WORD PROCESSING

Business Letter Template

Contact Information: Include your contact information in the following order.

If you are using personalized letterhead that includes this information, leave off this section.

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address

Contact Information: Include the contact information for the person you are writing to. If you do not have a
specific name, leave that off.

Name
Title
Company
Address
City, State, Zip Code

Salutation: Start off the letter with a salutation, such as "Dear" followed by the title and name. See more
examples of appropriate greetings to use in a business letter, as well as advice on what to do if you do not have
a specific contact person. Follow the person's name with a colon.

Dear Mr./Ms. Last Name:

Body of Business Letter

Keep your letter simple and focused, so the purpose of your letter is clear.

The first paragraph of your business letter should provide an introduction to why you are writing. Then, in the
following paragraphs provide more information and details about your request. The final paragraph should
reiterate the reason you are writing and thank the reader for reviewing your request.

Single space your letter and justify your letter to the left. Leave a blank line between each paragraph.

Complimentary Close:

Respectfully yours,

Signature:

Handwritten Signature (for a mailed letter)

Example :

Resignation Letter
Roberta Jones
18 Hillside Road | Sometown, MA 55555 | Phone: 555-555-5555 |
jones@somedomain.com

[Date]

Ms. Joyce Michaels

CEO
ABC Company
15 Main St.
Sometown, MA 55555

Dear Joyce,

Please accept this letter as notice of my resignation from my position as staff accountant. My last
day of employment will be [date].

I received an offer to serve as senior accountant of a Fortune 500 company, and after careful
consideration, I realize that this opportunity is too exciting for me to decline.

It has been a pleasure working with you and your team over the last three years. One of the
highlights of my career was collaborating with you to automate ABC Company’s accounting,
financial and balance systems and setting up your accounting infrastructure. Your company is
poised for continued growth and I wish you much success with your upcoming acquisition of
XYZ Company.

I would like to help with the transition of my accounting duties so that systems continue to
function smoothly after my departure. I am available to help recruit and train my replacement,
and I will make certain that all reporting and records are updated before my last day of work.

Joyce, thank you again for the opportunity to work for ABC Company. I wish you and your staff
all the best and I look forward to staying in touch with you. You can email me anytime at
jones@somedomain.com or call me at 555-555-5555.

Sincerely,

Roberta Jones
 Appreciation Letter - Help from a Mentor

Dear Name,

I’d like to thank you, most sincerely, for all of the help you’ve given me since my hiring at XYZ
Company. Onboarding is both an exciting and a nerve-wracking process, but from the very
beginning you have made me feel welcome in our department. I especially appreciate all of the
time you’ve taken from your own work to “show me the ropes” and to ensure that I have the
process knowledge and tools I need to do a great job each day.

I’m extremely fortunate to have you as a colleague, and I look forward to the day when I can
follow the example you’ve set in helping our new hires feel grounded and supported.

Best Regards,

Your Name

Sales Letter to Customers

GreenClean Gets Your House Sparkling Clean and Helps the Environment
**Your Business Logo Here**
Sandra Smith
555 Weston Way
Vacaville
FLA, 33505

Dear Ms. Smith,

For as little as $150 you can have your entire home clean and sparkling, without
enduring the nasty odor of chemical cleaners. We care about the environment and use
only state-of-the-art green cleaning methods to ensure that you and your family are not
exposed to any harmful or allergy-causing cleaning products. You'll love what we do
because:

 All our cleaning products are completely non-toxic - safe for children and pets!
 We leave surfaces clean, sparkling and hygienic.

 Our staff are bonded and fully insured.

 We offer senior discounts to those aged 65 and over.

Satisfaction is guaranteed - if you are not happy with the service we promise to make it right. As
one of our customers says; "GreenClean does a top notch cleaning job for a reasonable price."

Another of our customers says, "I can't believe they get things so clean and sparkling without the
use of toxic chemical cleaners!"

Call us at 250-342-8923 or email us at info@greenclean.com for a free estimate. Get your house
cleaned and do your part to help the environment!

Sincerely,

James Hallom
GreenClean Inc.

P.S. We are offering a 10% discount for first time users of our service until the end of the year.

Press Release Template

The following is a press release template that shows the standard formatting that a release
should follow:

Press Release Headline Here in Title Case – more info at Headline Primer

Optional subhead is placed here, usually in sentence format.

Dateline – CITY, State, Month Day, Year (eReleases) –The opening sentence is the most
important element in a press release where you should succinctly summarize what is being
announced. The opening paragraph should clearly get the reader’s attention through a strong
hook while providing the most important facts. As a best practice, write your press release first
then come back and develop the opening paragraph as a summary of the press release. Then
compare this new opening paragraph with your initial first paragraph.

A press release should consist of three to six paragraphs where you provide all the relevant
facts and information a reporter should use to write a story. The most important information
should be listed first, with the least important information appearing in the final paragraph. Each
paragraph should consist of three to six sentences written in the third person. You should
maintain an objective tone and avoid hype. The average press release consists of 500 words or
less. This press release template consists of xxx words.

“A great press release should include a great quote from a company executive or industry
expert,” says eReleases President Mickie Kennedy. “An important thing to know about quotes is
that the media generally won’t use them unless they are evocative, fresh or state something in a
way that would be very difficult to paraphrase. To ensure your quote finds a home in a story
based on your announcement, avoid cliches or generalizations.” More info at “You Can Quote
Me On That!”

Be sure to spell check your press release and fact check any facts or statistics in your press
release. You should check your grammar as well read your press release aloud to ensure there
aren’t any obvious errors. Lastly, it’s a good idea to have a trusted friend and/or colleague read
your press release.

A press release can be used to announce a new or updated product. Other press release topics can
include a partnership with a company or organization, as well as being issued an industry award.
For additional press release topics, visit: http://www.ereleases.com/prfuel/press-release-topic-
ideas/. As you just saw, you may include a url in your press release.

Optional Boilerplate

A boilerplate is a short paragraph that explains the identity of a company and what it does.
Boilerplate is optional, but it doesn’t hurt to have one to help identify your business. Think of
boilerplates as a thumbnail sketch of your company that provides a little background information
to the press. Once you’ve written a boilerplate, you can use it in all of your press releases.

Contact:

Name of Media Contact

Title of Media Contact
Company Name
Contact Phone Number
Contact E-mail
Website URL

Business proposal
A business proposal is a request by a business or individual to complete a specific job or project;
to supply a service; or in some instances to be the vendor of a certain product.

It’s generally a document you’d send to a prospective client, outlining the service you’re offering,
and explaining why you’re the best person for the job.
A business proposal can be either solicited or unsolicited. With a solicited proposal, the
prospective client will put out a request; with an unsolicited proposal, you are approaching a client in
hopes of attracting their business, even though they did not explicitly request a proposal.

a business proposal is comprised of three parts:

1. A problem statement

2. A proposed solution

3. A pricing estimate*

How to Create a Business Proposal

There are many things you will need to cover in your proposal letter. Each different part has a purpose, and
altogether they should set out clearly the reason for the letter. Here are five sections that need to be included:

 Introduction – This should grab the attention of the reader. Take this part to establish your agreement
about the issue and begin to set the tone for the next section.

 What is the problem? Define the problem you are working on and what would happen if it is not
resolved. This should be stated clearly and concisely to convince the reader that what you are
proposing is necessary.

 How will you solve the problem? What this section includes will vary depending on the type of
proposal, but it will be the most important part of the document. When describing your proposed
solution, any supplemental information can be added as annexes to the document.

 Cost/Schedule – These portions may not apply to all proposal letters, but if applicable, they will need
to be very descriptive so as not to mislead the reader in any way.

 Executive summary – This is the conclusion. It needs to sum up the major points from your
document and leave your reader with a good final impression.

Those five sections can serve you as proposal outline. Using them as a starting point, there are four important
steps to follow to create a strong proposal.

 Write the proposal – At this stage, you should write out all your main points to get everything down
on paper. Don’t spend too much time analyzing your wording now – that comes next.
 Edit – Go through your document ruthlessly to make sure your content flows well and presents all of
your ideas. You may also want to consider getting another person to read through it when you think
it is ready, since a fresh pair of eyes may catch something you have missed.

 Proofread – Once you have arranged and edited all your ideas, you will need to proofread your
document thoroughly to make sure all the spelling and grammar is correct.

 Submit by the deadline – If a deadline has been set, anything submitted after that date will usually
not be considered. Also, make sure you are aware of what format the company wants the document
in; either electronically or in hard copy.

Memo

RESUME FORMAT FOR MBA FRESHER

 NAME PHOTO
SPECIALIZATION

Email:
Mobile:

Career Objective:

Academic Qualifications:

Internships and Projects:

Co-Curricular Activities:

Extra Curricular Activities:

Proficiencies:
Languages known: English, Hindi, Gujarati

Language Known:
 Computer skills :

Hobbies / Interests:

Personal Details:

Address:

Date of Birth:

Gender:

Nationality:

Marital Status:

Signature Date: