Gnarly Nordic 5K Fun Run

Programming in RCLS

With the combined efforts from RCLS 385: Programming in Recreation and Leisure Services

Winter 2017 Class

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 Table of Contents

Team Break Down Page 3

Mission, Vision, Values Page 4

Needs Assessment Page 5

Goals & Objectives Page 6

Program Description Page 7

Marketing Plan Page 8

Financial Plan Page 12

Operations and Facilitations Plan Page 22

Risk Management Plan Page 48

Evaluation Plan Page 62

Works Cited Page 74

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 Team Breakdown

Teams Names
Leaders Jenn Horton
Nick Brown

Vividiana Solano
Brian Byers
Marketing/Promotion Helen Quezada
Amy Holt
Irina Alekseyeva
Asan Neil-Evergin
Alexandra Copeland
Hayley Hudson
Jenny Hanna
Facilitation Khyler Howland
Kimberly Bullis
Yesnia Aquino-Bautista
Hayden Smith
Cierra Pickard
Evaluation Kenya Bravo
Lucan Gerke

Bridgette Underwood
Finance Chanel Cuffin
Emily Slack
Matthew Meyer
Derek Redden
Kaylie Kronbauer
Risk Management
Randy Gomez

Mission, Vision, and Values

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Mission: Our mission is to raise funds for Spokane Nordic in the effort to raise the needed funds

for the Spokane Nordic Trail Maintenance team.

Vision: The vision for this event is to produce a fun and achievable 5K through River Side State

Park Bowl and Pitcher. Our target audience is not only for Spokane Nordic Members, but for

everyone in the surrounding Spokane area.

Values: We are dedicated to…

· Safety

· Fun

· Communication

· Team Building

· Physical Health

· Trails

· Creativity

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 Needs Assessment

The Spokane Nordic Ski Association is a nonprofit organization dedicated to serving

members of the community who are involved in the sport of cross country skiing up at Mt.

Spokane. To host and operate their various programs they rely heavily on membership fees and

donations acquired through fundraiser events. Spokane Nordic is currently in need of funds to

help sustain the trails which the skiers use throughout the off-season. One such goal of Spokane

Nordic this year is to widen of few of the more popular trails to accommodate more people. The

cost alone to rent the equipment to accomplish this task is approximately 2,000 dollars. The

purpose for a Fun Run 5k is to put the proceeds towards Spokane Nordic’s trail maintenance

budget. As an added incentive, Spokane Nordic may decide to make this an annual event. Runs

which are hosted repeatedly have an even greater chance of success and require less work in

terms of starting from the beginning with each passing year (Pashman). Our primary target

audience is a member email list of approximately 700 Nordic skiers as well as the EWU student

body. With a budget of $300 and a registration fee of $20, a goal of approximately 150 people.

This would give us a profit of $3,000+ which would be a significant help to Spokane Nordic.

Finances aside, the deeper goal of our event is to make strides towards fostering a sense of

community for members of Spokane Nordic. In the gap between peak seasons the Spokane

Nordic Ski Association continues to work diligently for their members. However, this is also

when community involvement diminishes the most (smartparenting). Not only could a Fun Run

accomplish the goal of raising funds, suddenly it makes people a part of something bigger- a

chance to bridge the gap between ski seasons and help sustain the program in the meantime.

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 Goals & Objectives

 To raise funds for Spokane Nordic Trail Maintenance.

o To raise upwards of 3,000 dollars for Spokane Nordic

o As a class find donations through outside companies in the value of 20 dollars or

more.

o Financially working with a budget of 300 dollars provided to the Eastern

Washington University Programming 365 class.

 To ensure safety while maintaining the aspects of health and fun.

o Strategically setting up the race course obstacles in the safest area on the course to

ensure less risk of injury.

o Providing a medical person who legally is more qualified to provide medical care

with more than just the standard first aid.

o Supplying two or more water stations to ensure athletes are staying hydrated.

 Maintain all forms of communication throughout the programming team.

o Remaining in contact with Todd, Jeremy, and Elizabeth the ensure progress is

being made.

o Ensuring communication with the class, through the use of canvas, discussion

boards, emails, phone, and class time.

o Class leaders staying in contact with individual group leaders to be able to answer

any questions and keep groups on task.

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 Program Description

The Gnarly Nordic 5K Fun Run is a fundraiser put on for Spokane Nordic Ski

Association. It was brought to the classes attention by Todd Dunfield that he needed a team to

put together an event that would help raise funds for Spokane Nordic. Spokane Nordic is a ski

association that is a member funded organization, meaning they primarily operate through the

help of the members and outside fundraising. A big part of the success of Spokane Nordic during

the snow season is due to the hard work of their trail maintenance team. Spokane Nordic spends

thousands of dollars clearing brush from ski trails as well as replacing signage. Todd wrote that

Spokane Nordic has plans to work with WA State Parks by renting their machinery that will

allow the trail maintenance team to widen and level out the trails. This benefits them because it

will make it easier for grooming during the winter season, improving the skiing conditions for

everyone who can use the ski trails.

Our plan is to create a 5K race to raise the funds needed for Spokane Nordic. The

location of the 5K is held at Riverside State Park Bowl and Pitcher. One key aspect of the run is

that it is a fun run, in order to make it a nontraditional 5K the implementation of costumes and

obstacles are a part of the race. Throughout the 5K there are 5 different obstacles that will be a

fun challenge for the runner. Of which include a spider web, tire jumps, backwards running,

spinning, and a mind challenge. Along with that at the end of the race there is a silent raffle with

an array of prizes to win that are donated from different business in Spokane.

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 Marketing Plan

Marketing Team Objectives

Goals & Objectives:

1. Our goal is to effectively promote our event; Gnarly Nordic Fun Run to a specific group

to result in a high attendance rate.

- Sent out mass email via chairman of Spokane Nordic to reach their members

- Produce and distribute promotional materials in areas and places that will reach our

target audience.

- Promoted our event through Facebook.

2. To work as a team by communicating effectively.

- We kept in constant contact through instant messaging, Canvas, and email.

- Communicated with other groups when needed.

- We met outside of class to make sure all of our stuff got done.

3. Responsibly delegate tasks between group members.

-We each took responsibility for each of the items we had agreed upon at the start of the

project.

- We all took initiative for our actions, needs, and problems.

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 - Were direct in making sure our needs were met.

← Target Audience:

Spokane Nordic members, families, Eastern Washington University students. Our estimated goal

for participation was 150 participants.

Duties of Group Members:

Alex: Responsible for Facebook Marketing.

Amy: Made connection with professor on EWU Campus. Typed up the report.

Asan: Distributed fliers and provided general supplies for day-of directions.

Austin: Created the flier in Photoshop as well as the logo for the event.

Helen: Made fliers with Austin.

Viri: Group leader and kept in contact with overall program leaders.

Group

← All group members participated in distributing promotional materials.

← Gathered donations from various organizations and businesses in our local area.

← Communicated with other groups and our program leaders to establish program goals and

← details.

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Program Logo

Spokane Nordic suggested that we re-purpose a previous logo that they had used for a different

event. We edited it a little and added a shoe design to the shield.

This allows the members of Spokane Nordic to easily recognize who we are working with and

become interested.

Promotional Platforms:

We mainly used online platforms for promotion because we believed that we would be able to

reach the majority of our target audience. A digital version of our flier made it easy to place in

different places or send to different people. We also printed out flier versions of the poster to

distribute to the businesses we got donations from.

← Facebook Page

← https://www.facebook.com/gnarly.nordic/events?

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 lst=100001939176532%3A100015260979536%3A1488415012

Process to creating a flier: These are the steps we used to create a captivating poster. An

awesome poster is what will catch peoples eye and convince them to come to the event.

o Gather all information to include on flyers

o Find an enticing background.

o Put all info together and made rough draft of flyer.

o Present to class for critiquing.

o Was asked to make some changes.

o Made changes and created a second draft.

o Talked with Nick (group leader) and was given more to include.

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o Made changes to flyer.

o Received final thoughts from Jeremy and Nick.

o Made more changes.

o Final flyer done and emailed to Jeremy and Nick and posted on promotion group canvas

page.

Sites of distribution: We decided to put our physical poster up at these locations. We did this

because these are businesses that we received donations from or that we know our target

audience frequents.

o JFK Library: F St. Cheney, W.A. 99004

o URC: 150 University Rec Center Cheney WA 99004

o Spartan Personal Training and Nutrition 1319 1st St. Cheney, WA 99004

o Rosa’s Pizza: 1706 2nd St. Cheney, WA 99004

o Lenny’s Italian Restaurant 1204 1st St, Cheney, WA 99004

o Arturo's Mexican Restaurant 1810 2nd St, Cheney, WA 99004

o P.E. Classroom Building 200 PEB Cheney, WA 99004

o Cheney Middle School Track Team

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Timeline:

o February 8: Created a Facebook page for the event.

o February 15: Produced a draft of a poster.

o February 22: Finalized event details for poster and finished developing a

final poster.

o March 1: Presented and printed the fliers. Announced Facebook page and

had everyone share the page. Sent poster to professors and Spokane

Nordic email list.

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o March 8: Gathered donations and passed out fliers.

o March 11: (Day of Fun Run)

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o Marc

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Donation form below:

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 Finance department

Goals and Objectives

Goal 1: To stay within Budget.

Objective: Start with 250 dollars instead of the full 300 dollars so as to not over spend.

Objective: Make a list of the things that we absolutely need.

Objective: Ask family and friends if they have the items in question.

Goal 2: Find cheaper alternatives

Objective: Go to the dollar store for items rather than going to more expensive stores.

Objective: Look on the internet (craigslist, Amazon, and EBay) for items.

Objective: Reuse materials that other classes have used prior.

Goal 3: To communicate openly with other groups

Objective: Remain in contact with each group up to the day of the event in order to know their

financial needs

Objective: Start a group chat on canvas so the days we don’t have class people can get a hold

of us.

Objective: Set a designated day to get everyone together.

Goal 4: To raise at least $1200 dollars for Spokane Nordic.

Objective: To stay within the established budget.

Objective: Calculate the possible income to get a better understanding of where we stand

financially.
Objective: Find donations of the items that we would otherwise need to purchase in order to

cut down on spending costs.

Importance of finance in this program

For the program that we ran, the finance department was the most important part because

we managed the cash flow as well as the donations. We collected and documented how much in

donations the class could collect. Starting from the beginning, we managed the budget by only

spending $152.15 of the $300 total we had to spend on pre fun run supplies. We also calculated

the insurance costs for the projected number of participants as well as the actual number of

participants that took part in the run so that we could get a total profit value.

Describe what and why you did it

Once our class had chosen to program a 5k fun run at Bowl and Pitcher State Park, the

first thing that we had to do was figure out the base line price for the insurance needed for a

predetermined group of people. We started with the calculations for group of 100, 150, and 200

people. For 100 participants it would cost $415, for 200 participants it would be $622.50, and for

200 participants it would be $830. We used this method to easily determine the correct amount to

charge people to run. At the beginning, we decided to charge $15 dollars a person, which with a

100 person turn out would have come out to $1,085 after insurance. We repeated this process

with 150 and 200 participants and forecasted profits of $1,627.50 and $2,170 after insurance.

After we crunched these numbers we decided to raise the price to $20 for people over 15 years of

age and $15 for those under the age of 15. The reason behind this was to increase total revenue in

hopes of attracting families of varied ages. A family of four with three adults and a child under

the age of 15 would cost $75. This increased the profit we would make from 100 people, in the

event they were all families, to $1,460 after insurance. We once again repeated this process with

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150 people being families; this came out to $2,190 after insurance. Finally, we duplicated this

action with 200 all family participants and come to a profit of $2,920 after insurance. We also

crunched the

number Registration for four

Type of Number Insurance taken
adults and two
Registration of people Price Total out New total
adults Online 73 $20 $1,460 $302.95 $1,157.05 and two
Same Day 23 $20 $460 $95.45 $364.55
children Total profit $1,920 $398.40 $1,521.60 under the

age of 15. For the four adults it raised the profit for a group of 100 by $125, a group of 150 by

$187.5, and a group of 200 by $1,080. With there being two adults and two children under the

age of 15, the profits for 100, 150, and 200 people was decreased by $125, $187.5, and $1,080.

After crunching these numbers, we decided as a class to make it a flat rate of $20. In doing so,

we came to a profit of 1,585 for 100 people, 2,337.50 for 150, and $3,170 for 200 people, all

after insurance.

The reason behind raising the price to $20 dollars a person was that it came out to whole

numbers for people as well as made it easier when giving back change. Something else that we

had planned on was selling raffle tickets at a price of $1 along with the price of admission for the

silent auction; however, we decided to include it with the price of admission. We came to this

decision because we figured people probably weren’t going to want to pay extra for the raffle

tickets. Even with including the raffle tickets with registration we managed to only use $152.15

of our $300 budget, saving ourselves $147.85.

Data Tables

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 Donations Donations
10 free Dutch Bothers Drinks $50.00
4 $10 Denny's Gift Cards $40
PNW Hat and T-Shirt $45.00
PNW Hat and T-Shirt $45.00
2 PNW Mugs $20.00
Signed Steelers Shirt and

Cards $100.00
Fleet Feet Bag $50.00
2 Boxes of Protein Pucks $80.00
Arturo’s Mexican Restaurant $25.00
Rosa's Pizza $60.00
Chet's Flowers $30.00
Spartan Personal Training $80.00
6 6in Free Subway Cards $30.00
Saranac House $20.00
Supplies Orilson Brewing Company $30.00
Rockstar Bennie and Sweat

Shirt $40.00
Rockstar Golf Balls & Soccer

Ball $65.00
Eastern Football Sweat Shirt $50.00
2 Eastern Football Shirts $30.00
2 Eastern Track&Field Shirts $30.00
Total Supplies $920.00
Items bought Budget Total Spent New total
Race Packets $300 $152.15 $147.85

Donations

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 Operations and Facilitations

Goal #1: To create and put on a successful event

● Objective 1- Collaborate ideas and a plan of action with a timeline.

● Objective 2- Make sure everyone is on the same page throughout the entire process of

programming. Communication is key.

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 ● Objective 3- Assign leadership roles to ensure deadlines are met and the event is well

prepared.

Goal #2: The obstacles to be creative, fun, and challenging for all participants

● Objective 1- Working together as a group to come up with the best obstacles that will

benefit the race.

● Objective 2- Researching our ideas of each obstacle to understand the difficulty and if the

participants would enjoy the event.

● Objective 3- Put together the obstacles and test each one to see how effective they are and

what to improve on for the race.

Goal #3: Execution of the race will be organized and efficient

● Objective 1- Assigned roles to groups for setup

● Objective 2- Had individuals volunteer for which obstacle/event to be at.

● Objective 3- Maintained communications before, during, and after the event using

walkie-talkies and meetings throughout.

Race Day Schedule-

Time Activity Description

6:45 Arrival All volunteers must arrive at race location by this time with

am equipment.

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7:00 Set Up Finance: Set up check-in table & auction. Marketing Group: Set up

am finish line, hang signs, help set up auction. Facilitation, Risk

Management & Evaluation: Set up obstacles on trail. Leaders: Help

where necessary.

Specific Set Up Jobs:

● Check in center and registration

○ Bridgette and Chanelle

● Auction tables with donations

○ Amy, Austin, Chanelle, Matt

● Finish line

○ Helen

● Hanging signs around course

○ Assan, VD, Alex

● Tires

○ Everyone right when we get there. Try to set

this up first

● Water tables

○ Jenny

● Put signs at 7-mile air strip & redirect people

○ Luken
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7:10 Set Up Finance: Set up check-in table & raffle. Marketing Group: Set up

am finish line, hang signs, set up auction. Facilitation, Risk

Management & Evaluation: Set up obstacles on trail. Leaders: Help

where necessary. Check the 7:00 am time slot for specific set up

jobs.
7:20 Set Up Finance: Set up check-in table & raffle. Marketing Group: Set up

am finish line, hang signs, set up auction. Facilitation, Risk

Management & Evaluation: Set up obstacles on trail. Leaders: Help

where necessary. Check the 7:00 am time slot for specific set up

jobs.
7:30 Set Up Finance: Set up check-in table & raffle. Marketing Group: Set up

am the finish line, hang signs, set up auction. Facilitation, Risk

Management & Evaluation: Set up obstacles on trail. Leaders: Help

where necessary. Check the 7:00 am time slot for specific set up

jobs.
7:40 Set Up Finance: Set up check-in table & raffle. Marketing Group: Set up

am finish line, hang signs, set up auction. Facilitation, Risk

Management & Evaluation: Set up obstacles on trail. Leaders: Help

where necessary. Check the 7:00 am time slot for specific set up

jobs.

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7:50 Set Up Finance: Set up check-in table & raffle. Marketing Group: Set up

am finish line, hang signs, set up auction. Facilitation, Risk

Management & Evaluation: Set up obstacles on trail. Leaders: Help

where necessary. Check the 7:00 am time slot for specific set up

jobs.
8:00 Set Up Finance: Set up check-in table & raffle. Marketing Group: Set up

am finish line, hang signs, set up auction. Facilitation, Risk

Management & Evaluation: Set up obstacles on trail. Leaders: Help

where necessary. Check the 7:00 am time slot for specific set up

jobs.
8:10 Set Up Finance: Set up check-in table & raffle. Marketing Group: Set up

am finish line, hang signs, set up auction. Facilitation, Risk

Management & Evaluation: Set up obstacles on trail. Leaders: Help

where necessary. Check the 7:00 am time slot for specific set up

jobs.
8:20 Set Up Finance: Set up check-in table & raffle. Marketing Group: Set up

am finish line, hang signs, set up auction. Facilitation, Risk

Management & Evaluation: Set up obstacles on trail. Leaders: Help

where necessary. Check the 7:00 am time slot for specific set up

jobs.

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8:30 Set Up Finance: Set up check-in table & raffle. Marketing Group: Set up

am the finish line, hang signs, set up auction. Facilitation, Risk

Management & Evaluation: Set up obstacles on trail. Leaders: Help

where necessary. Check the 7:00 am time slot for specific set up

jobs.
8:45 Set Up & Finance: Crowd control, begin check in and registration.

am Check In Marketing: Head to and operate raffle table. Facilitation,

Leaders, Risk Management: Finish setting up obstacles on trail.

Evaluation: Set up obstacles on trail . Check the 7:00 am time slot

for specific set up jobs.

8:50 Set Up & Finance: Crowd control, begin check in and registration.

am Check In Marketing: Operate raffle table. Facilitation, Leaders, Risk

Management & Evaluation: Set up obstacles on trail. Check the

7:00 am time slot for specific set up jobs.

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9:00 Check In Finance Group & Leaders: Crowd control, begin check in and

am registration. Marketing: Operate raffle table. Facilitation, Risk

Management & Evaluation: Split up and head to assigned obstacle

that you will supervise.

Specific Jobs During Event:

● Tire obstacle

○ Randy, Derek, and Hayley

● Backwards run

○ Kenya, Yesenia

● Spider Web

○ Kaylee, Sierra

● Emoji Table

○ Tre, Kim

● Baseball bat spin (10x)

○ Helen, Alex

● Water table

○ Jenny, E, Hayden

● Registration (day-of) table

○ Bridgette, Channele

● Bags @ end of the race & surveys

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9:10 Check In Finance Group & Leaders: Crowd control, check in and register

am participants. Marketing: Operate raffle table. Facilitation & Risk

Management: Split up

and head to assigned obstacle that you will supervise. Evaluation:

Set up obstacles on trail. Check 9:00 am time slot for specific jobs

during the race.

9:20 Check In Finance Group: Crowd control, check in and register participants.

am Marketing: Operate raffle table. Leaders: Announcement about

how the race works and rules of the race. Facilitation & Risk

Management: Should be at assigned obstacles for race. Evaluation:

Surveys and other members at assigned obstacles to supervise.

Check 9:00 am time slot for specific jobs during the race.
9:30 Group 1 Race Finance: Work check in table; continue checking people in, if any.

am Begins Marketing: Operate raffle table. Leaders: Control race start times.

Facilitation & Risk Management: Supervise obstacles during race.

Evaluation: Surveys and other members head to obstacles to

supervise. Check 9:00 am time slot for specific jobs during the

race.
9:35 Group 2 Race Finance: Work check in table; continue checking people in if any.

am Begins Marketing: Operate raffle table. Leaders: Control race start times.

Facilitation, Risk Management & Evaluation: Supervise obstacles

during race. One evaluation member at front doing surveys. Check

9:00 am time slot for specific jobs during the race.

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9:40 Group 3 Race Finance: Work check in table; continue checking people in if any.

am Begins Marketing: Operate raffle table. Leaders: Control race start times.

Facilitation, Risk Management & Evaluation: Supervise assigned

obstacles during race. One evaluation member at front doing

surveys. Check 9:00 am time slot for specific jobs during the race.
9:45 Group 4 Race Finance & Marketing: In charge of raffle table & hand out race

am Begins bags. Leaders: Control race start times. Facilitation, Risk

Management & Evaluation: Supervise assigned obstacles during

race. One evaluation member at front doing surveys. Check 9:00

am time slot for specific jobs during the race.

10:10 Race in Finance & Marketing: Operate raffle table & hand out race bags.

am Progress Leaders: Control finish line. Facilitation, Risk Management &

Evaluation: Supervise assigned obstacles during race. One

evaluation member at front doing surveys. Check 9:00 am time slot

for specific jobs during the race.

10:20 Race in Finance & Marketing: Operate raffle table & hand out race bags.

am Progress Leaders: Control finish line. Facilitation, Risk Management &

Evaluation: Supervise assigned obstacles during race. One

evaluation member at front doing surveys. Check 9:00 am time slot

for specific jobs during the race.

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10:30 Race in Finance & Marketing: Operate raffle table & hand out race bags.

am Progress Leaders: Control finish line. Facilitation, Risk Management &

Evaluation: Supervise assigned obstacles during race. One

evaluation member at front doing surveys. Check 9:00 am time slot

for specific jobs during the race.

10:40 Race in Finance & Marketing: Operate raffle table & hand out race bags.

am Progress Leaders: Control finish line. Facilitation, Risk Management &

Evaluation: Supervise assigned obstacles during race. One

evaluation member at front doing surveys. Check 9:00 am time slot

for specific jobs during the race.

10:50 Race in Finance & Marketing: Operate raffle table & hand out race bags.

am Progress Leaders: Help where necessary. Facilitation, Risk Management &

Evaluation: Supervise assigned obstacles during race. One

evaluation member at front doing surveys. Check 9:00 am time slot

for specific jobs during the race.

11:00 Race in Marketing: Announce Raffle Winners. Finance: Count and organize

am Progress, money made from the race. Evaluation: Collect surveys and help

Raffle winners clean up obstacles on trail. Facilitation & Risk Management: Clean

are announced, up obstacles on trail. Assan and Tre: Walk the trail, make sure no

Begin Cleaning one is still out on the trail, clean up race arrows left on trail.

up Everybody is responsible to clean up the station they were working

during the race.

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11:10 Clean Up Finance & Marketing: Clean up front area. Facilitation, Risk

am Management & Evaluation: Clean up assigned obstacles on trail.

Leaders: Help where necessary. Assan & Tre: Walk the trail, make

sure no one is still out on the trail, clean up race arrows left on

trail. Everybody is responsible to clean up the station they were

working during the race. Check 9:00 am time slot for specific jobs

during the race.

11:20 Clean Up Finance & Marketing: Clean up front area. Leaders: Help where

am necessary. Facilitation, Risk Management & Evaluation: Clean up

assigned obstacles on trail. Assan & Tre: Walk the trail, make sure

no one is still out on the trail, clean up race arrows left on trail.

Everybody is responsible to clean up the station they were working

during the race. Check 9:00 am time slot for specific jobs during

the race.
11:30 Clean Up Finance & Marketing: Clean up front area. Facilitation, Risk

am Management & Evaluation: Clean up assigned obstacles on trail.

Leaders: Help where necessary. Assan & Tre: Walk the trail, make

sure no one is still out on the trail, clean up race arrows left on

trail. Everybody is responsible to clean up the station they were

working during the race. Check 9:00 am time slot for specific jobs

during the race.

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 11:40 Clean Up Finance & Marketing: Clean up front area. Leaders: Help where

am necessary. Facilitation, Risk Management & Evaluation: Clean up

assigned obstacles on trail. Assan & Tre: Walk the trail, make sure

no one is still out on the trail, clean up race arrows left on trail.

Everybody is responsible to clean up the station they were working

during the race. Check 9:00 am time slot for specific jobs during

the race.
11:50 Clean Up Finance & Marketing: Clean up front area. Facilitation, Risk

am Management & Evaluation: Clean up assigned obstacles on trail.

Leaders: Help where necessary. Assan & Tre: Walk the trail, make

sure no one is still out on the trail, clean up race arrows left on

trail. Everybody is responsible to clean up the station they were

working during the race. Check 9:00 am time slot for specific jobs

during the race.

12:00 Dismissal Race is cleaned up. Quick debrief of race. Football players arrive

pm to clean up leftover tires. Everyone is dismissed.

* This schedule is subject to change. If finished with your assigned activity, help other groups

where necessary.

* Number of race start times is dependent on number of participants and subject to change.

Activity Plan

Detailed description of activity:

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 The Gnarly Nordic Fun Run is on March 11, 2017 at Bowl and Pitcher, check-in time

starting at 8:45am. There are four waves of racers doing a staggered start to create space in

between all racers doing the obstacles. The first wave of racers go at 9:30am and the last wave

going at 9:45am. We all will be at the trail at 6:45am, if we are able to start set up earlier we

would go for that to make sure we are ready to go before people start showing up. There will be

five obstacles: emoji guess that movie, tires, spider web, baseball bat spin, and backwards run.

These will be in this order spread out throughout the race course. There will also be a water

table at the intersection of the race course as it loops in a figure eight pattern. Two to three staff

members will be at each obstacle and at the water table if there is any needed assistance or any

questions. A bathroom will be found right next to the water station in the middle of the course. It

is ideal that we get most racers through the course in about an hour or two so that we will have

time for the raffle prizes. We need tables, signs, obstacle equipment, tent shelters, raffle tickets,

auction items, pens and auction sheets for people to bid, and we need a sound system. All staff

members are to wear name tags so that we stand out as the people putting on the race and are

easy to be found when needed.

If the activity is not going as planned, there is not an alternative venue to relocate. We

need to ensure that the safety of the course is not an increased danger for participants. If it is

raining or snowing, we could still go through with the event, however some people may leave or

just go straight to the auctioning booths. During the live auction we will have tables with the

items and a cup next to them. Participants will then put their raffle ticket in whichever prize cup

they want to be entered to win. At the end of the event, we need to make sure everybody that

participated is off the course and heading out so that we can begin cleaning up. Everyone will

clean up the booths or areas that they worked in and then if finished early, find another group

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that needs help taking down. We should be completely picked up and off the course by 1pm per

our agreement with the National Park.

Booths: Every booth will have a description of the event as well as their specific tasks for

whichever booth they are at.

Check-in Tables

● Need clipboards, pens, tents, tables, race numbers, registration packets, and some type of

organizer to keep participants registrations in alphabetical order.

● A&P student check in list

● Two people-Matt and Emily

Starting/ Finish lines

● For the more competitive runners, we will offer timing. Having one person stand at the

front of the race with a tablet marking their times.

● Megaphone

● Photographer

● Two or three people needed-Nick, Jenn and Todd

On course Monitors

● 14-15 people needed

● Emoji guess that movie- Tre, and Kimberly

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 ● Tire obstacle- Randy, Derek, and Hayley

○ Participants must hop through the row of tires

● Spider Web- Kaylee, and Sierra

○ Participants must go through the spider web without hitting the web

● Baseball bat spin- Helen and Alex

○ Participants will spin 10x with their head on the bat and then continue running

● Backwards Run- Kenya and Yesenia

● Water table- E, Jenny, and Hayden

● Monitor the obstacles and that participants are doing them correctly and staying on the

correct trail.

● Fix obstacles quickly if something gets out of place.

● Course Clearers- Tre and Assan

● Music- Assa

Day-of Registration

● 1 table

● Two people-Chanelle and Bridgette

● Registration forms and liability waivers

● Money box

Auction Item tables

● Need tables, pens and cups for each prize.

● Keep track of auction time: Start and end.

● Lay out the tables and items neatly so participants can look at them and bid easily

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 ● Draw winners during the race after everyone has put their raffle ticket in a cup

● As racers finish let them know if they won anything

● Three people needed- Amy, VD and Austin

MC

● Sound system needed- megaphone

● One person needed- Jenn

● In charge of announcing the event, can be the voice of the event that informs participants

where to go and what time activities of the event are starting.

● Announcing the winners of the auction and the raffle

● Thanking them for the support and donations.

There can be a couple people who split the course and just make sure it is being kept clean and

just as another crew member that could answer questions while others are running booths and

obstacles.

Setup/Take down-

Setup consists of creating and putting up signs for parking to benefit both workers/volunteers and

participants. These signs will let people know where the event exactly is at the venue, and where

parking is permitted.

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Trail Marking- Two or three people who know the trail and area will walk the trail using a chalk

marker to put arrows and directions on the ground/snow. The chalk used will be a bright color

(orange, pink, etc.) so that it can easily be followed.

Registration and Check-in- A table and tent will need to be setup before the event for check in

and any registration corrections. There will be people (2-3) assigned to run check-in where

participants will verify information and payment as well as receive their number. An additional

table will be set up for day of registration. This will include having the proper paperwork and

waiver for the participant to sign, as well as additional race packets.

Starting/ Finish Line: This is the same spot located at the far end of the bridge where two people,

the leaders, will be standing to send people off in waves, as well as helping them record their

number and time on the way back through. A sign will be used for each, to let runners know

where this spot is.

Event #1: Emoji Puzzle

This is the first event and will take place across the bridge at the first split on the trail where it

goes right. The puzzles are pictures of two or three emoji’s to represent a movie mounted on a

piece of cardboard, contestants will guess what movie is represented. Along with the emoji signs

there will be a sign saying this is the first event. It is important that the people running this

obstacle be there early since it is the first one.

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Event #2: Spider

For the spider event, yarn or another soft string will be used and tied across the trail between

trees, bushes, and shrubs. The strings will need to be secure so they do not break or fall off if

they are touched. People at this event need to make sure they rehang any string that comes down.

The web cannot cover the entire trail; therefore, it needs to be in a spot that it can hang across

half, allowing people who do not want to participate the option to run past. A sign about 10-15

feet before the obstacle is needed so participants know there is an event they are coming up on.

Event #3: Backwards Run

The backwards run will happen about half way through the 5K at the top of the second loop since

this a paved area that is flat with little to no curve. There will be a sign signifying that the

backwards portion of the race has begun, participants need to be wary of one another so keeping

front facing runners on one side and backwards runners on the other side is a must.

Event #4: Baseball Bats

For this event, three to five baseball bats will be needed. This event is located on the right side of

the second loop, about a quarter mile before the water station. This spot of the trail is open and

paved, allowing enough room for participants to spin without running into each other or trees and

bushes. A sign will be located at the obstacle course.

Event #5: Tire Run

For the final event, a row of tires, set in a 2X10 obstacle, will be located at the end of the second

loop. Its location allows for easier movement of the tires too and from the space since it is at the

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end, the tires are carried across the bridge and to the left when the trail splits. This area is flat and

open, so make sure there is enough room to have a track for the tires and an open portion of the

trail so that some can run by.

Water/Hydration Station:

The first water station will be located right before the starting line. This allows people to be

hydrated before the race as well as replenish after the race. There will be a 5-gallon water

dispenser along with cups that are filled. Also at this location is a map of the trail so people know

what the itinerary they are taking is.

The second water station participants will cross twice. It is located half a mile up from the bridge

at the beginning and end of the second loop where the trail crosses. At this location, there is also

a bathroom for guest use. A 5-gallon water jug will be carried up to this location along with cups.

Workers at this station will have a sign and can give directions.

Auction Tent: A table will be used to display the auction items along with cups or bowls for

participants to put in their entries for the item they want the most. A sign will be attached to the

table so that people know this is where the auction will take place.

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Take Down-

Takedown will follow the last or group of last participants. Since there will be people along the

track, at each event and where signs are posted, these designated people will remove equipment

and supplies, as well as signs from their event and begin carrying it back to the start where it can

be packed up. Supplies like tires will require multiple trips, which is why it is at the end of the

trail so they can be moved quickly. Following the last participants, one or two people will follow

and pick up supplies and items missed by the group, as well as unattended signs along the way.

Two or three people with shovels will go along the trail, removing any arrows done with the

chalk. These markers cannot be left.

Once the event is officially over, and the raffle has been done, chairs, tables, and tents will need

to be taken down and returned to their owners.

*Everyone must take the supplies and items they brought with them unless otherwise arranged.

Venue (maps, parking, etc.)-

Description of Course Plans:

Parking- The parking is located right next to the course, not a ton of room so there will not be

enough spots for everyone to park so side streets are available. Also, people who plan on parking

in the lot need discovery passes, passes cost $30 for the year or $10 for the day pass.

Registration & Check-in tables- Right in front of the parking leading into the course will be

check in and registration tables.

Water Station: Will be placed next to the concrete bathrooms, which so happens to be next to the

backwards run.

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Course layout:

Start/Finish Line- This will be located at the bridge, to get there all you have to do is follow the

paved walkway from the registration table. The race will begin as a staggered start.

Movie Emoji- This will be the first obstacle that you will face not even a quarter mile away, once

you leave the bridge and go up the stairs and make that first right turn, there you will find your

obstacle where signs will be held for you to guess the movie.

Spider-Web- This obstacle will begin the first mile mark, where it’ll be placed with majority of

the trees and brush.

Backwards run- After the spider web you will run for about another mile until you reach the next

obstacle where it will be the mile to marker. The participants will run backwards down a hill for

about 50 yards and be next to the water station.

Baseball Bats- Next once they have completed the backwards run, the runners will run about a

quarter mile after the backwards run, to do the second to last obstacle.

Tires- This will be the last obstacle the participants will face. The obstacle will be located where

the course splits off at the beginning of the race. Once you pass the Movie Emoji obstacle you’ll

where the course splits, for the beginning of the race you will take a right but at the end of the

race you will come from the left side of the trail.

Prizes for drawing- Prizes will be located in the parking lot right next to the registration table.

Signs- There will be a sign placed for every turn on the course to help guide the runners. There

will be mile markers to help give the runners an idea where they are at. There will also be signs

in front of all obstacles stating what the obstacle is and giving directions on how to perform each

obstacle.

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Workers- There will be workers at every station we have at the event, also throughout the course

helping runners along the course. There also will be workers at each obstacle making sure people

are following the rules.

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19
Lighting, Sound, Restrooms, Trash-

Lighting: Our race will be held at 9:30 in the morning so no need for lights around the trail.

Sound: Nick brought a sound system that could play music at the front where registration was

taking place, and at the start of the race. Asan became the DJ at the start of the race, and Nick

continued to play music in the parking lot. After further knowing the kind of system, aux cords

were needed to fulfill music from the laptop to the device. Jenn also brought a mega phone

where she was able to communicate with the participants when the different start times would be

lining up and expected to start. Any other type of communication was used through this device.

Restrooms: Restrooms are located in the parking lot where the participants not only park their

vehicles, but register and obtain their winnings from the raffle. There is an additional restroom

located at the intersection of the two loops where the water station is. Participants pass this

location twice.

Trash: The cleanliness of the trail was expressed greatly to us through Todd and Jeremy. Trash

cans were located in the parking lot where registration was held, as well as the trail to the start

line. Trash cans were also located at the water station located in the middle of the course. The

workers of the water station, E, Jenny, and Austin, also places trash bags on trees where runners

could throw their cups after quenching their thirst.

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Policies, rules, and procedures-

Cancellation policy: no cancellation policy, the program will continue.

Return policy: no return policy

Rules and procedures for park usage:

● Participants are aware and follow the rules of the Park.

● Event: participants must display the discovery pass on all vehicles entering the park for

this event. The event organizer will ensure that all registered participants are notified of

this requirement and will be given information on how to obtain a Discover Pass prior to

the event. Participants that do not have a Discover Pass are subject to a $99 citation.

● Please use the trash cans and dumpsters to help keep parks clean. Recycling is

encouraged in all Washington state Parks. In parks with a pack-it-in/pack-it-out program,

visitors must carry out everything they have brought in.

● Do not block or section off the trail as it is open to all users.

● Please be respectful of other trail users.

● When setting up the course do not use permanent markers (nails, staples, stakes, rebar,

etc.) or spray paint.

○ Acceptable signage would include ribbons, A-frames, cones, campaign signs,

and disposable arrows (if they are removed within 48 hours). In addition, please

do not mark on the Centennial Trail with thermoplastic trail markers.

● The race shall occur on developed trails and the course shall be approved by the Park

Manager.

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● After the event please pick up all garbage, signs, trail markers, etc. If the garbage

receptacles are full, please pack out the garbage. Failure to comply could result in a fine

or one-year probation of hosting events within State Parks.

Rules and procedures of race:

● When your group is signaled to start, you may do so, but not before it (no cheating)

● During the race respect each runner's space and pace to prevent stumbling

● No pushing, shoving, or tripping racers to win or you will be disqualified, plus this is

unsafe and could create injuries.

● In case of a medical emergency or injury Spokane Nordic Ski Association will provide

medical personnel on site at all times during the event.

● Racers: when the event is over please pick up all your trash and place it in the garbage

receptacles.

● Program coordinators and volunteers: when the event is over pick up all garbage and set

up material to maintain the park clean and to oblige to the State Park rules (prevents us

from getting a fine or a one-year probation from hosting events in State Parks).

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 Risk Management

Team Goals

1. To ensure the safety of staff and participants throughout the event.

2. To ensure there is no damage to the park or property there.

Team Objectives

· Obtain map of race path and emergency plan

· Risk assessment of the entire event

· Policies and procedures

· incident and accident form

Leave No Trace

For our event, we want to make sure that the participants of this fun run don’t leave anything

behind that could harm or effect the environment. A main priority of our program should be to

keep the area of the park we used clean. We have many parts to our plan that will help eliminate

possible waste left.

· Disposing of Waste Properly- Our event happens to be a fun run which may not cause a

lot of waste, but just in case it might we are going to remind people to pick up after

themselves. Dispose of recycling in recycle bins and trash in the trash cans. There will be

some along the trail of the run for participants to use.

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 Possible Risk Preventative Measures Procedures to Respond

to Event
Minor Medical Incident -Assessment of venue areas -First staff member aware of

(cut, scrape, broken bone, -reduction of possible risk need notifies closet trained

fractured bone) areas personnel

(sharp edges, steps, hot liquids -Trained personnel attends to

etc) incidents according training

-First aid/ CPR trained -EMS activated, if necessary

personnel at event

-First aid kit is on site at all

times

Major Medical Incident -Aware of venue areas -First staff member aware of

(heart attack, stroke, loss of -reduction of possible risk need notifies closest trained

consciousness) areas personnel

Trained personnel at event -Trained personnel attends to

-first aid kit is on site is on site incident according training

at all times -EMS activated, if necessary

Missing Person -Emergency resources -alert risk management

information available event team search of

-staff supervise patrons to immediate area

make sure particpants are not -if person is not found, contact

left unattended authorities with detailed

-staff observe patrons behavior description of missing person

and report questionable and last known location.

behavior

Natural Disaster (fire, flood, First aid/CPR/AED trained -First aid/CPR/AED trained

earthquake, tornado) personnel present at event alerted to medical needs

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-first aid kit is available on site -emergency resources(police,

at all times fire department rescue)

 · Respect Wildlife- At the beginning of our event we should remind participants to respect

the wildlife at the park. The participants are going to see some animals during the event.

They can watch and observe them, but we want to leave the animals alone. We don’t want

to disrupt or disturb the animals in their natural habitat.

Be considerate of other park visitors- Riverside state park is a big park. There are many other

parts besides the trail we are using, so want our participants to be respectful to other visitors of

the park. We want to ensure that everyone has a good time at the park.

Subjective Risks

1. Runners Dressed Appropriately- One potential risk in our program is that are participants

may not be dressed appropriately for the run or weather. Whether the participant is not

wearing enough clothing to stay warm or too much clothing. To manage this risk, we will

instruct our participants in our promotional material that it could snow and it will be cold.

Another way we will manage this risk is to on registration site to remind participants

about how cold it could be and the weather. The participants of our fun run should warm

up during the run though,

2. Marking the Route- A risk of our event is that our trail may not be marked well enough

for participants to see. This could lead to participants running the wrong way, getting lost,

and running into other participants. To manage these risks, we will mark the snow with

spray chalk. We will put arrows in the snow to help participants know which way to go.

Also, we will put streamers on trees shaped like arrows to help our participants know

which way to run. At the beginning of the race will we give maps to our participants to

give them an idea about the trail they will be running on.

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3. Participant dehydration- Participants may not bring water or something else for them to

drink to keep them hydrated. There is a could chance participants might not bring water.

To manage this risk, we will have a water station set up at the beginning of the race so

participants can drink water before they race and since the beginning is also the where

our participants will finish the race they will have water to drink when they are done

running. Also, we will have a water station at the half way mark on the course to give the

option to our participants if they want to get some water or not. In case participants do

have issues or problems because they are dehydrated we have trained first aid/CPR

volunteers and a doctor on site. There also will be a first aid station with medical kits

there.

4. Obstacle risk -In our fun run event there were obstacles that participants could attempt

during the run that could be risks. An example of an obstacle in our program would be the

tires participants could go through. The tires could have been inappropriately setup or

they could slide around when our participants try to accomplish them. To manage this

risk, we devised a plan of how we wanted to set up our tire obstacle before laying it out.

So, we would have a good idea of how to make it safe for participants to do and that it

would still allow room on the trail for other runners. Also for this obstacle we put the tires

a little in to the snow, so they don’t move or slide around when participants of our run are

trying to accomplish them. Another way to manage this risk is to tell participants that our

run is challenge by choice. In case a participant doesn’t’ want to attempt the tire obstacle

or any other obstacle they can go around it or run by. In case of an accident or injury we

will have a first station on the program location. Also, we will have medical kits and a

doctor available to our participants.

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 5. Participants overextending themselves- Participants of our event may not be either in

good shape or haven’t exercise in a while. This could lead to participants of our program

exceeding their limits. This might lead to an injury or a mishap to a participant. To

manage this risk, we will tell our participants to have fun and do what they are capable

of. Another way we will manage this risk is to have first aid and CPR trained staff. Also,

we will have a first aid station with medical kits available. A doctor will be there to help

at the first aid station.

6. Costume risk- A part of our program we asked our participants to wear costumes for the

run. The costumes could come alone with a lot of potential risks. For instances, if a

participant’s costume involves wearing a mask it could limit visibility. Also, certain

costumes could make it tougher for a participant to run or accomplish some of our

obstacles. To manage these risks, we will instruct participants with our promotional

material and before the race that participants should make sure they can still see and

move a little bit. Support costumes that allow participants to have some mobility. We also

will encourage challenge be choice and reinforce the idea about everyone having fun.

Objective Risks

1. Animal encounters- A potential risk for our program, since we are in a state park is the

possibly of a participant encountering animals. These animals could be wild or pets that

other park visitors have. To manage these risks, we will instruct participants to leave

animals alone. The animals should leave the participants alone if they leave the animal

alone. They can look at them, but don’t bother them in their natural habit. Also, we will

instruct participants to not feed the animals. In the possibility that an animal attacks a

participant or harms one, we will have trained first aid and CPR volunteers to help. Also,

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 we will have a first aid station at the beginning of the race which will contain first aid kits

and a doctor there to help participants.

2. Weather- One possibly risk of having our program outdoors at the state park could be the

weather. Whether it’s the cold or the possibility of it snowing, raining, and another

element of weather. To manage this risk, we will tell our participants to dress

appropriately, know the what the weather could be like before they come to event. Also,

that should bring hats, gloves, or anything to help them stay warm. The participants will

be running, so they should warm up once they start to run, but we will have a first aid

station and a doctor on hand in case anything happens.

3. Tree falling- Another risk of our program is that there is a low possibility that a tree could

fall. Since we are at a state park with tons of wildlife and trees. A tree falling could

happen. Before the race we will instruct participants to be alert of trees that may not look

safe and that they should avoid them. Also if a participant sees that a tree may potentially

look like it could fall that they should alert a volunteer of our program.

4. Allergies/Asthma due to plant life- A possibly risk of holding our program is that some

participants could be allergic to some of the plant life in the state park. To manage this

risk, we will have a medical wavier. On this wavier there will be a spot for participants to

write what they are allergic to, so we can have an idea of what we need to do in case a

participant has an allergic reaction. Also, to manage this risk we will have first aid/CPR

staff to help participants in need. A first aid station will be equipped with medical kits and

a doctor to.

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 5. Terrain Stability- A major risk with holding our fun run was the trails our participants

would be running on. The trails at Riverside State park were covered in snow and ice.

The trails were not in idle condition for a running event. However, we still held our event.

To manage this risk, we would instructor participants before the race about the trial

conditions and that they should be cautious when running on them. Also that our

participants should take shorter and chopper steps, so it lowers the risk of them slipping.

Before the race we will have someone walk over the snow, in snowshoes, to compact the

snow to together to make the it more stable for running on. In case of a participant

slipping and getting hurt we will have a first aid station complete with medical kits and a

doctor available.

6. Earthquakes- In the event of an earthquake volunteers of our program will instruct

participants to drop to the ground during an Earthquake. Also, we will inform participants

of what we want them to do in the event of an Earthquake before our program starts.

Then will want our participants to cover their head and make sure they are away from

trees. After the shaking stops we will bring all the participants of our program together to

assess all he damages or injuries that may have occurred. Then our program leaders and

volunteers will determine if it is safe to continue the program. By checking the race

course and information from news. If there are any injuries, we will have a doctor and a

first aid station with medical kits available to those in need.

Emergency action plan

All participants are required to check-in before the event may start. We will have a first aid tent

full of first aid supplies such as ban aids, ice packs, disinfecting creams and multiple first aid

kicks throughout the event. We will have our professor JJ behind the tent making sure everyone

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gets the aid they need if needed. He is certified in CPR and First Aid so he will give the minimal

care to a participant. We will have a staff member walk behind the last participant on the trail to

ensure that everyone gets through. Our staff may not pass anyone and will ensure that the path is

empty when they get back. At each obstacle station we will be equipped with a first aid kit. For

non-emergency situations, participants will be able to go to the first aid station/ tent. If in case of

an emergency such as someone falling and breaking a leg, we will contact the 911 and care until

the ambulance shows up if needed we will also contact Spokane police department and other

appropriate authorities. Following the incident, we will contact the person listed as the

emergency contact on the participant’s registration form. Also we ask that if you as a participant

see any suspicion of any type of emergency or possible life threat that you inform one of our

staff as soon as possible

Contact In Case of a Emergency:

· Spokane Police Department 1-509 -625-4100

· Fire Department 1-509-466-4602

· VA Hospital 1-509-434-7000

· River Side State Park 1-509-465-5064

First responder

· When getting to the scene you should asses the person and see if they are ok

· You check if they have any heavy bleeding or if they are unconscious

· If unconscious, make sure they are breathing and call 911

· Proceed with giving them CPR until medical help gets there

Second responder

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 · When arriving to the scene if the first responder is giving CPR join in and help

with either the breaths or chest press

· If the vitamin is paralyzed or seems to not me able to move, make sure you secure

his head and neck area and wait till medical team shows up

· If case of a minor injury assists the first responder on whatever they need

Riverside State Park Rules & Regulations

Please observe state park rules so that all park visitors may enjoy their visit. Please note that the

following general park rules are not customized for each individual park, so not all rules will

apply to all parks (for example, "campsites cannot be held for someone who might arrive later"

only applies to parks with campgrounds).

Please report disturbances to park rangers; they are trained to help you resolve issues and

concerns.

Things to Remember

· Discover Pass: Visitors to state parks must display the Discover Pass on their vehicles

when visiting state recreation lands managed by the Washington State Parks and Recreation

Commission, the Washington State Department of Natural Resources, and the Washington

Department of Fish and Wildlife. The fine for not displaying the pass is $99. For information and

exemptions, please visit the Discover Pass website.

· Park hours vary depending on weather and season. However, all day-use areas close at

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dusk. Campers may enter parks until 10 p.m.

· Campground check-in begins at 2:30 p.m. Check-out is at 1 p.m.

· Campsites cannot be held for someone who might arrive later.

· Quiet hours are from 10 p.m. to 6:30 a.m., unless otherwise noted at the park. Engine-

driven electric generators may be operated only between the hours of 8 a.m. and 9 p.m.

· From April 1 through September 30, the maximum length of stay in any one park is 10

days. From October 1 through March 31, the maximum stay is 20 days.

· One camping party is allowed per site, with a maximum of eight people per site.

· Please use the trash cans and dumpsters to help keep parks clean. Recycling is encouraged

in all Washington state Parks. In parks with a pack-it-in/pack-it-out program, visitors must carry

out everything they have brought in.

· Please do not harm wild plants or animals. Feeding of wildlife is strictly prohibited.

· Wildlife, plants and all park buildings, signs and tables and other structures are protected;

removal or damage of any kind is prohibited.

· Horses are allowed only in designated parks.

· Pets are allowed in most state parks, but must be under physical control at all times on a

leash no more than eight feet long. Owners are responsible for cleaning up after their pets. Pets

are not permitted on designated swimming beaches.

· Pets are not allowed inside vacation houses, but are permitted in designated yurts/cabins.

· Smoking is not allowed inside vacation houses, yurts, cabins or other rustic structures.

· Glass bottles or metal cans are not allowed on swimming beaches.

· Alcoholic beverages are permitted only in designated campground and picnic areas.

· Fireworks are prohibited on all state public lands, including state parks and beaches that

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front state park lands.

· All Washington state laws are enforced in Washington state park

Evaluation

Goals & Objectives:

As a group for evaluation, we used a qualitative and quantitative approach to determine

three different goals for our program. The goals that we set for ourselves was to determine if the

overall program was successful, meaning did we have the number of participants show up to the

program that we planned on, did the participants enjoy the event overall, and if we meet the

standards we wanted that was decided by the class during week one. Another goal that we set

was to determine if everyone in the class participated or played a role in the program. We wanted

to know who and who did not participate the day of the program, if everyone had their part of the

program done on time, and how well the program was organized during the day of the event. The

last goal that we wanted to determine was getting feedback on the program overall. To find this

data we passed out surveys to the participants after they finished the run. We asked questions on

the survey about how it went or what we can do to better the program in the future, and what

19
they liked or disliked about the run, also how they heard about the program and the reason for

participating in it.

Gnarly Nordic Fun Run Questionnaire

Please circle your answers

How did you hear about the Gnarly Nordic 5k fun run?

Fliers Email Friends/Family

Other_______________________

Are you a current member of Spokane Nordic?

Yes No

If not, would you be interested in becoming a member of Spokane Nordic?

Yes No

What was your primary reason of motivation for attending the fun run?

Support Spokane Nordic Exercise Socialize Extra Credit

Other_____________________

Which obstacle during the race was your favorite?

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 Tires Web Backwards Run

Baseball Bat Mind Game

Overall, how would you rate your level of enjoyment during this event?

1 2 3 4 5 6

7 8 9 10

What were some elements of this event that contributed to your level of

enjoyment?

Do you have any suggestions or comments about how the fun run could have

been improved?

When runners were finished with the 5K, the evaluation team had a table set up where

surveys were distributed and runners had the option of filling out the questionnaire. There was a

grand total of 31 individuals who participated in the survey.

After looking at data from the post race survey, it was concluded that a large majority of

the race participants were Anatomy and Physiology students from EWU who were participating

for extra credit purposes.

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 90% of the runners were not a current member of Spokane Nordic. As a whole, one of the

goals of this program was to be able to reach the member of Spokane Nordic and put on an event

that was in their interest. Unfortunately, according to our data we did not reach this goal.

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 Data showed that of the 31 individuals who participated in the survey, 17 of them were

there for extra credit reasoning.

Over half of the runners said that their favorite obstacle during the race the spider web

station where they had to weave their way through yarn that was strung between trees. The

baseball bat obstacle came in second place.

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 Most of the runners said that overall they enjoyed themselves at the Gnarly Nordic 5K!!

14 of the 31 survey takers said that their enjoyment level was a 10 (on a scale of 1 to 10), that is

about 45%.

When runners were asked, “What were some elements of this event that contributed to

your level of enjoyment?”, many responded by explaining their love for the Bowl and Pitcher

location and the gorgeous scenery that the running course offered.

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 When runners were asked, “Do you have any suggestions or comments about how the fun

run could have been improved?”, the only response that we got back was how challenging the

course was due to the amount of snow and ice.

Post-Event Class Survey:

1. Considering all aspects of the event, how successful do you think it went?

Not Successful Fairly Successful Very Successful

2. Do you feel like your group worked together effectively to complete your goals? YES ____

NO____

Explanation:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

_______

3. Did your group accomplish the goals that you determined at the beginning of planning the

event? YES NO

Explanation:

______________________________________________________________________________

______________________________________________________________________________

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______________________________________________________________________________

_______

4. Did the event go as you had envisioned it going?

YES _____ NO_____

Additional Comments:

______________________________________________________________

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When asked this question, the students were guided to select one of three answers: Very

Successful, Fairly Successful, or Not at All Successful. Out of the 23 students who

completed the survey, none of them chose Not at All as their answer. Overall, we found this to

be pretty positive feedback because everyone at least selected Fairly or Very Successful.

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 From the two charts above, we were able to determine that 96% of students who took our

survey felt that their group, as a whole, had accomplished the goals they set at the beginning of

planning the event and 91% of them said their group worked effectively together to complete the

goals.

Although plans and other aspects of our event changed throughout the planning process, a

majority (70%) of the class responded YES when asked if the event went as they had envisioned.

This response slightly surprised us since our location changed unexpectedly and it took the class

more time to solicit donations than we had expected.

From this survey, we could conclude that the class felt the event was, overall, either very

or successful. Our evaluation also tells us that most of the students felt that their groups worked

effectively together and completed all of their goals. More than half the students also believed

the event went as they had envisioned. From the entirety of the survey, and our evaluations, we

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believe that our class/groups were, indeed, successful in working together to accomplish their

goals in planning the event and running the event.

Conclusion:

The following data was concluded from the surveys that we passed out to participants and

classmates as a group for evaluation. Overall, the event went well. The participants enjoyed the

event and enjoyed the atmosphere of the event. Based on the answers from the questionnaires

everyone enjoyed the program and the difference in it being an obstacle course as well. Talking

about how it was a different 5k than normal 5ks. From the data that we collected from our

surveys that we passed out to the class 91% of the class feels that everyone worked well together

as a group and feel that they accomplished the goals that were set out for them. 70% of the class

said that the event went as planned, meaning that they expected it to go as well as it did. Based

on the written answers that we provided on our survey, the only thing that participants would like

to change about the event was the weather. Saying that they did not like running on the snow

because it made the event more difficult. Also, they said that next time the event is put on that

they would like to see better promotion of the event, a lot of them just heard about the event a

couple days prior to it happening and would like to be informed more advanced to the date of it.

As a group for evaluation, we felt that the event went well overall; there were some spots that

could be improved as a class for the next time the event is put on, but nothing serious enough to

change the outcome of the event. Our evaluation group was satisfied with the amount of

feedback we got from the surveys that we passed out, exceeding the expectations that we set for

ourselves, and we were happy with the responses we got. The only thing that we should do

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different next time according to the responses on the survey is just promoting the event better,

giving people time to prepare for the event.

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 Works Cited

"6 Benefits of Joining a Family Fun Run." Smartparenting.com. Smart Parenting Philippines, 23

July 2015. Web. 19 Mar. 2017.

Pashman, Heidi. "It's True: Everyone Is Doing a Fun Run." Shape Magazine. Meredith

Corporation, 11 June 2014. Web. 20 Mar. 2017.

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