MOMENTUM BILINGUAL PRESCHOOL

# 1125 N. Plata Circle Santa Fe, New Mexico 87501

(505) 920-3821
POLICY & PROCEDURE PARENT HANDBOOK
Open Monday through Friday from 7:30 am to 5:30 pm

Gabriela Cover, Owner & Director

Gabriela can be reached daily at (505) 920-3821
Or at momentumbpreschool@gmail.com

** High Quality Bilingual Child Care **

License Number 155701
Momentum Bilingual Preschool is licensed through the State of New Mexico

Page 1
MOMENTUM BILINGUAL PRESCHOOL
CHILD ENROLLMENT FORM
CHILD’S NAME ________________________________Birth Date ____________________
Parent/Guardian Information:
Mother’s Name ________________________Father’s Name____________________________
Home Address _________________________Home Address____________________________
Work Address _________________________Work Address____________________________
Home/Cell Phone______________________ Home/Cell Phone__________________________
Work Phone __________________________Work Phone___________________________
Email _______________________________Email ___________________________
Emergency Contacts:
Name__________________________________Cell __________________Landline__________
Name__________________________________Cell__________________ Landline__________
My child may be released to the following persons - A phone call or text is needed if someone other than
parent, legal guardian, or persons listed bellow will be picking up your child. Your pick-up person will be asked
to present ID – driver’s license.
1._________________________________ 2._________________________________________
3.________________________________ 4. ________________________________________
Health Insurance _____________________________ Policy Number _____________________
Medical information/special needs/assessments (If none write “None”)____________________
______________________________________________________________________________
Allergies (if none write “None”)____________________________________________________
I give permission for Emergency Medical
Transportation Yes_____ No_____ Treatment Yes____ No______ Parents Initials_________
Preferred Hospital/Medical Facility______________________________________________
Child’s Physician _______________________________ Telephone ______________________
Child’s Dentist _________________________________ Telephone ______________________
Days/Times Enrolled for ________________________ Monthly Tuition________________
Please be advised that your child will start school with a half-day schedule for their first week
to ensure proper adjustment and will be required to get picked up at 12:00 Noon each day.
Start Date__________________________Last Day____________________

__________________________________ _______________________________________
Parents Signature &Date Director Signature &Date

Page 2
 PARENT/PROVIDER AGREEMENT
MONTHLY TUITION INFORMATION – ENROLLMENT OPTIONS

# Days /
2 Days 3 Days 4 Days 5 Days
Week
7:30- 7:30- 7:30- 7:30-
Times 8-3:00 7:30-4 8-3:00 7:30-4 8-3:00 7:30-4 8-3:00 7:30-4
5:30 5:30 5:30 5:30
Under
$387 $428 $453 $580 $642 $679 $774 $856 $906 $927 $1024 $1081
two’s
Two’s
$346 $387 $412 $519 $580 $618 $692 $774 $824 $824 $927 $988
and up

• Core Schedule: 8:00AM to 3:00pm. Children should be dropped off by 9:00am. Pick up grace period is 3:00-3:30pm. Doors
are locked after drop off and pick up period.
• Late Fee’s: If your child is picked up later that 3:30pm, a $10.00 fee will be charged for the first 10 minutes. An additional fee
of $1.00/minute will be charged after 3:40pm. Late fee is due at pick-up
• Aftercare Hours Schedule: 3:30pm to 5:30pm
• Late Fees: If your child is picked up later that 5:30pm, a $10.00 fee will be charged for the first 10 minutes. An additional fee
of $1.00/minute will be charged after 5:40pm. Late fee is due at pick-up
• Minimum enrollment for Infant and Toddler Classroom: 2 days per week
• Minimum enrollment for Preschool Classroom (3yr and up): 3 days per week
• If your child is not progressing to the next classroom due to development challenges, you are still subject to the tuition rate of
the classroom they currently are in.
• Tuition listed above does not include tax - applied to all Tuition. Current tax rate is 8.43%
• Monthly Tuition is due for the entire month on the 1st day of each month
• A $5.00/day Late Fee will be added to tuition not received by the 3rd day of the month
• Drop-in fee for 8:00am-3:00pm schedule is $50.00 plus tax and is due at pick up on the day of
• Drop-in fee for Aftercare hours 3:30pm-5:30pm is $15.00 plus tax and is due at pick up on the day of
• Drop-in for temporary/non enrolled children is $65/day plus tax (8:00-3:00), and $75/day for infants, plus tax
General Information:
• Momentum follows the Santa Fe public school schedule: Mid-August to Mid-May. Enrollment, regardless of when it occurs, applies
to the current school year. We close for a day or two twice a year when our preschool space closes for the summer use of the pool.
• Enrollment for the summer program is optional and requires a separate enrollment form.
• Momentum Bilingual Preschool’s expenses are incurred on a monthly basis. You will be charged in the event that your child is not
present for reasons of illness, family vacation, public school holiday, snow days, or any other reason. Please call ahead if your child
will be absent and notify staff of any illnesses.
• Momentum follows the Santa Fe public school holiday and closure calendar and adheres to snow closures and two hour weather
delays. To check on school closings, please call: 505-467-3541 or check the SFPS website.
• Momentum’s annual re-enrollment and summer enrollment period is March.
Fees:
• A $300.00 Enrollment Fee is due at time of enrollment. This is a one-time non-refundable fee, and includes the $100 Materials Fee
for that fiscal year.
• A deposit equal to one month’s tuition is due upon enrollment, and will be applied to your child’s last month’s tuition in May of
each year. Should your child dis-enroll from Momentum prior to the end of the school year, this deposit will be forfeited.
• Momentum Bilingual Preschool requests a 30- day written notice for termination of care or disenrollment.
• A $100 yearly Materials Fee is due February 1 of each year.
• Tuition, school calendar, Policies and Procedures are subject to change.
• No refunds or credits will be given for any reason.
My signature acknowledges that I _____________________________Parent of____________________________________
have read, understand and agree with the fees, schedule, holiday and closure calendar, hours of operation, late charges,
policies and procedures outlined in this Handbook. My son/daughter __________________________ will be attending ____
days a week. I agree to pay the tuition of _________plus tax______ on the first day of each month.

_____________________________ ______ ______________________________ ________

Parent Signature Date Director Signature Date

Page 3
OPEN ENROLLMENT: Children will not be turned away from care due to race, country of origin, gender or
religion. All children enter Momentum Bilingual Preschool on a 30-day trial basis, to ensure proper adjustment.
AGES:
Momentum Bilingual Preschool accepts children ages 12 months to 5 years of age. Younger children considered on a
case by case basis.
ARRIVAL AND DEPARTURE:
Always drive very slowly in Casa Solana neighborhood and school parking lot! This will avoid issues with
neighbors. Our day starts at 7:30am for the extended hours schedule and 8:00am for children enrolled in our Core
schedule. We ask that all children arrive by 9:00am. Arrival by this time facilitates a smooth transition for your
child; children arriving late have difficulty adjusting to circle time and nap time.
Pick up time is 3:00pm-3:30pm for our core schedule enrollments. Aftercare hours are 3:30pm to 5:30pm. Late fees
will apply after these times.
SIGN IN AND SIGN OUT:
Parents are required to sign their children in at drop off and sign them out at pick up time on a daily basis.
OPEN DOOR POLICY: Parents and Legal Guardians are welcome to visit any time except during naptime – from
12:00pm to 2:30pm – to ensure quiet time for the children.
FORMS AND IMMUNIZATION RECORDS:
All forms must be completed and turned in, along with immunization records at enrollment time, at least 2 days prior
to child’s start date. Forms are subject to a yearly renewal and must be kept up to date, including vaccination
exemptions. Please update shot records, as needed, whenever your child receives new immunizations.
SICK CHILD:
Sick children want and need to stay home. If you bring a sick child to school he/she will be sent home.
You cannot bring your child if he/she has a runny nose with green discharge, sore throat, fever, rash, diarrhea,
vomiting, pinkeye, herpes-or mouth sores, or any viral/bacterial infection that you’re aware of. Please refer to complete
list posted on the Community board at school and included in this Handbook.
MEDICAL RELEASE:
A Medical Release is required for all medication administered to your child. You will be asked to fill out and sign a
“request to administer medication” form before we can administer any medication to your child.
PERSONAL BELONGINGS /CLOTHING:
Each child will have his own cubby to store personal belongings. Please label all belongings and clothing with your
child’s name, and check cubbies regularly for soiled or needed items. Cubbies should have a complete, weather
appropriate change of clothes at all times, this includes hat, mittens, proper pants, socks, rain coats and snow boots in
the winter months, and sun hats in the summer months. Please provide your child with a pair of confortable indoor
shoes or hard-sole slippers, and, please do not bring toys from home.
Always dress your child appropriately and comfortably in clothes that can get dirty… they will!
OUTDOOR PLAY:
We will be outdoors as much as possible and in all kinds of weather. Please provide your child with sunscreen and a
hat year-round, as well as anything else he/she might need, such as sunglasses, raincoat and boots. We require parents
to apply sunscreen to their child before drop-off. If they don’t have it upon arrival, we will ask parents to apply it
before they leave.
MEALS:
There are never more than 3 hours between children’s meals and snacks. Please make sure your child has a healthy
breakfast before arriving at school, since our first snack is at 9:15am -9:30am. All meals will be provided by parents
and should consist of healthy, nutritious choices. Please be aware that any food dyes or coloring can contribute to
restlessness and irritability in your child. Lunch is at 11:30am-12:00pm, and the afternoon snack is at 4:15pm for
aftercare children. Please provide your child with lunch and two snacks every day, and please make sure your child’s
lunchbox has an ice pack inside, if needed. A sip-cup with water, milk or juice should accompany the lunchbox. Please
label your child’s lunch bag, sip-cup, cutlery and food containers.
Please always notify us, in writing, of any changes in your child’s diet or if he/she develops allergies or sensitivities to
foods.

Page 4
NAPPING AND QUIET TIME:
All children will nap or have quiet time from 12:00/12:30pm to 2:30pm. Please provide your child with any “comfort
items” they might need, such as a blanket and a sleeping mat that meets the following CYFD specifications: Mats
must be ¾” thick and non-absorbent. Per State licensure, all sleeping items must completely fit in a bag, provided by
parents. Please remember to take home and launder all bedding on the 2nd and 4th week of the month.
CHILDREN IN DIAPERS:
Please provide your child with disposable diapers, wipes, medium/large size disposable latex/non latex gloves, and
diaper rash ointment if needed, and label all products with his/her name (individual diapers do not need to be labeled).
HOLIDAY, RELIGIOUS AND BIRTHDAY CELEBRATIONS:
If you are planning to provide a birthday celebration for your child, you are welcome to do so from 2:45pm-3:15pm,
with prior arrangements. Please make sure to provide enough for all children and let us know what we can do to help.
While we do not impart religious education, we are not impartial to any religion. If, as a parent or family member, you
would like to share a Holiday/Religious celebration with us, please see the Director first to make arrangements.
DISCIPLINE/TERMINATION OF CARE:
Momentum Bilingual Preschool approaches the well-being of our children as a partnership with our families. All
children enter Momentum Bilingual Preschool on a 30-day trial basis, to ensure proper adjustment. Please
communicate with us about any disciplinary problems you are experiencing with your child. A guidance policy is
posted in our school.
When a disciplinary problem arises, the first course of action will be re-direction of the child/children involved, and
problem solving will be encouraged through words and not actions. If a disciplinary problem persists, a
parent/caregiver meeting will take place to find the best possible solution, and a one Month probationary period may
apply. If at the end of this period a solution has not been found, Momentum reserves the right to terminate enrollment.
Please be aware that your tuition deposit and enrollment fee will not be refunded in the event of termination of care.
DIS-ENROLLMENT:
A minimum of 30 days written notice is required via email for dis-enrollment. Please be reminded that your tuition
deposit will be forfeited should you dis-enroll your child prior to the end of the school year.
CONFIDENTIALITY POLICY:
All information regarding your child and family is confidential and will not be shared with anyone other than staff
and Official Agencies like CYFD.
CHILD ABUSE OR NEGLECT:
Momentum Bilingual Preschool is required by law to report any signs of child abuse or neglect. In the event child
abuse is suspected and evidence is found, the following agencies will be contacted:
CYFD – Children, Youth and Families Department – (855) 333-7233
Santa Fe Police Department – 911
COMPLAINTS:
Any complaints received from parents will be taken up immediately by the Director or person in charge. The best way
to communicate with the Director is through email: momentumbpreschool@gmail.com
FIELD TRIPS:
Momentum Bilingual Preschool does not participate in field trips.

Page 5
 EMERGENCY PLAN/INJURIES

INJURY
In the event of an INJURY requiring medical attention, a staff member at Momentum Bilingual
Preschool will contact the child’s parents immediately. An Injury-Report will be filled out for all
injuries, and parents will be asked to sign a copy of the report and receive a copy. In the event of a
severe injury requiring immediate medical attention, 911 will be called first and the parent or legal
guardian will be contacted second.

EMERGENCY PLAN
In the event of a MISSING CHILD, Children, Youth and Families Department, the Police
Department and the parents or legal guardians will be contacted immediately.

In the event of a FIRE, all children will be removed from Momentum Bilingual Preschool in a safe,
practiced, and orderly fashion with the children’s wellbeing in mind. Monthly fire drills are staged
at different times of the day for this purpose.

Our FIRE DRILL procedure is as follows:

• Upon hearing the alarm, noticing fire and/or smoke, all children will be gathered, led out of
the facility and counted.
• Once all children and adults are in a safe location outside of the building, 911 will be
contacted.
• Parents will be contacted once a safe location has been established and 911 notified.
Our evacuation plan is posted by the front door.

DISASTER PREPAREDNESS
Momentum Bilingual Preschool holds quarterly disaster preparedness drills, as mandated by the
State. The Santa Fe Police Department offers annual trainings to all staff at Momentum.

In the case of an emergency, which requires a school evacuation, the children will be taken on foot to
Gonzalez Elementary School located at 815 West Alameda Street, Santa Fe, New Mexico 87501;
Phone 505-467 3100.
In the event that there is a telecommunications failure, we will use the landline contacts provided in
the Parent Enrollment Form.

Page 6
DAILY SCHEDULE

7:30am to 9:00am: We ask that all children arrive by 9:00am. Arrival by this time facilitates a smooth
transition for your child (our educators find that children arriving late have difficulty adjusting to circle
time and nap time).
Note to Parents - Please remember to keep your farewell “short and sweet” to minimize your
child’s (and your own) separation-anxiety. This is especially important in your child’s first weeks.
9:15-9:30am: Snack Time- Please provide a healthy snack for your child.
10:00am: Circle time- songs with introduction of Spanish vocabulary and hands-on music. 10:30-
11:15am: Outside play – if weather permits – water play, sand play, games, gardening… sensory
exploration, free-play and free playground time.
When weather is too cold, child initiated playtime inside-block building, painting on easels,
puzzles, train table, role-play, and fun teacher-facilitated learning activities.
11:30am:Lunch time for the Infant classroom and toilet/hand washing time for Toddlers and
Preschoolers.
11:45am-12:00pm: Lunch time for Toddlers and Preschoolers. Please provide a healthy,
nutritious lunch for your child. Quiet play, reading, and transition into nap-time.
12:00-2:30pm: Nap-time for Infants.
12:30-2:30pm: Nap or quiet time for Toddlers and Preschoolers.
2:30-3:00 pm: Wake up from nap, toileting/diaper changing and pick-up. Outdoor play whenever
possible and transition for pick up.
3:00-3:30pm: Pick Up period.
3:30-5:30pm: Aftercare. See tuition table-additional fees apply.
• If your child is picked up later that 3:30pm, a $10.00 fee will be charged for the first 10
minutes. An additional fee of $1.00/minute will be charged after 3:40pm. Late fee is due
upon pick-up.
• Aftercare hours: 3:30pm to 5:30pm. Additional charge applies.
• If you decide to leave your child for Aftercare and have not made prior arrangements,
please call the Preschool and let us know your child will be staying for the afternoon. Drop-
In rate for Aftercare is $15.00/day.
• All children must be picked up by 5:30pm. Late fees apply as follows:
$10.00 first 10 minutes after 5:30pm, and an additional $1.00/minute after 5:40pm. These
fees are due upon pick up on the same day.

Page 7
Holiday and School Closure Calendar 2018-2019

AUGUST: School Begins, Wednesday 15th

SEPTEMBER: Labor Day ~ Monday 3rd

OCTOBER: Fall Break ~ Monday 15th

NOVEMBER: Election Day ~ Tuesday 6th

Thanksgiving Holiday ~ 21st, 22nd, 23rd

DECEMBER: Winter Break ~ 17th-31st

JANUARY: Winter Break ~ 1st, 2nd

Martin Luther King Jr. Day, Monday 21st

FEBRUARY: Presidents Day, Monday 18th

MARCH: Spring Break 18th-22nd

APRIL: Easter Friday ~ 19th

MAY: Last Day of School, Wednesday 22nd

(TBD Summer space move-in day)
Transition to summer Break~ Closed May 23rd-May 31st

JUNE: Summer Program Begins, Monday, June 3rd

(Separate enrollment required)

JULY: Independence Day, Thursday July 4th

AUGUST: Last day of Summer Program, (TBD)

*As a reminder, all upcoming holiday closures will be posted on communication boards in
advance*

Page 8
 MISSION STATEMENT
Momentum Bilingual Preschool is dedicated to the loving care of children aged 12 months to 5
years. Our mission is to provide a safe, stimulating, bilingual environment (English-Spanish) in
which children can play, learn, explore, grow and gain the confidence and social skills that will
carry them through life successfully and happily. We celebrate the window of time when brain
development and the ability to learn a second language are at their peak, and we support families
in their desire to create language culture in their homes.
We serve children and their families throughout Santa Fe County.

PHILOSOPHY STATEMENT

Momentum Bilingual Preschool is a Reggio Emilia inspired program, seeking to tap into each
child’s potential, preparedness, curiosity and interest in all areas of learning. We understand that
children learn primarily through play, and that play is the foundation of academic learning, self-
esteem, self-awareness and communication skills building. Children also need to be allowed to
have TIME to develop their game and see it through from start to end, to be themselves, express
who they are and be accepted as individuals. At Momentum Bilingual Preschool we understand
this, and are flexible with our scheduling. All children are different and develop at their own pace,
so individual attention will be given to each child’s developmental needs.

Teachers are partners, nurturers and guides, who facilitate children’s exploration of their learning
environments. The children’s momentum is our guide as facilitators when planning our day.
Spanish is an integral part of our program. It is introduced into all aspects of our routine and will
open your child’s mind up to learning other languages later in life. We encourage our families to
extend our curriculums in the home and join their children in their learning of Spanish.
Children are provided with a friendly learning environment, which is rich in natural, fun and safe
materials, including: child-size furniture, dramatic play, blocks, art, music, quiet time and library,
manipulatives, sensory exploration and science areas. We allow for plenty of outdoor play
opportunities: bug hunts and exploration, sand and water experiences, bike riding, and the
exploration of natural materials, as well as an introduction to gardening and the care of live birds.

Page 9
 CURRICULUM
Momentum Bilingual Preschool’s curriculum concentrates on play and exploration as the primary
source of learning and provides ample opportunities to make choices throughout the day.
Children actively engage in learning and will be encouraged to move freely through a variety of
areas of interest and activities for individual exploration and group play. Long and short-term
projects, initiated by the children and facilitated by the teachers, determine the direction we take
for each day. Teachers remain flexible, integrating learning opportunities into all aspects of the
day.
Spanish, which in many cases is part of a child’s heritage and family history, will be used
throughout the day’s activities. We encourage our families to extend the culture of bilingualism
into the home.
Our curriculum changes as we get to know your children, and learn more about them. We observe
and listen to them, then build our curriculum around their interests. This attention on them as
individuals, as well as members of a group, promotes their social and emotional development and
wellbeing.

Page 10
RECEIPT OF PARENT HANDBOOK

I ________________________________have received a copy of the Momentum

Bilingual School’s Parent Handbook and will read it in its entirety prior to my
child’s enrollment.
I understand that, should I have any questions regarding the information,
schedule, procedures, policy, Holiday and closure calendar, fees or anything
else found in this handbook, I have had the opportunity to ask questions and
have them answered to my satisfaction.

_____________________________ ___________
Parent’s Signature Date

I,_______________________________________trust the judgment of

Momentum Bilingual Preschool’s caregivers and staff in the case of a Medical
Emergency involving my child________________________________________
I will be responsible for any and all Medical and/or Ambulance expenses
incurred.
I have provided the staff at Momentum Bilingual Preschool with Sunscreen
and/or Diaper Rash Ointment labeled with my child’s name, and give
permission for it to be applied to my child, as needed.

_____________________________ ___________
Parent’s Signature Date

Page 11
 LIST OF ITEMS TO BRING FOR YOUR CHILD

Please bring all that apply to your child’s needs and LABEL all items with their
name:

Updated Shot Record or Letter of Exemption.

Lunch box with healthy nutritious choices. Include one lunch and 2-3 snacks.
Diapers
Wipes
Disposable, medium size, latex or non-latex gloves (non-porous)
Diaper rash Ointment
Sunscreen
Sip Cup or Bottles (only BP-free plastic, or metal containers, please).
Nap time Mat- needs to be a minimum of 3/4 inch thick and non-absorbent
Any favorite sleep/ comfort toy or blanket
At least one complete change of clothes for child’s cubby (more if potty-training
or in wet weather) - include socks, underwear, pants, shirts, hat, gloves, or any
other weather appropriate clothes.
Winter Months: In-door shoes or hard-sole slippers for in-door use.

Page 12