Sap PDF

SAP
OpenPS for MS Project

&
Impress
Project I.App
IMPRESS
SAP Labs
Agenda
Why Use Third-party Project Management Tool
SAP OPENPS - Strengths and ‘Opportunities’ for Improvement
Impress’ Project I.App - Strengths and ‘Opportunities’ for Improvement
Future Developments – SAP OPENPS / Impress I.App
When to Use Each Tool
Contacts & where to find more information
 SAP AG 2004 SAP OPENPS and IMPRESS (Jo Procter SAP Labs)
SAP Program and Project Management

! Integration, Integration, Integration
! Budgeting
! Procurement
! Material Planning
! Earned-Value Analyses
! Detailed capacity planning
! Project Portal
! cProjects (R&D & IT Projects)
! PS Supports ETO and heavy
logisitcal processes
! xRPM for resource & portfolio
management across Project solutions
Microsoft Project & Primavera

! Off-line requirement
! Exchange data between business
partners for example Contractor or Customer
! Want to use best of breed
! Historically used different tool – expertize
exists
! What if analysis
! Lower level activity management – higher
level of detail
Project Management Tools – Integration Options
Manual Maintenance between Systems

! Labor Intensive
! Incompatible levels
! Risk of Inconsistencies: Errors / Timing
Custom Integration
! Simple vs. Complex Requirements
! Costly Maintenance – Changes in SAP / Project Management
Software
Install Third-party Product

! SAP’s OPENPS
! Impress’ Project I.App
! Other
Agenda
What is OpenPS4MSP
# Interface for transferring project data between R/3 Project

System and MS Project…
# Based on EPS interface (BAPIs)
# Client developed in Visual Basic
Architecture
MS
MS Project
Project Object
Object Model
Model
COM
Open PS
ActiveX
EPS
EPS Interface
Interface (BAPIs)
(BAPIs)
SAP
SAP R/3
R/3 PS
PS
BAPI
Brief History – SAP OPENPS
Customers requested interface between SAP R/3 Project Systems

V4.5 and Microsoft Project 98
! 09.09.1999 First version OPENPS with MSP98 S-R1 available.
! 28.09.2000 OPENPS supports Microsoft Project 2000.
! 02/19/2002 Version 1.9 of OPENPS available to download from
SAPNet.
! 10/01/2003 OpenPS4MSP Version 1.09.04 includes first phase of
ASUG Development requests
! 04/20/2004 OpenPS4MSP Version 2.01.01 includes second phase of
ASUG requests
! Dec 04 OpenPS4MSP Version 2.01.02 supports Microsoft Project
2003.
First release supported bi-directional transfer of

! Structures
! Milestones
! Dates
OpenPS for MS Project: Object Mapping
SAP R/3 Project System Microsoft Project
Project definition Project
WBS element Summary task
WBS milestones Milestone
Network n.a.
Network activity Task
Activity element Resource
Activity milestones Milestone
Relationships Relationship
OpenPS for MS Project: Scenarios
Upload
! Create a project in R/3 Project System
based on data in MS Project
Download
! Create a project in MS Project based on
data in R/3 Project System
Update
! Update/change a project in R/3 Project
System based on data in MS Project
OpenPS for MS Project: Upload
Connect
Create
Project
Enter
Enter
Select
and
project
was
to R/3
maintain
profiles
created
„SAP
and
definition
Project
select
and
ainproject
R/3
hit
and
„Transfer“
System“.
Project
„Finish“.
in
hitMS
„Next“.
System.
Project.
button.
OpenPS for MS Project: Upload
Project in R/3 Project System

OpenPS for MS Project: Download
Create and maintain a project in R/3 Project System.

OpenPS for MS Project: Download
Start MS Project,
Enter
Data
Data
project
Select
connect
isisdownloaded
colored
„Microsoft
definition
to R/3after
and
to
and
Project“.
Download.
MS
select
hit
Project.
„Finish“.
„Transfer“ button.
OpenPS for MS Project: Update
Connect
After
Enter
download,
Changes
Enter
Select
to
project
ChecksSelect
R/3
profiles
for„SAP
and
intended
are
maintain
definition
select
Project
performed
andare
changes hit
data
changes.
„Transfer“
and
System“.
„Finish“.
in
hit
inMSR/3.
„Next“.
performed.Project.
button.
What did the customers say about the first release…….
Customer Feedback:
Halliburton, LSI Logic, Northrop Grumman, PTI, Rockwell
Colins, Nestle, Delphi Automotive, Pitney Bowes, Petrobas,
Raytheon Apex, Raytheon Corporation, Fairchild Dornier,
Pratt & Whitney, Chevron CITC
Jo - SAP
ASUG ISSUES WITH:
Customers
$ Usability and help
$ Want more than structures, milestones and
dates
$ No resource management possible in MSP
– require download
$ HCM resources, activity types and rates.
$ Need to display ACTUAL values
$ Need to display PLAN values
$ No display of additional fields – cost centre
OpenPS4MSP Version 1.09.0004 - Interface Key milestones
! SAP developed several new BAPIs to support this type of

interface in the area of HR and Plant Maintenance
! Development worked closely with a development customer in
the design and usability of the interface.
! Resources
% Download resources from a R/3 HR system
% Selection criteria
& Name
& Cost Center
& Org. Unit
& Job
& Position
! Cost
% Only on network
% Only for download
% Activate in Settings
% Type of cost
& Plan cost
& Actual cost
Features in version 2.00.00 (Driven by Hewlett Packard)
Download of employee information (including activity type and rate) from the SAP Human Capital
Management System to personnel resources in Microsoft Project, for use in consulting or development
projects.
Upload of personnel resource information from Microsoft Project to the SAP R/3 Project System as
internal activity elements.
Download of plant/work center/activity type combination (including rate) from the SAP System to
resources in Microsoft Project for engineering projects.
Upload of plant/work center/activity type combination from Microsoft Project to the SAP R/3 Project
System as internal activity elements.
Download of planned cost and actual cost for activities from the SAP R/3 Project System to Microsoft
Project.
Download of actual dates for activities from the SAP R/3 Project System to Microsoft Project.
Download of actual dates for activity milestones from the SAP R/3 Project System to Microsoft Project.
Automatic download of project factory calendars from the SAP R/3 system. Additional factory calendars
may also be downloaded.
Restricted upload of projects from OpenPS to SAP R/3 based on roles in the SAP authorization concept.
Improved security for front-end user data.
New table 'OpenPS Tracking' added in MS Project.
Improved user interface with OpenPS functions in the menu.

OpenPS for MS Project: e.g. Resource
Connect
Resources
Enter
Select
Select
selection
toactivity
/3
resources
appear
and criteria
select
types
inand
the
and
„Resources“
and
hit
resource
hit
hit
„Update“.
„Update“.
„Search“.
sheet.
button.
OpenPS for MS Project: Resource
R/3 HR resources can be added to tasks.

OpenPS for MS Project: Resource
Resources at tasks are transferred as activity elements.

OpenPS for MS Project: Cost
Cost in R/3 Project System

OpenPS for MS Project: Cost
Cost in
Cost
MS in
Project
MS Project
if wanted.
OPENPS Help available in Knowledge Warehouse
http://help.sap.com/ - >>> For more information please contact – Jo.Procter@sap.com
New Features in version 2.01.01
(The first ASUG release)
# Map user fields for WBS elements and activities (NG, Internal, HG)
# Lock/Unlock networks from MS Project (LSI, HP)
# Selective upload of tasks from MS Project to PS (NG, Halliburton)
# Update changes in Microsoft Project from PS (NG, Halliburton, LSI)
# Set indicators ‘Schedule Automatically’ and ‘Calculate Costs

Automatically’ for networks created from MS Project (LSI, HP)
Map user fields for WBS elements and activities (1)
Map user fields for WBS elements and activities (2)
Lock/Unlock networks from MS Project
Selective upload of tasks from MS Project to PS (1)
Restrict the upload of tasks from Microsoft Project to PS '

Business Reason: To enable detailed planning in Microsoft Project and high-level
planning in the Project System
The Retain in PS field on the OpenPS View determines whether or not you want
the object to exist in PS.
Selective upload of tasks from MS Project to PS (2)
Update changes in Microsoft Project from PS
( Now possible to Download from PS to an EXISTING Microsoft Project File
File already open on

Desktop -
Select Project to
Download from SAP PS
Set Indicators…….
#Set indicators ‘Schedule Automatically’ and ‘Calculate Costs

Automatically’ for networks created from MS Project
Future – planned OPENPS Version 2.02 Q1 2005
Developments planned (Q4 2004)

( Capability to select specific network for download if project has multiple
networks
( Prevent download networks marked with the deletion flag or which have been
locked
( When adding a task in the "task usage" view within MSP, items should be
sequentially numbered
(Currently you can schedule in SAP, even though you are managing the
schedule in MSP. SAP has a status DSEX, which prevents scheduling in
SAP. This should be deployed (as an option) in OPENPS.
( Open the code (Q1 2005) Pilot customers Honeywell, PITO, Rockwell.
Workaround documentation and examples
# Upload and down load Earned Value (EV) percentages of completion – SAPSI
team at Honeywell webinar planned plus SAP Documentation. August 04
# Plan General Cost Activities in MSP and upload to SAP - Workaround
involving user field to cost field using substitution – document workaround
August 04.
#Do not treat all Summary tasks as WBS's. Allow Activities to be Summary tasks
and also allow (but not require) Activity Elements to be Summary task – partial
workaround, Document workaround August 2004. - RAVI
# Ability to upload and download customer enhancement fields on the WBS
elements, activities, and activity elements, SAP Documentation August 2004.
Future – Can do - partial
Bugs Fixed
# When a description is changed in MSP or PS the upload/download interface
attempts to delete the item instead of just updating it.
Usability Issues
# Issue that when you select an object to “exclude from uploading” it deletes the
object in SAP. Actually option in next pop up screen. - WE WOULD APPRECIATE
FEEDBACK ON THIS – IE CUSTOMER TO TEST AND SAY IF THERE IS AN EASY
CHANGE OR JUST DOCUMENTATION IS NEEDED?
# Have each Resource(s) be on its own line (lines 4, 5, & 6) and roll up to an
Activity Summary Task – available in MSP.
Consulting Possibilities
# Download non-manpower related costs from SAP to MSP - function to be
adapted so that it excludes manpower related actual costs (i.e. actual costs
arising through timesheet bookings).
Future – Cannot do
BAPIS needed
# Commitment Reporting in MSP - BAPI required
# Ability to upload to / download from PS Simulation Versions – BAPI required
Rejected
$ Separate Upload / Download Parameters
$ Ability to update forecast work (remaining work) from the upload of MSP into
SAP.
$ Do not want the Open PS upload to delete work activity elements and move the
work center, activity type, and hours information to the parent activity
$ Allow Network headers to be downloaded / uploaded to/from MSP. The
network header might be only assigned to the project definition or it might be
assigned to a WBS element
How do you get OPENPS
! Support
% R/3 release 4.5, 4.6B, 4.6C, R/3 Enterprise, mySAP ERP
% From MS Project 98 SR1, 2000
! Download (at
at $0 - NO COST)
COST
% www.service.sap.com, Select Solution Details --- logon with your user id and password
www.service.sap.com
--> Solution details
--> mySAP Business suite (Right hand side of screen)
-->> mySAP PLM
-->> Program and Project Management
-->> Interfaces
-->> OPENPS
USEFUL OSS NOTES

•SAP Note 656904 for information about OpenPS4MSP Version 2.01
•SAP Note 579761 for information about FAQs for Open PS for Microsoft Project
•SAP Note 656414 for information about the expected release dates for patches
•SAP Note 656440 for information about the release history of OpenPS4MSP
•Uploading projects from Microsoft Project to PS has been restricted from 2.00.00.
- refer to SAP note 534045 for information
Agenda
Project I.App History
Background
! SAP and Primavera are in competition.
! Past 3rd party ad-hoc solutions failed
! 2001 - Customers demand a solution
Development cycle
! IMPRESS started working with Primavera on prototype in 2001
! SAP contracted IMPRESS in Feb 2002 to develop solution
! May 02 Beta version delivered
! Jul 02 first customer went live and product launch
! Aug 02 SAP certified and contract with SAP signed
! 2003 release version 2.0
! 2004 companies using the Project I.App as their global standard
Some customers
Value of Integration
PROCESS CAPITAL PROJECTS PLANT TURNAROUND/SHUTDOWN ROUTINE MAINTENANCE
EXAMPLES )Construction (highways, plants) )Nuclear sites )Oil refineries
)Oil & Gas Exploration (upstream) )Oil refineries )Chemical, textile, and Paper
)Transportation (aircraft, ship building) )Chemical or Paper Production processing plants
)Mining plants
CHARACTERISTICS )Large scale )Medium scale projects – )Many small scale projects on a
)Multi-year weeks/months continuous basis
)Extremely high capital cost – financial )High cost of production loss –
risk extremely time sensitive
)Heavily regulated for safety and
reliability
PAIN POINTS )Outdated work order, resources, and )Outdated work order, resources, )Outdated work order, resources,
material data in Project Management SW and material data in Project and material data in Project
and SAP Management SW and SAP Management SW and SAP
)Lack of visibility to project data: work in )Lack of visibility to project data: )Lack of visibility to project data:
process, completed, cost to date work in process, completed, cost work in process, completed, cost to
)Cannot track Earned Value to date date
)Cannot adjust schedule and level )Cannot adjust schedule and level )Cannot adjust schedule and level
resources (in Project Management SW) resources (in Project Management resources (in Project Management
based on work completion (in SAP) SW) based on work completion (in SW) based on work completion (in
)Manual data transfer is labor intensive, SAP) SAP)
costly, time-consuming, and error-prone )Manual data transfer is labor )Manual data transfer is labor
)BOTTOM LINE: PROJECTS RUN OVER intensive, costly, time-consuming, intensive, costly, time-consuming,
TIME AND OVER BUDGET and error-prone and error-prone
)BOTTOM LINE: PROJECTS RUN )BOTTOM LINE: UNDERUTILIZED
OVER TIME AND OVER BUDGET RESOURCES, MAINTENANCE
DELAYS, COST OVERRUNS
OPTIMIZATION )Financial control – much more granular )On-time completion )Resource leveling (including
POINTS and timely control )Resource availability external resources and/or
)On-time delivery )Done right (safely, reliably) contractors)
)Material availability and costs )Eliminate redundant entries )Material costs/availability
)Eliminate redundant entries )Eliminate redundant entries
PROJECT I.APP !Estimated at 1% to 3% of CAPEX !Nuclear Site: $1M lost revenues !5% reduction in contractor costs
VALUE !Highway Construction: $0.2-0.5M lost and penalties per day can result in $0.5M per year
revenue per day !Oil Refinery: $2-3M lost revenues
!Oil Drilling: $3-6M lost revenues per day per day
SUPPORTING Halliburton webinar, Halliburton Success Agrium PR, BWXT Success Story, Huntsman webinar, Huntsman PR
MATERIAL Story NPPD Success Story, OPG
webinar, NB Power PR
Stake Holder Values
STAKE HOLDER CAPITAL PROJECTS TURNAROUND SHUTDOWN ROUTINE MAINTENANCE
CFO )Estimated at 1% to 3% of CAPEX )Nuclear Site: $1M lost revenues )5% reduction in contractor costs
)Highway Construction: $0.2-0.5M and penalties per day )Improved forecast and capacity
lost revenue per day )Oil Refinery: $2-3M lost revenues planning for resources
)Oil Drilling: $3-6M lost revenues per per day )Increase wrench time
day )Reduce mishaps and risks
)10% reduction in contractor costs
)Accurate, timely financial visibility (
e.g. Earned Value)
Process Owner )Increase resource utilization -> )Increase resource utilization -> )Increase resource utilization (see
reduce project cost reduce project cost financial impact above)
)Reduce risk of project overrun (see )Reduce risk of project overrun (see )Reduce dependency on IT
financial impact above) financial impact above)
)Reduce dependency on IT )Reduce dependency on IT
(homegrown solutions) )Improved budget control
Project )Eliminate double data entry )Eliminate double data entry )Eliminate double data entry
Management )Reduce risk of project overrun (see )Reduce risk of project overrun (see )Reduce dependency on IT
Office financial impact above) financial impact above) )Reduce management overhead
)Reduce dependency on IT )Reduce dependency on IT
)Reduce management overhead )Reduce management overhead
IT Leadership )Leverage on existing investment in SAP

)Reduce integration cost
)Support commonality of processes
)Support consolidation of systems
)Support global initiatives, e.g., EPM (Enterprise Project Management) and EAM (Enterprise Asset Management)
SAP Team )SAP certified and supported

)Compatible with future upgrades
)Robust functionality addresses future needs
)Reduce integration cost
Today‘s environment
Companies use SAP as their system of record

management and compliance
Companies use Primavera or MS Project for

scheduling
Tasks – SAP related to project management / plant
maintenance
Collection of PM orders / networks

Cost control
! Labor cost collection (through timesheets
and confirmations)
! Non labor cost collection (i.e. material
cost/services)
Defintion of WBS to associate project

information with GL accounts
Cost oriented
Tasks
Scheduling system (i.e. Primavera)
Standard scheduling software in

the market
What-if analysis (Flexible
analysis of different schedules)
Very fast scheduling
Ease of use
“Other front end to SAP”
Time oriented system
IMPRESS Offering & Value Proposition
Pre-packaged Easy to use

Integration
extendable,
application scalable, Easy to map
(I.App™) and pre- flexible
packaged process
pack
Very good
cost/benfit Easy to implement
Out of the Box und Ready to ratio
Use
Easy to support
Adaptability to
unique company SAP, Microsoft
and Primavera Support via
requirements partnership SAP OSS
SAP certified
What is possible?
For the first time, connections are available to

all processes in both systems via a single integration hub
Only the Project I.App provides this capability
Synchronization
SAP Plant Maintenance
Collect work Scheduling

orders in SAP
Collect labor and
cost What-if analysis
Bi-directional
Project
transfer
accounting and Reporting
controlling Mapping of
different data
Material
models
management
Synchronization
SAP Project System – Scenario 1
Definition of
Scheduling
project scope
(WBS, networks,
activities, etc.)
What-if analysis
Collect labor and Bi-directional
cost transfer
Mapping of Reporting
Project
accounting and different data
controlling models
Material
management
Project Lifecycle
Time
Create initial set of workload

(work orders / networks) Start scheduling
Planning
Enhancement of Scope (increase/changes) Refinement of schedule

(constraints, relationships)
Cost planning and budgeting What-if analysis
Updated workorders Agreed project version / base line

Execution
Confirmation of work progress and

Updating of project
Entering of newly identified malfunctions
Completion and analysis of project Completion and analysis of project

(cost reporting) (progress analysis)
Synchronization
SAP Project System – Scenario 2
Definition of high Association to

level project plan FI/CO
for bid
Collection of
Detailing of labor & cost
project plan after Bi-directional
Material
award transfer
management
Earned value Mapping of
determination different data
models
Project I.App Scenarios
Scenario 1:
Primavera/MSP SAP
Scenario 2:
Primavera/MSP
PM PM PM PM SAP
Project I.App Scenarios
Scenario 3:
SAP
Primavera/MSP Engineering Construction
Scenario 4:
Primavera/MSP SAP
PM PM Net Net
Architecture
Screenshots – SAP PM
Screenshots - Synchronization
Screenshots – Scheduling System
SAP OSS Support
Solution Requirements
Hardware
! Pentium III 1 GHz
! >2GB RAM
! 20 GB Hard disk
Operating System
! Windows NT / 2000 / XP Server
SAP
! Version 4.6b (SP 43) , 4.6c (SP 34) or higher
Primavera
! P3 Version 3.0 or higher,
! P3e(c) or Teamplay, Version 3.5 or higher
MS Project
! Enterprise 2003 or higher
When to use IMPRESS……
Use of Primavera or MS Project Server

Transfer of Plant Maintenance information
Filter/rollup functionality
Additional logic during transfer
! Materials
! Resource capacities
! Cost
! Confirmations based on MSP percentage complete or timesheets
Possibility of complex mapping algorithms

Same interface applicable for Hybrid environment of scheduling
systems (Primavera and MS Project simultaneously integrated)
Constantly improved and no end of ongoing development planned
Summary
! SAP OPENPS for Microsoft Project

% Transfer data between R/3 Project System Data and MS Project
% Support most-used objects from R/3 Project System
% Free download from www.service.sap.com
% Final release planned for Q1 2005. Support/maintenance will continue.
! IMPRESS Project I.APP

% Supports Primavera and MS Project Server
% Supports Plant Maintenance
% On-going development
! Knowledge transfer next Steps

% Customer Webinar to present version 2.02 developments – DONE
% ASUG SCM Forum – OPENPS and IMPRESS joint presentation - Done
% Customer “webinar series” to present OPENPS Version 2.02 and
IMPRESS – will take place in Q1/Q2 2005.
% IMPRESS will run additional Industry Webinars
Contacts & additional information
More information & to register for the OPENPS distribution list –

www.service.sap.com or email jo.procter@sap.com
IMPRESS Project I.App

! Martin Stenzig - Martin.Stenzig@impress.com
! Omri Dotan - Omri.Dotan@impress.com
! www.impress.com
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SAP

OpenPS for MS Project

Why Use Third-party Project Management Tool

SAP OPENPS - Strengths and ‘Opportunities’ for Improvement

Impress’ Project I.App - Strengths and ‘Opportunities’ for Improvement

Future Developments – SAP OPENPS / Impress I.App

When to Use Each Tool

Contacts & where to find more information

SAP Program and Project Management

Microsoft Project & Primavera

Manual Maintenance between Systems

Install Third-party Product

Why Use Third-party Project Management Tool

SAP OPENPS - Strengths and ‘Opportunities’ for Improvement

Impress’ Project I.App - Strengths and ‘Opportunities’ for Improvement

Future Developments – SAP OPENPS / Impress I.App

When to Use Each Tool

Contacts & where to find more information

# Interface for transferring project data between R/3 Project

Customers requested interface between SAP R/3 Project Systems

First release supported bi-directional transfer of

SAP R/3 Project System Microsoft Project

Project definition Project

WBS element Summary task

WBS milestones Milestone

Network activity Task

Activity element Resource

Activity milestones Milestone

Project in R/3 Project System

Create and maintain a project in R/3 Project System.

! SAP developed several new BAPIs to support this type of

Improved security for front-end user data.

New table 'OpenPS Tracking' added in MS Project.

Improved user interface with OpenPS functions in the menu.

R/3 HR resources can be added to tasks.

Resources at tasks are transferred as activity elements.

Cost in R/3 Project System

http://help.sap.com/ - >>> For more information please contact – Jo.Procter@sap.com

# Lock/Unlock networks from MS Project (LSI, HP)

# Selective upload of tasks from MS Project to PS (NG, Halliburton)

# Update changes in Microsoft Project from PS (NG, Halliburton, LSI)

# Set indicators ‘Schedule Automatically’ and ‘Calculate Costs

Restrict the upload of tasks from Microsoft Project to PS '

( Now possible to Download from PS to an EXISTING Microsoft Project File

File already open on

#Set indicators ‘Schedule Automatically’ and ‘Calculate Costs

Developments planned (Q4 2004)

USEFUL OSS NOTES

Why Use Third-party Project Management Tool

SAP OPENPS - Strengths and ‘Opportunities’ for Improvement

Impress’ Project I.App - Strengths and ‘Opportunities’ for Improvement

Future Developments – SAP OPENPS / Impress I.App

When to Use Each Tool

Contacts & where to find more information

STAKE HOLDER CAPITAL PROJECTS TURNAROUND SHUTDOWN ROUTINE MAINTENANCE

IT Leadership )Leverage on existing investment in SAP

SAP Team )SAP certified and supported

Companies use SAP as their system of record

Companies use Primavera or MS Project for

Collection of PM orders / networks

Defintion of WBS to associate project

Standard scheduling software in

Time oriented system