Professional Documents
Culture Documents
On behalf of
For
Sultanate of Oman
TENDER DOCUMENT
CONTENTS
INVITATION OF TENDER 3
INSTRUCTIONS TO TENDRERS 4
SCOPE OF WORKS 13
STANDARD CONDITIONS OF CONTRACT 14
TERMS OF AGREEMENT 15
DEFINITIONS AND INTERPRETATION 16
FORM OF TENDER 17
APPENDIX TO THE FORM OF TENDER 19
FORM OF AGREEMENT 21
APPENDIX “A” TO FORM OF AGREEMENT 23
APPENDIX “B” TO FORM OF AGREEMENT 24
FORM OF TENDER BOND 25
FORM OF PERFORMANCE BOND 26
FORM OF ADVANCE PAYMENT BOND 27
NOTE TO THE CONTRACTOR 28
LIST OF ALL PRODUCTS AND MATERIALS TO BE USED IN 29
THE PROJECT
LIST OF ALL OMANI EMPLOYEES 30
LIST OF ALL EXPATRIATE EMPLOYEES 31
MATERIAL APPROVAL SHEET ( MAS ) 32
PARTICULAR SPECIFICATIONS 33
LIST OF ABBREVIATIONS 47
PREAMBLE TO THE BILL OF QUANTITIES 48
BILL OF QUANTITIES 50
TENDERER’S ENCLOSURES 58
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
INVITATION OF TENDER
The Tenders and all supporting documents should be submitted in a red wax
sealed envelope endorsed only as follows:
The envelope should be delivered on the date and time as specified in the
advertised invitation of this tender and should be addressed to:
The envelope should bear no indication or marking which may reveal the
identity of the tenderer.
The Employer and/or Tender Board is not bound to accept the lowest bid and
reserves the right to reject any or/and all tenders without assigning any reasons and
shall not be liable to pay for any expenses or losses which may have been incurred
by the Tenderer in the preparation of his bid.
3
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
INSTRUCTIONS TO TENDERERS
1 Tenderers must visit the site and obtain for themselves, at their own expense,
all information that necessary for preparing the tender. They must carefully
examine all the tender documents and satisfy themselves as to the tasks,
obligations and responsibilities to be undertaken in the contract.
b. STANDARD CONDITIONS
OF CONTRACT
c. PARTICULAR
SPECIFICATION
d. BILL OF QUANTITIES
3 Tenderers are required to attach along with the Tender Document, when
submitting their tender, the Tender Bond and other data required to validate
tenders listed in item (8) of the instructions to Tenderers.
4
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
tenderers to whom tender documents have been issued and will become part
of the Tender Documents.
Neither the Employer nor any of its employees, nor any agent or servant of
the Employer has any authority to make representation or explanation as to
the meaning of the Tender Documents, or as to any other matter of thing
concerning the contract, so as to bind the Employer or to bind or fetter the
judgment or discretion of the Engineer in the exercise of his powers and
duties under the contract, except in so far as the Tender Board may issue a
Circular Letter or Addendum amending or explaining the tender documents.
All addenda and circular letters issued shall be recorded in item 7 of the
Form of Tender.
5 The filling-in and completion of the Form of Tender and Bill of Quantities
shall be done in typescript or black ink and the unit rates shall be written
both in words and figures. The Bill of Quantities shall be fully priced in
Omani currency to show the amount of the tender. Item against which no
rate is quoted must be filled-in “Nil” in the cash column and will not be paid
for by the Employer when carried out and shall be deemed to be covered by
the other rates in the Bill of Quantities.
The rates and prices set down against the items in the bill of quantities shall
be for the full inclusive value of the finished work described and shall include
for profits and all obligations and responsibilities of every kind arising under
the contract.
6 The Tender Bond in the amount of not less than 1% of the Tender sum shall
be submitted with the bid and this shall remain valid for (90) days from the
date specified for opening of tenders and will be returned when a tender has
been accepted by the Employer (after a satisfactory Performance Bond has
been provided by the successful Tenderer in the case of the accepted
tender). The wording of the tender bond shall be as per the prescribed form
of tender bond included in this document.
7 The Tenderer shall complete the Form of Tender, the Appendix to the Form of
Tender, the Bill of Quantities, Schedules, and sign, put date and stamp in all
pages of the tender documents with company official seal. The Tender must
be signed by the duly appointed principal fully authorised to represent and
bind the Tenderer. Any incomplete or improper tender will be rejected.
b. Tender Bond for an amount not less than 1% of the Tender Sum as
specified in Clause 6 of the instructions to Tenderers.
5
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
The Tenderer must submit with his tender a list of all Omani and
Expatriate Employees employed by the Company, giving the name of the
employee, job category, and unit rate per month (monthly salary) in the
prescribed forms included in the Tender Documents. Tenderer engaging
a high proportion of Omani employees shall be given preferential
consideration.
i. A list of all major works of similar nature which the Tenderer has
completed within the past five years and of all works, which are presently
under construction, giving the name of the Client, Consultant, location,
value, duration, and date of completion.
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
k. The tenderer must provide with his tender a list of all products and
materials to be used in the Work. The details of each product and
material shall be given in the prescribed form, ‘List of all products and
materials to be used in the project’, included in the tender document.
Tenderers are to note that they should purchase all whatever needed for
materials, equipment, etc., from the Omani local products provided that
their quality satisfies the requirements of the contract specifications and
to give priority to Omani products over similar foreign products as long
as the difference in price is not greater than 10%.
meet his requirements for the project, but he should purchase all his
requirements from the local production unless the Ministry of Commerce
and Industry gave him the permission to do so due to non-availability of
these products in the local production.
Any breach of this obligation will subject the contractor to the penalties
stated in the Law of Organising and Encouraging the Industry, 1978.
l. A statement in writing certifying that the Tenderer has visited the site and
familiarised himself with all conditions which may affect his tender and
that he has no queries on any matter concerning the Contract.
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
9 The Employer and/or Tender Board is not bound to accept the lowest or any
tender and reserves the right to reject any/all tenders without assigning any
reason or financial implication “The Tender Board reserves the right to reject
any tender submitted without additional copy of the tenderer’s proposal
including the additional documents mentioned in Clause 8 of the Instructions
to Tenderer or the unit rates are not written both in words and figures.”.
The Tenderer prior to submission must initial any alteration to rate or amount
made by the Tenderer during the preparation of the tender documentation.
12 Tenders must be submitted solely on the basis of the Tender Documents and
must be free of any qualifications. Should a Tenderer wish to submit an
alternative offer, such offer must be additional to and completely separate
from the unqualified tender.
13 The Bill of Quantities will be examined prior to the signing of the Contract in
order that the items are correctly extended at the rates quoted. Should any
arithmetical error be found, it will be corrected, and the Tender Sum will be
amended accordingly. The Tenderer will be informed of any arithmetical
adjustment made should the Tender Board wish to further consider his tender
and he will be required to certify his acceptance.
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
14 The Tender Board will not be responsible for any expenses or loss which may
be incurred by any Tenderer in the preparation of his tender.
15 The determining of the unit price is to be made by the Tenderer at his own
cost and responsibility and in no case will he be entitled to claim for reasons
of ignorance.
16 The tenderer attention is drawn to the fact that this tender does not included a
variation to unit rates clause. The tenderer must include in his rates and
prices an allowance for any possible increases in the cost of labour, materials
and constructional plant which may occur after the submission of the tender
and during the period of the contract except for increases which may be
reimbursable under clause (52) of the standard conditions of contract.
The Performance Bond will be retained by the Employer during the period of
the contract and will be returned at the
end of the Maintenance period. The wording of the performance bond shall be
as per the prescribed “Form of Performance Bond” included in the tender
document.
18
Tenders shall remain valid for acceptance for (90) days from the last date fixed
for submission of tenders.
19 The sets of documents containing the tender and one additional true-copy of
the tenderer’s proposal including the additional documents mentioned in
Clause 8 of the Instructions to Tenderers must be enclosed in a sealed
envelope or package clearly endorsed with project title, tender number and be
addressed and delivered as specified in the Invitation to Tender. The exterior
of the sealed envelope or package must not reveal the identity of the
Tenderer.
20 The Tenderer shall conform to the Laws of the Sultanate of Oman and his
attention is drawn to the Law governing Employment.
All arrangement which affect the engagement, transport, paying feeding &
housing of labourer and other matters connected therewith shall be subject to
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
the regulations and codes of the Sultanate of Oman now in force or which may
be made from time to time during the period of the contract.
The Tenderer must comply with the minimum percentages for employing
Omani in their organization in accordance with Ministerial Decision 163/2003
issued by Ministry of Manpower. Failing to adhere to such requirement shall
lead to the rejection of Tenderer’s tender. Omanization content in the project
and in the company is one of the essential items considered in the evaluation
of Tenders.
c) The laws governing Employment: The contractor shall make every effort
to employ Omanies of the requisite skills for the execution of the
project. In the event of insufficient/non availability of skilled labour or
any category of labour, and if the contractor wishes to employ
nationalities other than Omanies, he must ascertain from concerned
Ministry whether the necessary entry permits for these particular
categories of labour could be obtained. No foreign labour shall be
employed without the necessary approval by the concerned authority.
10
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
and expenses however caused, which, but for the exercise of such
permission, would not have arisen.
23 The Tenderer may modify or withdraw his bid after tender submission,
provided that the modification or notice of withdrawal is received in writing by
the Tender Board prior to the prescribed deadline for submission of tenders.
Withdrawal of tender during the interval between the deadline for submission
of tenders and the expiration of the period of tender validity may result in the
forfeiture of the Tender Bond.
24 The Tender Board will open tenders at the time and date specified in the
invitation to Tender. Tenders will be checked and evaluated by the concerned
authorities in accordance with the procedures followed by the Tender Board.
Tenders for whom acceptable notice of withdrawal has been submitted shall
not be opened.
25 Any effort by the Tenderer to influence the Employer and/or Tender Board in
the process of examination, clarification, evaluation and comparison of
tenders, and in decisions concerning award of contract, may result in the
rejection of the tenderer’s tender.
28 The tender must comply with the provisions of Royal Decree No. 39/82.
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
Description Percentage
On signing of the Agreement ( Advance Payment ) 20 %
On Delivery of all required Equipment 50 %
On the Assistance to the Installation of the 25 %
Equipment
On Testing & Commissioning of Equipment and 05 %
Completion of the Project
12
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
SCOPE OF WORKS
The overall objective of the project is to develop a framework for the
assessment of risks for multiple coastal hazards along the coast of Oman and
implement such assessment for two hazards namely, tsunamis and storm
surges. The risk assessment will comprise two phases
1) overall risk assessment along the coast of Oman
2) detailed risk assessment of selected coastal cities
The first phase will not be a detailed analysis but will provide an overall view
of the extent of inundation for different hazard scenarios and the associated
risk. The second phase will be a detailed analysis for the selected cities and
their immediate neighbourhood.
For the second phase, the cities of Sohar, Wudam, Sawadi, Muscat, Quriyat,
Sur, Masirah, Al Duqm, and Salalah have been identified. The assessment
will cover the city boundaries and a minimum distance of 20 km on either side
along the coast.
13
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
Tenderers are deemed to be in possession of their own copy of this document at the
tender stage and to be fully aware of and to have understood the contents therein.
14
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
TERMS OF AGREEMENT
2. In case of any conflict between this tender document and the standard
document, the requirements as called for in the tender document shall
prevail.
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
1.1 In the Contract, as hereinafter defined, the following words and expressions
shall have the meanings hereby assigned to them except where the context
otherwise requires.
a- ‘Muscat International Airport’ means the Airport Property and the Civil
Aviation Housing which encompasses complexes of building
installations, roads, car parks, and path-ways within the boundary of
those properties.
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d-
‘DGMAN’
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
(Notes : The Annex forms part of the Tender. Tenderers are required to fill up all
the blank spaces in this Form of Tender and Annex).
Gentlemen,
1. Having examined the Instructions to Tenderers, Outline Drawings, Standard
Conditions of Contract, Outline Specification and Bill of Quantities for the
execution of the above named works, we, the undersigned, offer to execute,
complete and maintain the whole of the said works in conformity with the
said Instructions, Outline Drawings, Standard Conditions of Contract, Outline
Specification, and Bill of Quantities for the sum of Rials Omani
___________________________________________________________________
_________________________________________________________R.O.
(________________________________________________) and/or the sum of
_______________________________________________________ or such other
sum as may be ascertained in accordance with said Conditions.
4. We agree to abide by this Tender for a period of 90 days from the date fixed for
receiving the same and it shall remain binding upon us and may be accepted
at any time before the expiration of that period.
5. In the event of our Tender being accepted and until a formal Agreement is
prepared and executed this Tender, together with your written acceptance
thereof, shall constitute a binding obligation upon us.
17
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
6. We understand that you are not bound to accept the lowest or any Tender
you may receive.
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Name------------------------------------------------------------------------------------------------ of
Address---------------------------------------------------------------------------------------------------
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whose agency Registration Number is ----------------------------------------------
date -------------------------------.
Name------------------------------------------------------------------------------------------------of
Address---------------------------------------------------------------------------------------------------
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whose Agency Registration Number is ---------------------------------------------
date---------------------------------.
9. We confirm that in accordance with Article 17 of the Tender Law and Article
35 of the Regulations of Royal Decree No. 86/84 that the following
persons/shareholders of the company have an interest in the Tender :
NAME INTEREST
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
CLAUSE
Minimum Amount of Third Party 17.2 -b- 10% of the Contract Sum
Insurance
Amount of Penalty per day for 31.2 R.O. N/A per day
Prolonged Delay
19
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
___________________________________________________________________
Address__________________ Witness___________________
_________________________ __________________________
_________________________ Occupation_________________
20
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
FORM OF AGREEMENT
WHEREAS the Employer is desirous that certain works should be executed viz: -
Supply, Install, Train and Commission ASSESSMENT OF COASTAL HAZARDS,
VULNERABILITY AND RISK FOR THE COAST OF OMAN as part of the NMHEWS and
has accepted a Tender by the Contractor as summarized at Appendix B “Summary
of Contract Value” for the execution, completion and maintenance of such Works
NOW THIS AGREEMENT WITNESSETH as follows:-
1. In this Agreement words and expressions shall have the same meanings
as are respectively assigned to them in the Standard Conditions of Contract
hereinafter referred to.
2. The following documents shall be deemed to form and be read and construed
as part of this Agreement viz. :
21
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
IN WITNESS whereof the parties hereto have hereunder set their respective hands
and seals on the day and year first above written
Signed by a duly authorized Signatory for and on behalf of the Government of the
Sultanate of Oman.............................................
Witness.....................................
Witness......................................
......................................
H.E. The Responsible Minister of Financial Affairs
Ministry of Finance.
22
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
CONSTITUTION OF COMPANY
1. INTERNATIONAL COMPANIES
The Contractor shall prior to the signature of the Form of Agreement submit
notarially authenticated copies of the original documents defining the
constitution the Company, powers of attorney and other relevant documents.
In the case of a Partnership or Firm these documents shall be duly
authenticated extracts from the Partnership deed or other documents. These
documents shall also show by what persons and what manner contracts may
be entered into and what persons are directly responsible for the due
execution of such contracts and can give valid receipts together with
specimens of their signatures.
2. OMANI COMPANIES
The Contractor shall prior to the signature of the Form of Agreement submit
copies of the official Company Registration Particulars, i.e. partnership,
limited liability, joint venture, joint stock, together with the commercial
registration number. These documents shall also show by what persons and
in what manner contracts may be entered into and what persons are directly
responsible for the due execution of such contracts and can give valid
receipts together with specimens of their signatures.
23
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
24
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
of..................................................................................................................................
This bond shall be free of interest and payable in cash on your first written demand
in the event of the Tenderer either withdrawing his Tender within a period of ninety
(90) calendar days from the date for the receipt of Tenders or failing to provide a
Performance Bond within Ten (10) calendar days of acceptance of the Tender
whichever date is earliest without any reference to or contestation on behalf of the
Contractor.
This bond should be returned to us upon its expiry or upon fulfilment of our
undertaking whichever is the earlier.
Authorized Signatories
25
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
Ministry of Finance
P.O. Box 506
Postal Code - 113
Muscat
Sultanate of Oman
Whereas.................................................................................……………………......
We agree to make unconditional payment under this bond on your first written
demand without any reference to or contestation on behalf of the Contractor
provided the claim is received by us on or before.....................................................
This Bond should be returned to us upon its expiry or upon fulfillment of our
undertaking whichever is the earlier.
Authorized Signatories
26
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
Ministry of Finance
PO Box 506, Muscat
Postal Code 113
Sultanate of Oman
Whereas_____________________________________________________
It is understood that our liability towards you will be progressively reduced by the
amount repaid to you by the Contractor as contained in the payments against the
said advance payment.
This bond should be returned to us upon its expiry or upon fulfilment of our
undertaking whichever is the earlier.
________________________
AUTHORIZED SIGNATORIES
[TO BE ISSUED BY A LOCALLY REGISTERED BANK]
27
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
Whilst the Performance Bond is an “On First Written Demand” Bond, the Employer
may, but is not bound to adhere to the following procedure. If the Employer
considers that the Contractor is in default of the due performance of his duties
under the Contract, then the Employer will give fourteen days written notice to the
Contractor of this occurrence during which time the Contractor shall rectify such
performance to the satisfaction of the Engineer.
If in the opinion of the Engineer such performance is not rectified the Engineer shall
inform the Employer accordingly in writing.
The aforementioned shall not, in any manner whatsoever, alter the nature of the “On
First Written Demand” Bond.
28
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
29
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
Tenderer shall list below all Omani employees employed in the Company.
Serial Rate/Month
No. Name of Employee Job Category (R.O.)
30
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
Tenderer shall list below all expatriate employees employed in the Company.
Serial Rate/Month
No. Name of Employee Job Category (R.O.)
31
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
32
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
OCTOBER 2012
33
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
Statement of requirements
ASSESSMENT OF COASTAL HAZARDS, VULNERABILITY AND RISK FOR
THE COAST OF OMAN
A) Introduction
The project ‘Assessment of Coastal Hazards, Vulnerability and Risk for the
coast of Oman’ which is part of NMHEWC under the Directorate General of
Meteorology and Air Navigation (DGMAN) in Muscat, Oman will be
implemented by a consulting company/research institution/joint venture team.
The consulting team implementing the project will be referred to as the
consultants in the text.
The consultants must include experts in the following fields and any other
relevant fields of study.
1. Seismic Hazard Assessment
2. Bathymetric Mapping
3. Topographic Mapping
4. Tsunami Hazard Assessment and Modeling
5. Vulnerability Assessment
6. Risk Assessment
7. GIS for covering all elements of Risk Assessment
8. Database Management
Expert areas 2, 3, 7 and 8 may be combined to an extent depending on the
experience of the experts.
B) Project Objectives
The overall objective of the project is to develop a framework for the
assessment of risks for multiple coastal hazards along the coast of Oman and
implement such assessment for two hazards namely, tsunamis and storm
surges. The risk assessment will comprise two phases
1. Overall risk assessment along the coast of Oman
2 Detailed risk assessment of selected coastal cities
The first phase will not be a detailed analysis but will provide an overall view
of the extent of inundation for different hazard scenarios and the associated
risk. The second phase will be a detailed analysis for the selected cities and
their immediate neighbourhood.
For the second phase, the cities of Sohar, Wudam, Sawadi, Muscat, Quriyat,
Sur, Masirah, Al Duqm, and Salalah have been identified. The assessment
34
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
will cover the city boundaries and a minimum distance of 20 km on either side
along the coast. The Consultant should arrange for detailed staff training on
conducting risk assessment for one of the cities.
In this project risk is considered primarily as a function of hazard and
vulnerability and therefore the project will have three distinct components of:
1. Hazard analysis,
2. Vulnerability analysis and
3. Risk analysis.
The superposition of hazard and vulnerability analysis will lead to risk
assessment and related products. It is expected that the risk assessment
study will enable the Oman Government to undertake appropriate risk
management measures.
The risk assessment framework will be developed in a manner that it can
accommodate multi hazards, both chronic and episodic. Two types of
hazards, namely storm surges and tsunamis will be considered in this project.
There are many approaches for risk assessment and it is recommended that
for each type of hazard, a multi scenario approach be adopted (Ref 1, 2).
C) Tsunami Hazard Analysis
Tsunami hazard analysis comprises two components, namely:
1. seismic hazard analysis and
2. tsunami hazard analysis.
C.1) Seismic hazard analysis
In view of its location on the southeast corner of the Arabian Plate, the
Sultanate of Oman has experienced earthquake ground motions
although no structural damages have been reported.
The country is located south of the Makran seduction zone. The well
known historical tsunami from this source took place on 28th November
1945 arising from the great earthquake off Pakistan’s Makran coast.
Although large earthquakes are not frequent, the potential of a major
tsunami arising from this source cannot be ruled out.
The lack of information of this hazard source remains the principal draw
back in conducting a hazard analysis. The consultants will be expected
to gather all relevant information available and work in collaboration
with the Earthquake Monitoring Centre(EMC) at the Sultan Qaboos
University, Oman as well as Earthquake Monitoring Centres of the
neighbouring countries to assess the seismic hazard potential which will
feed into the tsunami hazard analysis
35
Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
TsunAWI, MIKE2, etc which has been tested, proven and indicating the
countries at which it is being used operationally.
D) Storm surge modelling
Oman may be affected by tropical cyclones emanating from the Arabian Sea
or the Bay of Bengal. These are generated during two cyclone seasons
spanning the pre-monsoon (May-June) and post-monsoon (October and
November). There are cyclone events in the transitional periods as well. Most
cyclonic events have had no major impact on Oman.
The consultant shall provide a latest state of art storm surge model which will
be used operationally to simulate the expected event likely to affect Oman’s
coastal areas. The package will include post processing utilities, e.g.
graphical visualization which has been tested, proven and indicating the
countries at which it is being used operationally.
The consultants will integrate the modelling package to the overall hazard
assessment framework to be developed for the project.
E) Data for Tsunami and Storm Surge Modelling - Deep water, shallow
water bathymetry and land topography
Oman National Hydrographic Office has acquired shallow water bathymetric
data (digitized) in the vicinity of coastal cities and the resolution adopted is
sufficient for near shore modelling.
The National Survey Authority has acquired land topography data (digitized)
in scale 1:50,000 and 1:100,000. The resolution is satisfactory for inundation
modelling. The scale of 1:50,000 covers the area north of Muscat and the
Salalah region.
The Supreme Committee for Town Planning has developed digital elevation
models for Oman. The data can be used for both hazard and vulnerability
analysis.
The consultants will work in collaboration with the above national agencies in
order to obtain the required data for the project.
Important data, including processed data beneficial to this project may be
available with civil and maritime engineering consultants who are working on
coastal and port engineering projects along the Oman coast (e.g. Wave
Project). This includes the estimate of design wave heights and modelling for
extreme wave conditions. Attempts should be made to access this data
where possible.
F) Vulnerability Analysis
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
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Directorate General of Meteorology & Air Navigation
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
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Directorate General of Meteorology & Air Navigation
They also have other information of infrastructure acquired for urban planning
purposes.
H) Risk Assessment
Risk Assessment can be achieved via superposition of hazard and
vulnerability (Ref 2). Ideally hazard and vulnerability can be analyzed by
adopting a four phase approach of very low, low, medium and high. By
superposition it is possible to develop a similar four phase classification for
risk assessment. It is emphasized that there are several methods available
for risk assessment depending on the extent of hazard and vulnerability
assessment. For hazard assessment it is strongly recommended that a multi
scenario approach be adopted. For vulnerability assessment it is mandatory
to include parameters relating to population and its distribution and
infrastructure. Such infrastructure must include housing, public utilities and
services, roads, marine facilities and other relevant critical parameters
identified.
As identified under Section 2, Project Objectives, the project has two principal
phases namely the overall risk assessment along the coast of Oman and the
detailed risk assessment of selected coastal cities. The consultants will be
required to present the details of the approach to be adopted for both phases
in their submission.
I) Risk Management
Detailed risk assessment studies for the cities will identify high risk areas and
the consultants are expected to recommend risk management measures for
the said areas/regions. These measures could be broadly classified under the
following categories,
1. Measures that mitigate the impact of the hazard
2. Measures that mitigate exposure and vulnerability to the hazard
3. Measures that promote successful evacuation from the hazard
J) Data Processing and Management
It is recognized that data processing and management of the project is an
important exercise which will govern the accuracy and reliability of the
outcome. This includes the conversion into DEM format for inundation
modelling, preparation of hazard, vulnerability and risk profiles. These profiles
should be easily updated with the availability of new data. Therefore the
consultants should consider data processing and management as a specific
project activity. In addition to specific training workshops listed in Section 12,
it is recommended that several officials of NMHEWC be seconded to the
consultants in order to receive on the job training.
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
3 During Installation and commissioning of the System, the supplier will train the
Operators, System Administrators and Electronic Engineers of the DGMAN for a
period of one week. This training should not be interrupted by the process of
installation and commissioning.
4 The Supplier must guarantee that the complete system offered is free of any defect
and that it is robust, reliable, and dependable with a high mean time between
failures.
5 As this contract also pertains to maintenance of the equipment for a three period
after installation it is expected that the Supplier will be accessible by phone or email
any time there is a failure or whenever assistance is required. He will be expected to
take action immediately by initially, attempting to rectify the problem remotely.
Otherwise an Engineer from the supplier's side should visit within a reasonable time
of the failure.
6 The Supplier should make available a complete back up software as well as
essential spare parts for one year. In addition, the Supplier should always update
the system with the latest version.
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
1 The Contractor shall integrate and Network the Systems supplied with the
infrastructure at the NMHEWC into a complete, unified, and functional system
meeting the requirements specified in this document.
2 All installation activities are the responsibility of the Contractor. For the purpose
of installation, the requirements of the technical infrastructure and the
requirements of the environment of the system shall be stated by the Contractor
to DGMAN at the latest Four (4) months after the confirmation order or the
signature of the contract by both parties.
4 The Contractor shall carry out the installation of the hardware, cabling and
software of the system in order to achieve an operational set-up. This
operational set-up means that the system is fully available and functioning
properly and that the documentation has been supplied in its entirety.
R) Site Acceptance
1 The purpose of Site Acceptance Testing is to verify that all the applicable
system requirements are met and the delivered installation, maintenance,
operations, manufacturer’s, software users and reference manuals are complete
and accurate.
3 The SAT shall be carried out by the Contractor. During the SAT the correct
working of the system shall be demonstrated in full compliance with the
applicable specifications.
4 The SAT will be deemed to have been successfully completed once all the test
procedures have been successfully executed and the Site Acceptance Report
has been signed by the DGMAN representative. This report shall be produced
by the Contractor. Six copies of the Site Acceptance Report shall be signed at
acceptance. At least one employee operator must be able to demonstrate the
full capabilities of the system.
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
1 The Contractor shall deliver all maps and hardware necessary for the fulfilment
of the requirements specified in this document and other applicable documents.
2 The Contractor shall deliver all software and the related licenses, unlimited in
time, necessary for the fulfilment of the requirements of this and other applicable
documents. This includes, but is not limited to Operating Systems, Database
Management Systems, Communications, Windowing, graphics and other S/W
libraries, S/W and H/W configuration control tools and other products and tools
required for operation and maintenance of the system(s) application S/W. The
S/W recovery mechanisms necessary to rebuild the system(s) shall also be
delivered.
3 The Contractor shall deliver to DGMAN any test tool, deemed necessary for the
operation/maintenance of the system((s). Also, test data acquired, produced and
used by the Contractor for development and acceptance testing of the system(s)
shall be delivered to DGMAN. This delivery shall take place in electronic form
before the performance of the tests that utilize this data.
T) Place of Delivery
The prices in the offer are to be calculated on the basis of DDP Muscat,
Incoterms 2000. The place of delivery will be DGMAN, Muscat, Sultanate of
Oman.
U) DOCUMENTATION
2 The Contractor shall provide all necessary drawings, installation instructions and
specifications for the purpose of proper local works and interfaces preparations
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
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on site. These documents should be provided far in advance before the system
delivery and installation.
3 The Contractor shall provide a set of Reference Manuals for the system for the
special purpose software and the operating system software. The Reference
Manuals shall describe all functions provided by the software that are used in
the acquired system. They shall address normal operation of the functions,
including default settings and user inputs expected or permitted. They shall also
address problem identification and recovery procedures, and shall include the
addresses of points-of-contact for warranty support.
4 The Contractor shall provide an Operators' and Maintenance Manuals with the
system. The Operators' Manual shall include an overview of the system as well
as information and detailed procedures sufficient to guide the operation of the
system and monitoring of its main units and interfaces. It shall also include a
Quick Reference Guide, showing commonly used commands or actions.
Maintenance Manual shall address the system diagnostics, problem
identification and recovery procedures, and shall include the telephone numbers
of points-of-contact for warranty support. The comprehensive schematics shall
be included as an Annex. All Manuals shall also be provided in electronic form
on a CD-ROM.
6 Three complete sets of the manuals in English shall be provided at the time of
installation of the system(s) describing in a complete manner the installation,
maintenance and operational procedures of each of the supplied System(s).
This documentation shall include drawings, schematics, parts lists,
specifications and the possible modes of the utilization of the system.
7 In addition to the above documentation the Contractor shall also provide three of
each of the following documents:
- Training documentation.
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
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V) EVALUATION OF PROPOSALS
4 The cost evaluation will focus on cost aspects. Only the proposals
considered satisfactory in the technical evaluation shall be considered for the
cost evaluation.
5 Each proposal will be evaluated based on the proposed system design and
technical approach, the system functional performance, site implementation
plans, field and factory support team, and possibilities of future updates.
8 The cost proposal must be entirely compatible with the technical proposal.
DGMAN reserves the right to make an award considering any combination of
factors provided that it determines that to do so would result in the best value
of what is on offer that would best fulfil its requirement.
9 It is very important that the Contractor submits along with his offer a
compliance table reflecting Compliance, Non-Compliance and Partial
compliance under each of the Items pertaining to and outlined in this tender.
The compliance table shall also have a Remarks column in which the
Contractor will reflect his comments supported by valid justifications under
each and every item.
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
LIST OF ABBREVIATIONS
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
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Directorate General of Meteorology & Air Navigation
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
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9. The Tenderer lump sum for this item is deemed to cover the whole of the contract
period. Monthly payments against this item shall be made in instalments proportional
to the time for completion as stated under item 3 in the Appendix to the form of tender
10. The tenderer shall provide a breakdown of his proposal as an Appendix to the Bill of
Quantities giving the following ( this is in addition to the item No., Description, Unit,
Quantity and Amount columns):
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
BILL OF QUANTITTIE
BILL NO.1 PRELIMINARIES
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
BILL OF QUANTITTIE
BILL NO.1 PRELIMINARIES
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
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Directorate General of Meteorology & Air Navigation
BILL OF QUANTITTIE
BILL NO.1 PRELIMINARIES
Page No. 51
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
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Directorate General of Meteorology & Air Navigation
BILL OF QUANTITTIE
BILL NO.2 MEASURED WORKS
Carried to summary
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
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BILL OF QUANTITTIE
BILL NO.2 MEASURED WORKS
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
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BILL OF QUANTITTIE
BILL NO.2 MEASURED WORKS
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
BILL OF QUANTITTIE
GRAND SUMMARY
SIGNATURE ………………………………………………...
DATE ………………………
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Ministry of Transport and Communications Supplying, Training, Installing and Commissioning Assessment of
On behalf of Public Authority for Civil Aviation Coastal Hazards, Vulnerability and Risk for the Coast of Oman
Directorate General of Meteorology & Air Navigation
TENDERER’S ENCLOSURES
The Tenderer shall properly bind in after this page the supporting documents
required by the instructions to Tenderers. All documentation shall be endorsed with the
Tenderer’s official company stamp. Where any tenderer does not comply with this
instruction, or if any supporting documents are not submitted, the tender will be rejected.
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