Urban Deca Homes Tondo Manila

House Rules
2018
Table of Contents A. General............................................................................................................................................. 10
B. Incident Reporting ..................................................................................................................... 10
I. Introduction:.................................................................................................................................... 2
C. Enforcement .................................................................................................................................. 11
II. Definitions........................................................................................................................................ 2
VI. Assessments for Common Expenses (Condo Dues), Non-proportionate
III. General Rules:............................................................................................................................... 3 Assessments, Emergency Assessments and Special Assessments: ........................11
A. Provisions and Limitations on Use of Individual Units ...............................................3 VII. Sales and Leasing of Units Policy .....................................................................................12
B. Restrictions on Balconies and Roof deck ...........................................................................3 A. Declaration .................................................................................................................................... 12
C. Laundry and Drying Space ........................................................................................................3 B. Lease Copy ..................................................................................................................................... 12
D. Maintenance of Units and Responsibility for Damage ................................................3 C. Lease Duration ............................................................................................................................. 12
E. Safety ...................................................................................................................................................4 D. Lease Documents........................................................................................................................12
F. Access Control and Security .....................................................................................................4 E. Lease Prohibition ........................................................................................................................12
G. Property Protection......................................................................................................................5 F. Real Estate Brokers and Agents ...........................................................................................12
H. Garbage Disposal ...........................................................................................................................5
I. Quality of Life ....................................................................................................................................5
J. Aesthetics............................................................................................................................................6
K. Pets .......................................................................................................................................................6
L. Specific Common Area Rules ................................................................................................. 15
M. Moving In/Out Rules ...................................................................................................................8
N. Delivery and Pull-Out ..................................................................................................................9
O. Plumbing............................................................................................................................................9
P. Prolonged Absence of Resident ..............................................................................................9
Q. Management Employees ......................................................................................................... 10
R. Communication and Revision of Rules ............................................................................ 10
IV. Special Orders: ...........................................................................................................................10
V. Enforcement Protocol: .............................................................................................................10

Urban Deca Homes - House Rules 2018 | Page 1

I. Introduction:
These House Rules are adopted by the Board of the Association pursuant to the
authority vested in it by Republic Act 4726 or The Condominium Act of the
Philippines. Communal living requires an increased level of consideration for
others. This document establishes rules and guidelines to provide for the
enjoyment and safety of all Owners and Residents and the protection and
maintenance of the Condominium Property. While the House Rules may not be
inclusive of all issues regarding behavior within the complex, they are intended to
provide a clear idea of the level of mutual respect and cooperation that Unit
Owners and Residents of Urban Deca Homes should demonstrate.
In the event that any of these House Rules are inconsistent with the By-Laws and/or
the Declarations and/or Philippine law, the By-Laws, the Declarations and/or
Philippine law shall prevail.
It is the intent of these House Rules to promote the means of making them work for
the benefit of every Unit Owner and Resident through their voluntary compliance
and good will.
II. Definitions
“Association” shall mean the 8990 Housing Development Corporation.
“Board” shall mean the Board of Directors of the Association.
“Assessments for Common Expenses” shall mean those assessments imposed upon
Unit Owners for the purpose of defraying common expenses to manage and
maintain Common Elements and to pay Common Expenses, as further described
and delineated in Article VI. “Assessments for Common Expenses” are otherwise
known and referred to as “Condominium Dues.”
“Non-Proportionate Assessments” shall mean those assessments described in
Article VI of the House Rules. Examples of Non-Proportionate Assessments are
charges assessed to those owning dogs, bicycles, etc., the expense of which may, in
some instances, be carried by the Association.
“Penalties” shall mean financial penalties and/or fines levied against those persons
by the Board and/or the Property Administrator for violation of these House Rules.
Penalties do not include financial charges incurred by the Association in the
collection of any Assessment. The Board’s authority to impose Penalties is
predicated on Article VI of the House Rules.
“Property Manager” shall mean the Property Manager hired by the Board for the
purpose of delegating day to day management responsibilities for the upkeep,
maintenance, and security of the Property and the enforcement of these House
Rules.
“Property” shall mean both the Land and Buildings.
“Unit Owner” shall mean the record owner(s) of one or more Units.
“Resident” shall mean a Unit Owner or any person permitted by a Unit Owner by
lease or otherwise (Registered Lessees or Authorized Occupants), to reside in a
Unit.
“Non-Resident” shall mean any entity or person that is not identified as a Resident.
“Duty Officer(s)” shall mean those individuals employed by the Property
Administrator or by an independent contractor hired by the Board or the
Administrator for the purpose of promoting the security of the Property and
enforcing these House Rules.
“Administrator” shall mean the Property Management Office as a whole.
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III. General Rules:
A. Provisions and Limitations on Use of Individual Units
1. It is the responsibility of the Unit Owner, Registered Lessees, or Authorized
Occupants to keep his unit in good and sanitary condition.
2. All units shall be used for residential and limited commercial purposes by their
respective owners or registered lessees, their families, guests and domestic
helpers.
3. Unit Owners, Registered Lessees, or Authorized Occupants shall not permit any
unlawful and/or scandalous activity to be done or committed within in the unit
or within the condominium premises; nor allow the holding of vigils or wakes;
nor permit the unit to be used for any purpose which will injure the reputation
of Urban Deca Homes and/or disturb the peace and convenience of the other
residents of the condominium buildings.
4. No unit shall be subdivided into smaller units nor shall such unit be partitioned
among its co-owners.
5. Nothing shall be done or kept in any unit or in the common areas of Urban
Deca Homes which will increase the rate of insurance on the condominium
buildings or will result in the cancellation of the insurance on the condominium
buildings or on any part thereof, or which will be in violation of law.
6. No additions, alterations, improvements, relocations, or any other work that
may deface or injure the condominium buildings, shall be allowed without the
supporting renovation plans and written approval thereof by the
Condominium Corporation. Alterations or improvements without prior
written consent shall be subject to dismantling and demolition if found to be
detrimental to the building structure. The cost shall be for the account of the
unit owner in addition to a penalty approved by the Board of Directors
depending on the gravity of the offense. The plan should not, when
implemented, cause injury or damage to the condominium buildings nor
exceed the electrical capacity of the unit or condominium buildings and must
comply with government rules and regulations.
B. Restrictions on Balconies and Roof deck
1. The roof deck is strictly prohibited to any Unit Owners, Registered Lessees,
or Authorized Occupants. It shall only be accessed in cases of emergency.
2. No resident/group is allowed to hold a party or an event in the roof deck.
3. Residents are not allowed to hang any item especially articles of clothing
from the windows.
C. Laundry and Drying Space
1. Laundry washing and pressing is only permitted inside the unit.
2. Laundry may only be hung inside the units. Laundry clothesline are not
allowed in the balconies, ledges, hallways, windows and other common
areas.
D. Maintenance of Units and Responsibility for Damage
1. Expenses for the upkeep and repair of each unit shall be shouldered by its Unit
Owner, Registered Lessees, or Authorized Occupants. Unit Owner, Registered
Lessees, or Authorized Occupants who intend to undertake in their respective
unit’s repair or refurbishing works must comply with the guidelines set forth
by the Association and inform the Property Manager prior to commencement
of any work in order to be able to regulate movements of workers in the
condominium buildings.
2. Any Unit Owner, Registered Lessees, or Authorized Occupants is responsible
for any damage to other Units or to any Common Element caused by the fault
of that Unit Owner, Registered Lessees, or Authorized Occupants or any person
or animal for whose acts or omissions he/she may be legally responsible for,
including, for instance, all agents, servants, tenants, lessees, family members,
invitees, licensees or household pets. Such Unit Owner, Registered Lessees, or
Authorized Occupants shall be responsible, as determined by the Board, to pay
for damage to Common Elements or to reimburse the Association for Common
Expenses to repair, replace and or maintain Common Elements caused by the
Unit Owner’s fault, and/or the fault of those for whom he/she are responsible.
Nothing herein intends to deprive any Unit Owner whose Unit is damaged by
the fault of another Unit Owner, or the fault of those for whom he/she is
responsible, from pursuing compensation by any legal means from a
responsible Unit Owner.
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E. Safety
1. Fire department regulations prohibit placement of personal property (such as
furniture, art objects or bicycles) in hallways or stairwells. This is to prevent
obstruction of exits in case of fire.
2. Storage of explosive or flammable materials is not permitted in Common Areas
or on balconies.
3. Charcoal grills, fire pits, or other fire containers using loose or liquid fuel are
prohibited on balconies, and in Common Areas.
4. Flammable materials and construction debris may not be discarded in the
Recycle Bins.
5. Propping open Common Area doors or tampering with locking mechanisms is
prohibited. All Unit doors must be kept closed when not in use to prevent the
spread of fire; to insure an even balance of air pressure throughout the
building; to eliminate the spread of cooking odors; and to maintain an even
temperature in the hallways.
6. Riding of bicycles, tricycles, skateboards, in-line skates, roller skates or scooters
in hallways is prohibited.
7. Any malfunctions of the elevators should be reported immediately to the Duty
Officer. Each elevator is provided with an electric alarm bell that can be
operated from the inside of the elevator.
8. No Resident shall overload their electric circuit wiring in their unit or building.
9. No moveable objects may be placed outside window sills.
10. Each Unit Owner, Registered Lessee or Designated Occupant shall install, at his
expense, at least one 10-lbs fire extinguisher inside the condominium unit, the
brand and type of which should be acceptable to the Condominium
Corporation. Refilling of the fire extinguisher shall be undertaken only by an
accredited supplier of the Local Fire Department.
F. Access Control and Security
1. The security of building Residents and their property is of paramount concern
to the Association. Security personnel are on duty 24 hours-a-day in the main
entrance, public areas and are primarily responsible for building security,
drafting incident reports and enforcement of these House Rules. Duty Officers
and Residents may call 911 or otherwise contact local law enforcement should
there be reasonable need to do so.
2. For the safety of all Residents, Unit Owners and Residents are required to
complete a Census Form (see Annex A). Any changes in residency are to be
reported and Census Forms amended accordingly as soon as possible.
3. All Visitors/Non-Residents not accompanied by a Resident must sign in at the
Gate Guard Post of the Property Management Office. Unit Owners, Registered
Lessees, or Authorized Occupants must notify in advance the Property
Management Office through the Help Desk Hotline or the Front Desk Associate
of the arrival of visitors to avoid inconvenience. If the Unit Owner, Registered
Lessees, or Authorized Occupants is not in his unit or cannot be located or
contacted, visitors shall not be allowed entry to his residence.
4. In the case of multiple guests (for example, a party), or if a Resident has
engaged a service contractor, the Resident shall provide the Property
Management Office in advance with a written list of names of individuals who
are approved for access.
5. Visitors’ vehicles entering the property will be issued a vehicular Visitor’s
vehicular Permit. The guest or driver shall be requested to present and deposit
a valid photo ID card for security and reference purposes.
6. Access to the premises of a person/s whose presence shall, in the judgment of
the Property Management Office, be prejudicial to the safety and security of
the property or its Residents, may be denied, including to but not limited to
the following:
a. Persons under the influence of alcohol or prohibited drugs.
b. Improperly dressed individuals.
c. Suspicious or malicious characters.
d. Persons carrying firearms or lethal weapons who refuse to deposit these
at the Front Desk.
7. Residents should not circumvent security for the building by allowing
unauthorized entry and hereby risking the security of the community at large.
8. Propping open external doors is prohibited in order to prevent unauthorized
access.
9. The Property Manager and/or his authorized representative/s are allowed to
enter a unit in case/s of emergency such as flood, fire or earthquake
notwithstanding that the residents are in the unit or not or that such entry may
cause damage to the said unit.
10. Employees and Household Staff
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 a. Unit Owner, Registered Lessees, or Authorized Occupants employing
household help, nannies, drivers, private security guards and any other
employees must require their employees to fill out the ID Application
Form available at the Property Management Office.
b. All individual private contractors engaged by Unit Owner, Registered
Lessees, or Authorized Occupants for maintenance, repair, service and/or
security shall also be registered with the Property Management Office.
The Duty Officer has the right to deny entry to any person or firm seeking
access to a unit if unregistered.
c. Unit Owner, Registered Lessees, or Authorized Occupants should require
their household help, nannies, drivers, or private security guards to
surrender their ID cards upon termination of their employment. Unit
Owner, Registered Lessees, or Authorized Occupants should immediately
inform the Property Management Office in writing of the termination of
employment of the registered employee/s.
G. Property Protection
1. Leaking water is considered an emergency, and the investigation of a leak may
require the Property Manager’s immediate access to one or more Units. Under
emergency circumstances, the Property Manager may access any Unit
without the Resident’s notification or approval. Residents are responsible for
reporting all leaks and/or plumbing emergencies immediately to the
Administrator or, if after regular business hours, to the Duty Officer. All
damages from plumbing leaks, water furniture, or aquariums are the financial
responsibility of the Unit Owner of the Unit from which the leak or leaks
originate.
2. No Unit Owner, Registered Lessees, or Authorized Occupants shall (i) bring into
the unit any material of a highly inflammable or explosive nature; (ii) install in
his unit any apparatus, machinery or equipment which may cause obnoxious
odors, tremors or noise, or expose the unit or buildings to fire; and (iii) bring
into the unit any other dangerous article or object which the Property
Management Office may reasonably prohibit.
3. Care should be taken by all Unit Owner, Registered Lessees, or Authorized
Occupants to see to it that there shall be no tampering with the water
sprinklers, alarm bell, smoke detectors, fire hose cabinets, and other such
devices whether installed in their respective units or in the other common
areas of the condominium buildings.
4. To prevent pipe damage, the use of chemical drain cleaners is discouraged.
5. Leasing of Units by Unit Owners is permitted subject to the Leasing
Registration and Restriction Policy (see Rules Sec. VII).
H. Garbage Disposal
1. Proper waste segregation will be practiced in the property and all Unit Owners,
Registered Lessees, or Authorized Occupants are obliged to comply.
2. The Garbage Segregation and Garbage Disposal Guidelines is attached for
reference.
I. Quality of Life
1. No activity shall be carried on in any Unit or Common Area which may be
offensive, annoying or a nuisance to other Residents or which disrupts any
other Resident’s reasonable use of the property.
2. A primary element of quality of life is noise control. Residents are to keep all
noise at a reasonable level that will not disturb or annoy other Residents. For
example, this includes boisterous and loud talking, music or use of amplified
audio equipment. Quiet hours mean no noise either in common or private
areas that will disturb any Resident.
3. Property-wide quiet hours are between 10:00PM (2200H) and 08:00AM
(0800H) Sunday through Thursday and between 12:00MN (0000H) to 09:00AM
(0900H) Friday and Saturday. Likewise, playing & any activities in common
areas must cease upon implementation of quiet hours.
4. Smoking is prohibited in any of the interior Common Areas of the buildings.
Cigarette butts should be disposed of in ashtrays, not in green space or on
sidewalks.
5. Appropriate attire must be worn in all Common Areas.
6. Solicitation by Residents or anyone else (i.e. vendors) is strictly prohibited on
the premises. No flyers or other announcements may be posted in any
Common Areas except on the designated Residents’ Bulletin Boards without
prior approval by the Administrator (See Rules III, Section L. Specific Common
Area Rules, 6. Residents’ Bulletin Boards). Only flyers or handouts directly
relevant to the Property will be approved for anywhere other than designated
bulletin boards and tables.
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7. Residents are responsible for reasonable care of Common Areas including
properly disposing of trash. Leaving any item outside of the dwelling unit or in
any common area is strictly prohibited. The Administrator reserves the right to
dispose of any item left unattended or deemed as garbage or refuse.
8. Residents experiencing problems with any building employees or services
should file a written report with the Management office rather than attempt
to solve matters personally. Residents unable to resolve problems with the
management office should contact the Board of Directors in writing.
J. Aesthetics
1. No Resident shall display, hang, or store any household or recreational items
outside the Residential Unit except in limited Common Areas.
2. Standardized signs can be displayed in the windows or posted on the exterior
of the Unit.
3. No Resident shall paint the outside of his Unit, or install outside his Unit any
canopy, or awning.
4. Residents may place on the external side of the hallway doors of their Units
unobtrusive decorative objects such as doormats, wreaths, holiday
decorations or religious symbols provided such objects are not offensive to a
person of reasonable sensibilities.
5. All shades or other window coverings must be in good repair and must be of
neutral color on the outside. All draperies must be lined in a neutral color.
6. Neutral is defined as white, off-white, ivory, crème or other color as specifically
approved by the Board.
K. Pets
1. Registration
a. The keeping of an acceptable pet is not a right of a resident but a
conditional agreement. This conditional agreement is issued between the
Property Administrator and the unit owner and, in any case in which the
unit owner is not the pet owner, the pet owner must also be a party to the
agreement and agree to its terms.
b. Each Resident is allowed a maximum of two (2) small-breed dogs, cats or a
mix thereof; a reasonable number of birds and one (1) aquarium for fish.
Pets should be limited to small house animals. Exotic animals are not
allowed within the Property. Any pet should not exceed 16 inches in height
while on all fours.
c. Every pet residing in the Property must be registered and the vaccination
record must be submitted to the Administrator. Registration must be
renewed annually. Registration serves not only to identify animals but
creates a census in case of emergencies such as fire or evacuation. Cats and
other pets kept exclusively within Individual Units also need to be
registered with the Property Management Office.
d. An annual registration fee of Php 200.00 per pet is required. The fee is
payable to the Association and is considered a Non-Proportionate
Assessment. This fee pays for clean-up stations, deodorizer for exterior
Common Areas, and landscape maintenance. All registered pets are
required to wear a tag, which must be worn by the pet at all times within
the property. Tags may not be transferred to another animal.
e. Pet owners must register and pay the registration fee immediately upon
moving in or adopting a pet but will have 60 days from date of move in or
adoption to complete all requirements of registration (photos,
vaccinations, etc.). The Pet Registration Form (see Annex B) shall be
obtained from the Property Management Office.
f. Registration renewals and the annual fee are due January 3rd of each year.
g. Pet owners are responsible for keeping rabies vaccinations up to date as
required by City Ordinance and must provide a written copy of licensure to
management once a year. Pet owners shall also practice flea control on
their animals to prevent infestations of Common Areas.
h. A non-Resident pet may visit the Property as the guest of a Resident. The
host Resident and his or her Unit Owner is responsible for any visiting pet.
All Unit Owners are jointly responsible for damage caused by pets invited
onto the Property by their Visitors. Non-Resident pets are not allowed to
stay overnight inside the Property.
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2. Responsibility/Liability
a. Residents are responsible for immediately cleaning up after their animals,
not only in Property Common Areas, but also sidewalks, streets and the
parks as required by the City Ordinance. Pet waste must be bagged and
disposed of in exterior trash barrels or in dog waste receptacles. Clean-up
stations are also provided for accidents in interior Common Areas and urine
and dog waste inside hallways and elevators must be cleaned up
immediately. Special penalties will be levied on Residents and/or their Unit
Owners for not cleaning up after pets.
b. Pet owners are responsible for any damage to the common elements,
including landscaping, caused by their pets. Pets are not allowed to
trample, dig or tear up landscaping. Unit Owners are jointly responsible for
damages caused by their Residents’ pets.
c. No pet is allowed to become a nuisance due to excessively unruly or
aggressive behavior. Examples of behavior that would be considered
“nuisance” include but are not limited to: unprovoked and persistent
aggressive barking, snapping or lunging at humans or other dogs; a dog
effectively not under an owner’s control; wanton destruction of
landscaping or any common elements. Penalties will be levied by the
Association for unacceptable dog behavior. Pets defined as nuisances will
be denied entry or evicted into the Property.
d. Licensees are responsible for using products that eliminate fleas and ticks
and for regular grooming and bathing of a pet. The PMO reserves the right
to temporarily revoke a Conditional License on account of non-
compliance.
3. General Pet Rules
a. In the event that a Pet Owner becomes incapacitated or otherwise unable
to care for a pet, The PMO reserves the right to arrange for alternative care
at the Pet Owner’s expense.
b. All pets must be under the complete control of their owner while in
Common Areas. All pets must be on a leash with a measurement of no
longer than 6 feet or in a carrier. Pets may not be left unattended in any
Common Area.
c. Pets especially dogs must not be allowed to jump up on people, even in a
friendly manner.
d. Feeding stray animals in the property is prohibited. Injured or stray animals
should be reported to the local animal control authority for pick-up.
e. Licensees are allowed to have their Pets stay at home unattended
provided they have adequate amounts of food & water. Unattended Pets
that are excessively noisy or distractive will be considered as nuisances
& will be dealt with accordingly.
f. Pets are not allowed to roam freely by themselves. The PMO does not hold
responsibility over any Pet that may be lost or injured if left unattended.
The PMO reserves the right to deal with an unattended pet accordingly if
the safety & security of the community is already at stake.
4. Reporting Incidents
a. It is imperative that any Resident or staff member who witnesses an
infringement of the Pet Rules report the incident to a Duty Officer and/or
the Administrator. Even though a single incident between dogs may be
resolved amicably, cases of persistent or escalating aggressive behaviors
can only be tracked if reports are filed for all incidents. Incident Report
Forms are available in the lobby. If requested, Duty Officers will assist in
filling out the forms.
b. As described in the Incident Report Form, Residents may elect to file forms
“confidentially” if they wish, in which case their identity will be protected
by the Administrator. Forms may be directly deposited in the Management
Office door slot.
c. Duty Officers witnessing nuisance, potentially-dangerous, dangerous or
vicious behaviors in person or on security cameras are required to fill out
an Incident Report.
d. Penalties for general infringements of Pet Rules and for nuisance dog
behavior follow the protocol for all infringements of House Rules (see
Rules V, Section C. Enforcement).
e. Unit Owners are jointly responsible with their Residents to pay such
fines. Repeated violations by the same pet owners, or the failure to pay
fines for prior offenses may, in the judgment of the Board, result in
eviction of the pet in question. Unit Owners are jointly responsible for
penalties levied against their tenants and/or lessees.
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 f. Potentially- dangerous, dangerous, or vicious behavior: In addition to
penalties, Animal Control will be notified, and City Ordinance
requirements will be enforced, including wearing of muzzles in any
Common Areas.
g. Although the Pet Rules are consistent with City Ordinance to the extent
possible, the Board reserves the right to assess how rules and fines are
applied in the property.
L. Driving and Parking Rules
1. Residents who have availed of the limited Private Parking Slots of the Property
must register their vehicles with the Administrator. Registered vehicles will be
provided a Parking Permit that will be placed on the dashboard at all times.
Residents who have not availed Private Parking Slots will be required to park in
the Visitor’s Parking Area.
2. Non-Residents who wish to enter the Property with their Vehicles must deposit
their Driver’s License to the Gate Guard in exchange for a Visitor’s Parking
Permit. Visitor’s Parking is only from 06:00AM (0600H) until 10:00PM (2200H).
Visitor’s Parking is limited and is therefore Non-Guaranteed.
3. A nominal fee will be charged to cover the cost of the Parking Permit to be
determined by the Property Management Office and approved by the Board of
Directors.
4. Only passenger-type vehicles, or vehicles for personal use, will be issued Parking
Permits. Commercial utility vehicles such as Jeepneys and Trucks will not be
issued Parking Permits.
5. Residents, their drivers and guests shall observe the following traffic rules and
regulations prescribed by the Condominium Corporation:
a. Only individuals with valid driver’s license are allowed to drive within the
premises.
b. Maximum speed limit of 10 km/h will be strictly observed.
c. Overtaking is prohibited.
d. Drivers shall use the correct lane, give way to pedestrians and prevent
indiscriminate blowing of horns.
e. Vehicles should not be parked in driveways or rotundas and in the manner
that will prevent the ready access to any entrance, exit or parking space by
another vehicle.
f. Passenger Zone parking is restricted to 10 minutes.
6. Residents who choose to park on the street must obey parking regulations,
which are enforced by the City Ordinance of the Property.
7. Parking or blocking handicap access ramps, even temporarily, is prohibited and
will be strictly enforced through ticketing and towing.
8. Parking in loading zones is prohibited unless actively loading or unloading. A
dated loading zone parking permit can be obtained from the Duty Officer for
Residents moving in or out if approved in advance by the Administrator.
9. Parking in front of fire hydrants & fire lanes is prohibited.
10. Any vehicle parked in an area not belonging to the perspective Resident shall be
towed at the vehicle user or owner’s expenses.
11. Vehicle user or owners must properly maintain their vehicles to avoid oil or
other car fluid drip. Old tires, batteries and debris materials are not allowed to
be stored in the parking slots.
12. The only cleaning allowed within the parking area is the wiping and rubbing of
cars that can normally be done with the use of rags and small pail of water. Use
of a water hose is prohibited. Use of fire hoses to clean the cars of residents is
not allowed. “Wash-your-car” boys shall not be allowed entry to the premises.
Likewise, Car wash services are prohibited.
13. Only one vehicle is allowed to park in one Parking Slot. It is prohibited to park
multiple vehicles in such a manner that they are outside of the parking lane
indicators or disrupt the normal flow of traffic.
M. Moving In/Out Rules
Procedure for Move In
1. The Unit Owner must provide the Property Management Office a photocopy of
the following documents prior to move-in:
a. Permit to Occupy
b. Photocopy of 2 Valid IDs
c. Accomplished Census Form
d. Property Gate Pass
2. Move-Ins must be coordinated with the Property Management Office at least
24 hours prior to the scheduled date.
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3. Moves may be scheduled only for Mondays through Fridays from 08:00AM
(0800H) to 05:00PM (1700H) and Saturdays and Sundays from 09:00AM (0900H)
to 04:00PM (1600H).
4. Any other times requested must be in writing and permission granted by the
Board at their discretion, with consideration given to security issues and the
quality of life of the other Residents.
5. All Residents and moving personnel must present an ID to the Front Desk to
access the loading area for deliveries and for moving in or out.
6. Moving vans or trucks may not be parked outside the identified loading zone.
Trucks or vehicles cannot block access to any streets or driveways.
7. The path for movers will be inspected before and after the move. Fines for any
damages caused will be assessed at cost.
8. All boxes should be broken down and placed in the trash rooms or in an outside
dumpster. No furniture, appliances, boxes or other personal items may be left
unattended in the Common Areas inside or outside any buildings. Items left
unattended will be disposed without any prior notice.
9. Elevators may not be locked or blocked for exclusive use during moves or for
deliveries.
10. Owners assume responsibility for advising renters and buyers of their Unit about
move-in and move-out rules.
Additional Move in Provision for Renters / Tenants / Lessees:
11. Unit Owners must notify in writing the Property Management Office of any
change of tenant and/or resident, at least five (5) days before the effectivity of
the lease by filling up the Tenants in the Census Form.
12. The Property Management Office must be provided a notarized copy of the
Lease Agreement or Rent Contract.
M. Procedure for Move Out
1. A Resident must seek approval from the Property Management Office for the
Move Out one (1) week prior to the preferred move out date. An inspection will
be carried out by the Property Management Office to ensure that the dwelling
unit has not been damaged or compromised.
2. No move-out will be allowed unless authorized by the Property Management
Office. Such authorization will be granted only upon the issuance of a Permit to
Vacate, which states that the previous unit owner (in case of a sale) or present
unit owner/lessee (in the case of a lease) does not have any outstanding liability
or obligation with the Condominium Corporation.
N. Delivery and Pull-Out
1. Residents must secure a Gate Pass from the Property Management Office for
deliveries or pull-out of large items that cannot be hand-carried by one person.
Such items may include but are not limited to the following:
- Equipment and furniture
- Construction materials or equipment
2. Delivery and pull-out schedule shall be Mondays through Fridays from 08:00AM
(0800H) to 05:00PM (1700H) and Saturdays from 09:00AM (0900H) to 04:00PM
(1600H).
3. All deliveries must be brought directly to the unit. The Property Management
Office and its employees including Security Guards are not allowed to receive
any deliveries on behalf of the Resident.
4. The enforcement of schedule and Gate Pass does not impose any responsibility
on the Condominium Corporation or Property Management Office from the
protection of items of the Resident.
O. Plumbing
1. No Resident shall interfere or allow anyone to interfere in any manner with
any portion of the water, sanitary and plumbing systems and equipment of
the condominium buildings, unless accompanied or supervised by
authorized personnel of the Engineering Services Office.
P. Prolonged Absence of Resident
1. Whenever a Resident leaves his unit for an appreciable length of time, the
key(s) to the door of his unit or to his car/vehicle may be left by him with any
person of which the Property Management Office must be informed.
Otherwise, any representations made will be denied access to the unit and
premises.
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Q. Management Employees
1. The employees, personnel and other staff of the Property Administrator are
not employees of the Condominium Corporation.
2. No Resident shall send any employee or personnel of the Property
Management Office on personal errands or tasks, including engaging their
services outside their duty hours.
3. Tipping and giving of gifts to all Property Management personnel are strictly
prohibited. Employees caught & proven guilty of this violation will be dealt with
accordingly.
R. Communication and Revision of Rules
1. House Rules will be communicated to Residents by means of brochures,
website, signage and other notifications as deemed necessary or
reasonable by Management and the Board. House Rules may be revised by
communicating suggested revisions and rationale in writing to the Board,
the Rules & Regulations Committee or to the Administrator. The Board will
refer suggestions to the Committee, the Committee will consider the
suggestion, obtain input from other Residents, and forward any
recommendation to the Board.
2. The Board will either approve the Rules & Regulations Committee’s
suggested revisions en bloc or make recommendations for further study by
the Rules & Regulations Committee.
IV. Special Orders:
1. From time to time, the Board may deem it necessary to issue special orders.
Whether posted in elevators, lobbies or bulletin boards or distributed by
building personnel, special orders require the same compliance as all other
rules and are subject to the same enforcement.
V. Enforcement Protocol:
A. General
1. In the spirit of living in harmony, Residents should attempt to resolve
problems among themselves where it is reasonable to do so. Ideally, the
enforcement protocol should only be necessary in the rare instance where a
Resident persists in undesirable behavior despite another Resident’s attempts
at resolution.
2. If an incident requires additional intervention, and if it is possible and
appropriate to do so, the Duty Officer should be notified immediately so the
Duty Officer can witness the offending action and the offending party
identified.
3. The Duty Officer and staff members are required to immediately report any
suspected illegal activity, suspected violations of these House Rules or
hazardous situations to the proper authority (police, fire department.)
4. The enforcement protocol is a suggested staging of response, but stages may
be skipped by the Property Administrator and/or the Board depending on the
nature of the offense or an uncooperative response from the offending party.
5. All enforcement decisions by the Property Administrator or the Board are
appealable to the Board within 10 days of delivery of notice of a decision. All
appeals shall be in writing and delivered to the Property Administrator or a
Duty Officer.
6. Assessments for Common Expenses, Non-Proportionate Assessments, Special
Assessments and Emergency Assessments shall be assessed, payable, pursued
and collected by the Board in the manner prescribed Article XI of the House
Rules.
B. Incident Reporting
1. The enforcement protocol is initiated by an Incident Report Form.
The form creates a paper trail of the complaint and follow up. The form can be
obtained from the Property Management Office.
2. The Incident Report Form may be filled out by a Resident, Unit Owner, Duty
Officer, staff member or the Property Administrator. Anyone who wishes to
make a complaint is strongly encouraged to fill out the Incident Report Form
himself or herself.
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3. The incident may be a complaint regarding a rule infraction, security issue, or
Unit damage (such as caused by leaking water) that is the responsibility of
another Resident or Unit Owner, or any other infringement that requires
follow-up by Management.
4. Incident Report Forms may be given to the Duty Officer or deposited directly
in the Property Management Office door slot. The complainant may request a
copy of the form from the Administrator.
5. In the event of a rule infraction, the Duty Officer will attempt, if possible, to
addresses the complaint by immediately contacting the offending party. The
Duty Officer logs his observations of the offending behavior, his actions to
resolve the complaint, and files the form. The form is to be reviewed by the
Property Administrator within the next business day.
6. As described in the Incident Report Form, a Resident may elect to file a form
“confidentially” if they wish, in which case their identity will be protected by
the Property Administrator.
C. Enforcement
1. First Infringement—Remediation
The Administrator contacts the offending party to:
a. Inform them of the specific infringement.
b. Attempt to reach a resolution.
c. Provide a copy of the complete House Rules.
2. Second Infringement—Warning
The Administrator issues a specific written warning to the offending party.
This describes the action or problem, any corrective action to be taken, and
any timeline for correction if applicable.
3. Third Infringement—Penalties
The Property Administrator will levy a Penalty for a third infraction and any
additional infractions and will inform the Board.
Penalties to be applied are to be determined by the Property Management
Office and approved by the Board of Directors. Any cleaning or damage
costs incurred for the maintenance of Common Elements will also be billed
to the offending party and his/her Unit Owner. Collection of Penalties or
other charges will proceed in the same manner as collection of Assessments
of Common Expenses. Unit Owners are jointly responsible for the payment
of Penalties or other costs assessed against their tenants and/or lessees.
4. The Board determines any subsequent response, which may ultimately include
legal action. Residents and Unit Owners of Units inhabited by Residents are
jointly responsible for the payment of Penalties imposed under this section,
and, should, in the judgment of the Board, legal action become necessary for
the collection of Penalties or other charges imposed hereunder, Residents and
their Unit Owners are jointly responsible for all attorney’s fees, costs and legal
expensed expended by the Board.
5. The original complainant may request updates from the Property
Administrator on the status of follow-up.
VI. Assessments for Common Expenses (Condo Dues), Non-
proportionate Assessments, Emergency Assessments and
Special Assessments:
1. Unit Owner, Registered Lessees, or Authorized Occupants shall be
proportionately liable for common area expenses or duty authorized
condominium and project cost expenses, which shall be assessed against each
unit owner and/or tenants and should be paid to the Condominium
Corporation.
2. Condominium dues, fees, special assessments and any other charges shall be
paid on time. A penalty at the rate of two percent (2%) per month, or such
other rate as may be determined by the Condominium Corporation shall be
charged on delinquent accounts.
3. Delinquent Resident who have failed to pay dues, fees, assessments and other
monetary obligations for two (2) consecutive quarters, and their relatives,
guests, and visitors, shall not be allowed to use any common recreational
facility of the Property.
4. In case of prolonged delinquency by a Resident in the payment or remittance
of dues, fees, assessments and other monetary obligations, after proper
Urban Deca Homes - House Rules 2018 | Page 11
 evaluation in the aggregate amount of at least Twenty Thousand Pesos (Php
20,000) or in an amount equivalent to at least three (3) months condominium
dues, whichever is lower, and such dues, fees, assessment and other monetary
obligations remain unpaid or unsettled upon the expiration date of three (3)
days from receipt of final demand for payment thereof, the Condominium
Corporation, through the Property Administrator, may, without prejudice to
such other rights and remedies it is entitled to under the law or equity, cause
the cutting off or discontinuance of basic utility services to the unit, such as
water and electricity, notwithstanding complete payment by the Resident of
the bills pertaining to said utility services.
5. Delinquent Assessments for Common Expenses, Non-Proportionate
Assessments, Emergency Assessments and Special Assessments shall be
collected and pursued by the Board in the manner prescribed by Article XI of
the House Rules.
VII. Sales and Leasing of Units Policy
A. Declaration
If a Unit will be leased to someone else, the following statements should be
included in the Lease Agreement:
“The rights of the tenant to use and occupy the Condominium Unit in the property shall be subject
and subordinate in all respects to the provisions of the condominium documents (Declaration,
Articles of Incorporation, By-Laws, and House Rules) and to such other rules and regulations as the
Board of the Association may from time to time promulgate. Any failure by the tenant to comply
with these provisions shall constitute a default under this lease. Every lease or sublease of a Unit is
subject to the prior approval of the Association. No Unit within the condominium shall be rented for
a period less than three months without the consent of the Board. Within five working days of
signing this lease, the lessee shall notify the Property Manager that said lessee has a Unit in the
Property.”
B. Lease Copy
The Unit Owner of the leased Unit must furnish a copy of the lease
agreement to the Property Management office within five working days of
signing, along with copies of the Census Form (Annex A) and Notice of
Intention to Sell/Lease a Condominium Unit (Annex C).
C. Lease Duration
1. Lease agreements with durations not less than three (3) months are not
allowed without the written consent & approval of the Board. Furnishing
the Property Management Office of Lease Agreements more than three (3)
months is still required.
2. Transient (day to day) type rentals such as AirBNB, Bed & Breakfast deals
must seek written approval from the Board & the Property Management
Office before any sort of business begins.
3. Owners violating this rule will be assessed a Penalty of Php 250 for first
offense, Php 500 for second offense and Php 1,000 for third offense.
D. Lease Documents
The Unit Owner shall provide the Lessee with the Condominium Declaration,
Articles of Incorporation, By-laws, and House Rules.
E. Lease Prohibition
A lease of any unit, or the renewal of the same, may not be registered with
the Condominium Corporation unless unpaid assessments and dues accruing
on the unit have been fully paid and settled. Consequently, the new lessee of
a unit with unpaid assessments and dues shall not be allowed to occupy or
possess the unit until all unpaid assessments and dues are settled.
F. Real Estate Brokers and Agents
1. Only real-estate brokers or agents duly endorsed by a Unit Owner to sell or
lease his unit will be recognized by the Property Management Office to be
granted access into the premises. The broker or agent shall be required to
present a written endorsement from the Unit Owner authorizing them to
undertake the action necessary to disposing of or leasing out the unit.
2. Authorized brokers or agents should closely coordinate their activities with the
Property Management Office including prior notice of any scheduled
inspection of unit/s by prospective buyers or tenants.
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 Annex A Annex B
CENSUS FORM PET REGISTRATION FORM

Bldg. No. ________ Unit No. _________ Owner’s Information

Owned ❑ Rented ❑ (If rented, attach copy of Lease Agreement)
Name of Owner: _____________________________ Date of Registration: ________________
Name of LastName: FirstName: MiddleName: Building #: _________ Unit #: ____________ Contact #: ____________________________
Owner/s:
Alternative Caretaker: ______________________ Contact #: ____________________________
LastName: FirstName: MiddleName:
Pet’s Information
HomePhoneNo. WorkNo. MobilePhoneNo.
Name of Pet: __________________________ Height: __________ Weight: ___________

EmailAddress: Birthdate: Species of Pet: ________________________ Color & Distinctive Markings:

Breed of Pet: __________________________ ________________________________________

Name of LastName: FirstName: MiddleName: List of Administered Vaccines:

Renter/s:
1. _____________________________________
LastName: FirstName: MiddleName: 2. _____________________________________
3. _____________________________________
HomePhoneNo. WorkNo. MobilePhoneNo. 4. _____________________________________
5. _____________________________________
EmailAddress: Birthdate:

Veterinarian’s Information
Please list Name, Age, and Gender of Occupants of the Unit: Name of Veterinarian: _______________________
Name (Last Name, First Name) Age Gender Address of Clinic: ___________________________
1. Contact #: _________________________________
2.
I hereby certify that all information stated above are true. I have attached the required documentation
Vehicle (to be registered): truthfully required to register my pet. Ergo, I agree to comply with the rules & penalties stated herein.
PlateNo. Make(Brand):
Signed, Verified by:
Model Color:

Contact Person In Case of Emergency:

___________________________ ________________________________
Name: Relation:
LandlineNumber: MobileNumber: Name & Signature of Pet Owner PMO Representative

Please complete all the information on this census form. If any of the information should change during the
year, please inform the Property Manager of the change/s. Thank you for your assistance in this matter.
________________________________________________________ _______________________
Signature of Person Completing Census Form Date Accomplished

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 Annex C Annex D
NOTICE OF INTENTION TO SELL / LEASE A CONDOMINIUM UNIT

This notice is to be completed and submitted to the Board of Directors via the Property Management Office.

To: The Board of Directors of Urban Deca Homes

Date:
From Unit Owner(s):
Floor / Unit No:

1. NOTICE OF INTENTION TO SELL / LEASE UNIT.

In accordance with the regulations under the Declarations and By-laws of Condominium Ownership and the
Rules and Regulations adopted by the Board of Directors of the Urban Deca Homes, I (we) hereby submit this
Notice of Intention to Lease the above described Unit to the party or parties (and only those parties) named in
Section 2 below, and upon the terms specified in the Section. The tender and receipt by the Board of this
Notice and the executed copy of the sales contract or lease and Incoming Resident Information Sheet shall
constitute valid notice to my (our) intention to sell/lease the above Unit.

Further, I (we) understand that we are responsible for gathering the information needed by persons interested
in purchasing or leasing the Unit and therefore agree that I (we) or my (our) agent(s) will be the only persons
authorized to contact the Property Management Office for such information.

I (we) understand that by submission of the fully executed notice, I (we) hereby agree to hold harmless the
aforementioned Association and its Administrators, officers, directors, staff and employees for the release of
any information requested by me (us) or my (our) agent(s)

2. SUMMARY OF TERMS OF LEASE If Known:

Name of Lessee(s)
Current Address
Contact Number
E-mail Address
Lease Duration

Term of Sale / Lease

I (we), the Unit Owner(s) of Unit # , affirm my (our) understanding of the agreement with provisions set
forth in Section above and certify the correctness of the information supplied in Sec. 2.

Signed Dated ________

Signed Dated _______

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 Garbage Segregation and Disposal Guidelines - Varnishes
e. Bulky Waste shall refer to waste materials which cannot be appropriately placed in
1. Garbage Segregation Guidelines separate containers because of either its bulky size, shape or other physical attributes:
In compliance with RA 9003 also known as the “Ecological Solid Waste Management Act of 2000”, - Branches/twigs and tree trunks
wherein proper segregation, collection, transport, storage, treatment and disposal of solid waste - Discarded tires
through the formulation and adoption of the best environmental practice in ecological waste - Old/Worn-out furniture
management. Only properly segregated waste shall be brought to MRF and to be collected by Solid - White goods (household appliances such as consumer electronics, clothes washers,
Waste Management accredited by the City Government. All waste shall be properly segregated are as clothes dryers, dishwashers, refrigerators and stoves)
follows: - Residential debris
a. Biodegradable/Compostable/Wet (Nabubulok) shall refer to waste materials capable of
being decomposed: 2. Garbage Disposal Guidelines
- Bones, fish, egg shells, sea shells and left-over / spoiled food a. Burning of garbage/waste in the condominium premises is strictly prohibited.
- Fruit and vegetable peelings b. Garbage may only be disposed from 06:00AM (0600H) to 09:00AM (0900H) and from 08:00PM
- Grass and leaves (2000H) to 11:00PM (2300H).
- Used coffee grounds c. Littering, throwing, and dumping of carton boxes, garbage/waste bags and any other type of
- Animal manure / waste waste are prohibited in all public areas outside the dwelling unit, fire exits, landscaping, hallways,
b. Non-Biodegradable/Recyclable (DI-Nabubulok na Maaring I-Resikulo) shall refer to any lobbies, elevators, car parks, driveways and all common areas.
waste material retrieved from the waste stream and free from contamination that can still be d. Unit owners or their authorized tenants/lessees shall be responsible in assuring that the
converted and reusable into suitable beneficial use or for other purposes: contents of their garbage/waste bags for disposal do not contain items of value or persona
- Cardboards, carton boxes, newspapers, magazines and papers property. The PMO (Property Management Office) will not be responsible for loss of any and all
- Doi pack (juice and milk cartons) items disposed in the trash bins.
- Glass (bottles, food containers and jars) e. Unit owners or their authorized tenants/lessees shall faithfully observe & comply with the waste
- Metal (aluminum, steel and tin cans) segregation program to help protect the environment and minimize wastage.
- Plastic bottles (mineral water, shampoo bottles, etc.) and plastic wares f. Unit owners or their authorized tenants/lessees shall provide their units, at their own expense
c. Non-Biodegradable/Residual (Di-Nabubulok na Hindi na Maaring I-Resikulo) shall refer to garbage/waste bags.
waste materials that is not capable of being decomposed, recycled and reused: g. All waste must be segregated properly, safely and tightly sealed. Use separate garbage/waste bags
- Cigarette butts for Biodegradable/Compostable/Wet (Nabubulok), Non-Biodegradable/Recyclable (Di-Nabubulok
- Disposable diapers na MaaringI-Resikulo), Non-Recyclable/ Residual (Di-Nabubulok na Hindi na Maaring I-Resikulo)
- Plastic wrappers (example: candy wrappers) and Hazardous Waste.
- Sachets (example: coffee, conditioner, shampoo, etc.) h. Liquid must be contained in sealed containers capable of remaining unbroken and leak free to
- Sanitary napkins avoid dripping at the common areas to prevent accident. It should be placed inside the
- Soiled plastics & tissue papers Biodegradable/Compostable/Wet Bin (Nabubulok).
- Styropor (food packaging, etc) i. Carton boxes of all sizes must be broken down or must be flattened properly prior to disposing
- Tetra packs inside recyclable bin.
- Used / worn out rags j. Broken glasses, kitchen wares and light bulbs should be properly sealed/wrapped prior to
d. Hazardous shall refer to solid waste management or combination of solid waste which disposal to avoid injury.
because of its quantity, concentration or physical, chemical or infectious characteristics k. Refrain from forcing large bags or bundles in the recycling bin.
may cause to an increase in mortality, an increase in serious illness and potential hazard l. Any debris/waste from fitting out units should be hauled by the contractor commissioned by the
to human health or the environment: unit owner.
- Acids, chemicals and solvents m. Do not store any combustible, flammable or any explosive materials inside any unit or any other
- Automotive fluids area in the condominium buildings. It should be discarded in the Hazardous Bin. Kindly seek PMO
- Batteries (household and lead acids) for assistance prior to disposal in Hazardous Bin.
- Broken glasses and kitchen wares n. All large appliances, furniture and the like must be coordinated to PMO prior to disposal because
- Busted fluorescent and light bulbs it will incur additional waste disposal fee.
- Cylinders (fire extinguishers, gas and refrigerants)
- Kerosene
- Lighter fluid
- Paints, spray canisters, thinners
- Pesticides and insecticides
- Used Oil

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