CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report

October 2, 2018
ORDERS OF BUSINESS

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Robert M. Harary, P.E., Director of Public Works

APPROVED BY: Chip Rerig, City Administrator

Receive a Report Regarding the Second Annual Public Works Report and Infrastructure
SUBJECT: Report Card.

RECOMMENDATION:
Receive a report regarding the Second Annual Public Works Report and Infrastructure Report Card.

BACKGROUND/SUMMARY:
The Mission of the Public Works Department is to provide and maintain public infrastructure, services,
facilities, and equipment that contribute to the health, safety, and well-being of the community in an efficient
and cost-effective manner with minimal detrimental effects on the environment.

Located at the Public Works Yard on Junipero Avenue, between Fourth and Fifth Avenues, the department
has a $3.4 million operating budget for Fiscal Year 2018/19, oversees the Capital Improvement Plan which
has a budget of $4.4 million, and consists of 21 staff (currently five vacancies) in an administrative oversight
unit and five operating divisions as follows: Environmental Compliance, Facilities Maintenance, Forestry, Parks
and Beach, Project Management, and Streets Maintenance. The presentation will review responsibilities as
well as accomplishments in each division over the past year.

Next, the presentation will focus on five challenges currently facing the department and steps we have been
making to overcome these challenges. Challenges include: staffing shortage, CIP carryovers,
accountability/transparency, the Public Works Yard, and community expectations versus our resources.

Modeled after the American Society of Civil Engineer's nation-wide Infrastructure Report Card, the Director will
review the condition of six (6) key infrastructure components across the City: Streets and Pavement, Drainage
System, Facilities, Fleet, Forests/Parks, and Beach/Shoreline. School grades from A to F were assigned to
each infrastructure component. These grades will be compared to last year's baseline year to track progress.
This exercise is intended to be a holistic assessment of our Infrastructure. The main point is that costs for
rehabilitation increase as infrastructure decays; therefore, maintaining infrastructure at a reasonably satisfactory
level is most economical in the long run.

Two significant changes were made since last year's Infrastructure Report Card was presented. First, the prior
category of Pavement was expanded to reflect roadways overall, including pavement, sidewalks, curbs,
medians, traffic control devices, and ADA ramps. The second change was to provide a rough order of
magnitude cost estimate to upgrade all City infrastructure to a grade of A (excellent).

Overall, the City's infrastructure has improved from a C- to a C+ (fair), which indicates we are moving in the right
direction; however, it is estimated that $93 million would be needed to upgrade all City infrastructure to an A.
FISCAL IMPACT:
There is no fiscal impact associated with receiving this report. The adopted budget for the Public Works Department
for FY 2018/19 is $3.4M. Public Works also oversees the Capital Improvement Plan which has a FY 2018/19 budget
of $4.4M.

This presentation will demonstrate that major investments made by the City for infrastructure projects over the
past few years are making noticeable improvements in the quality of life in the Village. Measure D, and the
potential extension of this funding source, is absolutely critical to "catch up" on long-deferred maintenance and
provide well-functioning roads, drainage facilities, parks, and City buildings into the future.
PRIOR CITY COUNCIL ACTION:
The City Council received the First Annual Public Works Report and Infrastructure Report Card on October 2, 2017.
Shortly after, the presentation was given to the Forest & Beach and Planning Commissions.

ATTACHMENTS: