From Copy to Book * PageMaker Course

Syllabus

Requirements to start the course 2

♦ What you need for the PageMaker course 2
♦ How to start the PageMaker course 2
Computer facilities in the Centraal Faciliteiten Gebouw/LAK 1175-127 3
Macintosh©Intro program 4
Additional material 5
♦ Screen arrangement 5
♦ Introduction 7
♦ Part 1 8
♦ Part 2 9
♦ Part 3 12

PageMaker course * From Copy to Book * Book and Publishing Studies * English Department * University of Leiden

1
Requirements to start the course
Welcome to the PageMaker course
This course teaches you the basics of the
computer application PageMaker 5, a page
layout program, also–inaccurately–called a
desktop publishing program. You will spend
most of the course time behind the computer;
after all it concerns a computer application.
But there is another aspect to the course
which increases its computerized character
What you need for the PageMaker course
1. Syllabus and course diskette
The function of the syllabus is explained
above. The diskette contains a number of
documents (PageMaker and Word docu-
ments) which you will use during the course
for demonstrations and instructions. When
and how to use the diskette and the docu-
ments is explained on screen.
Both syllabus and diskette are available
from the From Copy to Book course organ-
izer.
2. A Macintosh computer with
PageMaker 5 and Netscape
The course is designed for use in the
Macintosh computer room in the Centraal
Faciliteiten Gebouw/LAK, 1175-127. This is
the only university computer room which has
How to start the PageMaker course
The course is in hypertext form; it gives
you on-screen instructions on how to work
with PageMaker, from starting the program
to quitting it. To read these hypertext instruc-
tions you need a so-called browser. The
Macintosh computers in 1175-127 offer a
browser called Netscape.
You will find Netscape on the Power
Server of the Macintosh network. This is
how you access the Power Server and how
you start Netscape:
♦ Find the Power Server icon on the
screen. It is on the right-hand side in the
same column as the hard disk icon (labeled
Macintosh HD) and the wastepaper basket
2
considerably: its form. The course is in
hypertext, which means that the larger part it
is offered on computer screen rather than on
paper.
This syllabus gives you the basic infor-
mation to start the course as well as addi-
tional material to help you along. The text on
screen will indicate when you need to consult
this syllabus.
PageMaker. If you do not know how to get
access to the room and computers, read the
section “Computer facilities” in this syllabus.
If you plan on taking the course else-
where, using a different operating system
(such as DOS/Windows) and/or browser
(such as Internet Explorer or NCSA Mosaic),
you may come across some differences,
which you will have to deal with by yourself.
3. Basic Macintosh skills
If you do not know how to work with
Macintosh computers, please read the section
“Macintosh©Intro program” in this syllabus.
Do this before you start the PageMaker
course; you will run into trouble if you
continue with the next section without having
these necessary skills.
icon (labeled Prullenmand); it represents a
platter with folders, documents and applica-
tions, and it is labeled Power Server 1. (Also
see the picture of the desktop further in this
syllabus under Additional material: Introduc-
tion.) If the icon is obscured by a window:
◊ either close the window by clicking
the closing box top left in the window;
◊ or move the window by clicking on
the title bar with the mouse and by dragging
it to the left while keeping the mouse button
depressed with the cursor on the title bar;
◊ or change the size of the window by
dragging the scaling box bottom right in the
window.
Note: If you have any difficulties what-
soever closing, moving and/or resizing
windows, make sure to do the
Macintosh©Intro as described in this sylla-
bus. Do this before you proceed.
♦ Open the Power Server by
doubleclicking the icon; i.e. by pointing at
the icon (not at the label) with the mouse
cursor and by clicking it twice in rapid suc-
cession. This will result in a window popping
up, which shows (part of) the contents of the
Power Server, including a folder labeled
InterNet.
♦ Find the folder labeled InterNet. If
you do not yet see this folder in the window:
◊ either enlarge the window using the
scaling box bottom right of the window;
◊ or use the scroll bars to the right and
bottom of the window to see all of its con-
tents; if you do not know how to use the
scroll bars, have a look at Macintosh©Intro.
♦ Open the InterNet folder by
doubleclicking it. This will result in another
window popping up, which shows the con-
tents of the InterNet folder, among which is a
folder labeled Netscape Communicator.
♦ Open the Netscape Communicator
folder by doubleclicking it. It contains,
among other things, an icon which–finally–
represents the browser itself: Netscape Com-
municator.
♦ Open the browser by doubleclicking
the icon and wait for the startup procedure to
finish. Have a look at the icon which is top
right on your screen. This is the position of
the Application Menu/Programma Menu: it
Computer facilities in the Centraal
Faciliteiten Gebouw/LAK 1175-127
This text informs you on how to get
access to the computers in the Macintosh
room in the Centraal Faciliteiten Gebouw/
LAK 1175-127. You are advised to use the
computers in this room; they are the only
university computers which have PageMaker
5. Computer rooms may be booked for
classes, in which case you are usually not
shows you which application (or program;
the two are often used as synonyms) is ac-
tive. If you see the Netscape icon (a light-
house) in this position you have carried out
the above instructions succesfully.
If you still see the two-faced icon–the
Finder, which represents the Mac’s operating
system–click on the icon and keep the mouse
button depressed to check the pull down
menu under it. If it has a Netscape icon drag
the mouse down and release the button on the
Netscape icon, so that it replaces the Finder
icon in the menu bar. If there is only the
Finder symbol in the pull down menu, close
all windows on your screen by clicking the
closing boxes top left, and start again by
opening the Power Server.
Now that you have opened and activated
Netscape–i.e. when you see its icon in the top
right hand corner–open the PageMaker
course:
♦ Point the cursor at File/Archief
Menu top left in the menu bar.
♦ Click it once, and the contents of the
File Menu sill appear on your screen, show-
ing all commands/options available.
♦ Put the cursor on Open; this reveals
a submenu. Click once on the option (Open)
Location in Navigator. (Press the Cancel/
Annuleer button in the dialogue box if you
let go at another option by accident.)
♦ Type the URL of the PageMaker
course in the pop-up window: http://
www.let.leidenuniv.nl/english/b&p/
pmhtcintro.htm.
allowed to work individually. Check the
schedule in the corridor for these occasions.
To get access to a computer you need a
computer pass. Computer passes are obtained
from the desk of the CIT (Centre for Infor-
mation Technology), which is in the CFG/
LAK on the first floor opposite the corridor
that leads to the computer rooms. You need
3
to show your student card to get a pass.
Usually you would also need to pay a mini-
mum of fl. 10,- for which you get 10 hours of
computer time credited to your pass. From
Copy to Book students get 40 hours of com-
puter time for free to work on the PageMaker
course.
On presenting your computer pass at the
desk of the CFG/LAK on the ground floor,
you will get a computer key. With the key
you can start one of the computers. You will
find the computer lock underneath the table
top. Turn the key to switch on the computer.
In case nothing happens, first switch on the
screen using the button right front–the power
light should be lit up green. Then switch on
the CPU using the button right front at the
bottom, below the disk drive.
You are asked for a password. Strike the
Enter key twice.
If an unhappy Mac (crying computer
icon) appears, turn the key to switch off the
computer and wait for 15 seconds. Then try
again following the same procedure. If it
keeps refusing, leave a note at the computer
for the maintenance people, and use another
computer.
Usually a happy Mac appears, followed
by a message of welcome. After the start up
routine, which you can follow on the screen ,
the work screen appears.
You can start working now, opening
applications from the hard disk or the Power
Server, or opening documents from your own
diskettes. If you want to start
Macintosh©Intro program
This text informs you on how to get the
most basic Macintosh skills which you need
in order to work with the computers in the
Macintosh room in the Centraal Faciliteiten
Gebouw/LAK 1175-127. It leads you to an
introductory program called Macintosh©
Intro, which runs on these computers. The
instruction below assumes that you know
how to get access to room 127 and to the
computers. If this is not the case, read the
section “Computer facilities” in this syllabus.
4
Macintosh©Intro, consult the section on the
topic in the syllabus.
You can use 3.5 inch diskettes, prefer-
ably HD type formatted for Macintosh,
which works fastest. You may format
diskettes under the Special/Speciaal Menu:
Erase Disk/Wis Schijf. But be warned: eras-
ing is exactly what the computer does to your
disk before formatting it. Whatever you do,
do not format your course disk. Eject
diskettes by dragging them to the trash bin.
Never use the button underneath the disk
drive. This is the power button! Press it and
you have lost your work.
Printing cards are obtained from the
vending-machine in the corridor.
When you have finished working with
the computer, close all windows by clicking
the closing boxes and quit all applications by
activating them in the Application Menu and
by typing the keyboard shortcut Apple + Q
for Quit. Make sure you do not leave any-
thing that is yours on the hard disk or else-
where. Eject you diskette by dragging it to
the Trash/Prullenmand. Empty the Trash/
Prullenmand by using the command under
Special/Speciaal Menu. Quit the system
using Special/Speciaal Menu: Shut down/Zet
uit. Then turn the key. Do not use the power
buttons of CPU and screen to switch off the
computer.
When you return your key at the CFG/
LAK desk, your pass is debited for the time
you held the key in your possession, whether
you used the computer or not. Do not forget
to return it.
Once the computer has completed its
start up routine your work screen appears.
This is how you get the Macintosh©Intro
program on your work screen.
♦ Find the Power Server icon on the
screen. It is on the right-hand side in the
same column as the hard disk icon (labeled
Macintosh HD) and the wastepaper basket
icon (labeled Prullenmand); it represents a
platter with folders, documents and applica-
tions, and it is labeled Power Server 1. If the
icon is obscured by (a) window(s) close the
window(s) as follows:
◊ take the mouse to move the cursor
over the screen;
◊ point the cursor to the closing box top
left in the window;
◊ click it once with the mouse;
◊ or move the window by clicking on
the title bar with the mouse and by dragging
it to the left while keeping the mouse button
depressed with the cursor on the title bar;
◊ or change the size of the window by
dragging the scaling box bottom right.
♦ Open the Power Server by
doubleclicking the icon; i.e. by pointing at
the icon (not at the label) with the mouse
cursor and by clicking twice in rapid succes-
sion. This will result in a window popping
up, which shows (part of) the contents of the
Power Server, including an icon labeled
Macintosh©Intro
♦ Find the icon labeled
Macintosh©Intro. If you do not yet see this
icon in the Power Server window enlarge the
window as follows:
◊ take the mouse and move the cursor to
the scaling box bottom right of the window;
◊ click it with the mouse and keep the
mouse button depressed;
◊ move the mouse into the direction of
the Trash/Prullenmand icon bottom right of
the screen (this is called dragging);
◊ release the mouse button once you see
the Macintosh©Intro icon;
◊ and/or use the scroll bars to the right
Additional material
Screen arrangement
During the PageMaker course, you will
be working with two windows on your
computer screen at the same time. You will
almost always have the Netscape window on
screen, which shows the course text with
instructions and explanations. Next to it, you
will need a window with a PageMaker tem-
plate or publication, or with the contents of
the hard disk, the Power Server or your own
diskette, which enables you to find folders
and bottom of the window to see all of its
contents.
Doubleclick the Macintosh©Intro icon.
You are now in the Macintosh©Intro
program folder. To start the program itself,
open it by doubleclicking the icon and wait
for the startup procedure to finish. From here
on you will see your way as you go along.
Note: especially relevant to the
PageMaker course are the sections 4, 5 and 6.
Make sure to pay extra attention to these.
At the end of the introduction you are
back in the program folder again, which is on
the Power Server. To start the PageMaker
course from here, close the Macintosh©Intro
folder window so that you are back in the
Power Server window. Look for the InterNet
folder in this window (if necessary, enlarge
the window or use the scrollbars), and read
on in "How to start the PageMaker course".
When you have finished working with
the computer, close all windows by clicking
the closing boxes and quit all applications by
activating them in the Application Menu and
by typing the keyboard shortcut Apple + Q
for Quit. Make sure you do not leave any-
thing that is yours on the hard disk or else-
where. Eject you diskette by dragging it to
the Trash/Prullenmand. Empty the Trash/
Prullenmand by using the command under
Special/Speciaal Menu. Quit the system
using Special/Speciaal Menu: Shut down/Zet
uit. Then turn the key. Do not use the power
buttons of CPU and screen to switch off the
computer.
and files. The following illustrations show
you the most efficient screen arrangements
when working with two windows at the same
time.
To rearrange your screen you need to
resize and/or move windows. To resize a
window, use the scaling box bottom right of
the window (click, keep the mouse button
depressed and drag it). To move a window,
drag it by the title bar (dragging involves
clicking with the mouse and keeping the
5
mouse button depressed while moving the
window across the screen).
NB: While resizing the Netscape win-
dow, the text you were reading may shift
along with it, so you may have to scroll up
and down a bit to retrace your steps. Con-
sider it good practice!
6
Only one window on your screen can be
the active window, i.e. reacts to mouse and/or
keyboard shortcut instructions. To activate a
window simply click on it with the mouse
cursor; then you can continue to resize or
move it, to use the scrolling bars, or to work
on your publication.
Netscape and hard
disk window
Netscape and
PageMaker window
Additional material: Introduction
Desktop with Power Server window
title bar
(window)
closing
box
(click)
InterNet
folder
Macintosh
©Intro
program
folder
scroll bars
How to find and start an application
Macintosh applications may be started
in one of two ways: by doubleclicking on the
application icon (as you have just done to
open Netscape), or by doubleclicking on a
document already created by the application.
When you doubleclick a document, the
Finder itself opens the application before it
opens the document.
To find the document or the application
you want to open, you can browse through
the contents of the various disks/filing cabi-
nets by doubleclicking them. If you know the
document's/application's name you may also
use the Finder to search for it. In a moment
you will select the Search/Zoek option in the
Finder's File/Archief Menu or use the
shortcut: Apple + F. But first realise that
upon this command a so-called dialogue box
will pop up on your screen, which may cover
this text. If it does, close the box by clicking
the closing box top left and resize and move
Application/
menu bar Programma
(desktop) Menu
icons
(hard
disk,
server,
etc.)
desktop
Trash/
Prullen-
mand
scaling box (drag)
this Netscape window so that the text re-
mains visible. You may also read a printed
version of this section in the syllabus under
Additional Material, Introduction. Once you
have selected the Search/Zoek option in the
Finder's (not in Netscape's) File/Archief
Menu, see what happens when you type
"pagemaker" in the dialogue box, and press
the Enter/Hard return key. Don't start the
application yet; just close the boxes for now.
How to open a document after starting the
application
To open an existing document when you
are already in the application, choose the
Open command from the File Menu (the
Netscape menu has Open page in ... in its
submenu under Open). You then get another
dialogue box (which you close by clicking
the Cancel/Annuleer button), which allows
you first to find the right disk and folder and
next to find your document. Have a look at
the Netscape Open page in Navigator dia-
7
logue box. In the right half of the dialogue
box you will find various buttons to call up
the contents of Desktop/Bureaublad, and of
the active filing cabinet and a button to
change diskettes. Their contents will appear
in the frame to the left, which you can ex-
plore further by doubleclicking them. Close
windows again by means of the closing
boxes top left and/or by clicking Cancel/
Annuleer buttons.
Where to save your work
It is very important to save your work at
frequent intervals. But where to save it is
equally important. The first time use the Save
Continue reading from the computer screen.
Additional material: Part 1
Starting PageMaker
Open PageMaker from the hard disk:
♦ doubleclick the hard disk icon
♦ doubleclick the PageMaker folder
icon (note that the folder contains a Learning
PageMaker program)
♦ doubleclick the PM program icon
If you now see the PageMaker icon in
the Application Menu top right, PageMaker
is open and active. If you do not yet see the
PageMaker icon in the Application Menu top
right in the menu bar, you probably have a
window or dialogue box on screen which is
labeled PageMaker 5.0. Look for the Aldus
folder in the box and doubleclick on it. This
gives you another dialogue box which con-
tains the phrase PM 5.0 RSRC. Doubleclick
it, and that should do the trick.
Next you open the ready-made
PageMaker publication, called Clerkpubl.pm,
which is on your course diskette. But before
you insert your diskette, be aware that this
Netscape text may be covered by a window
showing the contents of your diskette. You
simply close the content window by clicking
the closing box top left. If your diskette is
still untitled/naamloos, make sure to give it a
unique name, according to the instructions in
the Introduction.
Continue reading from the screen.
8
as option—as opposed to the Save option—
in the File Menu. Pull down the Netscape
File menu to have a look at its dialogue box,
which closely resembles the Open page
dialogue box for obvious reasons: by using
Save as, you make sure to save the document
under an identifiable name and in the correct
folder—so you can easily find it back and
Open it next time you want to work with it.
Once you have used the Save As option, the
Save function will regularly and automati-
cally save to the folder you have selected,
which is now the active folder. You can give
your documents longer, more descriptive
names than the 8+3 characters of DOS.
This is how you open the publication
after having inserted your course diskette:
♦ make sure PageMaker is the active
program by checking the Application Menu
♦ pull down the File Menu to Open; if
the Open dialogue box covers these instruc-
tions, read the printed version in the syllabus
(section Part 1 under Additional Material)
♦ in the dialogue box, click the button
labeled Desktop/Bureaublad (the scroll-
barred frame now shows all items on the
desktop, including your diskette)
♦ open your diskette by selecting it (i.e.
clicking once to highlight it) in the scroll-
barred frame and clicking the Open button
(the frame shows the contents of your dis-
kette; notice that the frame label has changed
from Desktop to your diskette name)
♦ open the PageMaker.docs folder to
find the file Clerkpubl.pm (the frame label
now says PageMaker.docs; click the label
and notice that the list displays the hierarchy
of the computer, or in Mac metaphores, the
structure of the items on the desktop (also
notice that the desktop is furthest away from
the work level); when searching for files and
especially when saving them, use this feature
for your orientation
♦ open the file Clerkpubl.pm
The template
♦ choose Page Setup under File Menu
(make sure that PageMaker is the active
application)
♦ look at the specifications given for
page dimensions and orientation
♦ click on the box to the right of Page
(A4 is the size of the paper in the laser
printer, but for your publication you may
choose a page size that is much smaller or
larger than A4)
Continue reading from the screen.
Save before closing the window
♦ select Save as option under File Menu
(the dialogue box may cover the text below,
in which case you read on in the syllabus,
Additional Material, Part 1)
♦ find the location where you want to
save your work with the help of the naviga-
tion frame and frame label in the left part of
the dialogue box (You may want to keep it in
Continue reading from the screen.
Additional material: Part 2
Saving your work
♦ Save as (not Save) under File Menu is
the option to use when you save a file for the
first time
♦ the dialogue box gives a number of
options (click with the mouse to select them
or use the Tab key to move from one box to
the other):
◊ save your files in the correct location:
in a temporary folder on the hard disk (which
works fastest) or on your diskette; find it
(make one if you have not yet done so) with
the help of the navigation frame and frame
Interrupting and continuing this part of the course
If you want to stop designing your
template halfway, save your work as de-
scribed above. This is how you continue
working on the design after your break:
♦ select Open from File Menu
Continue reading from screen.
♦ let go at a number of different formats
and switch from Tall (portrait, vertical) to
Wide (landscape, horizontal) orientation and
back; see what are the effects on the boxes
for Page dimensions and Margins
♦ look at the Margin specifications;
these determine the dimension of the type
area (type area is page dimensions minus
margins)
♦ click cancel to return to the template
without changing it
a new folder on your diskette, which you will
find on the desktop if you have inserted it.)
♦ type a file name of your choice—
different from the original name—in the box
bottom left (click the box twice to highlight
it, then start typing)
♦ choose the Save as Publication option
♦ click OK
♦ close the PageMaker window by
clicking the box top left.
label in the left part of the dialogue box; do
not save in the default location, which is
probably the PageMaker folder, because
saving your work in application folders is a
sure way to lose it
◊ type a file name of your choice in the
box bottom left
◊ choose the Save as Template option
when you work on your design; Save as
Publication when you work on a publication
◊ ignore the other options
◊ click OK
♦ regularly save your work using the
shortcut Apple + S
♦ select your template
♦ activate Original instead of the default
option Copy
♦ click Open
♦ continue your work
♦ save regularly using Apple + S
9
The Page Setup dialogue box
♦ select New under File Menu; the Page
Setup box pops up and may cover your text
window, in which case you consult the sylla-
bus (Part 2 under Additional Material) for the
following specifications
♦ set the following specifications to
create the rough template (options in the
dialogue box that are not mentioned below
may keep the preset specifications):
◊ Page dimensions: 160 x 220 mm
(change measurement system in Preferences
in File menu, if the default is inches instead
of millimeters)
◊ Margins: inside 20, outside 20, top 25,
bottom 25
♦ for this design the other options in
Page Setup retain the default values, but for
designs of your own you may wish to set
preferences for:
◊ Start page: what page number you
Continue reading from screen.
Define styles dialogue box
♦ select Define styles under Type Menu,
but before you do, realise that the dialogue
box may cover your text window; so make
ready to rearrange screens after pressing
cancel, or to continue reading instructions
from the syllabus (Additional Material,
section Part 2)
♦ notice that the frame in the dialogue
box lists the same items as the Style palette
♦ in a minute you are going to edit the
styles for
◊ Body text
◊ Caption
◊ Headline
◊ Subhead 1
◊ Hanging indent and Subhead 2 are not
used and will be removed from the Style
palette
Εvery time you have finished editing a
style you come back to this dialogue box
The Edit styles dialogue boxes
Starting from this Define styles box,
have a look at an Edit style dialogue box:
♦ select any style in the frame
♦ press the Edit button
♦ notice that the Edit style box is cas-
10
wish to start at and the total number of pages
you plan to make (these setting may be
changed later)
◊ Options: whether your publication,
when it is eventually reproduced for printing,
is to be double-sided or single (so you can
have different running heads and folios in
different positions for right and left pages)
and whether you wish to display facing pages
on the screen (only available if double-sided
is selected)
◊ Target printer resolution: resolution is
300 or 600 dpi depending where your print;
the printer in 1175-127 computer room has
300 dpi
◊ Numbers: the numbers menu allows
you to choose roman or arabic numerals or,
indeed, alphabetical pagination
♦ click OK or press enter, but before
you do, realise that the PageMaker window
again may cover your screen; make ready to
rearrange windows
caded before the Define styles box (you can
still see its title bar; use this feature for your
orientation)
♦ look at the row of buttons in the right
half of the box; all of these buttons activate
dialogue boxes, which are the locations
where you fill in the required specifications
for:
◊ Type: Font, Size, Leading, etc
◊ Paragraph: a.o. Alignment left, centre,
right, justify
◊ Tabs: a.o. add, delete, or move them to
what position
◊ Hyphenation: a.o. manual or automatic
word division
For every separate style (Body text,
Headline, etc.) you may want to set specifica-
tions for Type, Paragraph, Tabs and Hy-
phenation, but it is also possible to use the
default values.
Start Defining styles
Go back to the Define styles dialogue
box and start defining the styles.
Body text
♦ select Body text and press Edit
♦ first select Type
 ◊ Font: Palatino (click the box and draw
the cursor to select it)
◊ Size: 11pt (type it in the box)
◊ Leading: 13pt (the notation 11/13pt
means that 13pt leading is used with an 11pt
font; leading is the extra space between lines
of type in addition to the normal line height)
◊ click OK to go back to the Edit style
box, because these were all the Type specifi-
cations for Body text that needed changing
♦ next select Paragraph
◊ set all indents (left, first and right) to 0
◊ set Alignment to Justify
◊ click OK to continue editing the Body
text style
♦ select Tabs
◊ Leader: none (look under it to see what
the options are)
◊ Position: type 5 for 5mm
◊ select Add tab, by dragging down the
arrow fixed to the right of the box Position
◊ click OK
♦ finally select Hyphenation
◊ set to On, and to Manual only, by
clicking the bullets
◊ click OK
♦ now click OK in the Edit style win-
dow to go back to the Define styles window
You have now defined the style for
Body text by combining several options for
Type, Paragraph, Tabs and Hyphenation.
Caption left and right
Next define not one, but two caption
styles: one for right-hand pages and another
for left-hand pages.This is how you do it:
♦ select Caption and press Edit
♦ type a new name in the highlighted
box: Caption left
♦ select Type
◊ Font: Geneva
◊ Size: 8pt
◊ Leading: 9pt
◊ Type style: click normal in the row of
boxes at the bottom
◊ OK
♦ select Paragraph
◊ check that Alignment is Left
◊ OK
♦ this Caption style needs no specifica-
tions for Tabs, so continue to
♦ select Hyphenation
◊ set to On, Manual only
◊ click OK to leave Hyphenation
♦ click OK to leave the Edit styles
window
The style for Caption right differs from
Caption left only in name and alignment. To
define it, you follow a slightly different
procedure:
♦ select Caption left in the Define styles
window
♦ press New, instead of Edit; this gives
you an empty Name box with a cursor blink-
ing in it
♦ type Caption right
♦ select Paragraph
◊ change Alignment to Right
◊ click OK to leave Paragraph
click OK to leave Edit style
Hanging indent
The next style that you see in the frame,
following Caption right, is Hanging indent.
Since it will not be used, remove it to keep
the Style palette tidy.
♦ select Hanging indent
♦ press the Remove button
Chapter heading
To create a chapter heading:
♦ select Headline and press Edit
♦ change the name to Chapter heading
♦ select Type
◊ Font: Palatino
◊ Size: 16 pt (type it; there is no pre-
selection for 16 in the pull down menu)
◊ Leading: 20pt
◊ Type style: normal
◊ OK
♦ select Paragraph
◊ check that indents are 0
◊ check that Alignment is Left
◊ OK
♦ select Hyphenation
◊ switch it Off
◊ click OK to leave the Hyphenation box
♦ click OK to leave the Edit style win-
dow for Chapter Heading
Subheading
Finally, we define the subheading in a
somewhat different manner, to demonstrate
some more advantages of basing styles on
other styles :
♦ select Subhead 1 and press Edit
11
 ♦ in the Name box, type Subheading
♦ in the Based on box below the Name
box, make sure Chapter heading is displayed;
this way the Subheading will take some
specifications of Chapter heading, so you
have to change a few things only:
♦ select Type
◊ Font: Palatino is now preset, because
we selected it for Chapter heading; this is
correct
◊ Size: 14pt
◊ Leading: 16pt
Continue reading from screen.
Additional material: Part 3
Open the template; save as publication
When you start laying out a publication,
you use a template which you saved as such
and which you want to preserve as such
(especially when it concerns serial publica-
tions). The laid out publication you need to
save as a separate file, as a publication. The
PageMaker application itself promotes this
separation by opening in default value not the
original template, but a copy of it. In fact, the
title bar presents it as an untitled file. Still it
is up to you to save it as a publication,in the
appropriate location and under a name which
distinguishes it from your template e.g.
Continue reading from the screen
Placing text: the Place dialogue box
♦ select Place under File Menu; a
dialogue box appears, which works the same
as the Open and Save as boxes you came
across earlier:
♦ navigate to find the file holding the
text you are to place; (the file is called
Publ.doc, which is in the PageMaker docu-
ment folder, which is on your diskette, which
is on the desktop; when you have found it,
check this hierarchical structure in the name
box above the frame)
♦ click once on Publ.doc and note the
options that become available; check the
following options:
◊ do not Retain format (make sure the
12
◊ Type style: Bold
◊ OK
♦ select Hyphenation
◊ keep it turned Off, as in Chapter
heading
◊ click OK to leave Hyphenation
♦ click OK to leave the Edit style win-
dow
The one remaining style Subhead 2 will
not be used. Select it and press the Remove
button. Then click OK to leave the Define
styles window.
CopytoBook.publ). Theseare the steps to
follow to open the template and to save as
publication:
♦ insert the diskette that holds your
template file
♦ select Open from File Menu
◊ find your template
◊ check that Copy is the default value
◊ click OK
◊ notice the title bar
♦ work
♦ save your work regularly, in the
correct location, as a publication, and under a
recognizable name
box is empty); retaining format can cause
unexpected and uncalled for problems; you
might find that a tab size is copied into the
text from the wordprocessor, which is hard or
impossible to remove
◊ do Convert quotes (meaning that
straight quotes are turned into 66 and 99
doubles quotes or 6 and 9 single ones)
◊ do not Read tags (this applies only if
you have put in typesetting instructions in the
page description language used by
PageMaker; in Publ.doc this is not the case)
◊ place As new story;
As to the other options: Replace entire
story is grey; it only becomes available if
there is text already placed; Inserting text is
available only if there is text already placed
and an insertion point has been indicated by
putting the cursor down in the text.
Continue reading from screen.
Placing graphics: the Place dialogue box
♦ select Place under File Menu; if the
dialogue box covers this text, read on in the
syllabus (Additional Material,Part 3
♦ navigate to find the graphics file (it is
called APL-logo.eps, which is in the
PageMaker document folder, which is on
your diskette, which is on the desktop; when
you have found it, check this hierarchy in the
Continue reading from screen.
Typographical finetuning: Figures and expert sets
Printing the publication
The print command in PageMaker is in
the File Menu, as is usual in Macintosh
applications. Selecting it results in a dialogue
box (if necessary, read on in the syllabus,
Additional Material, Part 3) which contains
various options, such as:
♦ Copies: number of copies of the pages
you want to print
♦ click OK
(in case you get a dialogue box about
import filters, click OK)
name box above the frame)
♦ click once on APL-logo.eps and note
the options that become available; check the
following:
◊ place the logo As independent graphic
(placing As inline graphic becomes available
when you have put down the cursor some-
where in the text, so that PageMaker treats it
as if it were a word in the text)
♦ click OK
Lining and non-
lining figures
♦ Pages: which pages to print: either All
or a selected Range, with the further options
not to print blank pages, and to print even or
odd pages only
It is generally advisable to print a range
of one page (1-1) to test before giving the
command to print all pages.
♦ The Paper option yields a submenu,
where the following may be relevant:
13
 ◊ Tile, which allows you to print a larger
size of artwork than your paper size; the
program divides the publication into A4-size
segments, which are separately printed
◊ Scale percentage, to set the scale at
which you wish to print (a reduction or
enlargement of the actual size)
◊ Reduce [document] to fit [paper]
◊ Thumbnails, which are very much
reduced pages, just to enable you to get a
general, but sketchy overview of the layout
of the entire publication
♦ The Options option yields the next
submenu, with the following relevant items:
◊ Printer's (or crop) marks, which iden-
tify the edges of the defined page size if it is
smaller than the laser printer's paper size
(usually A4).
◊ the PostScript options let you make a
PostScript file (click the bullet Normal) of
your document. PostScript is a page descrip-
Continue reading from the screen
14
tion language, which makes files independent
of the application which created it. As such,
files can be printed on another computer,
even if the computer does not have
PageMaker installed. You do this by using
the program Download (find it with the
Search option in the Finder's File Menu) and
selecting Text file, not PostScript font file,
and Temporary instead of Permanent
download. An extra advantage of PostScript
is that it freezes, as it were, the document and
loads all the fonts it needs for printing. This
makes it a good way to save the definitive
version of a document so as to have it avail-
able for printing anywhere, independent of
both the program and the fonts.
♦ An EPS file (Encapsulated PostScript
file) saves in a similar permanent format, but
it is intended for placing in another docu-
ment, where it can be looked at, enlarged and
reduced (and distorted) but the contents
cannot be edited.