ASWSUV 20th Senate Meeting Minutes

August 27th, 2010
1. Called to order at 7:00 am.
2. Roll call
a. Senators who are present- Abbott, Brown, Bruckner, Gepford, Guzman, Muniz,
Nelmark, Richards, Smith, Washington, and Won.
3. Additions or Corrections to Agenda
a. Chair Pro-tempore Muniz
i. Moved to change Haeyalyn Valdez to read Haeyalyn Muniz.
01. Second by Senator Abbott
02. Change was approved with vote of 11-0-0
ii. Moved to add 710.01 a written Report of Summer Activities shall be made at
the first Senate meeting the fall.
01. Second by Senator Abbott
02. Motion was not passed. 2-9-0 More clarification was needed to
understand why this monition was made.
b. Senator Guzman
i. Monition to add summer reports under line item 6 d.
01. Second by Chair Pro-tempore Muniz
02. Motion was approved with a vote of 9-1-1.
4. Approval of Agenda
a. Agenda was approved with vote of 11-0-0
5. Addition or Corrections to Minutes
a. None
6. Approval of Minutes
a. Minutes were approved with vote of 11-0-0
7. Reports
a. Executive Branch
i. President O’Lennick
• Spending most of his time with executive staff prepping each position
to carry forward into the new semester
• Finalizing details on convocation which will be Thursday September
2nd at 3:30, will send out email to those who are to attend the
ceremony
• Met with Vice Chancellor Youlden and Executive Director Thomas
Goldenstien of the Washington Bus Program. This program focuses on
younger voter turnout and involvement.
o Senator Bruckner asked for more explanation about the open
forums they want to have on campus.
o Washington Student Association (WSA) has identified specific
campuses to have open forums to help educate and get students
involved with voting this upcoming election.
o He and Director of Legislative Affairs Max Ault are working to
have some held on campus in October.
o Senator Won asked about hiring of new executive staff
members.
o He will be interviewing some applicants this afternoon for the
Judicial Board vacancy.



ii. Vice President Moore

• Attended the WSA Conference in Bellingham. They talked about the
Bus Program visiting the campuses throughout the state.
• Working on attendance for convocation that is happening Thursday the
2nd of September at 3:30.
iii. Director of Activities Shavey Winter
• Red Cross Blood Drive happening September 7th and 8th. She is
looking for volunteers.
• Pullman trip happening September 10th thru 12th.
• Back to school Barbeque is next week the 1st and 2nd of September.
• Working on reviewing applications for the Student Activities Board.
iv. Event Assistant Nadia Mousleh
• Finished the flyers for the bowling nights which will be on Thursday
nights at 9:30 pm. First one is on September 9th.
• Currently working on the beach trip flyer. The trip will be on
September 18th.
v. Public Relations Assistant Jeb Bradwell
• Working on getting the AWSUV website to match WSU Vancouver’s
website.
• OrgSync/ CougSync training sessions will be on Wednesday and
Thursday where he will be pushing the ASWSUV website along side
CougSync.
• Working on getting the calendar to where activities and clubs will be
able to post upcoming events.
• Working getting funding request forms available online.
vi. Director of Leadership Development Narek Daniyelyan
• Held a successful ASWSUV interest session at ROAR.
• Working with OSI Intern Melisa Boles on a four part leadership series
• Implemented the quote of the week and a kudos box for the executive
office
• Currently working on the agendas for the all student government
meetings
vii. Director of Academic Affairs Audrey Miller
• Has been point to the Campus Retention Task Force.
• Is going to be working with Dr. Tripp on the General Education
Requirement Board.
• Working with Vice Chancellor Youlden on scheduling the meetings
for the Vice Chancellor’s Advisory Broad and pointing students to sit
on the board.

viii. Director of Public Relations Meg Bartosovsky

• Working on designing letterhead paper for ASWSUV so we can our
official documents branded with our logo.
• Also unifying office documents
• Working on an advertising contract with the VanCoug for advertising
events happening this year.

b. Chair Pro-tempore Muniz




• Has been focusing on administrative stuff and catching up on job duties.

• Preparing for the Rules and Administrative Committee so they can meet next
week.
• Met with President O’Lennick and Vice President Moore to discuss their
expectations of the senate as student leaders
• Also to see what improvements could be made on communication between the
branches to help the government meeting be more effectively utilized to our
advantage.
• Working on training materials to help the new senators.
• Worked on updating the senators’ office hours and post them on the door.
8. Old Business
a. None
9. New Business
a. By-Law Amendment 20.001- Sponsored by Senators Guzman, Muniz, and Won
i. This amendment is to by-law 540.00 the supplemental budget process
ii. Read into the minutes by Senator Won
iii. Senator Abbott moved for second reading
01. Second by Senator Guzman
02. Motion passed 11-0-0
iv. Senator Guzman stated the changes that are proposed are to be more realistic
as to when we will receive the supplemental budget to make the necessary
changes to the current budget before the deadlines happen.
v. Senator Guzman moved to call the question
01. Second by Senator Smith
02. Motion passed 11-0-0
b. Budget Allocation Discussion
i. Senator Won asked to be able to have this discussion to get some input so the
Finance Committee could put together a proposal of how the rollover should
be distributed among the budget.
ii. Senator Smith moved to break Robert’s Rules of Order for this discussion.
01. Second by Senator Gepford
02. Motion passed 11-0-0
iii. Senator Guzman felt a 1/3 to 2/3 rule should be put into place to prevent over
spending.
iv. Senators Abbott, Brown and Richard felt there should be no need to set a limit
per semester.
v. Senators Muniz and Bruckner stated they would like to see a monthly report
about what has been spent or used from the Students Events Pool.
vi. Senator Guzman stated in last year’s session the Finance Committee Chair
would report about the Event Pool’s Budget.
vii. The discussion was broken briefly at 7:40 am to allow for public comment.
No public comment was made.
viii. Advisor McIlvoy asked if the Rules and Administration Committee would
take on the responsible for deciding who should be responsible for following
up with event requestors in seeing that the events were successful and the
funds were used or if they were not used, why.
c. Robert Rules of Order were called back into order.

10. Announcements



a. Recognition
i. Senator Muniz
01. The new Senators Gepford, Nelmark and Washington for getting
involved with ROAR
02. The senators who got involved with tabling
03. Vice President Moore for her hard work of getting many things
arranged for us.
ii. Senator Abbott
01. The new Senators for jumping in and getting involved.
02. Senator Nelmark for taking the initiative on the first day of school in
relation to some committee work.
iii. Senator Guzman
01. The ambassadors for their hard work on ROAR
iv. Senator Richards
01. Senator Won for his work on putting together the data sheet for our
discussion on the budget allocation.
v. Advisor McIlvoy
01. All those who were involved in helping with the reconfiguration of
the minutes.
02. Huge kudos to Senator Smith for his patients, effort and hanging in
with working on the minutes.
vi. Senator Nelmark
01. The executive staff member in attendance for being there so early.
b. Advisor McIlvoy
i. Thanked the senate for helping with ROAR and the ASK ME Table.
ii. WSU University hired a housing consultant to assess the housing on all of the
campuses. President O’Lennick, Vice President Moore and Advisor McIlvoy
are putting together some focus groups to meet with the consultants on
September 30.
iii. Involvement fair will be during the welcome back barbeque happening
September 1st and 2nd 11:00 am to 1:00 pm.
iv. Asked the senators to know about and help promote all of the open positions
in the OSI not just ASWSUV.
v. OrgSync training will be on the 8th and 9th of September.
01. Senator Smith asked if an individual student could create his or her
own profile.
02. Students can set up their own profile and then ask to be accepted to the
clubs’ profiles they wish to join.
11. For the Good of the Order
a. It was suggested to hold public comment at 8:30 as opposed to 7:30.
12. Meeting was adjourned at 8:13 am.