Accounts Payable City of Portland

Reset and Reverse an ACH Payment Document (FBRA

Overview:
If a Bank Notification of Rejection (NOC) is received and an ACH payment has been rejected
then the Central Vendor Clearing will reset and reverse the payment.
Additionally, the Vendor Master Administrator will switch the payment term on the vendor record
back to “C” (check) and notify the vendor that correct bank information is needed. The vendors
will be paid by check until new bank information is submitted on a vendor ACH authorization
form with a voided check.

Transaction:
FBRA – Reset Cleared Items

Hints / Tips:
• When the payment document is reset and reversed the invoice is returned to “Open” status
• Transaction FBL1N can be used to identify the payment document number
• Before resetting the payment document, display Items to verify that the correct payment is
being reset

Procedure:
Perform the following steps in order to complete this reset and reversal of an ACH payment
document
Step 1: Open the FBRA transaction

Step 2: Enter the payment document to be reset and reversed

Clearing document – enter payment document number
Company Code – defaults to COP1
Fiscal Year – enter the fiscal year of the payment document

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AP / Vendor ACH Payment Process FBRA – Reset Cleared Items

Click Items

NOTE: This will display the payment document and the invoices that it cleared. Verify that this
is the correct payment document

Click Back
Step 4: Click the Reset cleared items button to reverse the payment document

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AP / Vendor ACH Payment Process FBRA – Reset Cleared Items

Step 5: On the Reversal of clearing document window, click the Resetting and Reversing
button.

Step 6: On the Reversal Data window, enter the

Reversal Reason
“01” to reverse in the current period
“02” to reverse in a closed period
Click Continue (green check mark

Step 7: Click Continue (green check mark) on the

Information screen window.

NOTE: An Information screen displays the message that the reversal document has been
posted

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