RDMS Master Item Checker - Data Dictionary

The purpose of this document is to define the columns of the master item template, to understand the
use of each field as well as to provide a sample for each field in order to sucessfully upload it on the system.

* Columns Highlighted in RED are required fields.

* For “Elite” package (with inventory module):
SUPPLIER CODE and SUPPLIER DESCRIPTION are required fields.
* Cost field needs to have a value for the Gross Profit Report to reflect correct figures.

Column Name Description Column Size Sample

ITEM CODE This field will be used to properly identify a Data type: 16537218293114
specific item. The item code and barcode Alphanumeric
should be the same on the initial upload. Maximum length:
14
BARCODE This field is an optical, machine-readable, Data type: 16537218293114
representation of data; the barcode can be Alphanumeric
used to identify an item which can then be Maximum length:
scanned to a barcode scanner for better and 14
faster transactions.
LONG DESCRIPTION This field will reflect the item name that will be Data type: BLACK FINE
displayed in the report and transaction area. Alphanumeric PEN BIG
Maximum length: EDITION
60
SHORT DESCRIPTION This field will reflect the item name that will be Data type: BLK PEN BIG
displayed on the receipt. Alphanumeric ED
Maximum length:
28
SKU CODE This field is the code of the SKU. The SKU Data type: PC
(Stock Keeping Unit) is used to identify item Alphanumeric
packaging. Maximum length:
4
SKU DESCRIPTION This field is the name of each SKU. Data type: PIECE
Alphanumeric
Maximum length:
20
PRICE This field is the selling price of an item. Data type: 20.00
Numeric
COST This field is the cost of an item. Data type: 12.00
Numeric
PACKAGING This field is the numerical value of how an Data type: 1
QUANTITY item is sold per packaging. Numeric
SUPPLIER CODE This field is the code of the supplier. A supplier Data type: UT
is a party that supplies goods or services. Alphanumeric
Maximum length:
5
SUPPLIER This field is the name of the item's supplier. Data type: UNIVERSAL
DESCRIPTION Alphanumeric TRADING
Maximum length:
50
DEPARTMENT CODE This field is the code of the department. The Data type: ME
department is the highest grouping of items. Alphanumeric
 Maximum length:
2
DEPARTMENT This field is the name of the department. Data type: MENS
DESCRIPTION Alphanumeric
Maximum length:
25
SECTION CODE This field is the code of the section. The Data type: MEF
section is a sub category of the department. Alphanumeric
Maximum length:
3
SECTION This field is the name of a section. Data type: MENS
DESCRIPTION Alphanumeric FOOTWARE
Maximum length:
35
DIVISION CODE This field is the code of the division. A division Data type: MFB
is a sub category of a section. Alphanumeric
Maximum length:
5
DIVISION This field is the name of a division. Data type: MENS FOOT
DESCRIPTION Alphanumeric BASEBALLL
Maximum length:
50
PRODUCT TYPE This field is the code of the product type. The Data type: BB
CODE product type refers to group of products that Alphanumeric
share the same attributes. Maximum length:
2
PRODUCT TYPE This field is the name of a product type. Data type: BASKETBALL
DESCRIPTION Alphanumeric SHOES
Maximum length:
20
BRAND CODE This field is the code of a brand. A brand is a Data type: FL
distinguishing that companies use to Alphanumeric
distinguish their items. Maximum length:
5
BRAND DESCRIPTION This field is the name of a brand. Data type: FILA
Alphanumeric
Maximum length:
20
SENIOR TAG This field is used to define if the item is Data type: 1
applicable for senior citizen's discount. Numeric
Format:
1 = Yes.
0 = No.
VATABLE FLAG This field is used to define if the item is Data type: 1
applicable for VAT( Value Added Tax). Numeric
Format:
1 = Yes.
0 = No.
VAT PERCENT This field is used to define the vatable Data type: 12
percentage applicable per item, usually this is Numeric
12 percent.