Asset Accounting

Last Update: 07/02/18 3:42 PM

Acquisition with automatic offsetting ABZON

entry

Publisher Information

File
391212312.doc
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Job Role

Asset acquisitions

Insert Job Role rows as necessary.

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 Asset Accounting

CHANGE HISTORY
Update the following table as necessary when this document is changed.

Date Name Change Description

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ABZON - Acquisition with automatic offsetting

entry

TOPIC OBJECTIVES

Business Process Procedure Overview

Background
An external asset acquisition is a business transaction resulting from the acquisition
of an asset from a business partner (in contrast to an acquisition from in-house
production).

Scenario
You can post the acquisition of a purchased asset to a clearing account rather than
using integrated posting to Accounts Payable. There are two scenarios:
1. The asset acquisition comes before the receipt of the invoice. The offsetting
entry is posted automatically. (Specify the actual net amount to be capitalized
as the acquisition amount. Regardless of the document type (gross/net)
which you use, the system does not deduct a discount here.)
2. The asset acquisition is posted after the receipt of the invoice. You posted
the invoice as an open item to a clearing account, and now you need to clear
this entry.

Prerequisites
Asset master record.

PROCEDURAL STEPS

Menu Path Accounting  Financial Accounting  Fixed Assets 

Posting  Acquisition  External Acquisition  ABZON -
Acquis. w/Autom. Offsetting Entry
Transaction Code ABZON

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CASE FLOW DIAGRAM

LIV (MM)

GRN (Asset
P.O. creation (with
document created) Invoice Accounting
PR Creation acct assign
Dr Asset Receipt(LIV) document
category-A)
Cr GRIR Clg

AP

Vendor invoice Asset

received document

Accounting
document

Non Integrated Asset Acquisition

Before invoice Dr Asset

Accounting
Cr Contra A/C Post Asset document
receipt document
Acquisition Value

Cr Asset
Vendor Credit
Dr Contra A/C
Memo
Acquisition Value

After invoice Dr Contra A/C

Accounting
receipt with Acquisition value Post
document
clearing Cr Vendor

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 Asset Accounting

Perform the following steps of how to Acquisition with auto offsetting entry using the
information below:

Menu Path: Accounting  Financial Accounting  Fixed Assets  Posting  Acquisition 

External Acquisition  ABZON - Acquis. w/Autom. Offsetting Entry

Transaction Program Screen Sequenc Description

e
ABZON Acquisition with automatic offsetting entry
Client Language User Data Job Role
WI-FI-ABZON Asset acquisitions

SAP Easy Access

1. Double Click on ABZON - Acquis. w/Autom. Offsetting Entry

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Enter Asset Transaction: Acquis. w/Autom. Offsetting Entry

2. Click <radio button> New asset .

Note: If an existing asset is used - the asset number is required in the existing
asset field. This could have been created initially.

3. Update the following required and optional fields:

Field Name Description Values

Description Brief text description of the new asset that was Example: New Asset -
aquired. Dinning table
Asset class Code identifying the main asset classification criteria Example: 120003
for fixed assets
Cost center Code identifying an organizational unit to which costs Example: 5210000
or assets are assigned
Amount posted Total amount to be posted to the asset. Example: 10000
Document date Date the transaction occurred Example: 250602
Posting date Date that the business transaction occurred. Example: 250602
Asset val. date Date that the business transaction occurred. Example: 250602
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Text Brief text description of the transaction. Example: Description

4. Click <tab button> Additional details .

Enter Asset Transaction: Acquis. w/Autom. Offsetting Entry

5. Update the following required and optional fields:

Field Name Description Values

Period Number identifying a fiscal month Example: 06
Document type Code identifying the method that the system uses to Example: AA
process the transaction.
Offsetting acct Number of the Offsetting account. Example: 219925

6. Click MasterData Button .

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Create Asset:

7. Click Additional data Button to go into required asset fields within

the create asset transaction.

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Create Asset: Master data

8. Click <tab button> Deprec. areas

Note: Here you confirm the method of depreciation that will be used for monthly
depreciation calculation. .

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Create Asset: Master data

9. Update the following required and optional fields:

Field Name Description Values

DepKy The depreciation key (valuation key) controls the Example: M200
valuation of the asset in the particular depreciation
areas. If there is no default, use m200.
Usfl life Useful life (in years) over which the asset is to be Example: 7
used and depreciated.

10. Click Back F3 to exit the transaction.

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Create Asset:

11. Click Create Button .

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Enter Asset Transaction: Acquis. w/Autom. Offsetting Entry

12. Click simulate Button to check that all entries and accounts are correct.

13. Click the Save button.

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Document lines: Display messages

14. Click the Enter button to confirm the message displayed.

15. The system displays the status of the transaction.

The system task is complete.

Launch WEB HELP

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