Document #: SFL/MR/2.

5/2

Internal Audit Checklist Effective Date: 15-3--2010

(SA8000®:2014) Revision: 1/ 16-5-2016

Sapphire Fibres Ltd 3 Page: Page 1 of 6

To:
Management Representative
Sapphire Fibres Ltd 3

Result of Internal audit is documented for your perusal as under. Please make sure that the necessary measures are taken for the removal of
discrepancies.
Audit Date : 24, 25, 26, May 2016
Sr. No SA 8000 Clause Points to be verified Evidence checked Whether NC
no complying ref
Yes /No
1. 1.Child Labour
a) Check the age proof of the persons working in the Personal Files Yes
organization. [Age should be above 18 years] Checked
b) Check how subcontractor’s employees are also covered in - Yes
this aspect.
c) In case child Labour is available check what is the action Child Labour Not Yes
taken for remediation of child Labour. [Schooling, financial Engaged
support]
d) No child Labour shall be engaged. Policy for Prohibition of Yes
child Labour

e) Young workers [age: 15-18] can be engaged. They should be Yes

N/A
assigned jobs which are fit for young people only. Young
workers register is to be maintained.
f) Young worker’s duty time and schooling shall not exceed 10
N/A
hours. Duty hours will not exceed 8 hours. No night shift is Yes
allowed.
g) If there are any hazardous work-young workers should not
N/A
be exposed to it. Yes
h) In the absence of age proof, the competent medical
N/A
authority’s certificate of age can be accepted. Yes
 Document #: SFL/MR/2.5/2

Internal Audit Checklist Effective Date: 15-3--2010

(SA8000®:2014) Revision: 1/ 16-5-2016

Sapphire Fibres Ltd 3 Page: Page 2 of 6

2. 2.Forced and a) Compulsory deposit of money to be employed in the job is Policy for Prohibition of Yes
Forced Labour
Compulsory not allowed.
Labour b) Ask employees whether their identity cards are certificates Workers Interviewed Yes
are held by the company as a condition for employment.
c) The company should not deduct part of salary to force the Record of Payment Yes
continuation of the workers.
d) Check with employees whether such deductions are done. Worker’s Interview Yes
e) Check whether security guards are used to force workers to No Forced Labour Yes
remain in the job.
f) Check whether the employees have the freedom to resign Worker’s Interview Yes
and go away if they so desire. There should be no hindrance
on them.
g) Whether people of external origin (without proper papers) Yes
N/A
are held as employees?

3. 3.Health and a) Check the list of chemicals and their MSDS. Checked Yes
Safety b) Whether safety precautions as per the MSDS are followed? “ Yes
c) Whether adequate personal protective equipment is “ Yes
available? (Mask, glove etc.)
d) Is there an officer responsible for health and safety? HS Representative Yes
Nominated
e) Are exits marked clearly - Yes
f) Has the company conducted risk analysis on the materials, - Yes
processes and equipment’s [Health and Safety]?
g) Whether health and safety training has been given? No Update NC 1
H & S Training
h) Whether employees are aware of the hazardous associated Record Yes
with their area of operation and how to protect themselves? -
i) Whether adequate personal is trained in firefighting? Yes
Trained Fire Party
j) Whether adequate personal is trained in first aid? Member Yes
 Document #: SFL/MR/2.5/2

Internal Audit Checklist Effective Date: 15-3--2010

(SA8000®:2014) Revision: 1/ 16-5-2016

Sapphire Fibres Ltd 3 Page: Page 3 of 6

k) Whether emergency preparedness plan is available? Trained First Aider Yes

l) Whether accident register is maintained? - Yes
m) Whether emergency evacuation points are identified? - Yes
n) Whether sufficient first aid boxes are available? Emergency Doors Yes
o) Whether emergency plan and the H&S manual are amended Yes
Provided
based on experiences? -
p) Whether pregnant women and feeding mothers are given Yes
jobs which are fit for their state? N/A
q) Whether proper drinking water is provided? Yes
r) Whether dormitories provided by the company are clean, Provided Yes
safe and have adequate toilets?

4. 4. Freedom Of a) Whether unions are allowed in the company? Company Policy Yes
Association And b) How many unions are there? No Union Yes
Right To c) Are employees free to join unions (and that of their choice) Company Policy Yes
Collective d) Whether worker representatives are elected? Elected Yes
Bargaining.
5. 5.Discrimination a) Whether equal pay for equal work is given? Waged & Salary Yes
Record
b) How promotion decisions are made (among worker Company Policy Yes
category)
c) Whether people of particular religion, region, and sex are No Discrimination Yes
discriminated against?
d) Whether restrictions are there which prevent practices related No Discrimination Yes
to religion, region.
e) Are pregnant women discriminated against? N/A Yes
f) Are women dismissed when found pregnant? N/A Yes
g) Are women subjected to sexual harassment? N/A Yes
 Document #: SFL/MR/2.5/2

Internal Audit Checklist Effective Date: 15-3--2010

(SA8000®:2014) Revision: 1/ 16-5-2016

Sapphire Fibres Ltd 3 Page: Page 4 of 6

6. 6.Dsciplinary a) Are standing orders available? Updated Labour Code Yes

practices b) Are they followed? As Per Law Yes
c) How is disciplinary action taken? As Per Company Policy Yes

7. 7.Working hours a) The company exceeds 8-hour duty per day per head 2 hr. per day Yes
b) What is the normal overtime level? Company Policy Yes
c) Work week cannot exceed 48 hrs. Company Policy Yes
d) Overtime shall not exceed 12 hours per week. Company Policy Yes
e) Is one day weekly off given? Company Policy Yes
Company Policy
f) Exceptions are approved by the clause 7 of the SA 8000 Yes
Company Policy
standard and competent legal authority is allowed.

8. 8.Remuneration a) Are minimum wages as per regulation paid? Salary & Wage Yes
Record
b) Are the minimum wages meeting the basic need wages BNW Working Yes
[BNW- see guidance note for calculations]?
c) Are there pay slips with full wage details? [including Pay Slip Yes
explanation of deductions] Overtime Record
d) Whether premium rates are paid for overtime Yes
 Document #: SFL/MR/2.5/2

Internal Audit Checklist Effective Date: 15-3--2010

(SA8000®:2014) Revision: 1/ 16-5-2016

Sapphire Fibres Ltd 3 Page: Page 5 of 6

9. 9.Management a) Is there a defined and documented SA policy (in local Display A Board in Yes
Systems language also)? local Language
b) Is it displayed prominently? - Yes
c) Does it include a commitment to meet national laws related - Yes
to Labour welfare?
MR Authority Letter
d) Is there a senior officer appointed as SA 8000 MR? Yes
e) Are there worker representatives who can interact with Worker Yes
management on SA 8000 matters? Representative Elected
f) Is the representative freely elected from among workers? Election Record Yes
g) Are works committees established? - Yes
h) Are top management reviews conducted formally regarding - Yes
SA 8000 performance and arrive at divisions for
improvement?
i) Is worker training on SA aspects provided? Training Record Yes
j) Is SA performance monitored? Audited? Internal audit Record Yes
k) Are undertakings obtained from suppliers and subcontractors Supplier Evaluation Yes
Record
on compliance to SA 8000 requirements
l) Are there home workers? N/A Yes
m) Whether all welfares/safety measures are provided to home N/A Yes
workers?
n) Whether home worker records are maintained by the N/A Yes
company?
o) Whether audits are conducted on home worker? N/A Yes
p) Root because analysis is done on all concern and action is C/A, P/A Procedure Yes
taken to avoid recurrence.
q) Is there regular communication with interested parties on SA Web Developed as Not NC 2
8000 performance? Sapphire.com.pk/sfl3 updated
 Document #: SFL/MR/2.5/2

Internal Audit Checklist Effective Date: 15-3--2010

(SA8000®:2014) Revision: 1/ 16-5-2016

Sapphire Fibres Ltd 3 Page: Page 6 of 6

NOTE: “O” Means for Observation; “NC” Means for Nonconformity

Signature of Auditor # 1 Mr. Muhammad Hanif

Signature of Auditor # 2 Mr. Sabir Raza

Signature of Auditor # 3 Mr. Muhammad Munib

Signature of Auditor # 4 Mr. Muhammad Nawaz

Signature of Auditor # 5 Mr. Manzoor Hussain

Management
Representative