RHGBMSS.

KADAPA-2018
 Rayalaseema Harijana Girijana Backward
Minorities Seva Samajam (RHGBMSS)
Regd No.:55/78 Mailing Address : NGO Colony, RAYACHOTY -516269, Kadapa Dist., Andhra Pradesh, INDIA
FCRA No.010160034 OFFICE: Pothukurupalli Cross Road, Near Anjanayaswami Temple, Kadapa Road, RAYACHOTY -516269
Off:08561 – 251378 Fax:255378 Resi:08561–251694, 9848061373 Email: rhgbmss_vo@rediffmail.com, rhgbmssrso@gmail.com

FORM TECH-1
TECHNICAL PROPOSAL SUBMISSION FORM
Date : 25.07.2018
Rayachoti, Kadapa.
To: State Project Director, APIIATP, Water Resources Department,
D.No.14-7-29,3rd floor, Vysya Bhavan, Namboori Gopala Rao Street,
Near Old General Hospital, Hanumanpeta,
Vijayawada 520003, Andhra Pradesh,India.

Dear Sir,

We, the undersigned, offer to provide the consulting services for “Engagement as Support Organization for
Strengthening of WUAs in APIIATP” in accordance with your Request for Proposals (RFP) dated
14.06.2018 and our Proposal. “We are hereby submitting our Proposal, which includes this Technical
Proposal and a Financial Proposal sealed in a separate envelope”
We hereby declare that:

(a) All the information and statements made in this Proposal are true and we accept that any
misinterpretation or misrepresentation contained in this Proposal may lead to our disqualification by the
Client and/or may be sanctioned by the Bank.

(b) Our Proposal shall be valid and remain binding upon us for the period of time specified in the
Data Sheet, ITC 12.1.

(c) We have no conflict of interest in accordance with ITC 3.

(d) We meet the eligibility requirements as stated in ITC 6, and we confirm our understanding of
our obligation to abide by the Bank’s policy in regard to Fraud and Corruption as per ITC 5.
(e) We, along with any of our sub-consultants, subcontractors, suppliers, or service providers for
any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a
temporary suspension or a debarment imposed by the World Bank Group or a debarment imposed by the
World Bank Group in accordance with the Agreement for Mutual Enforcement of Debarment Decisions
between the World Bank and other development
banks. Further, we are not ineligible under the Client’s country laws or official regulations or pursuant to a
decision of the United Nations Security Council; Section 3. Technical Proposal – Standard Forms 39
 (f) In competing for (and, if the award is made to us, in executing) the Contract, we undertake to
observe the laws against fraud and corruption, including bribery, in force in the country of the Client.
(g) Except as stated in the Data Sheet, ITC 12.7, we undertake to negotiate a Contract on the
basis of the proposed Key Experts. We accept that the substitution of Key Experts for reasons other than
those stated in ITC 12 and ITC 28.4 may lead to the termination of Contract negotiations.

(h) Our Proposal is binding upon us and subject to any modifications resulting from the Contract
negotiations. We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Services
related to the assignment no later than the date indicated in ITC 34.2 of the Data Sheet.

We understand that the Client is not bound to accept any Proposal that the Client
receives.

We remain,

Yours sincerely,

Signature

Full name: BOMMAL VENKATARATNAM

Title: GENERAL SECRETARY
Name of Consultant (company’s name): RHGBMSS, RAYACHOTI, Kadapa District.
Capacity: GENERAL SECRETARY.
Address:
D.NO:51/170 Landmark
NGO, Colony, 9848061373 Pothukurupalli Cross Road,
Rayachoty-516269 Near HPCL Petrol Bunk,
YSR (Kadapa) Dist.
Andhra Pradesh.

Phone/fax:
08561-251378, 257611, 257694, 9848061373
Email: rhgbmssvo@gmail.com,
 Form Tech-4
(FOR SIMPLIFIED TECHNICAL PROPOSAL ONLY)

A. Description of Approach, Methodology and Work Plan for Performing the Assignment.

i. Objectives of the assignment:

 To provide services to department in planning, implementing and monitoring of project

activities at the WUA and Cascade levels.
 To provide support to WUA in activities across cascade based tanks directly with the
involvement of para-workers (mainly for Community Mobilization, Works and sector specific
activities, including Agribusiness, environmental, social (including sexual exploitation and
abuse (SEA) and gender based violence (GBV)), health and safety).
 To empower the WUA to take up the operation and maintenance of the rehabilitated tank
system with the support of trained para-workers.

ii. Technical approach

Apart from community mobilization, planning and monitoring of project activities; our organization (SO)
will be responsible for organizing all the training and capacity building activities at the
Cascade/WUA/CBO level. The training programmes will be organized for the WUAs allotted to our
organization. Facilitating the activities related to agriculture, horticulture, fisheries etc., duly involving
the experts from concerned department and specialized organizations.

The organization will provide inputs related 4 components of the project, as follows
A: Improving Irrigated Agriculture Efficiency at Farm level
B: Promoting Adaptive Sustainable Agriculture Practices
C: Post-harvest Management, Market and Agribusiness Promotion
D. Capacity Building

As our organization is work many social issues including gender, equity in rural area, We will focus
social (including sexual exploitation and abuse (SEA) and gender based violence (GBV)), health and
safety as mentioned in ToR.
 iii. Methodology

The orgainsation will initiate the work by imparting orientation to the staff on various activities of 4
components of APIIATP. Initially by discussing with District Project Management Unit (DPMU) and
visiting the filed the inception report will be submitted along with the draft annual plan. During course of
time the integrate cascade plan will be developed duly visiting each tank and assessing their
catchment area, inflow, influence of tanks along the cascade.

Our organization, as SO, will adopt all the means and methods as specified in the Project
Implementation Plan (PIP) and the terms of Reference given to us. As detailed in the Scope of work in
B2 of the ToR, the list of activities is given in the following table No-1 for which the process expected to
be adopted by the SO is also given, followed by the expected outputs or deliverables resulting out of
the SO activities. This is not the exhaustive list and it is understood that as per the Project
Requirements, there could be few more deliverables specified by PMU.

S.No Key Activities
1 Collection of the data
from all the tanks,
Analyzing the data,
Preparation of Integrated
Cascade Development
Plan
2 Providing assistance to
construct an WUA Office
Building
3 Institution Development
4 WUA book keeping
5 Para workers
identification
6 WUA meetings
7 Water management and
related record keeping
Table No.1
Process
Facilitate preparation of
ICDP the data, discussions with local
people, visiting the field all the
assigned project supported tanks
Creating awareness in construction
of building as per guidelines through
meetings, Consultation etc and
facilitate payment of 10% WUA
contribution for office construction
Capacity building at WUA level as per
the CB Strategy and calendar
provided by the SPMU.
Providing books ensuring
arrangements for updating and
maintenance all the records.
By developing/following the criteria
selecting the suitable candidates in
consensus with WUA
Motivating the farmers for the
meeting, helping to write agenda,
minutes and Book keeping
Facilitate to procure relevant records
for the WUAs
Output
Integrated Cascade Development
Plan (ICDP) developed for all the
villages within the project
cascade
Site selection for WUA office
building for each WUA
Better functioning WUA’s
Managing committee and Sub
committees
All books are in available with
WUA and written properly
Para workers in place and
functional
WUA meetings held as per
schedule
Regular updation Water
management Records
S.No Key Activities Process Output
8 Joint ajmoish and water Coordinate with all the concern Season wise tax collected
tax collection departments to participate in joint
ajomoish, fixing the dates, Motivate
the WUA to participate in the process
9 Corpus fund Discussing with the WUA about the Mobilization of corpus
importance of the corpus. Initiate with
membership fee and trying means to
collect corpus
10 Trainings and awareness Identification of tanks, persons to be The awareness generated on
generation on trained in consultation with WUA. PGM and operationalization of
Participatory Organising demos, handholding, PGM at WUA level.
Groundwater trainings.
Management (PGM)
11 Agriculture and Facilitation in the preparation of the Agri – Horti Plans and monitoring
Horticulture sub Action Plans and monitoring as per reports
components the Project Guidelines at tanks and
cascade level.
12 Fisheries Development Facilitation in the preparation of the Fisheries development Plans and
Action Plans and monitoring as per monitoring reports
the Project Guidelines at tanks and
cascade level.
13 Post-harvest Facilitation in the preparation of the Post Harverts Management,
Management, Marketing Action Plans and monitoring as per Marketing and Agribusiness
and Agribusiness the Project Guidelines at tanks and Plans and monitoring reports
Promotion cascade level.

14 Participatory MLE/ESMF Facilitation in the preparation of the Reports as per the Project
Activities Action Plans and monitoring as per Guidelines
the Project Guidelines at tanks and
cascade level.
15 Gender and Tribal CIGs Facilitation in the preparation of the Formation of functional Gender
Action Plans and monitoring as per CIGs and monitoring reports as
the Project Guidelines at tanks and per the Project guidelines
cascade level.
16 WUA self-rating as per Building awareness and motivating Periodical WUAs Self rating
the fixed schedule WUAs in carrying out Self Rating reports
periodically as per the Project
guidelines
17 Use of check slips for Completing the task and reporting as Application of Check slips by
field verification per the guidelines of the Project WUAs
18 WUA self-reporting & Educating the WUA members on self Ranking WUAs through self rating
maintenance OK cards rating tools and facilitating to carry out
the task and follow up of the activity.
19 Collection of Agricultural Completing the task and reporting as Data on Agri production and
S.No Key Activities Process Output
Production Data and per the guidelines of the Project irrigated area
Area irrigated
21 WUA Capacity building Assessment of CB needs of all Report on CB needs and CB
needs Assessment stakeholders of each WUA strategy for WUAs
20 WUA capacity building Capacity building at a WUA level as Completion of CB activities
per the CB Strategy and calendar
provided by the SPMU.
22 Environmental, social Create awareness on the ESHS Better health and safety of
(including sexual activities through various IEC activites women and girl child
exploitation and abuse
(SEA) and gender based
violence (GBV)), health
and safety
a) Work Plan and Staffing.

The 3 staff members will be deputed for the project as per the Tech -6. All the staff members will be
involved in desk work and field work. The details of the work deliverables have been furnished in Tech – 5
in the following page. The staff wise deliverables are given in FORM TECH-6 (FOR FTP AND STP) TEAM
COMPOSITION, ASSIGNMENT, AND KEY EXPERTS‟ INPUTS and details of the distribution of home
and field has been furnished in Fin -3 as well.
 Form Tech – 5 (For FTP and STP) WORK SCHEDULE AND PLANNING FOR DELIVERABLES

No. Deliverables1 (D) Months

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
D1 Inception Report and draft Annual Plan
D2 Final 1st Annual Plan
D3 Monthly action plans of staff
D4 Integrated Cascade Development Plans (ICDP)
D5 Monthly progress/ accomplishment report
D6 Site selection for WUA office building
D7 Quarterly progress report
D8 Better functioning WUA’s and its Committees
D9 Bookkeeping of WUAs
D10 Selection of paraworkers
D11 Community Feedback (half yearly)
D12 WUA meetings as per schedule
D13 Updation Water management Records
D14 Season wise tax collection
D16 Mobilization of corpus
D17 Operationalization of PGM at WUA level.
D18 Agri – Horti Plans and monitoring reports
D20 Fisheries development
D19 Agribusiness and markeing Plans
D21 Periodical reports on MLE/ESMF
D22 Market and Agribusiness Promotion
D23 Functional Gender & Tribal CIGs
D24 Periodical WUAs Self rating reports
D25 Application of Check slips by WUAs
D26 Ranking WUAs through self rating
D27 Data on Agri production and irrigated area
D28 Report on CB needs and CB strategy for WUAs
D29 Conducting of regular of CB activities
D30 Status report on women health and safety
D31 Process documentation (including case studies and impact
studies) Annual Report (1st year)
 FORM TECH-6 (FOR FTP AND STP)
TEAM COMPOSITION, ASSIGNMENT, AND KEY EXPERTS‟ INPUTS

No. Name of Key Position Person D1 D2 D3 D4 D5 D6 Total inputs in month

expert (as in months
Tech-6) remuneration
rate
Home/field home Field Total
Home 1.5 1 2.5 - - - 5
K1 CMS-TL 16
Field 1.5 2 1.5 1.5 1 3.5 11

Home 1 1 1 - - - 3
K2 COID 16
Field 2 1.5 2.5 1.5 2.5 3 13

Home 0.5 1.5 1 - - 3

K3 CO-SAP 16
Field 1.5 3.5 2 1.5 1.5 3 13

Home and field deliverables are separate deliverable and codes are given in the following table

Deliverable codes

K1. Team leader( Deliverables – Codes)
Home
D1. Monthly Action
plans/progress/Accomplishment
reports/Quarterly progress report/ICDP.
D2. Process documentation, WUA self rating
reports, Periodical reports on MLE/ESME.
D3. Agri –Horti plans and monitoring reports,
Agribusiness and marketing plans report on CB
needs and CB Strategy for WUAs. Planning and
monitoring of trainings
Field
D1. Site selection for WUA office building, ,
selection of paraworkers, WUA meeting as per
schedule. CB needs assessment of WUA .
D2. Facilitating & Monitoring at field level
Community feedback, fisheries development,
functional Gender/Tribal CIGs,
D3. Monitoring of WUA self rating reports,
Regular CB Activities, , Agri –Horti activities, CB
needs assessment of WUA .
D4. CB Activities, Ranking WUAs self rating, better
functioning WUAs
D5. CB Activities Facilitating Training
D6. Process documentation
K2.CO ID ( Deliverables – Codes)
Home
D1. Monthly progress/ accomplishment
report , Site selection for WUA office
building,
D2. Updation Water management
Records, Season wise tax collection,
D3. Updation Water management
Records, Periodical WUAs Self rating
reports.
Field
D1. Site selection for WUA office
building, WUA meetings as per schedule,
Better functioning WUA’s and its
Committees, Bookkeeping of WUAs,
D2. Community Feedback (half yearly),
Updation Water management Records,
Season wise tax collection,
Operationalization of PGM at WUA level.
D3. Functional Gender & Tribal CIGs, ,
D4. Periodical WUAs Self rating reports,
Application of Check slips by WUAs,
D5. Ranking WUAs through self rating
D6. CB needs assessement and CB,
Conducting of regular of CB activities.
Facilitating training
K3.CO-SAP ( Deliverables – Codes)
Home
D1. Inception Report and draft Annual Plan, Final
1st Annual Plan, Integrated Cascade Development
Plans (ICDP), Application of Check slips by WUAs.
D2. Monthly progress/ accomplishment report,
Quarterly progress report, Better functioning
WUA’s and its Committees
D3. Agri – Horti Plans and monitoring reports,
Agribusiness and markeing Plans, Data on Agri
production and irrigated area, Process
documentation.
Field
D1. Demo plot, micro irrigation plan, coordination
of fisheries development, providing market
linkage for WUAs. Facilitating market friendly
agriculture.
D2. Promoting related to adaptive Sustainable
Agriculture Practices, Post-harvest Management,
Market and Agribusiness Promotion
D3. Mobilization of corpus, Fisheries
development, Data collection on Agri production
D4. Promoting CIGs
D5. irrigated area, Process documentation
(including case studies and impact studies).
D6. Facilitating training.