TABLE OF CONTENTS

Section 1: Introduction
A. FOREWARD 3
B. HISTORY OF OTTOBINE ELEMENTARY SCHOOL 3
C. STATEMENTS OF VISION AND COMMON BELIEFS 4

Section 2: Shared Decision-Making

A. OTTOBINE ELEMENTARY FACULTY AND STAFF 4
B. OTTOBINE ELEMENTARY SCHOOL COUNCIL 5
C. OTTOBINE ELEMENTARY OPTSO 5

Section 3: Student Programs and Services

A. STUDENT ADVISORY COUNCIL 5
B. STUDENT RECOGNITION 5
C. STUDENT EVALUATION AND ASSESSMENT 6
D. STUDENT PLACEMENT AND PROMOTION 6

Section 4: School Policies

A. ACCIDENTS 6
B. ATTENDANCE, TARDY TO SCHOOL 6
C. BELL SCHEDULE 7
D. EARLY DISMISSAL FROM SCHOOL 7
E. PARKING/STUDENT DISMISSAL 8
F. CHANGE OF ADDRESS 8
G. ENROLLMENT, STUDENT TRANSFERS 8
H. OUT OF ATTENDANCE AREA STUDENTS 9
I. OUT OF COUNTY/OUT OF DISTRICT STUDENTS 9
J. FIELD TRIPS 9
K. FIRE DRILLS, EMERGENCY DRILLS 9
L. FUNDRAISING 9
M. HOME-SCHOOL COMMUNICATION 9
N. LOST AND FOUND ITEMS 10
O. MEDICATION & ILLNESS AT SCHOOL 10
P. PARENT VOLUNTEERS 10
Q. PARTIES AND HOLIDAYS 11
R. RELEASE TIME 11
S. TEXTBOOKS AND INSTRUCTIONAL MATERIALS FEES 11
T. VISITORS 11

Section 5: School-wide Effective Discipline Plan

A. MISSION STATEMENT 12
B. INTRODUCTION 12
C. DESCRIPTION – bully free procedures 12
D. CODE OF RESPONSIBLE STUDENT CONDUCT 12
E. BIKE RIDING 12
F. BUS PROCEDURES 13
G. BUS DUTY PROCEDURES 13
H. CAFETERIA PROCEDURES 14
I. SAFE SCHOOLS 14
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J. TOYS AT SCHOOL 14
K. CELL PHONES 14

Section 6: School Services

A. EQUAL EDUCATIONAL OPPORTUNITY 15
B. FOOD SERVICES 15
C. HEALTH SERVICES 15
D. CHILD PSYCHOLOGIST 15
E. SOCIAL WORKER 15
F. HOMEBOUND INSTRUCTION 15
G. INSURANCE 15
H. TELEPHONE 16

Section 7: Appendix
A. SCHOOL BOARD MEMBERS 17
B. ROCKINGHAM COUNTY PUBLIC SCHOOLS ADMINISTRATIVE STAFF 18
C. VIRGINIA STATE ATTENDANCE LAWS 19
D. STUDENT DRESS CODE 20
F. SCHOOL-PARENT COMPACT 22
G. TITLE 1 PARENTAL INVOLVEMENT PLAN 23
H. FOOD AND NUTRITION SERVICES 2018-2019 24
I. STUDENT WELLNESS 26
J. ASBESTOS EMERGENCY ACT 30
K. FERPA 31
L. GIFTED EDUCATION: THE CHALLENGE PROGRAM 32

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 SECTION 1: INTRODUCTION
A. FOREWARD
This handbook contains policies and procedures that pertain to Ottobine Elementary School students. These
policies are in accordance with Rockingham County School Board Policy, the constitution of Virginia and in
compliance with the Standards of Accreditation. Further information regarding Rockingham County School Board
Policy may be obtained at the school office, and by reviewing the Rockingham County Public Schools Parent Student
Handbook of Selected Policies for Schools, K-12.

B. HISTORY OF OTTOBINE ELEMENTARY SCHOOL

Ottobine Elementary School was built in 1958 in order to consolidate Briery Branch and Clover Hill
Elementary Schools. It was built equidistant between the two communities at Ottobine. It was comprised of
students enrolled in grades 1-7 with an estimated capacity of 200 students. Several years after construction,
students from Clover Hill were transported to Bridgewater Elementary School since Ottobine’s enrollment exceeded
the size of the school building. In 1968, an addition of five classrooms plus a library was added to the eastern
section of the school to increase the building capacity. Seventh grade students were transferred to John Wayland
Intermediate School after its completion. Physical Education was taught in the cafeteria until the gymnasium was
completed in 1978. In 1985, sixth grade students were moved when Rockingham County adopted the middle school
concept. Major renovations took place in the summer of 1990. The renovations involved the removal of asbestos
and the installation of new floors, ceilings and lighting in the older western section of the building. During the
summer of 1999, the school was repainted and the electrical wiring package was updated to accommodate air
conditioners. Window air conditioners were added to the western section of the building during the 1999-2000
school year, along with air conditioner updates to several mobile units. In 2002 OES opened the doors to a new
addition of 10 classrooms and renovation of the media center. This addition/renovation provides much needed
space to Ottobine. During the 2012-2013 school year, the lower level of the school was renovated to include central
heat and air conditioning. New flooring, lighting, windows, and lowering of ceilings were major changes made during
the project. The school’s main office was moved from the west end to the east end of the building, also.
In recent years, Ottobine has established a solid reputation for parent and community involvement. In
addition, the Ottobine faculty and staff have received awards for economics education, technology education,
shared decision-making and business partnerships. After completing fifth grade, Ottobine students attend Wilbur S.
Pence Middle School. Following completion of eighth grade, Ottobine students attend Turner Ashby High School.

Principals who have served Ottobine School since 1958:

Gar Miley 1958-64 Dr. Bob Grimesey 1991-94
Edward A. Byrd 1964-76 Dr. David Burchfield 1994-97
Edward L. Smith 1976-80 Lynn Sprouse 1997-00
Dr. Fred Kennon Summer, 1980 Ramona Pence 2000-06
Edmund P. Price 1980-88 Laura Evy 2006-16
Charles J. Wright 1988-89 Dr. Todd Johnson 2016-present
Nancy J. Lantz 1989-91

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C. THE OTTOBINE SCHOOL COMMUNITY’S STATEMENTS OF VISION AND COMMON BELIEFS:
(Adopted by the Ottobine School Community; Spring, 1994)

Vision Statement:
The faculty, staff, parents and community of Ottobine Elementary School envision the development of students:
Who will achieve high academic standards
Who will pursue lifelong learning
Who will demonstrate character
and Who will contribute positively to society.

Statement of Common Beliefs:

In order to develop students who will achieve high academic standards, pursue lifelong learning, who will
demonstrate character and who will contribute positively to society, the faculty, staff, parents and community of
Ottobine Elementary School believe that we should encourage the development of:
Wellness;
Teamwork;
Technical skills;
Integrated learning;
Quality performance;
Communication skills;
Creativity and critical thinking;
Personal and social responsibility;
Respect for our American heritage and for diverse cultures;
and positive self-esteem on the part of all members of our school community.

SECTION 2: SHARED DECISION-MAKING

A. OTTOBINE ELEMENTARY FACULTY AND STAFF
Administration
Principal: Dr. Todd Johnson
Bookkeeper/Secretary: Tina Davidson
Clerk: Angelia Lambert
Nurse Kelly Hiner
Classroom Teachers
PK: Misti Wheelbarger
Kindergarten: Stephanie Good
First Grade: Dawn Flora Sara Horst
Second Grade: Brady Knight
Third Grade: Erica Teter Chevie Cale
Fourth Grade: Kelly Lescanec Victoria Sutton
Fifth Grade: Ann Komara Cassie Smith
Resource Teachers
Media Specialist: Dezirae Brubaker
Resource Teacher: Jackie Strunk
Music: Barbara Bowman
Speech Therapist: Heather Lantz
Physical Ed.: Jennifer Parrish
Reading Specialist: Julie Smith

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 TLC Teacher: Michelle Hilbert
Guidance: Ted Hollingsworth
Art Teacher: Mary Shaffer Christopher Michael
Challenge: Linda Harpine
ELL Tutor: Betty Coakley
Instructional Assts
Computer Lab: Sherri Swecker
PK: Karen Fleishman
TLC Asst.: Kathy Ridgeway

Instructional: Bonnie Berry, Dana Wenger, Kathy Wall

Food Services Manager: Juanita Lambert

Assistants: Crystal Knight, Melissa Rhodes
Cafeteria Aides: Monica Simmons, Deanna Stover
Custodial Services Beth Smith, Gabrielle Robinson
Bus Drivers #210 Debbie Tusing #74 Sue Cave #132 Tim Spiers

B. OTTOBINE ELEMENTARY SCHOOL COUNCIL

The Ottobine Elementary School provides meaningful parent input with regard to: school budget, assessing
home-school communication, evaluating programs, and providing oversight for other groups which serve the school.
The Council meets on the third Monday of scheduled months. All parents are invited to attend any of the Council’s
meetings. Further information regarding the Council is available by contacting the school office.

C. OTTOBINE PARENT-TEACHER-STUDENT ORGANIZATION (OPTSO)

All parents, faculty, staff members and students of Ottobine Elementary School are members of the
Ottobine Parent-Teacher-Student Organization (OPTSO). There are no membership dues. Although it is an
independent organization, the OPTSO’s guidelines call for it to serve as the primary service and fundraising arm of
the Ottobine School Council. A copy of the guidelines may be obtained by contacting the officers.

SECTION 3: STUDENT PROGRAMS AND SERVICES

A. STUDENT ADVISORY COUNCIL
The Ottobine Elementary School Student Advisory Council (STAC) includes two representatives from each
classroom in grades 2-5. Representatives are selected by fellow students based on leadership ability,
communication skills, and positive example. The students meet with the Principal and STAC advisor each month to
provide input regarding various student issues/ events related to the school year. Representatives report to
homerooms concerning the work of the group following each meeting. Students may serve as members of STAC no
more than two consecutive years.

B. STUDENT RECOGNITION
1. Perfect Attendance - In order for a child to receive a Perfect Attendance Certificate he or she must be
in attendance for 180 days of school (or all days that school was in session) and have no more than 3
excused tardies. More than 3 excused tardies (late) arrivals will mean the child receives “Good
Attendance”.
2. Good Attendance - In order to receive a Good Attendance Certificate he or she must be in attendance
for 177 days of the school year (or not miss more than 3 days of the school year). Also, the student
may have no more than 5 excused tardies.

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 3. Presidential Academic Fitness Award - Presented to any fifth grade student who maintains a B+ or
better grade point average and who has attained an average composite score of advance proficiency
or better on the most recent standardized achievement tests in reading and math.
4. Honor Roll Awards - Recognition for students who have made the 4th or 5th grade Honor Roll each 9
week grading period.
5. Character Counts Award - Recognition for students who have exhibited quality work in the Character
Counts pillars of trustworthiness, respect, responsibility, fairness, caring, and citizenship. Students
are recognized by the guidance counselor at the end of every nine weeks. (Gr. PK-5).

C. STUDENT EVALUATION AND ASSESSMENT

1. Regular formal progress reports will be made on a nine week basis for all students in grades K-5. For a
more detailed explanation of the county grading and reporting policy, please see the Rockingham
County Public Schools Handbook of Selected Policies for Students
2. In addition to this formal evaluation procedure, teachers may use folders, narratives, interim reports,
rating scales, portfolios, or checklists to provide additional information about a student’s progress.
3. The PALS (Phonological Awareness Literacy Screening) is administered to students in kindergarten
through Fifth grade, 3 times per year, to assess literacy skills. Results are shared with parents on
request.
4. Parent-teacher conferences are scheduled twice each year, but are also encouraged at the parent’s
discretion. We encourage all parents to attend parent-teacher conferences to check on your child’s
progress.
5. Conferences with teachers or the Principal may be arranged by:
a. Writing a note and sending it with the student;
b. Calling or emailing the school office to arrange an appointment; or by
c. Requesting the need for a conference on the student’s report card.
6. The responsibility for effective evaluation and communication is shared by both parent and teacher.
Please call the school at any time if you would like to discuss your child’s progress.

D. STUDENT PLACEMENT AND PROMOTION

It is the purpose of the schools in Rockingham County to meet the educational needs of all students. It is
recognized that each child is unique and that all students in a class will progress at a different rate.
Standards of Learning accountability has to be considered in student promotion and retention decisions.
Students who do not achieve grade level objectives will have continued difficulty in the next grade. Students who do
not pass state standards of learning assessments in reading, writing, mathematics, history, and science will also be
considered for retention.
An extensive Summer School program is offered each year to assist students in grades K-4 who are having
difficulty mastering Standards of Learning and/or passing reading and math SOL tests (Wilbur S. Pence Middle
School offers summer school for 5th grade). Language Arts and Mathematics skills are emphasized by certified
teachers. Parents are encouraged to take advantage of Summer School opportunities to help their child succeed.
Children should be retained in a grade when it is determined by the teacher, parent, and principal that
retention is in the BEST INTEREST OF THE CHILD. All aspects of the child’s development are considered when making
promotion/retention decisions. “Since the placement of students is a function of the administration, the Principal
shall make the final decision about promotion/retention of students.” It is important to note that the need is great
for a student to be on grade level before entering third grade due to state accountability.

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 SECTION 4: SCHOOL POLICIES
A. ACCIDENTS
Accidents which result in injury to students will be reported to parents. Minor injuries will be reported by
teachers. Injuries which require immediate attention will be reported by the school nurse or school secretary.
Students should inform teachers of any accidents not observed by the teacher. Accident reports are sent home. This
report will list any first aid given by school personnel.

B. OES ATTENDANCE, TARDY TO SCHOOL (SEE DIVISION POLICY IN APPENDIX)

State law requires school officials and parents to communicate with each other when children are absent
from school. As a result, we ask you to phone the school between 7 AM-9 AM when your child is absent. Messages
may be left on the school answering machine between 7 AM-8 AM. Your phone call will greatly help our office staff
and it will help you to avoid being interrupted later in the morning. If we do not hear from you, we are required by
state law to phone you. Finally, it would be very helpful to the teacher if you would send a note to school with your
child when he/she returns. Your child always benefits when the teacher is well-informed about his/her wellness.

Attendance Guidelines:
1. Children who are ill are encouraged to stay at home. Parents must notify the school by note or phone
call to report the absence due to illness. An extended absence of more than three days will require a
doctor’s note.
2. Excused tardies or early departures (by phone call or note) for reasons such as an appointment with a
physician or dentist are considered excused.
3. Families may at times want children to be absent from school to take advantage of special family trips
that could be of educational value. It will be considered an excused absence if arrangements are made
for the child to make up work missed and to do appropriate work during the absence (e.g., a journal or
project of the trip, reading, etc.). However, a teacher is not expected to have lessons or homework in
advance. In order to prevent loss, textbooks and/or library books are not sent with the child for such
trips.
4. Excused and unexcused absences and tardies, according to the above guidelines, will be communicated
with parents on the report card.
5. If a student is tardy (after 8:15 AM), the accompanying adult MUST walk the student to the office and
sign-in at the computer on the office counter.
6. Specific guidelines & procedures as outlined in the Code of Virginia will be adhered to regarding excessive
absenteeism. Five unexcused/unverified absences will begin the truancy process.

C. BELL SCHEDULE
7:55 AM Earliest time that students may arrive at school. Prior to this time, students must
remain in cars/buses until the 7:55 a.m. bell rings.
7:55 AM Students report either to breakfast or the gym from bus.
8:05 AM First bell. Students escorted from gymnasium to homerooms by classroom
teachers.
8:15 AM Tardy bell. Official start of instructional day.
8:30 AM Resource classes begin.
11:10 AM-1:00 PM Lunch schedule.
3:00 PM First dismissal bell. Official end of the instructional day. First bell students dismissed
to parents and buses.

D. EARLY DISMISSAL FROM SCHOOL

The Principal or secretary will not dismiss students earlier than scheduled, except for illness, emergency, or
at the request of the parent or legal guardian. Students will be dismissed early only into the custody of a school

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employee, the parent or legal guardian, a law enforcement officer, or a social services worker, unless permission is
obtained in writing or by telephone from the parent or legal guardian. Parents or guardians must sign-out the
student at the office and wait inside of the office for the student to be called. The office staff will then page the
student. For safety purposes, and so as to not interrupt instruction, adults should not go into the halls or classrooms
during the instructional day. Teachers are not to release students unless they have been paged by the secretary.
Parents and guardians are asked to avoid picking up students between 2:30 PM and 3:00 PM. Your cooperation
with this policy will reduce the number of non-staff adults in the office/hallways during the hectic close of the school
day. In the process, you will contribute to the safety and security of our children. You will also help to maintain the
important last instructional half hour of the school day. Parents and guardians who pick up students at 3:00 p.m.
will remain in vehicles in the pick-up/drop-off lane.

E. PARKING/STUDENT DISMISSAL
To provide the safest entry and exit to the school building, the following guidelines for parking and
unloading students are established:
1. Children should be picked up at 3:00 PM and parents should remain in vehicles in the pick-up/drop-off
lane. Only designated drivers may pick up a student. Students who will be picked up on a regular basis
and do not ride a bus, will be dismissed at the front door. Drivers should remain in cars at the front of the
school. Children will be supervised as they proceed to cars. This is a one lane pick-up area unless the
administration is present to supervise a second lane.
Drop-offs: Students will enter the building through the front doors at the cafeteria end of the building,
only. The cafeteria and gym doors will only be used for bus drop-off.
2. Care should be taken not to block the parking lot entrance lane. You must not park cars at the sidewalk
curb. This is the Fire Lane and leaving a car unattended at this location may result in a fine imposed by
the Fire Marshall. It also impacts the safety of students and other drivers.
3. It is against Virginia State Law to pass a school bus when loading or unloading students and when lights
are flashing. This applies to all areas around the school, as well as roads.
4. Please park only in designated areas around the school. Parking spaces in the front, middle area are for
visitors and parent pick-up/drop-off during the school day.
5. The drop-off and bus unloading areas are No Parking Zones.
**Never park and leave your car in the front of the school where the red line is painted- even during
evening programs!
6. All changes in student transportation plans must be made by 2:30 PM as last minute arrangements are
very disruptive to the dismissal process and impact the safety of children.
Thank you for your help in keeping these areas of the school grounds safe for your children.

F. CHANGE OF ADDRESS
If your address, phone #, or other important information changes during the school year, please notify your
child’s teacher and the office so that we can keep student records and emergency information up to date.

G. ENROLLMENT, STUDENT TRANSFERS

Children entering Kindergarten at Ottobine Elementary School for the first time are asked to register in the
spring before school begins. Registration dates are announced in February/March. Each parent should keep birth
records and health information up to date for the spring registration. All Pre-K, Kindergarten, and new students to
Rockingham County are required by law to have a physical examination, state birth certificate number, and all
immunizations up to date.
If you plan to transfer your child from Ottobine to another school, please notify the child’s teacher and the
office so that the proper transfer forms can be completed. The receiving school will request student records.
Student records will not be sent with the student or parent to the new school. Your child’s school records are
available for you to review.
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 If you move out of the Ottobine attendance area during the school year, the school office or Principal should
be notified immediately. The Principal or office will then explain the appropriate procedures to follow.

H. OUT OF ATTENDANCE AREA STUDENTS

Parents requesting permission for their child to attend school in another attendance area within
Rockingham County must apply annually in writing to the Superintendent of Schools. These requests should be sent
in April to: Dr. Oskar Schiekl, Superintendent, Rockingham County Public Schools, 100 Mt. Clinton Pike,
Harrisonburg, VA 22802

I. OUT OF COUNTY STUDENTS/OUT OF DISTRICT STUDENTS

Parents wishing to pay tuition in order to attend RCPS, pending space available, may contact the division
office to request permission.

J. FIELD TRIPS
Field trips are considered to be a very effective way to add higher level thinking and experiences to the
learning process. All students are expected to participate in class field trips as they would participate in any
classroom activity. Permission slips are sent to parents in advance of field trips. These slips and any necessary fees
must be returned to your child’s teacher as soon as possible in order to assist the teacher with proper planning. Not
all field trips require parent chaperones, so not every parent will be able to go on a field trip. It is requested that
parents do not bring preschool or other school aged children on field trips in order to ensure that the parent is able
to give maximum attention to his/her child and to the role of chaperone. Parents/Guardians are only allowed to take
their own child from a field trip site when departing. Again, only children whose class is participating in the field trip
may attend. Parents may not take pictures of our students (except one’s own child) and post on social networking
sites. This is a privacy issue that must be adhered to for the benefit of all of our students and families.

K. FIRE DRILLS, EMERGENCY DRILLS

School fire drills are required by Virginia State Law and are to be held at monthly intervals during the school
year. Some drills are scheduled, while others are unannounced. Children should listen carefully to directions from
teachers during a fire drill. Virginia State Law requires one drill per week during the first month of school and one
drill per month thereafter.
Emergency drills will also be held during the school year. These drills prepare students should an area of the
school need to be evacuated during abnormal emergency situations (i.e. an emergency in a particular area of the
school or when certain areas of the school present an unsafe situation to students).There is an annual off site
emergency drill to one of the off-site evacuation locations. Intruder drills and tornado drills are held annually.

L. FUNDRAISING
Our staff and community believe that Ottobine students should receive a level of quality education which
often exceeds the capability of funds allocated by the Rockingham County School Board. The school and OPTSO hold
fundraisers throughout the school year. Parents of Ottobine students have established a tradition for working hard
to raise these funds which supplement the school budget. In all cases, school sponsored fund-raising activities which
involve elementary students in door-to-door solicitation shall be prohibited.
School sponsored fundraising activities include fall and spring pictures, school merchandise sales of apparel,
and other activities.

M. HOME-SCHOOL COMMUNICATION
Occasionally, children have problems that can best be solved by a conference between the parents and
teachers. Please set up an appointment with your child’s teacher whenever a problem exists. If possible, it is
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desirable that both parents of the child participate in the conference. Regular parent-teacher conferences are
scheduled on the RCPS school calendar. All parents are encouraged to visit the school and talk with their child’s
teacher.
Information concerning upcoming events will be communicated to parents in a school newsletter, text, or
via email. Also, please check the school website for an up to date school calendar. Other pertinent information will
also be sent home with students when the need arises. If you have any questions concerning a school event, please
call the school at 879-2091 or ask your child’s teacher.
Classroom newsletters listing upcoming events and highlighting learning activities, student work, and other
important announcements will be sent home. Also, parents may view upcoming classroom events by visiting the OES
school web page and selecting “Students.” Please choose “Homework Hotline” and you may view postings by
individual teachers. Student academic information may be viewed on the Parent Power School site.

N. LOST AND FOUND ITEMS

Please mark or put a name on all coats, jackets, sweaters, shoes, boots, lunch boxes, hats, etc. Many items
are lost every year and never claimed from our ‘found item’ collection. None of these items are identified by
markings or name tags. Students and parents should check with the school office or the lost and found area when
missing personal belongings. All items are sent to area collection agencies after having been held for a reasonable
period of time.

O. MEDICATION AND ILLNESSES AT SCHOOL

All prescription medication must be brought to the office by the parent or guardian, along with a note from
the parent and the doctor’s prescription. Your note should state the type of medicine, the dosage and the duration
of treatment. Non-prescription medication does not require a doctor’s note. However, no non-prescription
medication will be administered at school unless it is in the original pharmaceutical package and is accompanied by
the parent’s written permission. If the medication must be administered beyond a 24 hour time period, the school
secretary/nurse will send home a “Parent Authorization for Administration of Medication.” This form should be
completed and returned to school the following day. All medications must be brought to the school office and will
be administered by school office personnel or nurse only. If at all possible, please ask your doctor to prescribe
medicine that can be given before school, after school, and at bedtime.
When a teacher suspects that a child is sick, he or she will send the child to the office. The school nurse will
assess the child’s condition and decide whether or not to phone the parent. If the nurse sends the child back to
class and the child’s condition worsens, or if the child persists in asking the nurse to phone the parent, the nurse will
phone the parent and/or guardian to discuss the situation. Parents should make arrangements to have children
picked up when he/she becomes sick at school.
Occasionally, a child who returns to school after illness or injury needs to stay inside during outside activities
or refrain from physical activity. If this is the case, please notify the child’s teacher, the physical education teacher
and the principal by letter. When the child may return to normal activity, please notify the teachers. In cases of a
prolonged injury or physical condition, please send a note from the doctor to the school.
An emergency information card is kept for each student. Information is kept on this card such as where
parents may be contacted in the event of an illness or emergency. It is very important that this card be completed
correctly and the data be kept up to date. Please inform the office of any changes in this information.
Note that there are times in the absence of the school nurse that the school secretaries will assume the
nurse’s duties and follow the above procedures.

P. PARENT VOLUNTEERS
Parent involvement and volunteerism are critical to the success of school programs. Parents can support
the school in a number of ways: helping in the library, assisting teachers, preparing materials and supplies, assisting
with publishing, helping in the TLC program, running off papers, lending a helping hand with a special program,
assisting in the office, field trips, field day, etc.
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 If you are interested in helping, please call your child’s teacher, the principal, or the OPTSO parent volunteer
coordinators. School Board Policy does not allow pre-school age children to attend school with parents who are
volunteering. We also ask that parents stop by the office to sign-in before visiting a classroom or teacher. Please
remember that school safety and instruction are the top two priorities at OES. Parents may visit classrooms when
appointments or other arrangements have been scheduled with a teacher or the principal. Any questions concerning
this policy can be directed to the principal. Your volunteer efforts benefit not only your child, but many other
students as well.

Q. PARTIES AND HOLIDAYS

Celebrations of individual and group accomplishments contribute to the development of positive self-
esteem in everyone. Effort is made to balance celebrations, such as birthdays, with on-task activities. Recognition
also is provided for cultural celebrations, such as local, state, national and international holidays. Such recognition is
intended to promote student awareness and understanding of cultures. At all times, the Ottobine Elementary
School faculty and staff will not endorse, support, sanction, or promote any specific religion or cultural belief.
Any “private children’s parties,” such as birthdays, etc. are the sole responsibility of parents. Teacher/school
employees will only distribute invitations if one exists for every child in the class. Teachers/school personnel are not
allowed to release names and addresses of students.
From time to time, our effort to balance these competing interests has required the development of specific
guidelines:
1. No costumes should be worn to school (unless directed for School Spirit day);
2. Teacher discretion will be used in the classroom concerning the observance of holidays, and students will
be allowed to opt-out of assignments if parents notify the teacher that it conflicts with his/her religious
beliefs.

R. RELEASE TIME
Thirty minutes of “release time” is provided once per week for students in grades 2-4. Students in grades 2-
4 may remain in the classroom under the supervision of the regular classroom teacher during this time, or he/she
may leave the classroom to participate in activities organized and supervised by other community agencies or
groups. Information concerning programs available during “release time” may be obtained through the local media,
from local community groups, and from local churches. The Ottobine Elementary School faculty and staff does not
endorse, sanction, support, or promote any special community, cultural, or religious program or activity during
release time. Participation in any activity or program during release time is the sole responsibility of the student and
his/her parent(s).

S. TEXTBOOKS AND INSTRUCTIONAL MATERIALS FEES

School textbooks will be provided free of charge. Students will be charged the following fees for
consumable instructional materials and supplies:
Kindergarten: $25 1st-5th Grades: $15

A list will be provided in the fall of each school year showing the instructional items that are purchased by
teachers with this fee. For more information, please contact the school office.

T. VISITORS
All visitors to Ottobine Elementary School must report to the office to sign in. The appropriate
pass/identification will be issued pending approval by the principal or the secretary. Any person in the building
without a pass or name tag will be referred immediately to the office by school personnel.

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 SECTION 5: EFFECTIVE SCHOOLWIDE DISCIPLINE PLAN
A. MISSION STATEMENT
The school community will create a safe and supportive environment where responsible behavior is taught
and recognized. Opportunities, or teachable moments, will be provided for students to experience success.

B. INTRODUCTION
In recent years, Ottobine has adopted three simple rules or guiding principles:
1. Be Safe
2. Be Kind
3. Be Wise

C. DESCRIPTION
In all cases, student behavior will be expected to enhance an appropriate learning environment. Students
can expect: to have an opportunity to know the rules or procedures; to be told what rule or procedure has been
violated; to be able to present information in his/her defense; and to be informed of any disciplinary action being
imposed upon them. Exceptions can be made to these procedures in unusual circumstances. Suspension and/or
expulsion are possible disciplinary actions for behaviors judged to be extreme and/or chronic.
Each grade level has developed a student management system that promotes recognition for positive behaviors and
a structured program for applying consequences when appropriate. Ottobine Elementary also recognizes students
who have consistently demonstrated positive behaviors and have no serious behavioral issues for each nine-week
grading period.
Appeals and questions are welcomed by the principal after the teacher and parent have attempted to work
together. In the event of serious and/or continuous violations, teachers may seek the assistance of the principal.
After consulting with the student, witnesses, and the staff member involved, the principal may impose the following
consequences:
● loss of choice at recess
● time out in the office
● behavior intervention program
● out of school suspension
● referral to the Superintendent or School Board for action

FIGHTING AND THREATS WILL NOT BE TOLERATED AND WILL RESULT IN SUSPENSION.
In all cases referred to the principal, parents are notified by either the teacher or the principal.

BULLY FREE POLICY

We also desire a “bully free” atmosphere where students and adults are free from the stress of bullying.
Teachers, students & staff will work together with the administration to eliminate any bullying behavior. ANY
PHYSICAL, SEXUAL, and/or VERBAL/WRITTEN DEATH THREATS WILL AUTOMATICALLY RESULT IN OUT OF SCHOOL
SUSPENSION AND NOTIFICATION TO THE SUPERINTENDENT AND SCHOOL BOARD.

D. CODE OF RESPONSIBLE STUDENT CONDUCT

(Section 8.1 of the Rockingham County School Board Policy Manual.)
The Rockingham County School Board has adopted and displayed in all of its schools a code of responsible
student conduct. Please review this student code of conduct in the appendices.

E. BIKE RIDING
We do not allow children to ride bicycles/scooters to school for several reasons:
1. Area roads are small and dangerous;
2. The risk of injury is high when a child rides a bike to school;
12
 3. Bad weather causes many problems for children who ride bikes to school
4. The school has no facility by which it can secure bikes from theft.

F. BUS PROCEDURES
Bus drivers must concentrate on safe driving. County bus transportation is not a right. It is a privilege. Any
student whose behavior continues to draw the bus driver’s attention away from the road is subject to removal from
the bus. As a result, it is very important that all parents and students review the information that is sent home at the
beginning of the school year. A review of the most important transportation rules follows:
1. Students who get on the bus in the morning are encouraged to get off at the same stop in the
afternoon. Anyone wishing to change the normal transportation routine must have written permission
from his/her parents and it must be approved by the principal or designee. All transportation notes
should be turned into the student's teacher. The teacher will send the notes to the secretary with the
daily attendance report. The secretary will then verify the request and return the approved notes to the
teacher, who will pass the note back to the student. The student must then display the approved note to
the bus driver. If the student will be going to the home of another student, the host student's family also
must provide written permission for the visiting student to come to his/her home. In other words,
written permission must be provided by both the sending and receiving families.
2. Students must talk in a quiet voice that will not distract the driver.
3. Students must remain seated when the bus is in motion.
4. Students must keep all body parts inside of the school bus.
5. Students shall remain at the designated bus stop, on the shoulder of the road, on the right-hand side out
of the line of traffic until the bus arrives, and shall refrain from playing in the road.
6. Students shall not bring glass jars or containers on the bus.
7. Students shall not bring balloons of any type on the bus.
8. Any person who smokes or uses tobacco on the bus is in violation of School Board Policy and State Law.
Any use of tobacco on a school bus or school property is a serious rule violation.
9. Students are to be at the bus stop at the appointed time waiting for the bus to arrive. Students who are
waiting for the bus must be visible to the driver and not run to the stop as the bus approaches. Bus
drivers are not to wait for students who are not at the appointed stops on time.
10. For safety reasons, drivers have been instructed to not drop off a student in grades PK-2 if no one is
present at the bus stop to greet the child. Drivers will bring the child back to school if supervision is not
provided at the assigned stop. For children in grades 2, 3, 4 and 5, special permission may be granted for
a drop-off to occur in the absence an adult at the home. Should a child be returned to school more than
two times, due to no supervision at the bus stop, Child Protective Services will be notified.
11. The bus driver is the final authority on the bus. In that capacity, the bus driver may use a variety of
disciplinary measures to ensure student cooperation with the bus rules. For example, the bus driver may
contact the parent and/or assign seats for disciplinary reasons. Serious and/or continuous infractions
may result in a referral to the Principal for additional disciplinary action, such as suspension from the
bus.

G. BUS DUTY PROCEDURES

Students who arrive at school between 7:55 and 8:10 must abide by the following rules:
1. At the 7:55 a.m. bell, children may purchase breakfast in the cafeteria or proceed to the gym. Students
will sit quietly until dismissed by a teacher;
2. Students will be SAFE, KIND and WISE while in bus room;
3. Only the bus duty teacher or a staff member has the authority to permit a student to leave gym and to
discipline disruptive students.
*The Rockingham Parks and Recreation Club (3-6 pm) program provides for a quality after-school recreation
experience and learning opportunities for grades PK - 5.
13
H. CAFETERIA PROCEDURES
Lunchtime is a time to relax, enjoy the company of friends, and eat a nutritious meal. In the process, it is
important that we respect everyone’s right to enjoy the lunch time. Meals from outside restaurants are not to be
consumed in the cafeteria during meal times. Such lunches must be consumed in a location outside of the
cafeteria. Also, special lunchtime events for students will be held outside of the cafeteria. Our simple rules are as
follows:
1. Follow directions of the cafeteria assistants.
2. No talking when the lights are turned off.
3. Talk quietly to only those near you and raise hand for assistance
4. Keep hands and feet to yourself.
5. Walk in a straight line when entering and leaving the cafeteria.
6. Food may not be shared between or among students.

Cafeteria Seating:
1. Seats may not be saved.
2. There should be no moving around or changing seats without the permission of the cafeteria aide.
3. Parents and family members above the age of 18 are welcome to have lunch with his/her children.
Other children will not be permitted to eat with a visitor and the child of the guest if at a location
different than the normal class table.

Breakfast Guidelines:
1. Please come to breakfast as soon as you get to school. We have a limited amount of time to serve
breakfast so it is very important that every student arrive in the cafeteria as soon as possible.
2. Breakfast is served on one-hour delay days, and on two-hour delay days.
3. In order to eat breakfast a student must not be tardy (unless riding a bus that is late).

I. SAFE SCHOOLS
The welfare and safety of students at Ottobine is foremost in all that we do. To that end, a Safe School Plan
exists and is located in every classroom and resource area of the school, in the cafeteria, in the school office, and in
the staff workroom.
The Ottobine Elementary Safe School Plan contains instructions for faculty and staff in handling various
emergency situations, information that needs to be accessed quickly, and a general overview of our Safe School
philosophy.
You are welcome to review our Safe School Plan in any of the locations listed above.
*In case of emergency, please follow the blue emergency brochure sent home annually.

J. TOYS AT SCHOOL
Toys should not be brought to school unless directed by the classroom teacher. Trading cards of all types are
not permitted at school.

K. CELL PHONES
Not permitted in elementary schools.

14
 SECTION 6: SCHOOL SERVICES
A. EQUAL EDUCATIONAL OPPORTUNITY
It is the policy of the Rockingham County Public Schools to comply with all applicable state and federal laws
regarding non-discrimination in employment and educational programs and services. The Rockingham County Public
Schools will not discriminate illegally on the basis of sex, race, religion, national origin, disability, or age as to
employment or educational programs or activities. Concerns should be discussed with the building Principal and/or
Assistant Superintendent of Instruction, 100 Mt. Clinton Pike, Harrisonburg, VA 22802 (540-564-3219).

B. FOOD AND NUTRITION – See Appendix “Food and Nutrition Services 2018-2019”

C. HEALTH SERVICES
A Rockingham County School Nurse serves as a resource person for school personnel, students, and families.
Emphasis in the program is placed on helping students to maintain or improve physical and emotional well-being.
Services provided by the nurse include the following:
1. Referrals to the school nurse may be made by parents, school staff, or by the students themselves.
Referral forms may be obtained in the school office. The nurse will evaluate the concern and send the
student back to class as soon as possible. She will then conduct a follow-up as deemed necessary by the
student’s condition;
2. The following is a list of typical conditions that may be referred to the school nurse: chronic illness, such
as asthma, diabetes, seizure disorders; allergies; postural problems; pregnancy; visual problems; hearing
problems; obesity; accident follow-up; dental problems; growth and development concerns; family
planning concerns and head lice;
3. Home visits may be made when the need indicates a more complete follow-up.
4. Health-related activities and classroom teaching also is provided upon request by classroom teachers and
staff;
5. A large selection of health education materials is available for individual and classroom use.

D. CHILD PSYCHOLOGIST
Rockingham County has school psychologists to whom children may be referred for evaluation. The school
psychologist also screens students for attention problems and serves on the school Child Study Committee providing
expertise and guidance in assisting with students having learning/emotional problems and also completes a
psychological evaluation for all students referred for evaluation for special education services.

E. SOCIAL WORKER
The School Social Worker serves the school by serving on the Child Study Committee and making home visits
when a child qualifies for special education testing.

F. HOMEBOUND INSTRUCTION
Rockingham County will secure a homebound teacher for children who are compelled to be out of school for
illness or accidents for a time period that is in excess of 9 consecutive school days. Please contact the school
Principal if you ever have a need in this area.

G. INSURANCE
Insurance applications will be sent home on the first day of school. If parents wish to have coverage, they
must contact and pay the company directly.

15
H. TELEPHONE
The school’s telephone number is 879-2091. Only teachers and staff may use the telephones in the
workroom and in the library. Teachers will not be interrupted during class time unless the call is an emergency. The
office staff will be glad to take a message and have the teacher/staff member return your call. Students will be
brought to the telephone only when the caller is a parent or guardian and in an emergency situation.

16
 ROCKINGHAM COUNTY SCHOOL BOARD

District 1

Jackie Lohr
11621 Zirkle Ln.
Broadway, VA 22815
540-271-3698 C
jlohr@rockingham.k12.va.us

District 2

Lowell Fulk
11830 Fort Turley Trail
Linville, VA 22834
540-820-2592
district2.rcsb@gmail.com

District 3

Renee A. Reed
1330 Kentshire Drive
Harrisonburg, VA 22801
540-560-6639 C
rreed@rockingham.k12.va.us

District 4

Charlette E. McQuilkin
107 Milestone Court
Bridgewater, VA. 22812
cmcquilkin@rockingham.k12.va.us

District 5

Danny (Dan) R. Breeden

P.O. Box 303
McGaheysville, VA 22840
540-607-0641
dbreeden@rockingham.k12.va.us

17
 RCPS ADMINISTRATIVE PERSONNEL

Division Superintendent Dr.Oskar Scheikl 564-3230

Asst. Superintendent-Leadership & Ac Suppt. Dr. Doug Alderfer 564-3200

Asst. Superintendent-Innovation & Learning Dr. Larry Shifflett 564-3204

Chief Financial Officer Cheryl Mast 564-3206

Chief Human Resources Officer Michele Judd 564-1259

Director of Technology Kevin Perkins 564-3200

Director of Career & Technical Eric Fitzgerald 564-3200

Director of Title I and Pre-School & Science Dr.Ramona Pence 564-3238

Director of Support Services Rebecca Hill-Shifflett 564-3248

Director of Pupil Personnel Services Scott Hand 564-3228

Supervisor of Student Assessment Cheryl Estep 564-3213

Director of Transportation Alvin Estep 433-2458

Director of Maintenance Steve Reid 434-4434

Director of Food Service Gerald Lehman 434-7783

18
 Virginia Public School Attendance Laws

Key points to remember regarding attendance:

1. When a child misses school, the guardian must call the school to state the reason for the absence or to
inform the school if a student will be tardy. The call to the school should occur before 9:00 a.m. The
school has an answering machine that messages can be recorded early in the morning. If a child is
tardy, a note must be sent or a parent must sign the student in the office.

2. If the office is not notified of a reason for the absence, the school is required by state law to check on
the reason for the absence. If we cannot reach you or if we leave a message and we don’t get a
response, the absence is declared unexcused. It is very important that you have current telephone
numbers where you can be reached. We must speak to the adult guardian in every instance.

3. If there is any question about your child’s absence, we will also contact you. Every absence is declared
either excused or unexcused.

4. When a child accumulates 5 unexcused absences, we are required to set a meeting to develop an
attendance improvement plan. Should a parent not attend this meeting, the matter is turned over to
the RCPS Attendance Office.

5. Upon the 6th unexcused absence, the attendance concern is referred to the Rockingham attendance
office for an Interdisciplinary Team Meeting. Should the parent not attend this meeting, or if an
unexcused absence occurs following this meeting, this matter will be presented to the 26th District
Juvenile Domestic Court.

6. Tardies and early dismissals from school are also tracked. Instruction begins at 8:15 and ends at 3:00.
Therefore, students need to be punctual and stay until the school day ends. Please keep appointments
during the school day to a minimum when possible.

7. Missing school for an extended period of time will require a doctor’s excuse or the principal’s approval.
While classroom work should be collected at the office, please understand that a teacher cannot give
specific assignments 2 weeks in advance.

8. Your child needs to be in school for instruction to occur and for the school to provide opportunities for
success. Please call for a conference with the principal whenever a situation occurs that may result in
extended absences for your child.

19
 File: JFCJ
STUDENT DRESS CODE

Considerations and Purposes

In prescribing a student dress code, various considerations are part of the process and the purposes underlying such a
code. This dress code policy reflects, for instance, a community process led by a committee which involved not only educators,
but also parents and students, informed by study, their own discussions, input, and guidance, and also by a survey and informal
conversation within the school community that constitutes the Rockingham County Public Schools Division. As a culmination of
this extensive process, this dress code prescribes what is expected for student attire and presentation in all schools within the
school division. Within its stated boundaries, school leaders necessarily will exercise discretion in construing and applying the
provisions of this dress code as part of the curriculum and the teaching that occurs in both spoken and unspoken ways in
inculcating desirable values—including dignity, modesty, and humility— with impressionable youth who are preparing for higher
and lifelong education and the world of work and citizenship.

The dress and personal presentation of Rockingham County Public Schools students can significantly affect the school
environment and individual and collective student focus, academic success, health, safety, and welfare. In an overarching and
yet everyday sense in our schools, the school environment has a direct and indirect influence on students, their school, and the
entire school community. This dress code also will assist parents and students as they make decisions regarding daily attire and
presentation that will contribute to an educationally appropriate, safe, respectful, focused, and healthy learning environment
for all students. In doing so, this dress code is expected to support and promote responsible and mature decision-making,
reduce the potential for social conflict and peer pressure, avoid sexualization and objectification of all students, teach respectful
and civil discourse, and prepare students for the expectations of professional and responsible dress and presentation after they
leave Rockingham County Public Schools. This dress code reflects a recognition and conclusion that these and other significant
considerations are important in curricular and extracurricular matters, including advancing and reinforcing the Pillars of
Character: trustworthiness; respect; responsibility; fairness; caring; and citizenship. As well, in a school division which expects all
of its employees to be role models for students, this dress code complements that standard by reinforcing across all facets of
the school community a high but reasonable expectation of regard and acknowledgement that education is an earnest process
and experience that, while enjoyable, has a seriousness of pursuit that can impact students’ choices and opportunities in later
life.

General Dress Code Expectations

In general, student dress is considered appropriate as long as it does not, or foreseeably could not, interfere with the
educational process, cause disruption, including by undermining or distracting from the curriculum, threaten or cause harm, or
jeopardize or damage school property. In support of these expectations, a student is prohibited from attending school in dress
or presentation that is contrary to the dress code reflected in this policy.

Inclusions in Dress Code Expectations

For purposes of this policy and the code reflected in it, the term “dress” includes, for example: clothing; hats; shoes;
jewelry; and, any emblem, badge, depiction, symbol, sign, comment, or other items worn or displayed or presented by a
student as related to bodily-related attire or accessory. “Dress” does not include any religious symbol or expressive activity by a
student which otherwise would not be subject to prohibition or restriction.

In furtherance of the considerations and purpose of this policy, the following dress or attire is prohibited:

1) Clothing which exposes undergarments;

2) See-through apparel;
3) Clothing that exposes the midriff, lower back, cleavage, or bare chest;
4) Strapless tops or tops with spaghetti straps;
5) Dresses, skirts, pants, or shorts that are shorter than the student’s mid-thigh;
6) Hats, hoods, or head coverings inside the school building, unless they are required
for religious or medical reasons;
7) Sunglasses or other obscuring glasses inside the school building, unless they are
20
 required for medical reasons;
8) Spiked accessories or wallet chains;
9) Extremely tight pants worn without clothing which covers the student to mid-
thigh, including, but not limited to: yoga pants, leggings, spandex shorts, compression
shorts, "jeggings," or tights.
10) Jewelry, including facial or body piercings, that is actually or likely to be disruptive, distracting, or hazardous to
the student or other students in the student's presence;
11) Dress that promotes, depicts, or in any way affirms, explicitly or implicitly, drugs, tobacco, alcohol, or illegal
activity, including gang activity;

12) Dress that promotes, depicts, threatens, or in any way affirms, explicitly or implicitly, violence, profanity,
vulgarity, or sexually implicit or explicit messages; and,
13) Dress that promotes or depicts discriminatory messages or practices or that denigrates a particular group of
people.

Consequences
The administrators of each school shall have the discretion to decide on the consequences of a student’s violation of
the Dress Code. Recommended dispositions as a guideline are:

First Offense: Warning with requested change of clothes and notification to

parent.

Second Offense: One day of in-school suspension, lunch detention, or Saturday school and notification of
parent.

Third Offense: Three days of out-of-school suspension (with required notification to parent).

Fourth Offense: Five days out-of-school suspension (with required notification to parent)

Fifth Offense: Ten days of out-of-school suspension with recommendation to the Division Superintendent
of Schools for regular school suspension for the remainder of the semester or school year
(with required notification to parent), with the opportunity to continue academic studies in
an alternative setting or arrangement, as may be available.

Administrative Exercise of Discretion

The administrative leadership of each elementary, middle, and high school has the authority, within the boundaries of
this policy, to construe, interpret, and apply this policy and determine the appropriateness of student school dress and any
consequences, including any discipline. This authority and discretion extends also to making occasional exceptions on a school-
wide basis to establish, designate, and allow spirit days and other similar celebrations, while retaining the prerogative to deal with
particular items or styles that pose or likely may pose a disruption or threat of disruption, or as other circumstances warrant
within the criteria of this policy.

The Division Superintendent is authorized, consistent with this policy, to promulgate or issue administrative directives to
implement this policy. Such administrative directives may include pictorial depictions to illustrate and define more specifically,
within the boundaries of this policy, what is expected and prohibited.

Legal Refs.: Va. Const. Art. VIII, § 7, Va. Code Ann. §§ 22.1-78, 22.1-79, 22.1-277.04, 22.1-277.05, Tinker v. Des Moines
Indep. Sch. Dist., 393 U.S. 503 (1969), Bethel Sch. Dis. v. Fraser, 478 U.S. 675 (1986), Hazelwood Sch. Dist. v.
Kuhlmeier, 484 U.S. 260 (1988),
Morse v. Frederick, 551 U.S. 393 (2007), Newsom v. Albemarle Cnty. Sch. Bd., 354, F.3d 249 (4th Cir. 2003),
Hardwick v. Heyward, 711 F.3d 426 (4th Cir. 2013), K.J. v. Sauk Prairie Sch. Dist., Opinion and Order, No. 11-cv-
622-bbc (W.D. Wis. Feb. 6, 2012). Cross-Refs.: JFC Student Conduct JFCA Teacher
Removal of Student from Class
21
 SCHOOL-PARENT COMPACT
Ottobine Elementary School and the parents of the students participating in activities, services, and programs funded
by Title I, Part A of the Elementary and Secondary Education Act (ESEA), agree that this compact outlines how the
parents, the entire school staff, and the students will share the responsibility for improved student academic
achievement and the means by which the school and parents will build and develop a partnership that will help
children achieve Virginia’s high standards.

SCHOOL RESPONSIBILITIES
1. Provide high-quality curriculum and instruction in a supportive and effective learning environment that enables
the participating children to meet Virginia’s standards as follows:
Our school staff will work as a team to gather and analyze data in order to determine the best ways to meet
each child’s individual needs. All available resource teachers will be utilized to best support student needs
and the classroom teacher. Our curriculum is directed by the Virginia Standards of Learning and frequent
training is provided to our staff to keep them up to date with the best research based instructional strategies.

2. Hold parent-teacher conferences, at least annually, during which parent, teacher and student responsibilities will
be discussed as related to the individual child’s achievement.
Specifically, Rockingham County parent-teacher conferences will be held on November 3, 2014 and February
12, 2015. Additional conferences are encouraged at the request of the parent or teacher.

3. Provide parents with frequent reports on their child’s progress.

Graded progress reports based on the Virginia Standards of Learning are sent home four times each year in
Kindergarten through grade five. Additionally, progress will be reported to parents as needed through phone
calls, conferences, and written communication. Power School access is available to parents in grades one
through five for regular monitoring of progress.

4. Provide parents reasonable access to staff.

School staff is available to meet with parents by appointment on Parent Conference Days. Meetings with
school staff are encouraged and may be set up as needed by contacting the school. Informal contacts with
staff may take place at Back to School Night, PTA meetings, Title I events and before and after school.
Teachers and parents may also communicate by telephone, note and email.

5. Provide parents opportunities to volunteer and participate in their child’s class, and to observe classroom
activities.
Volunteer help from parents is a vital component in the support of the instructional program, as well as in
the successful operation of our school. Parents are surveyed as to interests and a list is compiled for teachers
to access when school volunteers are needed. A Watch D.O.G.S. Program provides positive male role models
for our students. Additionally, parents may contact the classroom teacher to schedule opportunities to
observe.

PARENT RESPONSIBILITIES
We, as parents, will support our children’s learning in the following ways:
✓ Making sure that my child attends school on time and on a regular basis.
✓ Establishing a bedtime routine and making sure that my child gets adequate rest.
✓ Establishing a homework routine and making sure that homework is completed.
✓ Monitoring and limiting the use of TV, computer games, and all types of social media.
✓ Communicating with my child’s teachers on a regular basis.
✓ Being involved with my child’s school as much as my schedule allows.

22
 Ottobine Elementary School
Title I Parental Involvement Plan
To encourage effective involvement of parents and to reinforce the concept that academic achievement of children is a
responsibility shared by parents and the school, Ottobine Elementary School will:

Provide parents with information about the school curriculum, academic assessments, expected levels of proficiency, the Title I
program, and how Title I funds are used. This information will be provided at Curriculum Night to take place in the fall.

Distribute a copy of the OES Parent Involvement Plan to each parent by means of the Ottobine Elementary Parent- Student
Handbook. The Rockingham County Parent Involvement Policy is available to parents on request. Input will be solicited from
parents in the development and the improvement of these documents at Ottobine Elementary School Council meetings and at
Title I District Parent Advisory Meetings.

Establish goals for school and parent responsibilities for improved academic achievement by means of a School-Parent
Compact. This compact is distributed to all parents in the OES Parent-Student Handbook.

Solicit representation by parents on the Ottobine School Council and discuss Title I topics at these meetings a minimum of three
times during the year.

Conduct a Title I Parent Survey each year, using the results to define goals and make improvements to the Title I program.

Provide a minimum of two additional parent meetings or activities to support state academic standards and to provide parents
with strategies and materials to reinforce student learning at home.
These may include but are not limited to:
Back to School Night/Title I Annual Meeting
Literacy Materials provided to Kindergarten parents
Parent Conference Day Take-Home Materials
Title I/PTA Literacy Night
Kindergarten Night to promote summer literacy
Summer Reading Program

Send home literacy bags, games, books, DVD’s and activity kits to encourage parents to engage in supportive learning activities
with their children.

Address the importance of school-parent communication with:

Parent/teacher conferences that are scheduled on November 2 and February 4 and as needed.
School and classroom newsletters sent on a regular basis.
School and classroom websites.
Progress reports sent by the regular classroom teacher.
Notes, phone calls, and email to parents as needed.
Power School

Provide opportunities for parents to visit the school, observe, and volunteer. Parents are encouraged to provide information so
that they may be placed on a volunteer list for teachers to access when volunteers are needed. A Watch D.O.G.S. Program is in
place to provide positive male role models. Additionally, parents may contact the classroom teacher to schedule opportunities
to observe.

Provide opportunities for parents to make suggestions as to the planning, review, and improvement of Title I programs. These
opportunities will be provided at Ottobine School Council meetings and Title I D-PAC meetings.
Inform parents of opportunities for family literacy experiences including basic adult education, GED, and ELL classes that are
offered in our community.
23
 FOOD & NUTRITION SERVICE
The cafeteria is pleased to offer nutritious meals, served in compliance with National School Lunch and Breakfast guidelines.
Each student receives a free/reduced price household application form. To be considered for eligibility, one form per household
must be completed each year (unless notified that student is directly certified). If a student qualifies for a free or reduced price
lunch, this also extends to breakfast. Once an application form is submitted, a response letter is sent to the household. If the
meal status qualifies the student for additional services, the parent must retain a copy of this approval
letter for further documentation.

MISSION
Each student and customer will be offered a variety of appetizing high quality nutritious food, served promptly, at the proper
temperature, and at a reasonable cost. Each customer will be served by friendly food service staff in a clean and safe
environment. Students will be encouraged to learn about the importance of proper nutrition and will be active participants in
the meal program.

MEAL PRICES (NOTE INCREASE)

Full-paying student lunch $2.30
Reduced student lunch $ .40
Adult lunch $3.00
Full-paying student breakfast $1.25
Reduced student breakfast $ .30
Adult breakfast $1.75
A la carte entrée (selected schools 3rd- 5th only) $1.75
Milk, Juice $ .35
Bottled Water $ .50
Additional a la carte items may be available. All a la carte sales (including milk) require a positive account balance. Regardless
of meal status, if student packs lunch and desires to drink milk, cash or money in account is required.

FINANCIAL PROCEDURES
Each student receives a PIN number for use in the cafeteria. This number is to be kept confidential. Parents are encouraged to
send checks (PIN # written in memo section) for the prepayment of meals. Charging of meals is strongly discouraged. Parents
have the opportunity to deposit money into their child(ren)’s account using a credit card on the internet. To learn more and be
able to view account balance, visit: www.myschoolbucks.com. Lunch account balance can also be viewed from the parent
portal of PowerSchool, but note that balance is typically one day behind.

OFFER VS SERVE
This term refers to the ability of all students to refuse items that are offered at lunch in order to minimize food waste. To be
considered a lunch meal, the student must select at least three out of the five menu components and one of these must be a ½
cup serving of fruit or vegetable. If an item(s) is not desired, students are encouraged to make this clear when coming through
the cafeteria line. At breakfast, all grade levels are able to refuse one or two of the menu items, but one must be a fruit.

ENTRÉE CHOICES
At lunch, students have the opportunity to select among two entrées (on most days). Students are asked to make their lunch
entrée selection early in the day, and remain consistent with that choice when going through the lunch line.

FOOD FROM HOME

For packed lunches and class parties, students are encouraged to bring nutritious foods and beverages. Carbonated drinks are
strongly discouraged. Refrigeration for packed lunches is not available. Trading of food during meal times is not permitted. In
accordance with the school division wellness policy, commercial restaurant “fast foods” are not to be consumed in the cafeteria
during meal times.

24
DELAYED SCHOOL
In the event school is delayed one or two hours, breakfast will still be served (with possible menu change).

ALLERGIES
Students with special dietary needs or allergies require annual physician statement for food substitutions.

INVOLVEMENT
Parents and grandparents are invited to lunch or breakfast at any time. Please let us know you are coming.

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 STUDENT WELLNESS

The Rockingham County School Board encourages students to pursue individual wellness by being
physically active and making lifestyle decisions that support a healthy body and mind. By facilitating
learning through the support and promotion of good nutrition and regular physical activity, schools have a
unique role to play in the development of student’s life long health patterns.

This policy is intended to comply with section 204 of the Reauthorization Act of 2004 and the final
rule of the 2010 (public law 108-265) for school divisions participating in the United States Department of
Agriculture nutrition programs. The Rockingham County School Health Advisory Board (SHAB) provides
the infrastructure for addressing student wellness issues. The SHAB includes parents, teachers, food and
nutrition service (FNS) personnel, school administrators, school nurses, students, community health
professionals, and interested community members. Members of the community are encouraged to
provide input and recommendations. The student wellness guidelines and goals addressed in this policy
are:
I Nutrition Promotion & Education
II Nutrition Standards
III Related School-Based Activities that Promote Wellness
IV Physical Activity Goals
V Communication, Implementation, & Evaluation

NUTRITION PROMOTION & EDUCATION

A. Students in grades pre-K – 12 receive nutrition education that is interactive and teaches
the skills they need to adopt healthy eating behaviors.
B. RCPS personnel teach nutrition and health education in accordance with Virginia
Standards of Learning. Annually teachers are encouraged to integrate nutrition education
into other curriculum areas.
C. Students receive consistent nutrition messages throughout schools, classrooms, and
cafeterias. Positive nutrition messages are frequently placed on published menus.
D. Nutrition education is provided in the cafeteria as well as in the classroom. Food &
Nutrition Service (FNS) personnel plan and implement a minimum of one special nutrition
education activity per year.
E. Each school FNS manager maintains an active student Nutrition Advisory Council or similar
student group.
F. It is desirable for the FNS director to be a registered dietitian to provide qualified
leadership and training for FNS staff.
G. Parents of elementary students are provided nutritional guidelines and recommendations
pertaining to packed lunches and food brought to school for snacks and parties.
H. The RCPS internet home page contains links to nutrition and wellness websites
appropriate for students, teachers, and parents.
I. Students are involved in the selection, tasting, and marketing of appealing healthy foods
and beverages.
J. Monthly menus and food specific allergy and nutrient information for purchased food
items are available on the division website.
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II NUTRITION STANDARDS

A. Food and Nutrition Service (FNS) Provision of Food – School meals adhere to the Dietary
Guidelines for Americans and the United States Department of Agriculture’s National School
Lunch and Breakfast Program nutritional requirements.
1. Breakfast is provided at each school. At a minimum, participating students may select
three out of four menu items to constitute a “reimbursable” breakfast. Students are
required to select a fruit.
2. For lunch, at a minimum, participating students may select three out of five menu items
to constitute a “reimbursable” meal. Students are required to select a fruit or vegetable.
Students are encouraged to try new foods, especially fruits and vegetables.
3. A variety of healthy choices that appeal to students are offered, including cultural and
ethnic options.
4. Elementary students are required to receive a school lunch or bring a packed lunch.
5. Special dietary modifications are made available to students with proper physician
prescription.
6. A la carte items are available during meals under the following conditions:
a. Selected schools have novelty ice cream available for purchase on a limited basis.
b. Any student with a positive account balance or cash may purchase a la carte milk, juice,
or bottled water during meal periods. Additional a la carte items may be available to
those receiving a school lunch.
c. A la carte items are not available to middle school students unless they received a
school lunch or brought a packed lunch.
d. Approved a la carte beverages available to secondary students include: bottled
(unflavored and vitamin) water, low-fat milk, and 100% juices. Juice drinks, sports
drinks, iced tea, soft drinks, etc. are not available.
e. Students with a negative financial account balance are not permitted to purchase a la
carte items.
7. A la carte foods must meet the USDA meal pattern or “Smart Snacks in Schools” (SSIS)
criteria. Smart Snack details available from FNS department and
www.fns.usda.gov/tn/guide-smart-snacks

B. Other Food/Beverage Promotion and Access During School Day – The FNS department is not
the only source for student’s food and beverage access during the school day. RCPS
discourages the promotion and advertising of “unhealthy” foods. It is the intent of this policy
to limit the availability of access in the following areas:
1. Food & candy sales – Students and staff are not to sell food, beverages, or candy for
student consumption from 6:00 AM until the end of the school day. Only foods and
beverages that meet the “Smart Snacks in Schools” criteria may be sold from the
beginning of the school day until 30 minutes after the end of the school day (any
fundraiser exception requires Superintendent approval).

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 2. Marketing/Advertising – Unless the food or beverage meets the SSIS criteria, the school
shall not endorse or advertise foods and beverages during the school day on the
following: the exterior of vending machines (when possible), menu boards, trash cans,
cups, napkins, etc.
3. Food as punishment or reward -
i. Individual –To the extent that student incentives are employed, teachers and
other school personnel will use individual student incentives other than food when
possible.
ii. Group Parties-- If food is included in the recognition of academic performance, it
should be used infrequently in the general celebration of the achievement, and
not as the reward itself. Parties and events that involve the consumption of foods
must not occur during school meal periods.
4. Foods brought to school by students and others –
i. Students are not to regularly consume commercial restaurant foods-to-go while in
the cafeteria area prior to, or during lunch periods. This does not preclude students
from bringing packed lunches. Students are not to receive food from others during
meal periods (exceptions: a. parents for their own children, and b. from “share
table” if available).
ii Elementary students are encouraged not to consume carbonated drinks at
school.
5. Vending – Vending machines are not available to students from 6 AM until the end of the
school day (exception-Smart Snack beverages may be available in high school vending
machines after the last lunch period). Nutritious choices are available in the vending
machines. Any vending machine available to students from the beginning of the school
day until 30 minutes after the end of the school day shall only contain items that adhere
to the USDA “Smart Snack” regulations.

III RELATED SCHOOL-BASED ACTIVITIES THAT PROMOTE WELLNESS

A. Students are encouraged to practice appropriate hand hygiene, including before lunch periods.
B. Drinking fountains are available to students throughout the day and in most cafeterias.
Drinking water is available in the cafeteria area during meal periods.
C. Students are provided an adequate time to eat (22 minutes lunch). Bus schedules are
coordinated to allow ample time before class to eat breakfast.
D. A “character counts” program is in place at each school insuring a supportive environment for
social and emotional well-being.
E. A school nurse is available on each campus to address acute health concerns and be a wellness
resource.
F. School personnel have opportunities to pursue healthy lifestyles and to model healthy eating
and activity patterns.

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IV PHYSICAL ACTIVITY

A. Students are given opportunities for physical activity during the school day through daily
activity periods (elementary), physical education classes, walking programs, and/or the
integration of physical activity into the academic curriculum.
B. Unless special conditions exist, school personnel avoid the withholding of P.E. or recess as a
way to discipline students.
C. Schools encourage parents to support their children’s participation in physical activity, to be
physically active role models, and to include physical activity in family events.
D. Schools provide the training and resources to enable staff to promote enjoyable, lifelong
physical activity among students.
E. Students are supported in setting and meeting personal fitness goals that result in the
achievement and maintenance of a health enhancing level of physical fitness.
F. Before and after school programs include supervised, age-appropriate physical activities that
appeal to a variety of interests. Students are encouraged to participate in before and after
school extra-curricular sports and community activities occurring on the school campus.

V COMMUNICATION, IMPLEMENTATION, & EVALUATION

A. The FNS director is authorized to monitor departmental policy compliance. The FNS director
and school principals are responsible for overseeing the implementation and communication
regarding this policy.
B. School parent/teacher groups are encouraged to discuss wellness related topics and provide
feedback to the principal and/or FNS director.
C. The FNS director receives feedback from the superintendent’s Parent Advisory committee a
minimum of one time per year regarding wellness issues.
D. The SHAB is responsible for leading a periodic discussion regarding the implementation and
evaluation of the wellness policy.
E. The Rockingham County school board is responsible for maintaining records that document
compliance with this policy. Those records include receipts, nutrition labels and/or product
specifications for the competitive food available for sale to students during the school day.
F. Solicitation of public and parent input is achieved by the following: correspondence sent to
each student household, statements on the printed menu, and placement of this policy
document in student handbook and on division website. Revisions, updates, and
documentation regarding triennial assessment are available on division website.

Adopted: 6/13/06. Revised 8/8/06, 6/9/09, 6/8/10, 5/24/11, 5/29/12, 5/28/13, 5/27/14, 5/26/15,
4/25/17, 5/21/18
Legal Refs.: Reauthorization Act of 2004 and 2010 (public law 108-265)
Cross Refs: EF Food Service Management IGAI Character Ed.
EFB Free and Reduced Price Food Services JL Fundraising
IF Curriculum JZC Parties
IFE Curriculum Guides IGAE Health Education
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Dear Parents:

In accordance with AHERA (Asbestos Hazard Emergency Act) in conjunction with the EPA (Environmental
Protection Agency) we are making our yearly notification that your school building may contain asbestos
containing material (see list below). An operation and management plan was developed in 1988, and all 3-
year follow-up inspections have been conducted to help us manage the materials in a manner that
promotes the safety of our students, employees and vendors. You may examine the O & M plans located
in the school office and division maintenance office during normal hours, or you may contact the division
Asbestos Coordinator at (540) 434-4434.

Schools containing ACM’s

Spotswood High School

Elkton Middle School
J. Frank Hillyard Middle School
Montevideo Middle School
Wilbur S. Pence Middle School
Elkton Elementary School
Fulks Run Elementary School
Linville-Edom Elementary School
McGaheysville Elementary School
John C. Myers Elementary School
Ottobine Elementary School
Plains Elementary School
Pleasant Valley Elementary School
John Wayland Elementary School
Dayton Learning Center

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 Family Educational Rights and Privacy Act (FERPA)
Family Policy Compliance Office (FPCO) Home

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that
protects the privacy of student education records. The law applies to all schools that receive funds under an
applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the
student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom
the rights have transferred are "eligible students."

● Parents or eligible students have the right to inspect and review the student's education records maintained
by the school. Schools are not required to provide copies of records unless, for reasons such as great
distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for
copies.
● Parents or eligible students have the right to request that a school correct records which they believe to be
inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then
has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the
parent or eligible student has the right to place a statement with the record setting forth his or her view
about the contested information.
● Generally, schools must have written permission from the parent or eligible student in order to release any
information from a student's education record. However, FERPA allows schools to disclose those records,
without consent, to the following parties or under the following conditions (34 CFR § 99.31):
o School officials with legitimate educational interest;
o Other schools to which a student is transferring;
o Specified officials for audit or evaluation purposes;
o Appropriate parties in connection with financial aid to a student;
o Organizations conducting certain studies for or on behalf of the school;
o Accrediting organizations;
o To comply with a judicial order or lawfully issued subpoena;
o Appropriate officials in cases of health and safety emergencies; and
o State and local authorities, within a juvenile justice system, pursuant to specific State law.
Schools may disclose, without consent, "directory" information such as a student's name, address, telephone
number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents
and eligible students about directory information and allow parents and eligible students a reasonable amount of
time to request that the school not disclose directory information about them. Schools must notify parents and
eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a
PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school.
For additional information, you may call 1-800-USA-LEARN (1-800-872-5327) (voice). Individuals who use TDD may
use the Federal Relay Service.

Or you may contact us at the following address:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-8520

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 Gifted Education: The Challenge Program

Rockingham County Public Schools subscribes to the philosophy that intellectually gifted students
(those of very superior and superior intellectual ability) possess abilities that differ from those of their
peers to such a degree that they require intentional and differentiated educational services beyond the
general curriculum to meet their educational needs. Without a program of services that differs from what
is available in the regular educational program, the superior abilities of many intellectually gifted students
will remain undeveloped or underdeveloped.
There is a distinction between students who demonstrate qualities of being gifted, and those who
are high achievers and advanced learners. The RCPS Local Plan for the Education of the Gifted is intended
to address the needs of gifted students (some of whom may also be high achievers and/or advance
learners). Students who demonstrate qualities of being high achievers and advanced learners, and who do
not exhibit qualities of giftedness, as much as possible should not be identified for the Challenge Program.
Their needs for differentiation should be met by the regular classroom educational program and advanced
course selection in the secondary years.
In the elementary school years, formal identification for the Challenge Program begins with an
eligibility process for students who have been referred in the spring of second grade, with direct services
provided for identified students in 3rd-5th grades (45-60 minutes per week). Students in grades 3-5 are also
offered an optional after school enrichment program that includes up to 8 sessions per year. Teachers in
grades K-5 complete screening checklists at the end of the first nine-weeks grading period to determine
which students may be demonstrating qualities of giftedness and/or those who are high
achievers/advanced learners. Students in grades 3-5 (who were not found eligible in 2nd grade) can be
referred for the eligibility process in November/December. Younger students in grades 1-2 are served
informally as individuals or in small groups. Integrated “STEM” education and Children’s Engineering
forms the basis for the elementary Challenge Program.
For more information, please contact the Challenge teacher (Linda Harpine) at your local school or
your school’s administrator.

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