CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report

October 2, 2018
CONSENT AGENDA

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Robert M. Harary, P.E., Director of Public Works

APPROVED BY: Chip Rerig, City Administrator

Resolution No. 2018-111, Authorizing the Purchase of a New Truck for Facility
SUBJECT:
Maintenance from Downtown Ford Sales of Sacramento.

RECOMMENDATION:
Adopt Resolution 2018-111 authorizing the purchase a new truck for the Facility Maintenance Division of the Public
Works Department from Downtown Ford Sales of Sacramento.

BACKGROUND/SUMMARY:
The current Facility Maintenance truck is 24 years old. Replacement of this vehicle will continue the City's
commitment to replace vehicles upon achieving their useful service life so they do not become overly problematic nor
too costly to maintain.

Carmel Municipal Code Section 3.12.170 allows for cooperative purchasing with the State of California, county,
or other municipal corporation of the State when the administering agency has made its purchase through a
competitive bid process.

Utilizing the State’s process, Staff received the quote shown in Attachment #2 from the State's authorized
contract dealer, Downtown Ford Sales of Sacramento, for a not-to-exceed amount of $42,504.08. The
proposed purchase would be for a 2019 Ford F350 truck, and includes a utility bed, body rack for lumber and
ladders, safety backup camera, DMV documentation, tax, and delivery.
FISCAL IMPACT:
Funding for this truck was included in the Council-approved Capital Improvement Plan budget for Fiscal Year
2018/19 with funding of up to $45,000 from the Vehicle and Equipment Replacement Fund, CIP Project PW-18-19-01.

PRIOR CITY COUNCIL ACTION:

On June 5, 2018, Council approved the FY 2018/19 Capital Improvement Plan which included an appropriation of
$45,000 from the Vehicle and Equipment Replacement Fund for a new truck for Facility Maintenance.

On September 10, 2018, Council adopted Resolution 2018-104 declaring the 1994 Ford F250 Facility
Maintenance vehicle as surplus and authorizing its sale.
ATTACHMENTS:

Attachment #1 - Resolution
Attachment #2 - Quote from Downtown Ford Sales
 Attachment 1

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL

RESOLUTION 2018 - 111

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING THE PURCHASE OF A FACILITY MAINTENANCE TRUCK FROM DOWNTOWN
FORD SALES OF SACRAMENTO FOR A NOT-TO-EXCEED AMOUNT OF $42,504.08

WHEREAS, the current facility maintenance truck has reached its service life, and on
September 10, 2018, the City Council declared the truck as surplus and authorized its sale in
Resolution 2018-104; and

WHEREAS, $45,000 was budgeted for a new Facility Maintenance truck in the Council-
approved Capital Improvement Plan for Fiscal Year 2018/19 with funding from the Vehicle and
Equipment Replacement Fund; and

WHEREAS, Carmel Municipal Code Section 3.12.170 allows for cooperative purchasing
with the State of California, county, or other municipal corporation of the State when the
administering agency has made its purchase through a competitive bid process; and

WHEREAS, Downtown Ford Sales of Sacramento is the State’s authorized contract

dealer and submitted a quote to the City for a 2019 Ford F350 truck with utility bed, body rack,
and all associated costs for a not-to-exceed amount of $42,504.08.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF

CARMEL-BY-THE-SEA DOES HEREBY:

Authorize the purchase of a 2019 Ford F350 truck for Facility Maintenance from
Downtown Ford Sales of Sacramento for a not-to-exceed amount of $42,504.08.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-

THE-SEA on this 2nd day of October 2018 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

SIGNED: ATTEST:

Steve G. Dallas Thomas A. Graves, MMC

Mayor City Clerk
 Attachment 2

THIS IS YOUR QUOTE 8091718 912

DOWNTOWN FORD SALES
rev 9/18/18
525 N16th Street, Sacramento, CA. 95811
916-442-6931 fax 916-491-3138

QUOTA TION
Customer
Name ROB CULVER Date 9/18/2018
Address CITY OF CARMEL BY THE SEA REP SANDRA
City State CA Phone 916-442-6931
Phone VIA EMAIL FOB SACRAMENTO

Qty Description Unit Price TOTAL

1 2019 F350 REG CAB CHASSIS 4X2 $24,565.00 $24,565.00
STATE CONTRCT 1-18-23-20A
GUN 29

1 BACKUP ALARM $125.00 $125.00

1 CAB STEPS $375.00 $375.00
1 BACKUP CAMERA/PREP $535.00 $535.00
1 SLIDING REAR WINDOW $127.00 $127.00

1 CTEC BODY/RACK/CAMERA HOOKUP-ATTACHED $12,622.00 $12,622.00

1 EXTRA KEY $189.00 $189.00
1 DOC FEE $80.00 $80.00

SALES TAX 8.75

Subtotal $38,618.00
Payment Details DELIVERY $500.00
0 Cash Taxes MONTEREY $3,379.08
@ Check CA Tire Tax $7.00
0 Credit Card TOTAL $42,504.08
Name - - - - - - - - - - - - - - - - - - - - - - -
CC# Office Use Only
----------------------- I

Expires
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$500 DISCOUNT WITH PAYMENT IN 20 DAYS