LIST OF STAKEHOLDERS

1. ITC
2. Models and Staff Dependent stakeholders
3. Choreographers
4. Audiences
5. Buyers
6. Designers
7. Sub Contractors
8. Suppliers

ROLES OF STAKEHOLDERS

1. ITC :
ITC is our main sponsor as he is financing the major of the event. He is the who will have
all the rights and profits which is going to be generated.

2. Models and Staff Dependent stakeholder

The models and staff will be the main employees of the project. They will be an integral
part of the projects success. The models and staff are key stakeholders in the project.
They have urgency as they will want the project to run on time as they are the main
party involved. They also have legitimacy as without them the fashion show cannot take
place.
3. Choreographers
Fashion choreographers play a crucial role in the cadence, theme, feel and design of
fashion runway shows. Fashion choreographer is basically the show director. Fashion/
Catwalk Choreography focuses on training models to present the clothes in an appealing
and professional manner. Fashion choreography consists of various movement patterns
that are followed by models on the ramp and these steps are matched with a piece
music selected by the designer which adds rhythm to the walk. Fashion choreographers
work closely with fashion designers and stylists to plan and implement fashion shows
based on the vision of the designer.
4. Audiences:
The role of the audience could also be to encourage the actors through their
appreciation and applause. The role of the audience in a performance is partly one of
consumer. The audience is the consumer of the product; in this case a audiences are the
one who are going to avail the showcased design in their near future so any how they
are the only one who will make the fashion show successful.
5. Buyers:
One group of people who employed by boutiques and department stores alike, these
important industry-shapers decide what goes into shops, and therefore, essentially into
our wardrobes.
6. Designers
A fashion designer takes part in just about every aspect of bringing fashion to the public.
Their role is to develop and create various pieces of apparel or to work in a broader
setting and create multiple types of fashion garments and apparel.
7. Sub Contractors:
Sub contractors will be required to construct features of the fashion show (Gazebo,
catwalk etc.)In order to set up this fashion show, external features must be constructed
on time for the guests and models. These can include; catwalk, gazebo etc. Sub
contractors have urgency over the project as they want to complete the job as quickly as
possible, however they have no legitimacy or power.
8. Suppliers:
Suppliers will be delivering the equipment needed to run the fashion event e.g. lighting,
chairs, advertising banners. The suppliers would be classed as a dangerous stakeholder.
They have power which affects the event as they will be delivering the materials needed
to run the fashion event. They will need to be urgent in their delivery so the event runs
on time and they get paid. There legitimacy in the project is minimal as if they drop out
of the project a new supplier can be found to do their job without difficulty.

SEQUENCE OF EVENTS

PRE EVENT EVENT POST EVENT

Theme of the fashion show Welcome gifts Solicit feedback

Sitting Lights and equipments Keep on pring

handling
Budget Technical assistance Record a q&a
Location Guidance for Sitting Request presenters to
summarize the event
Rent contract Catering and hospitality Leverage contest prizes

Display Security Disseminate the images

Media and P.R. Help desk service Create an image gallery

Press and media Volunteer management Provide the presentations

Models and Catwalk online

Fitting Post a contact list

Rehearsal Start pre-selling your next
one
Security service Conduct a post-mortem
Photographers and Thank through social media
 cameramen
PRE EVENT EVENT POST EVENT
Hostesses and catering Celebrate
services
Makeup and hairstyle
Dj and sound set up
Sponsorship
Licensing arrangement
Price for tickets and stall
MOU’s conformation

APPROVALS
For our fashion show we need to take some external approvals. They are as follows:

1. Premises license
Have to take approval for the location from the owner as well as from Municipal
Corporation addressing the same.
2. NOC from the Traffic Department
This certificate is helpful for managing and smooth transition of the excess traffic
generated due to the event and also helps to manage parking problem.
3. NOC from the Fire Brigade Department
They will provide a fire brigade bus near the site which can be helpful in case of any
misshaping.
4. NOC from the Electrical Inspector
This will give consent to the electrical board department regarding the function and also
request to provide uninterrupted power supply.
5. NOC from the Health Department
This will helps us in provide on spot medical first aid facilities with the presence of
ambulance and doctors.
6. For Foreign Artist – NOC from Home Ministry and Indian Business Visa from Domicile
7. Audio/video license
8. NOC from Police
*This is also a one of the mandatory permission which will bring this event in notice to the
police department requesting some protection and permission for organizing the event.
 RISK MANAGEMENTS
1. Lack of funding
We are being financed by ITC who is our title sponsor but for the safety clauses of our show,
we will also approach some small sponsors such as food joints, some magazine and clothing
and textile brand and other fashion related industry for sponsorship.
2. Shortfall of audiences
We are inviting renowned designers, leaders in fashion retail, famous and local boutiques as
well as some budding designer and also giving free entry for student for the crowd
generation. But for the security purpose we will approach some film stars or celebrity
related to our theme for the media hype which will excite the public to attend the show.

3. Shortfall of designers
Shortfall of designers will lead to less performance time and for this issue we are planning
to add some surprise fillers from local dancers and singers. Beside this our minute to minute
will also include felicitation of renowned invitees and budding designers who are doing well
in this field.
4. Shortfall of models
We will give chances to some enthusiastic students and local inspired candidates in case if
we are stuck in these kinds of situations.
5. Shortfall of staff and helpers
We are working towards developing a good volunteering team from the students to tackle
these kinds of emergencies.
6. Issues in Customs and Logistics
Customs and Logistics Manufacturers have to get their goods to market, which often
involves customs clearance. When this task is delegated to local customs brokers and
agents, the compliance risks increase exponentially.
To minimizing these risks is thorough due diligence on third party agents, making sure that
fees are paid only for real, tangible services and are calculated at market rates. Ensuring
that a sufficient supply of local inventory is always available will reduce vulnerability to
extortion by officials who often prey on importers’ desperation to get goods cleared
urgently.
7. Traffic and transportation Management Plan
We will take approvals from traffic control department of the city in order to manage the
traffic and the managing the traffic for that event.
We will have approval for parking and transportation support for our location if it is located
in some public or densely populated area.
 Annexure
Standard contract for choreographers
Produced by En Cas De
Group/organization, name: ____________________________________________________

With employer, name: ________________________________________________________

Choreographer (employee): ___________________________________________________

Title of production: __________________________________________________________

The choreographer is appointed from (date): ______________ until (date): ______________

Preparation and planning for the production shall take place in the following period:
____________________________________________________________________

Post-production: ____________________________________________________________

Rehearsal venue: ___________________________________________________________

Performance venue: _________________________________________________________

Number of performances in the first performance period: ____________________________

Video recording (date/time): ___________________________________________________

Salary shall be paid in accordance with the following agreements:

Minute-rate for the choreographic work (see point 6 below):

Number of minutes: ________________Rs: ________________

For rehearsing (see point 5 below):

Number of weeks/months: ________________ Rs: ________________

Total sum: ________________

Payment dates (see point 6 below): 1. ____________ 2. ____________ 3. ____________

This agreement is executed in three identical examples in which each of the parties retains a copy. The
choreographer sends the third copy to ITC.

This agreement includes the stipulations in points 1-11.

Memorandum of Agreement

We / I have read and hereby agree to the Policies & Procedures set forth above which we / I confirm
that it constitutes a legally binding agreement between us.

Place: ____________________________________ Date: ___________________________

_________________________________ _________________________________

Choreographer Employer
Stipulations
1. Contracts shall be signed at least four (4) weeks before the commencement of production.

2. Working hours for the choreographer are up to five (5) hours of normal rehearsal period per day.
Hours for preparation and follow-up shall also be agreed upon.

3. A normal rehearsal period shall include a minimum of 30 minutes for breaks. Breaks are to be placed
appropriately in accordance with the work and needs of the choreographer.

4. Normal rehearsal time is Monday–Friday. Work on Saturday and Sunday must be specially agreed
upon and specified within a reasonable time before the actual date.

5. A rehearsal plan with oversight over when the choreographer is disposable must be available at least
one week before the intended work starts.

6. Salary shall normally be paid in three rates: 1/3 at the signing of the contract, 1/3 at the start of the
rehearsal period, and 1/3 at the agreed date for the end of the rehearsal period. For rates, see
www.encasde.no.

7. Illness/injury

a. The employer is responsible for providing first-aid equipment, which is available in the rehearsal and
performance locations.

b. Illness must be reported to the employer as soon as possible. The employer must follow regular sick
leave ordinances.

c. The employer is required to provide insurance for work injury for all employees. See the Act relating
to industrial insurance.

8. Termination and/or cancellation

Termination on the grounds of cancellation must be given to the employee in written form. In the event
of termination/cancellation, which occurs later than one month before the start of the production, the
choreographer has the right to be paid earned salary in addition to at least 1/3 of the production’s
original salary agreement. Consideration must be made for the reason of cancellation, the solvability
and economic consequences for the employer at the time such compensation takes place.

9. Copyright

The choreographer has copyrights to the choreographic work and governs over this in accordance with
the Copyright Act.

10. Other use of the choreographic work

With other use of the choreographic work in, for example, TV-recording, transmission, adaption, film,
video, DVD, transference via Internet and/or other media, the choreographer must give permission and
fee agreed upon. Such agreement must take place before other use of the choreographic work takes
place.

11. Video

Use of video during the rehearsal period must be agreed upon before the start of the production’s
rehearsal period. Further use of video footage from rehearsals must be agreed upon separately or else
these videos must be erased before the premiere of the production.
 Standard contract for designers
Produced by En Cas De

Designer name: __________________________________________________

Age: ___________________________________________________________

City of origin: ____________________________________________________ INSERT DESIGNER

Qualification: ____________________________________________________ PASSPORT PICTURE

Work experience: ________________________________________________

: ____________________________________________________

: ____________________________________________________

: ____________________________________________________

Media coverage (magazine/features/news)

:___________________________________________________

: ____________________________________________________

: ____________________________________________________

Collection creative direction (not more than 20 words)

: ____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

Points of sale: ____________________________________________________

Price range: ____________________________________________________

This agreement is executed in three identical examples in which each of the parties retains a copy. The
designer sends the third copy to ITC.

This agreement includes the stipulations in point a-i.

Memorandum of Agreement

We / I have read and hereby agree to the Policies & Procedures set forth above which we / I confirm
that it constitutes a legally binding agreement between us.

Place: ____________________________________ Date: ___________________________

_________________________________ _________________________________

Designer Employer
Stipulations

a) The participating designers shall:

 Proactively participate and fully co-operate with Graduate Fashion Week towards ensuring that
the shows start on time.
 Attend the official functions & parties of GFW (the Event).
 Clear any outstanding fee for previous seasons or any other dues by their allotted fittings slot,
in order to participate at Graduate Fashion Week. Showcasing at GFW will not be permitted in
case where there are pending dues.
b) Ensure that no work is a reproduction of any other GFW/non GFW designer. It is the primary
responsibility of all participating designers to present original work and the designers alone shall be
solely responsible for any claims, including but not limited to copyright/trademark infringement etc.
Under no circumstances whatsoever, shall the Organizers be responsible and/or liable for any such
claims received.

c) Garment and accessories:

 Designers should carry extra outfits for fittings in order to prevent multiple alterations later.
 Designers must have their assistants present at the time of fittings to make notes of any alterations
etc. that have been discussed and execute them.
 On show days the Organizers shall make available 4 steamers as well as 6- 8 ironing people with
regular press irons. Designers are expected to discuss any specific instructions for ironing of the
garments with the wardrobe- in-charge.
 Designer assistants are required to supervise the packing up of all their accessories, garments,
shoes, make— up and hair accessories etc. after their Show and ensure that all garments,
accessories and shoes are packed in sequence order in their order of appearance for fittings or
before shows.
 The clothes must be delivered backstage 4 hours prior to the show.

d) Models:
 Maximum number of models that any Designer shall be allowed is 16 event models assigned by the
Organizers
 If any Designer wishes to hire extra models in addition to the assigned 16 Event models for their
show, they shall hire those who are not already hired for GFW or GFW models who are not
contracted for the day.
 Further, these additional models hired shall be paid directly by the Designers themselves and
Organizers shall have no liability, financial or otherwise, towards these additional models
whatsoever. Designers will be held fully responsible for the conduct of these models during fittings
and show days. Makeup and hair fee for these extra models used must be paid instantly, on site, at
the event.

e) Fee:
 The Designer shall pay to the Organizers50% of the Enrolment Fee immediately upon being allotted
a slot in the GFW Event show schedule, together with a post-dated cheque in favour of ITC towards
payment of the balance 50% of the Enrollment Fee within 7 (Seven) working days of completion of
the Event.
 Designershall provide the following documents to complete the vendor registration:
1. Proof of Permanent residence - Copy of Aadhar Card / Passport;
2. Copy of PAN card;
3. Copy of GST registration certificate, if applicable.
 Each Designer/s hereby expressly undertakes that the Enrolment Fee shall be paid in a timely
manner. In the event of failure to make timely payments, the Organizers, without prejudice to its
 other rights and remedies, reserve the right to take necessary action, including prohibit the Designer
from participating in the GFW Event.
 Designers shall be solely liable for all other cost, overheads and expenses of whatsoever nature that
may be incurred by them in the course of showcasing their individual collection, except those that
may be agreed to by the Organizers in writing.

f) Buyer:
 The Organizers will also invite and register buyers for the GFW Event.
 Designers will also be provided with the seating plan for buyers along with the list of registered
buyers so that they can allocate seats to the buyers they wish to invite for their shows.
 Please note that the Designers have to revert with the seating plan for buyers by the specified dates
for the Organizers to inform registered buyers of the shows they have been invited for. If the
Designer fail to revert within the specified date, the Organizers shall be free to allocate seats to the
registered buyers at their discretion on behalf of the Designers.

g) Termination and/or cancellation

Termination on the grounds of cancellation must be given to the designer in written form. In the event
of termination/cancellation. Consideration must be made for the reason of cancellation, the solvability
and economic consequences for the designer at the time such compensation takes place.

h) Copyright

The designer has copyrights to their work and governs over this in accordance with the Copyright Act.

i) Digital:

It is mandatory for Designers to send in the following images and videos four to six weeks prior to
fashion week.

1. Portrait shots of the Designer(s) (2)

2. Making of images and high quality video (3)
3. First looks (images + high quality video) (3)
4. Look book
5. Collection note and a quote from designer
Image resolution: All images should be processed and over 1.5mb

The Organizers should get first access to the Designer for the following:

1. Video/Text interviews with the designer (four to six weeks prior to fashion week).

2. Access to shoot glimpses of the garments as well as 30 minutes of shoot time with the designer at
Fittings

3. Exclusive interviews with the Designers and showstopper during fashion week/fittings before other
media and publications.

4. First look and access to the showstopper during fashion week before other media and publications.

5. Video opportunity with the Designers and/or showstopper posts the post conference of the show
for a span of 15 minutes.
 Standard contract for sub Contractor
Produced by En Cas De

Group/organization, name: ____________________________________________________

With employer, name: ________________________________________________________

Contractor (employee): ___________________________________________________

The contractor is appointed from (date): ______________ until (date): ______________

Preparation and planning for the production shall take place in the following period:
____________________________________________________________________

Post-production: ____________________________________________________________

Performance venue: _________________________________________________________

Contractor agrees to perform the following services: ______________________________

__________________________________________________________________________

OR

Contractor agrees to perform the services described in stipulation, which is attached to this
Agreement.

Client agrees to pay Contractor at the following rates: ____________________________

This agreement is executed in three identical examples in which each of the parties retains a copy. The
choreographer sends the third copy to ITC.

This agreement includes the stipulations in points 1-11.

Memorandum of Agreement

We / I have read and hereby agree to the Policies & Procedures set forth above which we / I confirm
that it constitutes a legally binding agreement between us.

Place: ____________________________________ Date: ___________________________

_________________________________ _________________________________

Contractor Employer
Stipulations
1. Payment

Contractor shall be paid within a reasonable time after Contractor submits an invoice to Client. The
invoice should include the following: an invoice number, the dates covered by the invoice, and a
summary of the work performed.

2. Expenses

Contractor shall be responsible for all expenses incurred while performing services under this
Agreement. This includes automobile, truck, and other travel expenses; vehicle maintenance and repair
costs; vehicle and other license fees and permits; insurance premiums; road, fuel, and other taxes; fines;
radio, pager, or cell phone expenses; meals; and all salary, expenses, and other compensation paid to
employees or contract personnel the Contractor hires to complete the work under this Agreement.

3. Independent Contractor Status

Contractor is an independent contractor, and neither Contractor nor Contractor's employees or contract
personnel are, or shall be deemed, Client's employees. In its capacity as an independent contractor,
Contractor agrees and represents, and Client agrees, as follows

[Check all that apply]

[ ] Contractor has the right to perform services for others during the term of this Agreement.

[ ] Contractor has the sole right to control and direct the means, manner, and method by which the
services required by this Agreement will be performed. Contractor shall select the routes taken, starting
and quitting times, days of work, and order the work is performed.

[ ] Contractor has the right to hire assistants as subcontractors or to use employees to provide the
services required by this Agreement.

[ ] Neither Contractor nor Contractor's employees or contract personnel shall be required to wear any
uniforms provided by Client.

[ ] The services required by this Agreement shall be performed by Contractor, Contractor's employees,
or contract personnel, and Client shall not hire, supervise, or pay any assistants to help Contractor.

[ ] Neither Contractor nor Contractor's employees or contract personnel shall receive any training from
Client in the professional skills necessary to perform the services required by this Agreement.

[ ] Neither Contractor nor Contractor's employees or contract personnel shall be required by Client to
devote full time to the performance of the services required by this Agreement.

4. Business Licenses, Permits, and Certificates

Contractor represents and warrants that Contractor and Contractor's employees and contract personnel
will comply with all federal, state, and local laws requiring drivers and other licenses, business permits,
and certificates required to carry out the services to be performed under this Agreement.
 5. Workers' Compensation

Client shall not obtain workers' compensation insurance on behalf of Contractor or Contractor's
employees. If Contractor hires employees to perform any work under this Agreement, Contractor will
cover them with workers' compensation insurance to the extent required by law and provide Client with
a certificate of workers' compensation insurance before the employees begin the work.

6. Insurance

Client shall not provide insurance coverage of any kind for Contractor or Contractor's employees or
contract personnel. Contractor shall obtain the following insurance coverage and maintain it during the
entire term of this collaboration.

7. Terminating the Agreement

With reasonable cause, either Client or Contractor may terminate this Agreement, effective immediately
upon giving written notice.

8. Modifying the Agreement

This Agreement may be modified only by a writing signed by both parties.

9. Proprietary Information.
 The product of all work performed under this Agreement (“Work Product”), including without
limitation all notes, reports, documentation, drawings, computer programs, inventions, creations,
works, devices, models, work-in-progress and deliverables will be the sole property of the Client,
and Contractor hereby assigns to the Client all right, title and interest therein, including but not
limited to all audiovisual, literary, moral rights and other copyrights, patent rights, trade secret
rights and other proprietary rights therein. Contractor retains no right to use the Work Product and
agree not to challenge the validity of the Client’s ownership in the Work Product.
 Contractor hereby assigns to the Client all right, title, and interest in any and all photographic
images and videos or audio recordings made by the Client during Contractor’s work for them,
including, but not limited to, any royalties, proceeds, or other benefits derived from such
photographs or recordings.
 The Client will be entitled to use Contractor’s name and/or likeness use in advertising and other
materials.

10. No Partnership

This Agreement does not create a partnership relationship. Contractor does not have authority to enter
into contracts on Client's behalf.

11. Assignment and Delegation

Either Contractor or Client may assign rights and may delegate duties under this Agreement.