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Components of Communication
March 11, 2009 Business Communications business, communication, components

We know that communication is a process of transmitting and receiving messages (verbal and non-verbal).
Communication is a dialogue not a monologue. So, a communication is said to be e ective only if it brings the
desired response from the receiver.

Communication consists of six components or elements.

Components of Communication
1. Context
2. Sender/Encoder
3. Message
4. Medium
5. Receiver/Decoder

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6. Feedback

Context
Every message (Oral or written), begins with context. Context is a very broad field that consists di erent
aspects. One aspect is country, culture and organization. Every organization, culture and country communicate
information in their own way.

Another aspect of context is external stimulus. The sources of external stimulus includes; meeting, letter, memo,
telephone call, fax, note, email and even a casual conversation. This external stimuli motivates you to respond
and this response may be oral or written.

Internal stimuli is another aspect of communication. Internal Stimuli includes; You opinion, attitude, likes, dis-
likes, emotions, experience, education and confidence. These all have multifaceted influence on the way you
communicate you ideas.

A sender can communicate his ideas e ectively by considering all aspects of context mentioned above.

Sender/Encoder
Encoder is the person who sends message. In oral communication the encoder is speaker, and in written
communication writer is the encoder. An encoder uses combination of symbols, words, graphs and pictures
understandable by the receiver, to best convey his message in order to achieve his desired response.

Message

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Message is the information that is exchanged between sender and receiver. The first task is to decide what
you want to communicate and what would be the content of your message; what are the main points of your
message and what other information to include. The central idea of the message must be clear. While writing the
message, encoder should keep in mind all aspects of context and the receiver (How he will interpret the
message).
Messages can be intentional and unintentional.

Medium
Medium is the channel through which encoder will communicate his message. How the message gets there.
Your medium to send a message, may be print, electronic, or sound. Medium may be a person as postman. The
choice of medium totally depends on the nature of you message and contextual factors discussed above. Choice
of medium is also influence by the relationship between the sender and receiver.

The oral medium, to convey your message, is e ective when your message is urgent, personal or when
immediate feedback is desired. While, when your message is ling, technical and needs to be documented, then
written medium should be preferred that is formal in nature. These guidelines may change while communicating
internationally where complex situations are dealt orally and communicated in writing later on.

Receiver/Decoder
The person to whom the message is being sent is called ‘receiver’/’decoder’. Receiver may be a listener or a
reader depending on the choice of medium by sender to transmit the message. Receiver is also influenced by
the context, internal and external stimuli.

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Receiver is the person who interprets the message, so higher the chances are of mis-communication because
of receivers perception, opinion, attitude and personality. There will be minor deviation in transmitting the exact
idea only if your receiver is educated and have communication skills.

Feedback
Response or reaction of the receiver, to a message, is called ‘feedback’. Feedback may be written or oral message,
an action or simply, silence may also be a feedback to a message.

Feedback is the most important component of communication in business. Communication is said to be


e ective only when it receives some feedback. Feedback, actually, completes the loop of communication.

← Business Communication and its Types Barriers to E ective Communication →

260 thoughts on “Components of Communication”

February 3, 2017 at 11:04 am

why now the people can’t live without communiction in cellphone?,why people can use a
paper and pen to communicate
Angel
Nhycoleen
C. Faraon

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February 16, 2017 at 10:58 am

very good , informative

Irum gulzar

March 6, 2017 at 5:43 pm

Very helpful dear…

Subhasmita
Mohapatra

April 6, 2017 at 6:43 am

Thanks a lot
For giving such a beautiful answer
ravinder
sidhu

May 4, 2017 at 3:20 pm

Very good information and easy to understand

Ambilikutta
n

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June 5, 2017 at 3:38 pm

thank you so much for this more information!

shary

June 14, 2017 at 2:31 pm

this is very helpful, meaningful and understandable. in fact is very impressive. it my pleasure.
may God bless u more. thanks (KAY-CODE)
adedeji
adekunle m

July 19, 2017 at 11:48 pm

Helpful easy to understand tnx a lot

Fahad shah

August 10, 2017 at 11:34 am

Very simply define all components of communication and this is very helpful
thank you so much.
hammad ali

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August 10, 2017 at 1:42 pm

this is helpful for me during my study

Asim

September 9, 2017 at 10:02 pm

Very helpful thanks. For my class that I’m taking it’s DE speech and communication and they
asked us to list and explain the componenets of communication.
gardinia

September 12, 2017 at 10:36 am

i think this is the best explanation for the components of


communication.#ThankYouForYourHelp
pastrech

September 21, 2017 at 10:12 pm

This Is Very Good And Attractive To Whom Who Like This Kind Of Study And Also It Is Very
Helpful Or Useful God Bless You Abondantly With His Mercy Shalom
Obadiah
Philibus

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September 22, 2017 at 8:26 pm

Thank you your note is very helpful

Anymore

September 27, 2017 at 2:00 am

Your notes Is just a simple, so a would like to thank you and to welcome all of them.

Rahiim
Yacni

September 27, 2017 at 6:54 pm

This explanation is deep …I’m grateful

Apreku
Eunice

November 2, 2017 at 8:49 pm

thank you

aliboo

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November 11, 2017 at 11:51 pm

you published the materials what i needed and it was very helpful .

Muhammad
Noman

January 8, 2018 at 10:53 am

very easy to understand…. thank You ..

FaizY

January 25, 2018 at 7:48 am

Very helpful.

Ahmad
Faraz

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