Professional Documents
Culture Documents
Procedures in Recording Appropriations and Allotments. Revenue from Exchange Transactions. Revenues received by
the NGAs from exchange transactions are derived from the
Staff Concerned following:
Receives the GAA and the allotment release documents from
the DBM. Records the same in the logbook and forwards these a. Sale of goods or provisions of services to third parties or to
documents to the Budget Staff for recording in the RAPAL and other NGAs. Examples are:
RAOD. 1. Service Income – Permit Fees, Registration Fees,
Registration Plates, Tags and Stickers Fee, Clearance and
Budget Staff Certification Fees, Franchising Fees, Licensing Fees, Supervision
Records the appropriations and allotments in the appropriate and Regulation Enforcement Fees, Spectrum Usage Fees, Legal
columns of the RAPAL and the RAOD. Forwards a copy of the Fees, Inspection Fees, Verification and Authentication Fees,
allotment release documents to the Accounting Division/Unit Passport and Visa Fees, Processing Fees and Other Service
for reference. Income; and
2. Business Income – School Fees, Affiliation Fees,
c. Registries of Allotments, Obligations and Disbursements. The Examination Fees, Seminar/Training Fees, Rent/Lease Income,
Registries of Allotments, Obligations and Disbursements Communication Network Fees, Transportation System Fees,
(RAOD) shall be maintained by the Budget Division/Unit of Road Network Fees, Waterworks System Fees, Power Supply
agencies to record allotments, obligations and disbursements. System Fees, Seaport System Fees, Landing and Parking Fees,
It shall show the allotments received for the year, obligations Income from Hostels/Dormitories and Other Like Facilities,
incurred against the corresponding allotment and the actual Slaughterhouse Operation, Income from Printing and
disbursements made. The balance is extracted every time an Publication, Sales Revenue, Hospital Fees, Share in the Profit of
entry is made to prevent incurrence of obligations in excess of Joint Venture and Other Business Income.
allotment and overdraft in disbursements against obligations
incurred. The RAODs shall be maintained by appropriation act, b. Use by other entity of assets yielding interest, royalties and
fund cluster, MFO/PAP, and allotment class. dividends or similar distributions. Examples are:
1. Interest income – charges for the use of cash or cash
1. Registry of Allotments, Obligations and Disbursements- equivalents, or amounts due to the entity;
Personnel Services (RAOD-PS) shall be used to record the 2. Royalties – fees paid for the use of entity’s assets such as
allotments received, obligations incurred and disbursements trademarks, patents, software, and copyrights; and
classified under PS. 3. Dividends – share of the National Government from the
2. Registry of Allotments, Obligations and Disbursements- earnings of its capital/equity investments in Government-
Maintenance and Other Operating Expenses (RAOD-MOOE) Owned or Controlled Corporations (GOCCs) and other entities.
shall be used to record the allotments received, obligations
incurred and disbursements classified under MOOE. Revenue from Non-Exchange Transactions. Revenue of the
3. Registry of Allotments, Obligations and Disbursements- NGAs from non-exchange transactions are derived mostly from
Financial Expenses (RAOD-FE) shall be used to record the taxes, gifts and donations, goods in kind and fines and
allotments received, obligations incurred and disbursements penalties. Most NGAs derive revenues from transactions where
classified under FE. they receive resources and provide no or nominal
4. Registry of Allotments, Obligations and Disbursements- consideration directly in return. These are as follows:
Capital Outlays (RAOD-CO) shall be used to record the
allotments received, obligations incurred and disbursements
classified under CO.
Tax Revenue Tax Remittance Advice. This shall be used to recognize: (1) in
1. Tax Revenue-Individual and Corporation the books of national government agencies, the constructive
2. Tax Revenue-Property remittance to BIR and BOC of taxes and customs’ duties
3. Tax Revenue-Goods and Services withheld, and the constructive receipt of NCA for those taxes
4. Tax Revenue-Others and customs duties; (2) in the books of the BIR and BOC, the
constructive receipt of tax revenue and customs duties; and (3)
Fines and Penalties in the books of the BTr, the constructive receipt of the taxes
1. Tax Revenue and customs duties remitted.
2. Service Income
3. Business Income NGA books (withholding agency)
Cash-Tax Remittance Advice P100,000
Shares, Grants and Donations Subsidy from National Government P100,000
1. Share from National Wealth To recognize constructive receipt of NCA for TRA
2. Share from Philippine Amusement and Gaming Corporation
(PAGCOR)/ Philippine Charity Sweepstakes Office (PCSO) Due to BIR P100,000
3. Share from Earnings of GOCCs Cash-Tax Remittance Advice P100,000
4. Income from Grants and Donations in Cash To recognize constructive remittance to BIR of taxes withheld
5. Income from Grants and Donations in Kind through TRA
Cash Disbursement Ceiling. The accounting entries for the Intra-agency and inter-agency fund transfers. Cash received
collection of revenue of and the constructive receipt of from central office/regional office/operating units of an entity
disbursement authority to, Foreign Service Posts (FSPs) of DFA and from another entity for the purpose of implementing
and DOLE are as follows: specific projects.
BTr Books:
Provide entries for the following: 11. Unbilled Tax Revenue, Collection thru Agency Collecting
Officer:
1. Receipt of GAA Income Tax 1,500,0000
Professional Tax 100,000
PS 150,000 Estate Tax 600,000
MOOE 100,000 TOTAL 2,200,000
CO 200,000
Total 450,000 12. Same Data above assuming the unbilled tax revenues are
directly deposited thru Authorized Agent Banks.
2. Receipt of allotment from the DBM
13. Constructive receipt of NCA for TRA consisting of:
PS 130,000 PS 40,000
MOOE 95,000 MOOE 50,000
CO 190,000 CO 60,000
Total 415,000 TOTAL 150,000
7. Billing of revenue/income
Rent/Lease Income 30,000
Waterworks System Fees 50,000
Power Supply System Fees 100,000
Seaport System Fees 45,000
Land and Parking Fees 75,000
TOTAL 300,000