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Science Education Institute
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Science Education Institute
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Science Education Institute
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Science Education Institute
Foreword
With greater confidence and positive outlook in carrying-out its mandate, the
Science Education Institute reiterates its commitment to deliver services that
directly aid in producing adequate human resource capacity in science and
technology.
The Institute’s Citizen’s Charter has been prepared as a visible sign of this
commitment and a measuring guide by which the S&T Scholarships as a frontline
program could impact the general public and stakeholders.
It is hoped that this document will help all concerned in achieving a common
goal: efficiency and effectiveness in service and client’s full satisfaction.
FORTUNATO T. DE LA PEÑA
Undersecretary for S&T Services,
Supervising Undersecretary and
Officer-In-Charge, Office of the Director, SEI
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Science Education Institute
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Science Education Institute
Table of Contents
Page No.
Foreword i
Performance Pledge 2
Scholarship Activities 13
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Science Education Institute
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Science Education Institute
Vision
SEI
shall have developed
the Philippines’ human resource capacity
in science and technology required
to produce demand-driven outputs
that meet global standards.
Mission
SEI’s mission
is to accelerate the development of S&T human resources
of the country by administering undergraduate,
graduate scholarships and advanced specialized trainings;
and to develop science education innovative programs.
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Science Education Institute
Performance Pledge
commit to:
Important as we are.
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Science Education Institute
Please let us know how we have served you by doing any of the following:
seischolarships@gmail.com
Tel Nos.:
(632) 837.1333; (632) 839.0083;
(632) 837.2071 loc. 2382
Fax No.:
(632) 839.0086
Cellphone No.:
(+63) 927.886.8816
www.sei.dost.gov.ph
www.science-scholarships.ph
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Science Education Institute
Type of
Frontline Processing
Fees Forms Time
Location
Services
1. Processing of ₱200.00 DOST-SEI Information Sheet 30 mins. Science and
DOST-SEI (Merit) (Form A) Technology
Undergraduate Family Information Questionnaire Scholarship
Scholarship (Form B) Division (STSD)
Application Certificate of Good Moral Character 2nd Level, Science
(Form C) Heritage Bldg.,
Certification from the School DOST Complex,
Principal on any of the following Bicutan, Taguig
(whichever is applicable): City
- that the applicant belongs to the
upper 5% of graduating class of
Regular High School (Form D-1)
- that the applicant belongs to the
graduating class of DOST-SEI
identified/DepEd recognized
Science High School (Form D-2)
Certification of applicant that he/
she has not taken any
undergraduate or post secondary
course (Form E)
Certification of parent that applicant
has no pending application as
immigrant to any other country
(Form F)
Certificate of Residency (Form G)
2. Processing of Personal information Science and
Graduate Information on DOST scholarship Technology
Scholarship and other scholarship previously/ Scholarship
Application currently availed of Division (STSD)
Graduate scholarship intentions data 2nd Level, Science
Career/employment information Heritage Bldg.,
Research and Development DOST Complex,
involvement Bicutan, Taguig
Publications City
Awards received
3. Securing DOST- Letter from the scholar 2-3 days Science and
SEI Clearance/ Request Form Technology
Certification Certificate of Employment/Service Scholarship
Record Division (STSD)
Supplemental Agreement, if needed 2nd Level, Science
Heritage Bldg.,
DOST Complex,
Bicutan, Taguig
City
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Science Education Institute
After announcement of the Application period in Leading Newspapers and SEI Website
Monday-Friday
8:00 AM - 12:00 NN
1:00 PM - 5:00 PM
S&T Scholarship Division (STSD) - SEI
2nd Level, Science Heritage Bldg., DOST Complex, Bicutan, Taguig City
B. Graduate Scholarship
Accelerated Science & Technology Human Resource Development Program (ASTHRDP)
An applicant must:
1. be a Filipino citizen;
2. not be more than 45 years old at the time of application;
3. be in good health;
4. pass the admission requirements for graduate studies at any of the identified universities; and
5. pass the interview and other screening procedures.
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B. Graduate Scholarship
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A. Direct Filing
Duration
of Person
Step Applicant Activity Location
Activity Responsible
(Min)
2 Evaluation Area Evaluate the application form if 10-30 Evaluator SEI Lobby
fully accomplished and double
Wait for cue check if required documents are William G.
number to be complete. Padolina
flashed on the Conference
monitor to take For fully accomplished Hall
turn for interview application form and
by Evaluator; complete required
documents, advise applicant
Submit application to proceed to waiting area for
form and required release of test permit
documents.
For those with lacking
requirements, issue checklist
of requirements to be
complied with and indicate
date of return of applicant in
the same form
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Duration Person
Step Applicant Activity of Activity Location
Responsible
(Min)
END OF TRANSACTION
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Duration
of Person
Step Applicant Activity Activity Responsible Location
(Min)
S&T
3 Mail test permit, official receipt 7-10 Records
Scholarship
and Primer to the applicant’s days Unit Staff
Division
residence/school
(Rm. 204)
END OF TRANSACTION
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Duration
of Person
Step Applicant Activity Location
Activity Responsible
(Min)
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Monday-Friday
8:00 AM - 12:00 NN
1:00 PM - 5:00 PM
S&T Scholarship Division (STSD) - SEI
2nd Level, Science Heritage Bldg., DOST Complex, Bicutan, Taguig City
Temporary Clearance
An on-going scholar/scholar-graduate with contractual service obligation who will travel out of
the country; will undergo on-the-job training; or will apply for clearance for local employment;
and
Scholar whose scholarship is terminated but with service obligation
Scholar who received financial assistance but later on withdrew from his/her scholarship
Final Clearance
Scholar who withdraws his/her scholarship prior to availment of scholarship privileges; and
Scholar who has completed his/her service/financial obligation.
1. Type of Scholar
1.1 For continuing scholars:
a. Letter stating the purpose of travel, destination, duration and other pertinent information
b. Supplemental Agreement (Form provided by DOST-SEI)
c. Surety bond with Government Service Insurance System (GSIS) or a cash bond with SEI
(travel for a month or less) equivalent to the total financial assistance received by scholar
while on scholarship plus 12% interest
d. Endorsement Letter from the graduate scholars’ monitoring DOST council or consortium
university
1.2 For scholar-graduates and those whose scholarship were terminated or withdrawn
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Duration
of Person
Step Applicant Activity Location
Activity Responsible
(Min)
Encode/print clearance/
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certificate and transmit the
same to the Division Chief for
further validation
Sign the clearance/certification 15 Division S&T
3 and forward the same to the Chief/ Scholarship
releasing staff Staff-in- Division
Charge (Rm. 204)
4 Receive the Stamp the clearance/ 5 Releasing S&T
Certification certification with SEI dry seal Staff Scholarship
Request the scholar to sign Division
the receiving copy (Rm. 204)
Release the clearance
END OF TRANSACTION
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Scholarship Activities
START A
Sending of Notice of
Announcement of Award to Scholarship
Availability of Qualifiers
Scholarships
Orientation of Scholarship
Drafting of Guidelines Policies and Signing of
Scholarship Agreement and
for the Processing of Opening of e-Account with LBP
Applicants
Determination/ Processing of
Identification of Financial Assistance
Test Centers
Deposit FA to the
Processing of Application e-Accounts of Scholars
(Refer to Page 14)
Scholar submits
Requirements at the Start
Test Administration and End of each Semester
Submission of TOR,
Selection of Qualifiers by Diploma, Certificate of
NTSC, PAC/Sec (DOST) Employment
Securing of DOST-SEI
Announcement of Clearance
Qualifiers in National News- (Refer to page 16)
papers/DOST-SEI website
A END
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START
APPLICANT:
Secure Information Sheet from
SEI, accomplish and comply
with the requirements
Document
STAFF:
Review application form/
requirements using checklist
Document
Yes Complete No
requirements?
APPLICANT: STAFF:
1. Secure cue number and Feedback Issue checklist of requirements
Form 2 to comply and affix date of
2. Wait for the number to be called return of applicant
3. Submit accomplished application Checklist
form and other requirements
to designated Evaluator
Cue number &
Form 2 APPLICANT:
1. Satisfy application form/
requirements
EVALUATOR: 2. File application ON or
Review/process application BEFORE set deadline
form and requirements Document
X
Yes Qualified to take No
the scholarship
examination?
STAFF:
Which Merit Issue a notice of
scholarship disqualification
program? Notice
RA 7687
STAFF:
Collect P200.00 test fee: issue
Official Receipt, Test Permit
and Test Primer OR, Test Permit
STAFF: & Test Primer
Issue Test Permit and
Test Primer
Test Permit &
Test Primer
END
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START
APPLICANT:
Secure application form from
SEI, accomplish and comply
with the requirements
Document
STAFF:
Review application form/
requirements using checklist
Document
STAFF: STAFF:
Review/Process application Yes Complete No Issue checklist of
form and requirements requirements? requirements to comply
Document Checklist
END
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START
SCHOLAR:
Fill-out and submit request form (FORM
1) and TrACER Form to the Verifier
Form 1 &
TrACER Form
FRONTLINE STAFF:
1. Check completeness of requirements
2. Stamp receipt documents (date & time)
3. Refer documents to concerned staff
VERIFIER:
1. Pre-evaluate request
2. Determine type of clearance needed and requirements
3. Check scholar’s records and status
4. Endorse request to the Evaluator
Yes No
Securing Final Securing Temp.
Clearance? Clearance?
APPLICANT:
Yes
Submit letter of request and Service
Record(s) / Certificate(s) of Employment
Documents Yes For local
employment?
X
EVALUATOR: APPLICANT:
Submit letter of request No
Review/assess documents
submitted and any of the following
Documents (TOR/TCG/Diploma)
TOR/TCG For passport
Diploma application and/
No or foreign travel?
Complete
requirements? X
EVALUATOR: Yes
Yes
Furnish copy of the memorandum
ENCODER: re: guidelines on clearance and advise APPLICANT:
the scholar on the lacking requirement/s Submit the following
Prepare clearance/certification
and transmit the same to the requirements:
Division Chief/Director 1.0 Request letter
Documents 2.1 Personal Travel:
Y 2.1.1 Deed of Undertaking
of cash/surety bond
2.2 Official Travel (Participants
TECHNICAL STAFF: in international conference
Validate status of scholar and or competition/attendance
information pertaining to request to training/official business):
DIVISION CHIEF/DIRECTOR: 2.2.1 Deed of Undertaking
Sign the clearance/certification and or Guarantee letter or
forward the same to the Releasing Staff cash/surety bond
Documents Documents
RELEASING STAFF:
1. Stamp the clearance/certification with SEI dry seal
2. Request the scholar to sign the receiving copy X
3. Release the clearance
Temp./Final
Clearance
APPLICANT:
Fill-out feedback form (optional)
and drop in the box
END
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REQUEST FORM
_______________
Date
To : THE DIVISION CHIEF
Science and Technology Scholarship Division
Science Education Institute
Re : REQUEST FOR SCHOLARSHIP CLEARANCE
This is to request for the issuance of clearance:
For NBI – Clearance for local employment Transcript of Records or True Copy of
Grades or diploma for scholar-graduate; or
Registration form for OJT/SIT certification
from school for on-going scholar
Purpose _________________________________________________________________________________
_________________________________________________________________________________
Requested by:
Name of Scholar/Signature _________________________________________________ Sex ____________
Contact Number ____________________________ E-mail Address _________________________________
DOST Scholarship Category DOST Scholarship Program Year of Award Course School
Undergraduate
MS
Ph.D
==============================================================================
(To be filled out by SEI Staff)
Category Status Effective on Verified by Date
Undergraduate ( )1st ( )2nd ( )3rd ( )4th Sem, AY__________
( ) MS ( ) Ph.D ( )1st ( )2nd ( )3rd ( )4th Sem, AY__________
Request processed by __________________________________ Date ______________________________
Mode of release Picked-up / mailed / faxed Date ______________________________
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Science Education Institute
Feedback Form
Please let us know how we have served you by filling-out this Feedback Form.
(Ipaalam po ninyo sa amin kung paano naming kayo napaglingkuran sa pamamagitan ng pagsagot ng Feedback Form na ito.)
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