Second Year- English Stream

Business Communication II
Informal Reports
Classwork Exercise

Information report
You are the head of the Students’ Union at SAMS. Write an information report in the form of a letter to the head of the
recruitment office Career Gates, describing the skills possessed by graduates of Sadat Academy’s International Business
Administration Program. Include information about the nature of your study at SAMS, unique skills of the graduates and
their possible career paths.

SAMS
Sadat Academy for Management Sciences
Students’ Union
Maadi Courniche
Entrance 1
Fax No. 3334433344
www.SAMS.edu.eg

1st May 2018

Mr. Zein Qadry

Head of Career Paths
Mesaha Square
Dokki

Dear Mr. Qadry

As head of the Students’ Union at Sadat Academy for Management Sciences, I am pleased to send you this
report on the special skills and capabilities of the graduates of our International Business Administration
Program. The report will cover the three following areas:__________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Introduction:
Sadat Academy for Management Sciences is a __________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
The nature of study at SAMS: ______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Skills of the graduates of ___________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Possible career paths for our graduates_______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Summary:_______________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Sincerely,
________________
________________
Progress Report

As office manager for the Animal Rescue Foundation, a nonprofit organization that rescues and finds homes for
abandoned and abused animals, you have been asked to come up with ways to increase community awareness
of your organization. For the past month you have been meeting with business and community leaders,
conducting Web research, and visiting with representatives from other nonprofit organizations. The head of the
foundation has just asked you to prepare a written report to outline what you have accomplished so far. In memo
format write a progress report to the head of the foundation. In your memo (1) state whether the project is on
schedule; (2) summarize the activities you have completed thus far; (3) discuss thoroughly the work currently
in progress; and (4) describe your future activities. Also let the head of the foundation know any obstacles you
have encountered and whether the project is on schedule.

Animal Rescue Foundation

Interoffice Memo
DATE: February 7, 200x
TO: Adel Mokhtar, Head of the Foundation
FROM: Nour Salah, Office Manager
SUBJECT: Progress of ______________________________

This memo describes the progress of my task to increase community awareness of our organization and
advertise its goals to _______________________________________________________________________

Background: In preparation for this assignment, I _______________________________________________

________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Work Completed: ________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Work to Be Completed:____________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Anticipated Problems: You should be aware of two complications in raising awareness about our
organisation______________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

By 1st June, you will have my final report ______________________________________________________

________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Justification/Recommendation Report: Solving a Campus Problem
In any organization, room for improvement always exists. Your college campus is no different. You are the
member of a student task force that has been asked to identify problems and suggest solution. Investigate a
problem on your campus, such as the lack of training opportunities. Develop a solution to the problem. After
reviewing persuasive techniques discussed in Chapter 7, write a justification/recommendation report in memo
or letter format. Address your report to the Head of the Student Affairs Department.

SAMS
Interoffice Memo
DATE: July 19, 200x
TO: Mr, Sadak Mounir
FROM: Mona Kamal, Member of Student Task Force
SUBJECT: Offering Training Opportunities at SAMS

Offering training opportunities to students at SAMS would be beneficial in ___________________________

________________________________________________________________________________________
This report covers _________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Types of training offered to college students: _________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How training can improve employment opportunities after graduation: ___________________________
________________________________________________________________________________________
1- __________________________________________________________________________________
__________________________________________________________________________________
2- __________________________________________________________________________________
__________________________________________________________________________________
3- __________________________________________________________________________________
__________________________________________________________________________________
4- __________________________________________________________________________________
__________________________________________________________________________________
Summary and Action
Specifically, I recommend the following:_______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________