Professional Documents
Culture Documents
SUPPORTING SPREADSHEETS
2 Sales Forecast' Make your Sales Forecast. Enter the monthly totals into your Cash Flow Projection.
3 Cash Flow' Make your Cash Flow Projection to determine your Working Capital Needs. Add that n
rking Capital Needs. Add that number to your Startup Expense Worksheet.
Startup Expenses Back to Index Page
Sources of Capital
Notes on Preparation
Owners' Investment (name & % Note: You may want to print this information to use as reference later. Be sure to
delete it from the spreadsheet before finalizing your report.
ownership)
Your name & % ownership $ - Nearly everyone who has ever started a business has underestimated the costs,
Other Investor - and then faced the danger of running with inadequate capital reserves. The key
to avoiding this pitfall is to adopt a rigorous approach to your research and
Other Investor - planning.
Other Investor - Our Startup Expenses spreadsheet will lead you through the process.
Total Investment $ - EXPENSES - Begin by estimating expenses. What will it cost you to get your
business up and running? The key to accuracy here is attention to detail. For
each category of expense, draw up a list of everything you will need to purchase.
Bank Loans This will include both tangible assets (e.g., equipment, inventory) and services
Bank 1 $ - (e.g.: remodeling, insurance). Then determine where you might purchase these
Bank 2 - goods or services. Research more than one vendor; i.e.: comparison shop. Do
not look at price alone; terms of payment, delivery, reliability, and service are also
Bank 3 - important.
Bank 4 - CONTINGENCIES - Add a reserve for contingencies. Be sure to explain in your
narrative how you decided on the amount you are putting into this reserve.
Total Bank Loans $ - WORKING CAPITAL - You cannot open with an empty bank account. You need a
cash cushion to meet expenses while the business gets going. Later in this plan,
Other Loans you will do a 12 month Cash Flow projection. This is where you will work out your
estimate of working capital needs. For now, either leave this line blank or put in
Source 1 $ - your best rough guess. After you have done your Cash Flow, you can come back
Source 2 - and enter the carefully researched figure.
SOURCES - Now that you have estimated how much capital will be needed to
Total Other Loans $ - start, you should turn your attention to the top part of this spreadsheet. Enter the
amounts you will put in yourself, how much will be injected by partners or
investors, and how much will be supplied by borrowing.
COLLATERAL - If you will be using this plan to support a bank loan request, then
Startup Expenses use the section on the bottom of page 2 to show what assets are offered as
collateral to secure the loan, and give your estimate of the value of these items.
Be prepared to offer some proof of your estimates of collateral values.
Buildings / Real Estate
Purchase $ -
Construction -
Remodeling -
Other -
Total Buildings and R / E $ -
Leasehold Improvements
Item 1 $ -
Item 2 -
Item 3 -
Item 4 -
Total L / H Improvements $ -
Capital Equipment List
Furniture $ -
Equipment -
Fixtures -
Machinery -
Other -
Total Capital Equipment $ -
Opening Inventory
Category 1 $ -
Category 2 -
Category 3 -
Category 4 -
Category 5 -
Total Inventory $ -
Other Expenses
Other Expense 1 $ -
Other Expense 2 -
Total Other Expenses $ -
Working Capital $ -
Summary Statement
Sources of Capital
Owners' and Other Investments $ -
Bank Loans -
Other Loans -
Total Source of Funds $ -
Startup Expenses
Bldgs / Real Estate $ -
Leasehold Improvements -
Capital Equipment -
Location / Admin Expenses -
Opening Inventory -
Advertising / Promo Expenses -
Other Expenses -
Contingency Fund -
Working Capital -
Total Startup Expenses $ -
Owners
Your name here
Other owner
Other owner
Current
Month
Annual Ending
Jan-04 Feb-04 Mar-04 Apr-04 May-04 Jun-04 Jul-04 Aug-04 Sep-04 Oct-04 Nov-04 Dec-04 Totals mm/yy 2003 2002 2001
Cat 1 units sold 0
Sale price @ unit
Cat 1 TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
This template provides a pro forma cash flow forecast. Enter your figures in the month you realistically
expect them to take place. Start by entering the definite amounts first. You can customize the form by
changing the row labels or adding rows.
To add a row, select one of the rows labeled "Other," click Insert on the Excel menu bar, and then click
Rows. You will then need to use the fill handle (see Excel Help) to fill in the formula in the "Totals"
column. The cells displaying zeros contain formulas to perform automatic calculations on your data. Do
not enter data into these cells because doing so will erase the formulas in them.
Note: When you save this template as a workbook, note the workbook's file name and location. To
edit the workbook next time, you must open it using Excel. Every time you open this template from
Microsoft Business Planner, a new workbook is created.
© Microsoft, 1998.
Receipts
Cash sales 0
Collections from credit sales 0
New equity inflow 0
Loans received 0
Other 0
Total Receipts 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Payments
Cash purchases 0
Payments to creditors 0
Salaries and wages 0
Employee benefits 0
Payroll taxes 0
Rent 0
Utiltities 0
Repairs and maintenance 0
Insurance 0
Travel 0
Telephone 0
Postage 0
Office supplies 0
Advertising 0
Marketing/promotion 0
Professional fees 0
Training and development 0
Bank charges 0
Miscellaneous 0
Owner's drawings 0
Loan repayments 0
Tax payments 0
Capital purchases 0
Other 0
Total Payments 0 0 0 0 0 0 0 0 0 0 0 0 0 0
This template provides a pro forma income statement. Please note that this type of layout is for management purposes
only, rather than for the year-end filing of accounts. You can customize the form by changing the row labels or adding
rows.
To add a row, select one of the rows labeled "Other," click Insert on the Excel menu bar, and then click Rows. You will
then need to use the fill handle (see Excel Help) to fill in the formula in the "Totals" column. The cells displaying zeros
contain formulas to perform automatic calculations on your data. Do not enter data into these cells because doing so
will erase the formulas in them.
Note: When you save this template as a workbook, note the workbook's file name and location. To edit the workbook
next time, you must open it using Excel. Every time you open this template from Microsoft Business Planner, a new
workbook is created.
© Microsoft, 1998.
Period Starting: Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12 Totals
Sales
Sales 0
Other 0
Total Sales 0 0 0 0 0 0 0 0 0 0 0 0 0
Gross Profit 0 0 0 0 0 0 0 0 0 0 0 0 0
Operating Expenses
Salaries and wages 0
Employee benefits 0
Payroll taxes 0
Rent 0
Utilities 0
Repairs and maintenance 0
Insurance 0
Travel 0
Telephone 0
Postage 0
Office supplies 0
Advertising 0
Marketing/promotion 0
Professional fees 0
Training and development 0
Bank charges 0
Depreciation 0
Miscellaneous 0
Other 0
Total Operating Expenses 0 0 0 0 0 0 0 0 0 0 0 0 0
Operating Income 0 0 0 0 0 0 0 0 0 0 0 0 0
Income Taxes 0
Principal portion of debt payment - 0.0 For your business, each category of
Owner's draw - 0.0 expense may either be fixed or
variable, but not both.
Suggestions
Note: You may want to print this information to use as reference later. Be sure to delete it from the
spreadsheet before finalizing your report.
The categories of expense shown above are just suggestions. Change the labels to reflect your own
accounting systems and type of business. Breakeven is a "big picture" kind of tool; we recommend that
you combine expense categories to stay within the 22 lines that this template allows.
One of the best uses of breakeven analysis is to play with various scenarios. For instance, if you add
another person to the payroll, how many extra sales dollars will be needed to recover the extra salary
expense? If you borrow, how much will be needed to cover the increased principal and interest
payments? Many owners, especially retailers, like to calculate a daily breakdown. This gives everyone a
target to shoot at for the day.
Back to 'Index Page'
Microsoft Business Planner
Go to Article:
Introduction to Financial Statements
This template provides a pro forma balance sheet. Please note that this type of layout is for management purposes only, rather than for the year-end filing of
accounts. You can customize the form by changing the row labels or adding rows.
To add a row, select one of the rows labeled "Other," click Insert on the Excel menu bar, and then click Rows. The cells displaying zeros contain formulas to
perform automatic calculations on the data you enter. Do not enter data into these cells because doing so will erase the formulas in them.
Note: When you save this template as a workbook, note the workbook's file name and location. To edit the workbook next time, you must open it using Excel.
Every time you open this template from Microsoft Business Planner, a new workbook is created.
© Microsoft, 1998.
ASSETS
Current Assets
Cash
Marketable securities
Accounts receivable, net
Inventory
Prepaid expenses
Other
Total Current Assets 0 0 0 0 0 0
Long-Term Assets
Property, plant, and equipment
Less accumulated depreciation
Net property, plant, and equipment 0 0 0 0 0 0
Other long-term assets
Total Long-Term Assets 0 0 0 0 0 0
Total Assets 0 0 0 0 0 0
Current Liabilities
Short-term debt
Current maturities of long-term debt
Accounts payable
Income taxes payable
Accrued liabilities
Other
Total Current Liabilities 0 0 0 0 0 0
Long-Term Liabilities
Long-term debt less current maturities
Deferred income taxes
Other long-term liabilities
Total Long-Term Liabilities 0 0 0 0 0 0
Shareholders' Equity
Common stock
Additional paid-in capital
Retained earnings
Other
Total Shareholders' Equity 0 0 0 0 0 0
1. ASSETS - Details
Real Estate
Original Purchase
Description / Location Market Value Amount Owing Cost Date
$ - $ - $ -
2. LIABILITIES - Details