Project Quality Plan Requirement

PT.
KARINDA DAYA PERKASA
Doc. No. : KDP-QP-BCD-002

PROJECT QUALITY PLAN Sheet No. : 2 of 14
REQUIREMENT Revisi : 0
1. INTRODUCTION
To assure quality of the delivered products and services is achieved, working plan based on quality
system requirement shall be developed.
This document is a model of Project Quality Plan that can be applied in KDP’s project. Upon
contract awards, a spesific Project Quality Plan will be develop. It is intended that this models of
the Project Quality plan is adopted, but not occasions this plan may need to be tailored by adding
or deleting certain quality system requirements for specific contractual situations.
PROJECT QUALITY PLAN
I. GENERAL
The Project Quality Plan is defined as a document setting out the specific quality
practices, resources and activities relevant to be impelemented by PT. Karinda Daya
Perkasa hereinafter called as KDP to ensure that the Client requirement are achieved in a
controlled and systematic manner based on a satisfactory quality standard.
Project Quality Plan is developed, maintained and evaluated in accordance with KDP
Quality System which follow the requirements of ISO 9001 ~ 1994 and KDP Quality
Policy herein attached as “ STATEMENT OF QUALIY POLICY “ as shown in appendix-
1.
1. References
- KDP Quality Policy

- KDP Corporate Quality Manual
Related Management Procedures
2. Definitions
Client
Shall mean firm or corporation, which appoints KDP as the executor of the
Project.
KDP
Shall mean PT. Karinda Daya Perkasa who executes the project.
Vendor
Shall mean firm or corporation, which is awarded the Subcontract by KDP.
PT. KARINDA DAYA PERKASA

QUALITY REQUIREMENT
1. MANAGEMENT RESPONSIBILITY
1.1. Organization
The structure and size of the project organization shall be formed considering the
complexity of the scope of work.
1.2. Responsibilities
I.2.1 Quality Assurance/ Quality Control (QA/ QC) Division Manager (at KDP Home
Office)
The QA/ QC Division Manager shall be liaison with the Project Manager with respect to
the impelementation on effectiveness of the system, and to ensure that all items brought
such as client complaints are resolved and that the quality requirements are achieved.
He shall also responsible to conduct corporate internal quality audits and evaluation of
Vendor and Subcontractor quality system.
I.2.2 Project Manager
The Project Manager shall be responsible for the implementation of project quality
management system to ensure that quality activities within project organization are
undertaken with the right procedure and executed in an efficient and controlled manner.
He shall be responsible for approving the Project Quality Plan prepared by Project QA
Manager.
He shall chaired the project review meeting and ensure that all quality problems brought
to the attention and are followed up by the relevant department. He shall support the
Project QA Manager in the achievement of quality system implementation within live of
the project to ensure the quality of the product and or services is as per the stipulated
requirements.
I.2.3 Project Quality Assurance (QA) Manager
The Project QA Manager shall be responsible for establishing the Project Quality Plan
and verifying implementation by monitoring, surveilance and auditing. He shall support
the Project Manager to organize project quality reviews periodically with the related

Project Department/ Discipline Manager in attendance to discuss but not limited to the
followings :
- To ensure that the project is following the directives of the Project Policy and
implementating the quality system.
- Evaluate all Corrective Action Request (CAR) issued against the Project and any
failures or non-compliance to the system that has been observed (including Client
Complaints)
- Discuss improvement plan on area requiring improvement identified during quality
audit or surveillance.
Project QA Manager with Project Manager acknowledgement shall report the quality
system impelementation within the project to the QA/ QC Division Manager at Home
Office.
I.2.4 Project Discipline/ Department Manager
The Project Discipline/ Department Manager is responsible to establish procedures

partinent with their activities, implement such procedures and ensuring compliance with
the Project Quality Plan.
I.2.5 General Site Manager
The General Site Manager shall be responsible for the implementation of project quality
management system at Site Project organization to ensure that quality activities within
Construction phase are undertaken with the right procedure and executed in an efficient
and controlled manner.
2. QUALITY SYSTEM
Project Quality Plan is supported by Management Procedures and will be further detailed by
working procedures, which consist of execution and control plan of activity from each department/
discipline.
During the project’s life, Project Quality Plan and Management Procedures will be maintained by
the Project QA Manager whereas the execution and control procedures by the relevant responsible
personel respectively.

The procedure for authorization, issuance, distribution including list of distribution updating of the
quality plan and assosiated procedures shall be define.
List of KDP’s Management Procedures is shown in appendix – 2.
3. QUALITY REVIEW
At the project execution phase, the contract change for engineering/ design aspect will be
reviewed and clarified by Project Engineering Manager, whereas General Site Manager will
review the item relevant to construction.
The pertinent departments will also conduct the review of such change for commercial aspect
including cost and schedule impact, pricing for change and legal.
The review of such changes is required to ensure that KDP has capability to proceed and to
accomplish the change of work.
Project Manager shall approve all of changes of work and Project Control Manager will maintain
records of such review.
4. DESIGN CONTROL
4.1 Responsibilities
Project Engineering Manager is responsible for overall control of design and engineering
activities.
4.2 Design Interface Control
Project Engineering Manager, with the approval of Project Manager, will control design
interface with the external organization such as the Client and Licensors.
Project Engineering Manager will identify interface items or documents for which review
or approval by the Client is required. For internal design interface, the Project
Engineering Manager will instruct each discipline to prepare a list of design items which
interfacings with other. Result of the review and disposition, as necessary, will be
documented and reported to Project Engineering Manager, who ensure by reviewing the
reports that the design interface have been reviewed by all organizations concerned.

4.3. Design Input
Design information from Client, vendors and or licensor will be controlled by the Project
Engineering Manager and he will also ensure that the latest information is timely
available and used.
Project Engineering Manager will distribute the design information to the relevant
department/ discipline for review and any questions thereof will be clarified with Client
or licensors and documented under control of Project Engineering Manager.
The design criteria will be established for each discipline in accordance with contractual
requirements, Client Specifications, and regulatory requirements prior to commencement
of design and engineering work.
4.4. Design Output
Design output will be expressed in the approved Specifications, Drawings, Procedures,

Calculation sheets, and other suitable forms of documentation.
The technical contents of design output will be reviewed and approved respectively by
the relevant Lead Engineer of each discipline in order to ensure that the design
output are :
1. meets the design input requirements

2. contains or references accepatance criteria
3. conforms to the applicable regulatory requirements
4. identifies those characteristics of the design crucial to the safe and proper
functioning of the product.
Project Engieering Manager will review the design output to ensure all design procedures
is followed and the design output documentation being duly signed by the authorized
persons, and approve it to issue for the designated area.
4.5 Design Verification
The responsibility for control of design verification lies with the Project Engineering
Manager.
Verification of the design items will be decided taking the criticality of the following
aspect into consideration :

 Importance of safety of the system and equipment under consideration.

 Accuracy for Material Take Off
 Accesibility/ Operability
 Construct-ability
Verification may be performed by using checklist and reviewed by the Project

Engineering Manager in accordance with individual design criteria and the applicable
codes and regulations.
4.7. Control of Field Design Changes
The Project Field Engineering Manager will control design changes at site.
The impact of the design change requested in site office will be evaluated by the Field
Engineering Manager and he will retained, control and record the status of change and
report to Project Engineering Manager.
5. DOCUMENT CONTROL
Correspondences (facsimiles, letter, memos, etc) will be controlled by administration section

under the coordination of Business Manager whereas technical document i.e.: drawing, procedure
and other technical document from Vendor and or Subcontractor will be control by document
control section under the coordination of Project Control Manager.
Documentation including identification, review, approval, distribution, filing, retention and

compilation of project documents such as letters, memorandum, facsimiles, minute of meeting,
document transmittal and onhers correspodence will be controlled to ensure that the latest and
retrievable information is available at all requiring locations and obsolete documents are promptly
removed from all location in use.
Every department Manager will ensure that the obsolete documents related with his department
will be promptly removed. If such obsolete documents are required for reference, the document
may be kept with adequate identification by mean such as stamp ‘void’ etc.
6. PROCUREMENT AND SUBCONTRACTING
Activity relate to procurement will be controlled by Procurement Manager whereas activity relate
to Sub-contracting will be controlled by Construction Planning Manager.

6.1. Assesment of Vendors/ Subcontractors
Vendor and Subcontractor will be selected from the list prepared by Procurement
department and Construction Planning and approved by the Client or as specified in
contract requirement.
The selection of Vendor and or Subcontractor will be based on their capability and
experiences including quality control of materials, equipment and services in order to
meet the Purchase Order or Sub-contract document requirements.
6.2. Quality requirement for Vendor and or Sub-contractor
KDP requires Vendor and or Subcontractor to impelement quality requirement as

stipulate in Purchase Order and or Sub-contract document. Vendor and or Subcontractor
shall develop their Quality Plan in accordance with the requirements or with the approval
from KDP, they may use their own quality system.
6.3. Procurement and Sub Contracting Data
Requisitions and other supporting documents such as specifications, quality system

requirements, inspection and test spesifications including acceptance criteria, inspection
and test plans, and other requirements and instructions to Vendor and or Sub-contractor
will be controlled in the following manner :
 Indentifying positions or department/ discipline responsible for preparing, reviewing,
checking, approving and issuing the purchasing documents including their revisions.
 Reviewing documents prior to both releases for bid and placing an order.
6.4. BID Evaluation
Review, evaluation of the bids and placing the orders will be controlled by:
 Assuring that the bid conforms to the requirements of Request for Quotation.
 Pre-award evaluation to ensure that the Vendor and or Sub-contractor have been duly
qualified and selected from the approved Vendor and Sub-contractor list.
 Resolving unacceptable conditions resulting from the bid evaluation, prior to placing
the order.

6.5. Control of Vendor and Sub-contractor Quality System.
The effectiveness of the Vendor and or Subcontractor quality system will be assesed
during shop visit for witness inspection and quality audit. All nonconforming items will
be controlled as specified in the project procedures or as per contractual requirements.
7. CONTROL OF PRODUCTS PURCHASED BY CLIENT
Product or material supplied by the Client which will be permanently incorporated into the project
will be verified for compliance to the specified quality requirements, freedom from damage and
the quantity. Such product or material will be subject to receiving inspection, any deficiency will
be brought to the attention of the Client, dispositions and or corrective actions as necessary will be
taken to identify the causes of deficiency relating to the product, process or procedures and to
eliminate causes of such nonconformities.
8. PRODUCT IDENTIFICATION AND TRACE ABILITY
KDP shall perform material identification such as marking of equipment numbers, color code and
tagging, and ensure the impalementation thereof and KDP shall enforce this requirement to Vendor
and Sub-contractor.
Trace ability will also be kept in documentation such as Vendor and or Subcontractor inspection
and test records and packing lists.
Prior to receiving inspection at the site, the person in charge will check and cofirm the availability
of documents such as Vendor inspection and test records, inspection release notice, and packing
list
9. PROCESS CONTROL
9.1. General
Prior to project execution, the relevant work process shall be well planned to ensure that
such process is executed in efficient and controlled manner. Each department will prepare
Execution plan in accordance with Project policy and presented to Project Manager for
approval.

As part of their document, Vendor and or Sub-contractor shall develop procedure relate to
work process control and shall be review and approved by KDP.
9.2. Special Processes
As part of the quality system requirements, Vendors and or Subcontractor is requested to

control their special work processes, including but not limited to the process such as
welding, Non Destructive Examination/ Testing (NDE/T), Post Weld Heat treatment, etc.
Vendor and or Sub-Contractor shall qualify their NDE/ NDT personnel, welders, welding
operators, welding procedure and others, in accordance with the specified requirements
and or criteria and submit the records of such qualification for KDP’s review and
approval.
10. INSPECTION AND TEST
Inspection will be performed by qualified personnel and under the control of the Quality Control
Department.
10.2 Inspection and Test Plan
The Inspection and Test Plan will be established to idenify the details of inspection
activities for Vendor and Sub-contractor, KDP, Client and Third Party Inspection Agency,
especially for the hold and witness points.
The plan will be a basis for control of the coordination of inspection and the process
planning of Vendor and or Sub-contractor.
10.3 Shop Inspection Procedure
The Quality Control Manager will coordinate inspection for purchased items includes
reviewing the inspector reports to ensure that the requirements of purchase orders and the
local statutory requirements, if applicable, are met.
After conforming that all inspection has been completed and acceptable, Quality Control
Manager or his designee will issue an Inspection Release Notice.
A copy of the Inspection Release Notice will be distributed to the Traffic department who
will carry out inpsection of packing and shipping preparation.

10.4 Receiving Inspection and Testing
Along with warehouse job leader, Field Quality Control Manager will manage and
control the execution of the receiving inspection at site to ensure the identification,
quality, over-short and damage of the items.
The result will be recorded in the relevant documents and reported to the General Site
Manager and any deficient codition will be reported to Field Engineering Manager.
10.5 Inspection and Testing during Construction/ Installation
All inspection and testing at site will be controlled by Field Quality Control Manager, and
will be identified in the established field inspection and test plan where all inspection/
work activities between Subcontractor, KDP and Client will be clarified including
identified of hold and witness points.
All Nonconformance items detected by the inspection and testing will be controlled and
reported as per established project procedure.
10.6 Final Inspection and Testing
The inspection and testing shall be confirmed that they have been carried out as planned,
and the result thereof will be evaluated against the specified requirements and or criteria
and recorded to provide the evidence of compliance.
The final inspection shall be performed prior to the mechanical completion including
checking work of the construction status. The integrity of construction/ insatallation work
and its completion shall be verified and documented.
10.7 Inspection and Test Record
The result of inspection and testing performed during procurement/ fabrication will be
controlled by Quality Control Manager whereas for construction/ installation shall be
under control of Field Quality Control Manager. Such document shall be retained,
compiled in accordance with the established Turn Over procedure.

11. CONTROL OF INSPECTION, MEASURING AND TEST EQUIPMENT
KDP shall control includes the calibration of all equipment used for inspection, measuring and
testing and KDP shall enforce this requirement to Vendor and Sub-contractor.
These equipment shall be indentified, maintain in accordance with the relevant procedure.
12. CONTROL OF INSPECTION AND TEST STATUS
KDP shall control the status of inspection and testing and KDP shall enforce this requirement to
Vendor and Subcontractor.
The status and records of inspection and testing will be documented in the specification and test
control sheet.
13. CONTROL OF NONCONFORMING ITEMS
Project Engineering Manager will control and prepare disposition plan of conformity of the
purchased material/ equipment whereas all nonconforming items during construction/ installation
phase will be controlled by Field Engineering Manager.
Project Engineering Manager and or Field Engineering Manager will control the following
activities upon receipt of the report of noncorforming items:
 Review the report
 Determine the cause of nonconformity items to the disposition plan including its corrective
action to prevent recurrence of such nonconformity.
 Submit the report of nonconforming items to the Client as necessary.
 Direct the relevant person to implement the disposition in accordance with the plan as
determined.
 Control the design changes if necessary for the disposition in accordance with the procedure
for the design change.
And the Quality Control Manager and or Field Quality Control Manager will control the following
activities :
 Review the inspection items on the disposition plan.
 Confirming the completion of the disposition activities.

14. CORRECTIVE ACTION
Project QA Manager will identify the adverse condition which affects quality of the project. He
shall facilitate a meeting to examine and measure the cause and plan to prevent recurrence of such
condition.
15. HANDLING, STORAGE, PACKING AND DELIVERY
The appropriate methods or procedure shall be provided to ensure that all materials and equipment
shall be controlled to prevent damage, deterioration and loss.
All materials and equipment shall be adequatelly packed for shipment and any long-term storage
are clearly identified and marked on the item and the relevant documentation is available.
For Engineered items, along with their Installation Operation and Maintenance Procedure, Vendor
shall recommend the method and procedures for long term and short-term storage at the site.
General Site Manager or his designee is responsible for the control of material and equipment
including handling, storage, preservation and maintenance prior to delivery of the items for
installation and/ or fabrication to the final location at the site, and no material or equipment shall
be issued unless the necessary documentation is available.
During course of construction at site, material and equipment will be controlled to protect from
damage and deterioration by established detailed procedures.
16. QUALITY RECORDS
Documents to be retained as quality records during the course of Project execution shall be
designed in the established procedures in supporting Project Quality System. Responsibilies for
retention of such documents will also be identified in the procedure.
Quality control records will be compiled in legible and retrievable manner, and those records shall
be submitted to the Client as per contract requirements.
17. QUALITY AUDITS
Quality audits both internal and external will be planned and controlled by Project QA Manager
who will establish the audit schedule at the intial stage.
The audit schedule will be reviewed at regular intervals, by him or by Project Manager if deemed
necessary. The Quality Audit will be conducted by the qualified auditors or by the Third Party
Auditor if necessary.

Audits results will be documented by Project QA Manager and reported to KDP Corporate QA/
QC Division Manager, who will issue corrective action request as necessary. Audits reports will be
filed and retained as quality records.
Unscheduled audits will be planned and initiated by Project QA Manager as deemed necessary by
him or by the Project Manager, and its implementation and reporting will be in the same manner.
18. TRAINING
KDP key personnel are to be indoctrinated in Qualitty Awareness. It is the project policy that KDP
will recruit and will request vendor and or subcontractor to recruit employees that are trained and
experienced in the work they are required to perform.
19. SERVICING
If required by contract, servicing activity shall be performed in a controlled and systematic

manner, which the services can be range from technical assistance to specialized education
including supply of spare parts.
20. STATISTICAL TECHNIQUE
Statistical Techniques shall be used for analysis on inspection by sampling and for monitoring
welder’s performance by radiograhic examination or other applicable Non Destructive
Examination.
Statistical Techniques shall also be used for monitoring the performance of the project including in
safety performance at site.

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PT.

KARINDA DAYA PERKASA

Doc. No. : KDP-QP-BCD-002