GROOM: Robert Tugade

BRIDE: Mara Tugade

WEDDING: Christian wedding
DATE: September 22, 2018
HOTEL: Edsa Shangrila Hotel
CEREMONY AND TIME: Church of the Risen Christ UP (2pm)

Edsa Shangrila Hotel

RECEPTION: Garden Ballroom
GUESTS: 230 guest
MOTIF:

TIME ACTIVITY
PRE- WEDDING
SMS entourage

12 PM - ento and ceremony participants

September 21 12 PM - Ninongs and Ninang (Ninongs - black
suit
Silver grey -- ninangs)
September 21 to check in: Edsa Shangrila Hotel
September 21 Arrival of Hair and Make up -
a day before the Heart Cayanan
wedding
Arrival of Coordinators - ALALAY KO
8:00 AM WEDDINGS AND EVENTS (5 staff)

Prepare pre-wedding materials

8:00 AM ELOISA DE BORJA (0933-8240120)

Check all Reception Materials

8:00 AM JULIET SANTIAGO (0933-8240121

Check bridal & entourage flowers

8:30 AM Arlene -- Dangwa
09228316488
Arrival of Designer
8:30 AM Emil Ocampo (2 staff)
0917-5005890
Arrival of Photo & Video Supplier
9:00 AM Studio 1 photography
Marivic 0917-7125128

9:00 AM Assist in the pictorial of wedding materials

 TIME ACTIVITY
Ditribute of crew meal P500 for lunch and
dinner
11:00 AM 200 for lunch
300 for dinner
RECEPTION COORDINATOR TO GO TO THE
11:00 AM GAREN VENUE WITH STAFF OF THE COUPLE
CHURCH COORDINATOR TO GO TO THE
11:00 AM CEREMONY
Check for people who will be in the pictorials
2:00 PM at the bridal suite FAMILY ONLY
2:00 PM Bride's make-up should be done and Bride
ready to dress up
10:00 AM Dra Mara's family should be ready for the
pictorial. Dressed and make-up/hair done.

10 am - 11 am Picture Taking of bride

CEREMONY team COORDINATORS goes to

11:00 AM the church

Bride's Family and Entourage should leave for

11:00 AM the ceremony
Stand by bridal car
11:45 AM C/O hotel
Bride to proceed to the ceremony
12 noon daughters to be in the bridal car with Dra.
Mara
GROOM'S SCHEDULE
Fix the wedding attire (suit, pants, shoes, belt,
9:00 AM watch etc). Please fix also a room where you'll
have the pictorials.

9:30 AM check on people for pictorials

FAMILY ONLY
10:00 AM Family of the groom should be ready for the
pictorials
10:00 AM Arrival of the photographer and videographer
10:00 AM Pictorial of the groom while preparing
Pictorial of the groom with family together
10 am - 11 am with adult entourage
 TIME ACTIVITY
Groom and family to proceed to the
11:00 AM ceremony area
CEREMONY PREPARATIONS
Arrival of Coordinators
12 noon - check buffet set up
Arrival and ingress of buffet 10:30 am

FOR WALKING
1:00 PM mother and brother of the bride to walk
groom to walk alone -- sister and brother will
be walking ahead
1:00 PM Check the Flowers set up C/O Arlene Dangwa
Arrival of musicians
1:00 PM Daughters of the couple will be playing
together with musicians
1:00 PM Arrival of Groom in the ceremony

1:00 PM Arrival of Bride in the ceremony

1:30 PM Arrival of the of Pastor

1:45 PM Last check of RIGEL on music queueing

Queue to start the procession. Ready Bride.

1:50 PM Bride should stand at the back

1:50 PM Start of the procession.

Entrance of bride.
Start of the ceremony
Picture Taking in the ceremony
Recessional (couple last)
ETD OF GUESTS
 NOTES

Sms call time of all entourage and ceremony participants

Bride's room: XXX

Groom's room: XXX
(Bride + 2 daughters, Mother of bride,Tita Cora, sister in Law
Maribeth)
Total of 6 heads

CHURCH TEAM: Check Pre wedding and Ceremony Materials.

Make sure its complete. Please ask endorsement c/o staff of
Dra. Mara
CHURCH 1: In-charge of the wedding rings. Put during pictorials.
(REFER to checklist).
RECEP COORD: Check if reception Materials complete
(REFER to checklist). In case materials incomplete, please ask
endorsement c/o endorsement c/o staff of Dra. Mara

CHURCH 1: Please check based on list

CHURCH 1: Provide them with a copy of the program.

CHURCH 1 AND BRIDE COORD: coordinate with Photo/video.

Advise them where the pre-wedding materials are.
 NOTES

CHURCH 2: Please distribute.

RECEP COORD: Bring all the materials

CHURCH COORD: Bring all the materials

BRIDE COORD: Female entourage will be having white polo

shoot
BRIDE COORD: assist the bride

RECEP COORD: check family of Dra. Mara. Should be ready by

this time. If not remind them
BRIDE COORD : Check with Photo/video pictorial with the family
in the hotel. Assist the bride.
CHURCH 1: Ready the ceremony materials we can bring. Make
sure you are aligned with BRIDE COORD on what will be left in
the hotel.
BRIDE COORD : Please leave the flowers for the female
entourage for the bride's family for pictorials. Remind them not
to leave the flowers

BRIDE COORD: Confirm with photo/video if ok to collect

ceremony materials. Make sure all ceremony materials
complete.

CHURCH 1 KEEP THE WEDDING RINGS.

BRIDE COORD: Please make sure

BRIDE COORD: Make sure she has her bag, bouquet and
emergency kit. You will ride with the bride.

CHURCH 2: Fix things

CHURCH 2

CHURCH 2
CHURCH 2
CHURCH 2
CHURCH 2
 NOTES
CHURCH 2

CHURCH TEAM.

CHURCH TEAM.

CHURCH 1 please check. CHECK THE PEG AND CONTRACT

CHURCH TEAM. ENSURE

RIGEL
Bride stay in the bridal car and wait for the queue from
coordinator Rigel
BRIDE COORD: advise RIGEL of the bride's arrival. Assist in the
distribution of flowers
BRIDE COORD: look for make-up artist for bride's re-touch if
needed
CHURCH TEAM. ENSURE
Rigel: remind sound system of the timing of the changes in
music.
whats songs are we playing for this segment?
ENTOURAGE MARCH: XXX
BRIDAL MARCH: XXX
CHURCH 1: Handles the march
CHURRCH2: Ensure the line order is correct. All should have
flowers and corresponding materials.
BRIDE COORD: Assist the bride. REMIND BRIDE TO WALK
SLOWLY
RIGEL: Stay in front. Assigns the seats for the ento (follow the
diagram).
RIGEL :
RIGEL: queue BRIDE COORD
BRIDE COORD: REMIND BRIDE TO WALK ONLY SLOWLY

Rigel and BRIDE COORD: Assist the photo/video people

LOOSE PETALS TO BE USED DURING RECCESIONALS
GROOM: Robert Tugade
BRIDE: Mara Tugade
WEDDING: Christian wedding
DATE: September 15, 2018
HOTEL: Edsa Shangrila Hotel
CEREMONY AND Church of the Risen Christ UP (2pm)
TIME:
RECEPTION: Edsa Shangrila Hotel
Garden Ballroom
GUESTS: 230 guest
MOTIF:

ACTIVITY NOTES
ARRIVAL OF SUPPLIERS
Set-up caterer & Stylist
12 noon MAKE SURE WE HAVE AMPLE SPACE FOR THE DANCE FLOOR EDSA SHANGRILA HOTEL
12 noon Arrival of Coordinator ALALAY KO EVENTS
1:00 PM SOUNDS AND LIGHTS EDSA SHANGRILA HOTEL
EDSA SHANGRILA HOTEL
1:00 PM PROJECTOR AND LAPTOP LAPTOP: COUPLE
EDSA SHANGRILA HOTEL
3:30 PM Set up of wedding cake HEARTS AND BELLS
09228279848
Set up registration table (2 laptops, alpha list of the guestlist,
3:30 PM lay out) outside the venue RECEPTION ALALAY
4:00 PM Final checking of lay-out. RECEPTION ALALAY
c/o couple
4:00 PM Test all music from couple as well as AVP - PEOPLE WILL PERFORM
- BERNIE PASAMABA FROM THE HOTEL WILL PLAY
DURING COCKTAILS AND DINNER

Endorsementof wines and liquors

BREAKDOWN:
20 bottles
SERVE TO SPONSORS UPON REQUEST
4:00 PM - 30 min during cocktails (Serve wines) EDSA SHANGRILA HOTEL & ALALAY KO EVENTS
5-5:30 pm --- cupcakes and pica
5:20 pm -- open doors
5:30 pm - serve wines to regular guest
5:30 pm - 6 pm -- serve soup and salad

Fix souvenirs
SPONSORS - frames with Jewelry box
4:00 PM frames with table number and names all ALALAY KO EVENTS
STAFF OF THE COUPLE WILL HELP DISTRIBUTE
5:00 PM Arrival of Emcee DARLENE TAN-SALAZAR (0917-8503826)

Sound and Lights set up - Refer to the contract.

TEST ALL MICS AND MAKE SURE ITS WORKING SOUND SYSTEM AND ALALAY KO
MAKE SURE THERE WILL BE LITTLE CHANCES OF FEEDBACK
RUN THE WHOLE PROGRAM WITH THE TECHNICIAN
Test AVPs , sound system SOUND SYSTEM AND ALALAY KO
Give copy of program to suppliers (sound system). ALALAY KO
TEST COMPATIBILITY OF LCD PROJECTOR WITH THE
SOUNDSYSTEM
TEST ALL AVP AND MAKE SURE IT WORKS FROM START TO SOUND SYSTEM AND ALALAY KO
FINISH.
ALALAY - REGISTRATION AREA
Set-up tables for registration and gift
ALALAY KO
Set up registration stuff (lights, lamps, laptop, guestlist)
Fix souvenirs for everyone -- FRAMES WITH NAMES ALALAY KO
WAITER REMINDERS
Give copy of program to head waiter. Run through the
program and special reminders. c/o supplier ALALAY KO
Crew meals allowance

SET UP:
- cocktail tables at the foyer, long table for dry snacks from
couple
- registration table and gift and souvenir table to be provided
- Ante room at the first floor with wooden dividers
- half moon table for the couple
- for pictorials couple to go down the dance floor
- 1 table for cocktail area and nuts and chips (white bowls from
hotel)
- black table numbers
- Round tables for everyone
- 2 VIP tables (seating for 12 heads)/ name cards c/o hotel
- 8x18 feet stage
- Maximize stage
- silver table cover, white napkin, white chair cover
- 20 car passes
- 20 bottles waived corkage of wines
- fruit punch to be served during cocktails, iced tea for dinner
- cake to be served to guest

CHANGE ATTIRE FOR THE COUPLE:

GROOM - Suit
White Tuxedo -- Ceremony
Black for the reception
BRIDE: change outfit
GROOM: Robert Tugade
BRIDE: Mara Tugade
WEDDING: Christian wedding
DATE: September 15, 2018
HOTEL: Edsa Shangrila Hotel
CEREMONY AND Church of the Risen Christ
TIME: UP (2pm)
Edsa Shangrila Hotel
RECEPTION: Garden Ballroom
GUESTS: 230 guest
MOTIF:
HOST: DARLENE SALAZAR
PROGRAM FORMAT

TIME ACTIVITY NOTES

PROGRAM A: Preparations
REGISTRATION CHURCH TEAM: Ready registration. Refer
4:30 PM (LAPTOPS, GUESTLIST, to Checklist for guests lists. Guest list
TABLE LAYOUT) should be alpha and a list by tables.
5 pm to 5:30 pm Serve cocktails HOTEL
5:20 PM OPEN DOORS HOTEL AND ALALAY KO
Align with host (for
5:30 PM RIGEL: brief the emcee
additional notes)
- Serve wines to all
5:30 PM TO 6 PM - Serve soup and salad HOTEL AND ALALAY KO
and bread
Arrival of couple in the
5:45 PM with BRIDE COORD
holding area

with BRIDE COORD

Retouch, second look & HOLDING AREA AT THE GROUND FLOOR
5:45 PM GARDEN WING
couple - DIVIDER WHOULD BE PROVIDED FOR
DRESSING UP
6:00 PM Prepare couple COORDS AND BRIDE COORD
PROGRAM PROPER
 TIME ACTIVITY NOTES
RIGEL: ready emcee

6:00 PM Welcome Remarks RECEP COORDS: play music

BRIDE COORD: ready couple

RIGEL: queue acknowledgement of

sponsors
Acknowledgement of
Principal sponsors
6:03 PM EVERYONE WILL PARDE RECEP COORDS: play soft music/ ready
music for the entourage entrance
12 PAIRS
COORDS: ready entourage

RIGEL: queue entourage entrance

Parade of entourgae
6:10 PM EVERYONE WILL RECEP COORDS: play music/ ready AVP
PARADE
BRIDE COORD: ready couple

RIGEL: queue AVP

RECEP COORDS: play AVP/ ready music

6:15 PM Save the date AVP for Couple's Grand entrance

BRIDE COORD: ready couple

RIGEL: queue couple's grand entrance

RECEP COORD: play music for grand

Couple's Grand entrance entrance/ ready music for "Be our
6:17 PM Guest Ballet dance"

COORDS: Ready ballet dancers for the

Be our Guest

RIGEL: queue ballet dance

Ballet dance
6:20 PM Halili Ballet Company RECEP COORD: play music music
 TIME ACTIVITY NOTES
RIGEL: queue thank you speech
6:27 PM Initial Thank you speech RECEP COORD: play soft music/ ready
music for Dr. Robert song number

Song number
From the groom RIGEL: queue thank you speech
6:30 PM SEGWAY TO
INTRUMENTAL MUSIC/ RECEP COORD: play music
SLIDE SHOW HAPPENS

First dance
SLIDESHOW LOOPS RIGEL: queue couple's first dance
DURING FIRST DANCE
6:34 PM
- SPONSORS INVITE TO RECEP COORD: play music for first
dance
DANCE WITH THE
COUPLE

Dinner and pictorials

Cake cutting and RIGEL: Lead the pictorial session.

6:40 PM Toasting
DISCREET ONLY BEFORE COORDS: to assist
THE FIRST GROUP OF
PICTORIALS
 TIME ACTIVITY NOTES
Song number
6 SONGS WILL BE SANG RIGEL: queue production number
7:15 PM BY THE DAUGHTERS RECEP COORD: play music/ ready AVP
(MEDLEY) AND DR. family Wacky photos
ROBERT TUGADE

RIGEL: queue AVP

AVP family wacky
7:45 PM RECEP COORD: play AVP
photos
COORDS: to assist/ ready bestman

RIGEL: queue bestman's toast

7:52 PM Bestman's toast RECEP COORD: soft music

COORDS: to assist/ ready MOH

RIGEL: queue MOH wish

RECEP COORD: soft music

8:03 PM MOH wish
COORDS: to assist/ ready 6 Ninangs for
the speeches

RIGEL: queue Ninangs speeches

8:06 PM 6 Ninangs to speak RECEP COORD: play soft music/ ready

music for the daughters dance

COORDS: ready daughters for the dance

RIGEL: queue dance

8:24 PM Daughters dance RECEP COORD: play music

COORDS: ready second set of well

wishers
RIGEL: queue well wishers
8:30 PM 6 Ninongs speech RECEP COORD: play soft music/ ready
SDE
 TIME ACTIVITY NOTES

RIGEL: queue SDE

8:48 PM SDE video
RECEP COORD: play SDE

Thank you speech of the RIGEL: queue final thank you speech
8:53 PM Couple RECEPTION COORD: play soft music

8:57 PM EXTRO

Endorse items -- STAFF

9:00 PM OF THE COUPLE
EMCEE DESCRIPTION MUSIC

BERNIE PASAMBA
 EMCEE DESCRIPTION MUSIC

Greets the guests, formally upbeat music

introduces oneself. sound system

Host to acknowledge the

sponsors & parents of the What song are we
bride and groom playing for this
segment?
REFER TO LIST

What song are we

Host to introduce the playing for this
entourage segment?

Host to introduce the Save AVP Music

the date AVP prepared by Lights out
Studio 1 Photography.

Host to call the newly weds

Mr. & Mrs. Robert and Mara Canon in D
Tugade together with their Bernie Pasamba
daughters XXX & XXX!

Host to introduce a special "Be Our Guest"

dance number prepared by USB
Halili Ballet Company
 EMCEE DESCRIPTION MUSIC

Host to call the couple for soft music

their initial thank you speech. c/o Sound System

The Promise
Host tointroduce Dr. Robert SEGWAY TO
to serenade Dra. Mara INTRUMENTAL MUSIC/
SLIDE SHOW HAPPENS

Host to introduce the first The Promise

dance of the newly weds.
SEGWAY TO
INVITE SPONSORS TO INTRUMENTAL MUSIC/
DANCE WITH THE COUPLE SLIDE SHOW HAPPENS

Announces that dinner to

start. To ensure we have
order and people will get the
chance to have their picture
taken with the couple at the
couple's area. Everyone will
be assisted by the
coordinators from ALALAY
KO WEDDINGS AND EVENTS
for the picture taking. After BERNIE PASAMBA
the pcitorial, you can now
proceed to the buffet station
for our dinner.

For our VIP guest, the couple

will just approach your table
for the pictorials.

BON A PETITE!
 EMCEE DESCRIPTION MUSIC
PLAY MUSIC
Host to call DR. ROBERT
TUGADE AND HIS AVP WILL BE SHOWN
DAUGHTERS XXX for a FOR EVERY SONG
production number. PLAYED

Host to introduce the AVP

photos of the couple AVP Music
prepared by Studio 1 Lights out
Photography

Host to introduce the soft music

bestman Mr. XXX for the c/o Sound System
bestman's toast

Host to introduce the Matron soft music

of Honor Mrs. XXX for the c/o Sound System
Matron of honor's wish

Host to introduce the 6 soft music

Ninangs for their wish and c/o Sound System
speeches.

upbeat music
Host to call the daughters for sound system
a special number c/o daughters

Host to call the 6 ninongs for soft music

their wishes and speeches c/o Sound System
 EMCEE DESCRIPTION MUSIC

Host to introduce the Same AVP Music

Day Edit Video prepared by Lights out
STUDIO 1 PHOTOGRAPHY

Emcee to introduce couple's soft music

thank you speech c/o Sound System

EXTRO: Thank you. Once

again, a big hand for our
newly weds, Mr. and Mrs. Music: Party music
Robert & Mara Tugade. This
has been your host saying
thank you. Lets party!