGRAM

Ateneo de Naga University Senior High School Graduation Ball 2018 | 18


PROGRAM COMMITTEE WORK PLAN AND TIMETABLE

COMMITTEE HEADS: Joshua Alex Binza,


ASSISTANT HEAD: Sarah Jovilyn Cardiel
MEMBERS: Tricia Mae Dado, Mary Franchela Tam, Andrea de Leon, Darren Jacob Bombita,
Juan Ricardo Borreta
TIME- PERSON/S MATERIALS
ACTIVITY OUTCOME
FRAME RESPONSIBLE USED
PREPARATORY
ACTIVITIES
1 Grad Ball 1. Distribution of Tasks Decembe Joshua Alex LCD projector
Committee for the General r 6, 2017 Binza Venue
Meeting Assembly Tricia Mae Dado
2 General 1. Information January Graduation Ball Various
Assembly dissemination about 23-25, Committee Venues
Graduation Ball 2018 2018 LCD projector
2. Distribution of letters Letters
and parent’s permit Parent’s
to G12 students Permits
3 Collection of 1. Collection of Parent’s February Graduation Ball Envelopes
Parent’s Permit Permit from students 2, 2018 Committee
2. Finalization of list of
participants for Grad
Ball 2018
3. Start of collection of
initial payment
through TO for Grad
Ball
4 Orientation and 1. Finalization of the February Graduation Ball Projector,
Meeting with participants 7, 2018 Committee PowerPoint
the participants 2. Attendees’ presentation,
Orientation notebook,
pen, forms
Dress codes,
rules and
regulations
5 Recruitment Start of recruitment for January – a. Tricia Mae Notebook and
a. Performers early Dado and Pen
b. Cotillion members February Franchela Tam

Ateneo de Naga University Senior High School Graduation Ball 2018 | 19


b. Andrea de
Leon
6 Flow of Finalization of flow of March Program Notebook and
performances performances during 2018 Committee Pen
Grad Ball 2018
7 Orientation of Information March Program Notebook,
performers dissemination about 2018 Committee pen,
the flow of performers’
performances list,
performance
flow
8 Cotillion Cotillion practice January- Program Venue
practice March Committee (esp.
2018 Andrea de Leon)
9 Graduation Ball Simulative execution of March Program Comm
dry run event proper 2018
EVENT PROPER
1 Overall The conceptualized March 23, Program Flow
execution and program flow will be 2018
implementation executed accordingly.
of program flow
POST-ACTIVITY
1 Accomplishmen Submission of April 3, Program
t report accomplishment report 2018 Committee

TRIBUTE

TRIBUTE COMMITTEE WORK PLAN AND TIMETABLE

COMMITTEE HEADS: Mary Gabrielle Prado


ASSISTANT HEAD: Mary Shirley Dominique Rañola
MEMBERS: Akim Pastoral, Amir Ordas, Ervie Kaye Reyes, Justine Dave Dela Fuente, Michael
David, Catherine Siena Placedes, and Monique Bea

PERSON/S MATERIALS
ACTIVITY OUTCOME TIMEFRAME
RESPONSIBLE USED

Ateneo de Naga University Senior High School Graduation Ball 2018 | 20


PREPARATORY
ACTIVITIES
1 Initial Planning of Creation of January 26, Mary Gabrielle
the Tribute committees: 2018 – Prado
Committee 1. Video (Rañola, February 16, Notebook &
Placedes) 2017 Pen
2. Dance (Moreno,
Prado)
3. Song (Dela Fuente,
Bea)
4. Turnover (Ordas,
Reyes)
5. Card (David)
6. Remembrance
(Pastoral)
2 Finalization of Participants for the February 19, Tribute Heads Notebook &
the things tribute committee 2018 – Pen,
needed were determined. March 9, auditions
2018
3 Canvassing and Proper budget February Tribute heads Notebook
Budgeting assignment for each 2018 and Pen
committee.

Determining the final


materials needed.
4 Buying of the All final materials were February 19, Pastoral Projector,
materials bought 2018 – PowerPoint
March 9, presentation,
2018 notebook,
pen, forms
EVENT PROPER
1 Turn-over March 23, Tribute
ceremony 2018 Committee
2 Documentation The tribute committee March 23, Tribute DSLR Camera
takes pictures of the 2018 committee
tribute.
POST-ACTIVITY

Ateneo de Naga University Senior High School Graduation Ball 2018 | 21


1 Accomplishment Submission of April 3, 2018 Tribute Laptop
report accomplishment Committee Printer
report

USHERS AND USHERETTES

USHERS AND USHERETTES COMMITTEE WORK PLAN AND TIMETABLE

COMMITTEE HEADS: Christian Khalil Amata


ASSISTANT HEAD: Amir Gabriel Ordas
Joachim Pastoral
TIME- PERSON/S MATERIALS
ACTIVITY OUTCOME
FRAME RESPONSIBLE USED
PREPARATORY
ACTIVITIES
1 Recruitment of Search for ushers and January 23, Ushering
ushers and usherettes 2018 – Committee
usherettes February
23, 2018
2 Coordination with Obtain seat plan from January 23, Ushering
Secretariat Secretariat 2018 – Committee
Committee for February
seat plan 23, 2018
3 Conceptualization Seating protocol is February Ushering
of seating conceptualized 26, 2018 – Committee
process March 22,
2018
EVENT PROPER
1 Seating of All attendees March 23, Ushering
attendees 2017 Committee

AWARDS

AWARDS COMMITTEE WORK PLAN AND TIMETABLE

Ateneo de Naga University Senior High School Graduation Ball 2018 | 22


COMMITTEE HEAD: Kim Cielo Pomperada
MEMBERS: Lou Vincent Guzman
Luigi Ragay

TIME- PERSON/S MATERIALS


ACTIVITY OUTCOME BUDGET
FRAME RESPONSIBLE USED

PREPARATORY
ACTIVITIES
1 Initial Creation of December Kim Cielo Ballpen
planning committees: 1,2017 Pomperada Notebook
Kim Cielo
Pomperada(Head)
Lou Vincent
Guzman(Finance)
Luigi
Ragay(Logistic)
2 Creation of Awards to be December Kim Cielo Ballpen
special given: 5,2017 Pomperada notebook
awards to be King and Queen of
the night Lou Vincent
given
Best dancing Guzman
Couple of the
Luigi Ragay
night
Best outfit of the
night (male and
female)
Best pair of the
night

3 Selection of Judges for Kim Cielo Ballpen


Judges choosing of Pomperada and
titleholders will be notebook
chosen. Lou Vincent
Guzman

Luigi Ragay

Ateneo de Naga University Senior High School Graduation Ball 2018 | 23


4 Purchase of The materials such Kim Cielo Ballpen ₱4,000.0
prizes to be as sashes and Pomperada and 0
given crowns to be notebook
bestowed upon Lou Vincent
winners will be Guzman
purchased.
Luigi Ragay
EVENT PROPER
1 Distribution The criteria for Kim Cielo Printed
of rubrics to judging will be Pomperada rubrics
March
the judges handed to the Lou Vincent Folder
23,2017
judges for their Guzman Ballpen
nominations. Luigi Ragay pencil
2 Preparation Prizes for games prizes
Kim Cielo
of prizes and other activities
Pomperada
as well as the March
Lou Vincent
awards for certain 23,2017
Guzman
titles will be
Luigi Ragay
prepared.
3 Selection of Throughout event
winners proper, judges will March
Judges
select nominations 23,2017
for certain titles.
4 Announceme Title-holders will March Kim Cielo
nt of winners be announced. 23,2017 Pomperada
5 Documentati Picture-taking of March Pictures
Luigi Ragay
on the winners 23,2017
POST-ACTIVITY
1 Financial Submission of April 3, Lou Vincent Laptop
Report financial report 2017 Guzman Receipts
Accomplishm
ent report

XIII. EXPENDITURE APPROXIMATION


In a survey done by the committee wherein Grade 12 students served as the respondents,
majority of the respondents stated they are willing to contribute ₱750 for the event. The ₱600
will be allocated for the food, and other operational expenses of the event while the 50 pesos
will be donated as an aid for the citizens of Albay who are currently affected by the volcanic
activities of Mayon Volcano.

Ateneo de Naga University Senior High School Graduation Ball 2018 | 24


In light of this statistic, this is the breakdown of expenses with the ₱850 contribution, with the
estimate of approximately 500 student-attendees:

Nature of Disbursement Breakdown Subtotal


Meal Package - Offered Price:
₱600.00 * 500 students PHP 348,000.00
₱600.00 * 80 Faculty & Staff
Secretariat - Invitation (500 pax * ₱20)
- Communication Letter
- Letter to Parents PHP 10, 000.00
- Parent’s Permit
- Waivers
Awards and Token - Sash (₱100 * 8 pax)
- Crown (₱300 * 4 pax)
PHP 4, 000.00
- Bouquet (₱500 * 4 pax)

Tribute *Expenses for the tribute will be shouldered by the Grade 11


through their own fund drive/fund-raising activity.
Design PHP 25, 000.00
Contingency Fund PHP 18, 450.00
Donation to Albay - 5.8% allocation for donation −PHP 10, 000.00
TOTAL PHP 405,450.00
The donation for Albay will be remitted to Ms. Jojie C. Martirez, Coordinator for Community
Program.
Here are also the projected expenses for a student-attendee:

MALE FEMALE
Ball Contribution Fee ₱750 ₱750
Attire ₱500-1,500 ₱500-₱2,500
Make-up ₱300 (optional) ₱750-₱1,200 (expected)
Miscellaneous ₱100 ₱180
TOTAL ₱1,650-₱2,650 ₱2,180-₱4,630

DISCLAIMER:
Ultimately, it is of the student-attendee’s volition whether to expend lesser, greater, or exactly
than/the amount stated above. Neither the Graduation Ball committee nor the university is
requiring them to disburse this much for the event.

Ateneo de Naga University Senior High School Graduation Ball 2018 | 25


Ateneo de Naga University Senior High School Graduation Ball 2018 | 26
Prepared by:

CHRISTINE RENEE VITE LORA ANGELETTE EVANGELISTA


Assistant Head, Secretariat Committee Assistant Head, Secretariat Committee

Noted by:

JEROME SETH ESPINAS MARY GABRIELLE PRADO


Overall Event Head, Assistant Event Head/
Graduation Ball Committee Head, Tribute Committee

VINCENT PAUL LAGUARDIA JOSHUA ALEX BINZA


Head, Logistics Committee Head, Program Committee

KIM DARLA ESCALDERON CAITLIN CO SORIANO


Head, Public Relations and Head, Finance Committee
Communications Committee

KIM CIELO POMPERADA ASHLEY MARIE RANCES


Head, Awards and Tokens Committee Head, Secretariat Committee

CHRISTIAN KHALLIL AMATA


Head, Ushers and Usherettes Committee

Ateneo de Naga University Senior High School Graduation Ball 2018 | 27


Noted by:

HADRIAN GLENN R. FELIX


Faculty-in-charge, 2018 Graduation Ball
and Coordinator for Student Activities,
Senior High School Department

CARLO MAGNO S. SARTE JOJIE C. MARTIREZ


Prefect of Students, Senior High Coordinator for Community Program
School Department

Endorsed by:

HONESTO BERMUDO III


Assistant Director for Formation and Student Services

Recommending Approval:

RONALDO SP. ELICAY, Ph.D.


Director, Senior High School

Approved by:

DR. LYDIA T. GOINGO


Vice President for Basic Education

Ateneo de Naga University Senior High School Graduation Ball 2018 | 28

You might also like