Professional Documents
Culture Documents
FOR
Commissioner
Municipal Corporation of Jalandhar (MCJ)
Jalandhar
INDEX
1 Data Sheet
4 Appendices
DATA SHEET
1. “Contract” means the Conditions of Contract, the Employer’s Requirements, the Bid,
Consultant’s Proposal, the Schedules, the Letter of Acceptance, the Contract Agreement
and such further documents as may be expressly incorporated in the Letter of
Acceptance or Contract Agreement.
2. “Bid” means the Consultant’s offer to the Employer for the Services
4. “Consultant’s Proposal” means the preliminary proposal submitted with the bid.
5. “Schedules” means the information and data submitted with the Bid.
7. “Letter of Acceptance” means the formal acceptance of the bid by the Employer.
9. “Consultant” means the proprietary firm/company, who’s Bid has been accepted by the
employer and the legal successors in title to such person, but not (except with the consent of
the Employer) any assignee of such person.
10. “Consultant’s Representative” means the person (if any) named as such in the Contract
or other person appointed from time to time by the Consultant & notified as such to the Employer.
11. “Arbitrator” means the person or persons named as such in the Contract, or other
person or persons appointed from time to time by the Govt. of Punjab.
14. “Bidder” means a proprietary firm or a company incorporated under the Indian Law that
plan to undertake to execute the project.
18. “ULB” means Urban Local Body (also called as Municipal Body).
20. “SCADA Consultant” means the agency appointed to perform services for the MCJ under
this contract.
Section 1: Instructions to Bidders - iv -
Municipal Corporation of Jalandhar (MCJ)
SECTION -I
1 The Municipal Corporation of Jalandhar (MCJ) invites Technical and Financial Proposals from
interested firms to assist in preparing a detailed project report, preparation of bid document,
evaluation of bids, award of contract and supervision of the contract for SCADA / Telemetry and
integration of tube wells & Waste water disposals in Jalandhar city
2 The request for proposal can be collected from the office of Superintending Engineer (O&M),
Municipal Corporation, Jalandhar.
3 The terms of Reference (TOR) and Data sheet mentioning the requirement of key professional
staff are furnished in this bid document.
4 Bid document will be available at our website for sale from 15/09/2010 to 04/10/2010.
5 The last date of receipt of proposals is up to 3.30 pm on 04/10/2010 and should be delivered at
the address given in data sheet. Proposals received after the submission deadline will not be
considered and returned un-opened.
6 If required, the firms may obtain further information from the office of Superintending Engineer
(O&M), on any working day between 10.00 hrs and 16.00 hrs, one week before the final date of
submission of the proposal
7 The Tender document shall be available for sale against non-refundable payment of Rs. 500
(Rupees Five Hundred only) by cash/demand draft drawn in favour of “Commissioner, Municipal
Corporation of Jalandhar” and payable at Jalandhar. The Tender Document is not transferable to
any other bidder. Firms, who downloads the RFP from the official website of the Corporation
(www.mcjalandhar.in) shall have to submit the Cost of tender document (Rs 500/-) by a
separate demand draft besides their EMD, while submitting their bids (tenders). Else, their
tenders shall not be accepted. Although all efforts to update the website shall be made in time,
however, all bidders, who have downloaded the RFP from the “website”, must inform MCJ, about
their desire to bid, providing their email addresses, so that any addendum/communication could
be sent to them also. Failure to indicate their intention of bidding to MCJ may deprive them of
ongoing communications and clarifications from MCJ.
8 Validity of submitted Bid (both Technical and Financial Proposals) shall be for 120 days after the
last date for bid submission.
9 Two cover Bidding procedure will be adopted and the Consultant will be selected in accordance
with the procedures set out in the bidding document.
10. Bid Security (Earnest Money Deposit -EMD)
a. Bidders along with their Bids, shall have to submit a Bid security or EMD of Rs. 50000
(Rupees Fifty thousand only), in the form of a Demand Draft in favor of “Commissioner,
Municipal Corporation of Jalandhar” and payable at Jalandhar.
b. The EMD would be refunded to all unsuccessful bidders at the expense of the Bidders within
a reasonable time (normally on signing of agreement with successful bidder) consistent with
the rules and regulations in this behalf. The EMD of successful bidder would be returned only
after the successful fulfilment of the works, as specified under payment schedule.
c. Bid without adequate bid security/EMD are liable for rejection without providing any
opportunity to the bidder concerned.
d. The above EMD held by the MCJ till it is returned to the unsuccessful Bidders will not earn
any interest thereof to the bidder.
B. Bidding Documents....................................................................................................................... 11
8. CONTENT OF BIDDING DOCUMENTS ........................................................................................................... 11
9. CLARIFICATION OF BIDDING DOCUMENTS .................................................................................................. 11
10. AMENDMENT OF BIDDING DOCUMENTS.................................................................................................... 11
C. Preparation of Bids........................................................................................................................ 12
11. LANGUAGE OF BID .................................................................................................................................... 12
12. DOCUMENTS COMPRISING THE BID .......................................................................................................... 12
13. BID PRICES ............................................................................................................................................... 13
14. CURRENCIES OF BID AND PAYMENT ......................................................................................................... 13
15. BID VALIDITY ........................................................................................................................................... 13
16. BID SECURITY ........................................................................................................................................... 13
17. ALTERNATIVE PROPOSALS BY BIDDERS.................................................................................................... 14
18. PRE-BID MEETING .................................................................................................................................... 14
19. FORMAT AND SIGNING OF BID .................................................................................................................. 14
G. Award of Contract.......................................................................................................................... 22
37. AWARD ..................................................................................................................................................... 22
38. EMPLOYER'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS ............................................ 22
39. NOTIFICATION OF AWARD ........................................................................................................................ 22
40. SIGNING OFAGREEMENT ........................................................................................................................... 22
SECTION II
INSTRUCTIONS TO BIDDERS
A. GENERAL
1. Scope of Bid 1.1 The Municipal Corporation of Jalandhar (MCJ) through the
Office of the Commissioner, Jalandhar, (hereinafter referred to
as the Employer), wishes to receive Bids for providing:
Consultancy services for SCADA / Telemetry and integration
of tube wells in Jalandhar city
2. Ethics 2.1 The Employer requires that the bidders observe the highest
standard of ethics during the procurement and execution of
such contracts. In pursuance of this policy, MCJ will;
(a) reject a proposal for award if it determines that the bidder
recommended for award has engaged in corrupt or
fraudulent practices in competing for the contract in
question; and
(b) recognize a Bidder as ineligible, for a period determined
by MCJ, to be awarded a contract funded with its funds if
it at any times determines that the Bidder has engaged in
corrupt or fraudulent practices in competing for, or in
executing, another contract with the Employer
.
3. Eligible Bidders 3.1 This Invitation to Bid is open to bidders only who have
requisite experience and qualifications. The bidder should have
imparted consultancy services (Strategy, advisory,
implementation, Project Management) including assistance to
utilities in design/engineering, installation, testing &
commissioning of at least one (1) or more SCADA Projects in
last ten years. At least one of these projects should have been in
successful operation for at least one year.
4. Qualification of the Bidder 4.1 To be qualified for award of Contract, bidders shall:
5. One Bid per Bidder 5.1 Each bidder shall submit only one bid either by itself, or as a
partner in a joint venture or as association member. A bidder
who submits or participates in more than one bid will be
rejected and disqualified.
6. Cost of Bidding 6.1 The bidder shall bear all costs associated with the preparation
and submission of its bid and the Employer will in no case be
responsible or liable for those costs, regardless of the conduct
or outcome of the tendering process.
7. Site Visit 7.1 The bidder is advised to undertake due diligence by visiting
MCJ operational area i.e. tubewells and waste water disposals
and obtain for itself on its own responsibility all the
information that may be necessary for preparing the
proposal/bid and entering into a consultancy contract for the
works. However, all the costs of such visits shall be at the
bidder’s own expense.
7.2 The bidder and any of its personnel or agents will be granted
permission by the Employer to enter upon its premises i.e.
tubewells/Waste water disposals and areas for the purpose of
such inspection, but only upon the express condition that the
bidder, its personnel and agents, will release and indemnify the
Employer and its personnel and agents from and against all
liability in respect thereof and will be responsible for death or
personal injury, loss of or damage to property and any other
loss, damage, costs and expenses incurred as a result of the
inspection.
B. BIDDING DOCUMENTS
8. Content of Bidding 8.1 The bidding documents are those stated below, and should be
Documents read in conjunction with any Addenda issued in accordance
with Clause 11:
Section IV Appendices
9. Clarification of Bidding 9.1 A prospective bidder requiring any clarification of the bidding
Documents documents may notify the Employer in writing at the
Employer’s address indicated in the Invitation for Bids/Data
sheet. The Employer will respond to any request for
clarification which it receives not later than seven (7) days
prior to the day of Pre Bid Meeting. Copies of the Employer’s
response will be forwarded to all purchasers of the bidding
documents, including a description of the inquiry, but without
identifying its source.
10. Amendment of Bidding 10.1 At any time prior to the deadline for submission of bids, the
Documents Employer may, for any reason, whether at its own initiative or
in response to a clarification requested by a prospective bidder,
modify the bidding documents by issuing addenda.
C. PREPARATION OF BIDS
11. Language of Bid 11.1 The bid, and all correspondence and documents, related to the
bid, exchanged between the bidder and the Employer shall be
written in the English language.
12. Documents Comprising 12.1 The bid submitted by the bidder shall comprise two envelopes
the Bid submitted simultaneously, one containing only the Technical
Proposal and the other Price Proposal
3) Other Details
(iv) Bid Security in a separate envelope;
(v) Original Power of Attorney for authorized signatory
for this bid;
(vi) Bid Form for Technical Proposal, signed by the
authorized signatory;
(vii) Appendix (1,2&3) to Tender, signed by the
authorized signatory;
(viii) In the case of Joint Venture, a copy of document
confirming Intent to form Joint Venture.
(ix) Any other information/data required to be submitted
in the Technical Proposal by the bidders in
accordance with these Instructions to Bidders.
13. Bid Prices 13.1 Unless stated otherwise in the bidding documents, the Contract
shall be for the entire consultancy services.
13.2 The bidder shall give a lump sum price for the consultancy
services contract.
13.3 The bidder should make themselves familiar with the Tax laws
of India before submitting the price bid.
13.4 The rates and prices quoted by the bidder are fixed and not
subject to any adjustment during the performance of the
Contract.
14. Currencies of Bid and 14.1 The price shall be quoted by the bidder in Indian Rupees only
Payment
14.2 Payment of the Contract Price shall be made in the Indian
Rupees Only.
15. Bid Validity 15.1 Bids shall remain valid for a period of 120 days after the last
date for bid submission.
16. Bid Security 16.1 The bidder shall furnish, as part of its bid, a Bid
Security/Earnest Money in the amount of Rs 50,000/- (Rupees
fifty thousand only).
16.2 The bid security shall, be in the form of cash/ demand draft,
from a scheduled bank in favour of commissioner Municipal
Corporation Jalandhar and payable at Jalandhar.
17. Alternative Proposals 17.1 Bidders shall submit offers which comply with the documents.
by Bidders The attention of bidders is drawn to the provisions of Clause 28
regarding the rejection of bids which are not substantially
responsive to the requirements of the bidding documents.
18. Pre-Bid Meeting 18.1 The bidder or its official representative is invited to attend a
pre-bid meeting, which will take place at:
Office of the Mayor/Commissioner
Municipal Corporation of Jalandhar (MCJ)
Jalandhar,
on the date and at the time given in the Data sheet.
19. Format and Signing of 19.1 The bidder shall prepare one original and one Copy of the Bid
Bid documents comprising the bid as described in Clause 13 of
these Instructions to Bidders, bound with the volume
containing the Form of Bid, and clearly marked “ORIGINAL”
and “COPY” as appropriate. In the event of discrepancy
19.2 The original and all copies of the Technical bid shall be typed
or written in indelible ink and shall be signed and sealed by a
person or persons duly authorized to sign on behalf of the
bidder. All pages of the bid and all entries where amendments
have been made shall be initialled by the person or persons
signing the bid.
D. SUBMISSION OF BIDS
20. Sealing and Marking of 20.1 The bidder shall seal the original Technical Proposal and the
Bids copy of the Technical Proposal in separate sealed envelopes,
clearly marking each one as “ORIGINAL – TECHNICAL
PROPOSAL” and “COPY – TECHNICAL PROPOSAL” as appropriate.
These envelopes shall be placed in another sealed envelope,
clearly marked with “ORIGINAL AND COPY OF TECHNICAL
PROPOSAL”. The original Bid Security/Earnest Money shall be
placed in a separate sealed envelope within the envelope for the
original Technical Proposal and a copy of the Bid Security/EM
shall be placed in a separate sealed envelope within the envelope
containing the copy of the Technical Proposal. The Financial
proposal/Price proposal, as prescribed in the Tender should be
filled up and sealed in a separate envelope clearly marked
“FINANCIAL PROPOSAL/PRICE PROPOSAL” and submitted
along with technical proposal, all in an outer envelope. The
address of the bidder should be clearly written on the cover of the
financial proposal. Both the Technical Proposal (original & copy)
and Financial Proposal should be submitted in a single outer
cover, sealed.
20.3 All pages of the documents shall be signed and stamped by the
authorized signatory of the Bid, in accordance with Clause 20.
The documents shall be enclosed with ‘Original’ or “Copy of
the Technical Proposal or Price Proposal as described in
Clause 12.
20.6 If the outer envelope is not sealed and marked as above, the
Employer will assume no responsibility for the misplacement
or premature opening of the bid.
21. Deadline for submission 21.1 The Bids must be received by the Employer at the address
of Bids specified above not later than the time and date mentioned in
the Invitation for Bids/Data sheet.
21.2 The Employer may, at its discretion, extend the deadline for
submission of bids by issuing an addendum in accordance with
Clause 11, in which case all rights and obligations of the
Employer and the bidders previously subject to the original
deadline will thereafter be subject to the deadline as extended.
22. Late Bids 22.1 Any bid received by the Employer after the deadline for
submission of bids prescribed in Clause 21 will be rejected and
will be returned unopened to the bidder.
23. Modification and 23.1 The bidder may modify or withdraw its bid after bid
Withdrawal of Bids submission, provided that written notice of the modification or
withdrawal is received by the Employer prior to the deadline
for submission of bids.
23.3 No bid will be modified by the bidder after the deadline for
submission of bids.
24.2 The Price Proposal will remain unopened and will be held in
the custody of the Employer until the time of bid opening of
the Price Proposals. The time and date and location of the bid
opening of the Price Proposals for technically qualified
bidders will be advised in writing by the Employer.
24.4 The bidders’ name, bid modifications and withdrawals, and the
presence or absence of the requisite bid security and such other
details as the Employer may consider appropriate, will be
announced and recorded by the Employer at the opening. The
bidders' representatives will be required to sign this record.
26. Preliminary 26.1 Prior to the detailed evaluation of bids, the Employer will
Examination of determine whether each bid (i) meets the eligibility criteria of
Technical Proposals and (ii) has been properly signed; (iii) is accompanied by the
Determination of required securities; (iv) is substantially responsive to the
Responsiveness requirements of the bidding documents; (v) provides any
clarification and/or substantiation that the Employer may
require pursuant to Clause 29.
27. Evaluation and 27.1 The Employer or evaluation committee constituted by the
Comparison of Commissioner will carry out a detailed evaluation as per Table
Technical Proposals 1 of the bids in order to determine whether the bidders are
qualified and whether the technical aspects are substantially
responsive to the requirements set forth in the bidding
documents. In order to reach such a determination, the
Employer will examine the information supplied by the
bidders and other requirements in the bidding documents,
taking into account the following factors:
(a) Experience
(i) determination will evaluate the Bidder’s experience
information submitted in the proposal based
upon the experience in similar works.( Appendix
2 &3)
(b) Qualification
(i) determination will evaluate the Bidder's qualification
information submitted in the proposal based
upon the qualification criteria(Table 2) given in
the document, to confirm that the minimum
qualification requirements are being met; and
(c) Technical
(i) Overall completeness and compliance with the
Employer's Requirements including such other
information as the Employer deems necessary and
appropriate technical merits.
(ii) overall other information, provision of the additional
information to be provided in the Technical
Schedules;
(iii) Each submitted proposal shall be scored for a
maximum of 100 marks and only Bidders scoring a
minimum 75 marks out of 100 will be considered
qualified and recommended for opening of the price
proposal.
(iv) Financial bids/price bids of non-qualifying bidders
(receiving less than 75% marks in technical
evaluation) shall not be opened and shall be returned,
once the contract has been awarded. The decision of
the commissioner will be final and binding in this
regard.
28. Clarification of 28.1 The Tender Evaluation Committee may undertake “oral”
Technical Proposals (telephonic included) clarifications with the bidders. The primary
function of clarifications in the evaluation process is to clarify
ambiguities and uncertainties arising out of the evaluation of the
bid documents. Oral clarifications provide the opportunity for the
committee to state its requirements clearly and for the bidder to
more clearly state its proposal. The committee may seek inputs
from their professional, technical faculties in the evaluation
process. However, no additional documents will be allowed to
be submitted by the bidder after the formal submission of the
bid and the clarifications, if any have to be provided/referred
from documents already submitted.
29. Invitation to Attend 29.1 At the end of the evaluation of Technical Proposals by the
Opening of Price Employer, the Employer will invite bidders who have
Proposals submitted substantially responsive Technical Proposals
(obtaining more than or equal to 75 Marks out of 100) and
who have been determined as being qualified for award to
attend the bid opening of the Price Proposals. Bidders shall be
given reasonable notice of bid opening the Price Proposal.
30.2 The bidder’s names, the bid prices, the total amount of each
bid, any discounts, and such other details as the Employer may
consider appropriate, will be announced and recorded by the
32. Preliminary 32.1 Prior to the detailed examination of the Price Proposals, the
Examination of Price Employer will determine whether each opened bid (i) has been
Proposals and properly signed; and (ii) is substantially responsive to the
Determination of requirements of the bidding documents.
Responsiveness
32.2 A substantially responsive bid is one which conforms to all
terms, conditions and requirements of the bidding documents
without material deviation or reservation and includes
amendments and changes, if any, requested by the Employer
during evaluation of bidder’s technical proposal. A material
deviation or reservation is one (i) which affects in any
substantial way the scope, quality or performance of the
Works; (ii) which limits in any substantial way, inconsistent
with the bidding documents, the Employer’s rights or the
bidder’s obligations under the Contract; or (iii) whose
rectification would affect unfairly the competitive position of
the other bidders presenting substantially responsive bids.
33. Clarification of Price 33.1 To assist in the examination, evaluation and comparison of
Proposals Price Proposals, the Employer may, at its discretion, ask any
bidder for clarification of its bid, including breakdowns of unit
rates. The request for clarification and the response shall be in
writing or oral, but no change in the price or substance of the
bid shall be sought, offered or permitted except as required to
confirm the correction of arithmetic errors discovered by the
Employer in the evaluation of the bids in accordance with
Clause 34.
34. Correction of Errors 34.1 Price Proposals determined to be substantially responsive will
be checked by the Employer for any arithmetic errors.
Arithmetical errors will be rectified on the following basis. If
there is a discrepancy between the unit rate and the total cost
per item that is obtained by multiplying the unit rate and
quantity, the unit rate shall prevail and the total cost per item
will be corrected unless in the opinion of the Employer there is
34.2 The amount stated in the Form of Bid for Price Proposal will
be adjusted by the Employer in accordance with the above
procedure for the correction of errors and shall be considered
as binding upon bidder. If the bidder does not accept the
corrected amount of bid, its bid will be rejected, and the bid
security may be forfeited in accordance with sub-Clause 16.6.
35. Conversion to a Single 35.1 Not Applicable – All the Bid Price shall be in Indian Rupees
Currency only.
36. Evaluation and 36.1 The Employer will evaluate and compare only the bids
Comparison of Proposals determined to be substantially responsive in accordance with
Clause 32. The Financial Bids of the technically qualified
bidders will be evaluated as per mentioned below.
G AWARD OF CONTRACT
37. Award 37.1 Subject to Clause 39, the Employer will award the Contract to
the bidder whose bid has found lowest as explain in clause 36.
38. Employer’s Right to 38.1 Notwithstanding Clause 38, the Employer reserves the right to
Accept any Bid and to accept or reject any bid, and to annul the bidding process and
Reject any or all Bids reject all bids, at any time prior to award of Contract, without
thereby incurring any liability to the affected bidder or bidders
or any obligation to inform the affected bidder or bidders of the
grounds for the Employer’s action.
39. Notification of Award 39.1 Prior to expiry of the period of bid validity prescribed by the
Employer, the Employer will notify the successful bidder that
its bid has been accepted. This letter (hereinafter and in the
Conditions of Contract called the “Letter of Acceptance”) shall
name the sum which the Employer will pay the Consultant in
consideration of the Terms of Reference as prescribed by the
Contract (hereinafter and in the Conditions of Contract called
“the Contract Price”).
39.2 The notification of award will constitute the formation of the
Contract.
40. Signing of Agreement 40.1 At the same time that the Employer notifies the successful
bidder that its bid has been accepted, the Employer will send
the bidder the Form of Agreement (Appendix: 4) provided in
the bidding documents, incorporating all agreements between
the parties.
41. Performance Bank 41.1 The successful bidder shall at his own expense deposit an
Guarantee (PBG) unconditional and irrevocable Performance Bank Guarantee
(PBG) from a scheduled bank in suitable format(Appendix:5),
payable on demand, for the due performance and fulfilment of
the contract by the bidder, with the Commissioner, MCJ within
fifteen (15) working days of the date of notice of award of the
contract or prior to signing of the contract whichever is earlier,
42.1 The successful Bidder should nominate and intimate to the MCJ,
42.Execution of Work order the name of their “Official” assigned for the project. The
successful Bidder should ensure that the “Official” is fully
familiarized with the terms and conditions of the Tender, Scope
of Work and the guidelines.
43.1. The successful Bidder shall not assign or make over the
43. Assigning of Tender whole contract, the benefit or burden thereof to any other person or
or in part persons or body corporate. They shall not underlet or sublet to
any person(s) or body corporate for the execution of the
contract or any part thereof.
46.1 The MCJ reserves the right to terminate the services of the
46.Termination of Services consultant, if it finds their services/outputs unsatisfactory, at
any stage during the contract period by giving a notice of
fifteen (15) days. The consultant shall then be paid for the work
completed, as per the fees quoted till that stage of the
assignment as part of response to this tender document.
47. Payment Terms-- The following table gives the schedule of payments, which shall be
milestone based.
1. Submission of Inception
Report (after acceptance of 10% of the contact value
report on “As on study”
covering the detail as
defined in the RFP).
2. Submission and
acceptance of deliverables 20% of the contact value
(DPR)
3. Submission and
acceptance of deliverables 20% of the contact value
Model RFP.
4. Selection of vendor
20% of the contact value
finalized.
5. Completion of Successful
Implementation by vendor. 20% of the contact value
d. MCJ reserves the right to reject any or all the tenders without
assigning any reason, to relax or waive any of the conditions
e. MCJ will not pay any increase in duties, taxes and surcharges on
account of any revision by the Government after expiry of the
stipulated delivery period in the work Order.
f. The successful Bidder selected against this tender and all their
affiliated companies/firms cannot participate in the Operating
Agency Tender for project implementation/rollout to be initiated
as part of this Consultancy activity.
A technical proposal shall not be considered for further evaluation (financial), if it fails to
achieve the minimum technical score of 75 marks out of 100 as indicated earlier.
Table 1: Summary Evaluation Sheet of Technical Proposals.
Sr. No. Criteria Maximum Score
I Experience of the firm 40
Experience of automation works in water/wastewater
projects – one project involving design and
implementation supervision of SCADA system with an
estimated cost of Rs 1.5 crores
II Proposal 30
Work Plan (10)
Approach and methodology (20)
III Proposed Staff (Team Leader, Procurement Expert) 25
1. As is study: Consultant shall carry out a “As is” assessment of the tubewells
and waste water disposal systems in operation within MCJ area s for preparing
A Detailed Project Report f o r t he SCADA system. The scope of “ As is”
study should cover the following:
A. Collection of data pertaining to Tubewells & Waste water disposal
systems, focusing on Electrical equipment i.e. starters/control
panel/ distribution network and identification of adaptation requirements
etc. for the project after field survey of the town/city.
B. Identification of MCJ requirements based on techno-commercial approach
with the reliability & cost benefit analysis.
C. Study of IT system/Telemetry/communication medium being established
for ensuring integration with proposed SCADA.
D. Prepare a roadmap for automation of tubewells & waste water disposals of
the project area to utilize the full potential of SCADA project after field
survey of the tubewells & waste water disposals network of the town / city
and identification of the missing infrastructure.
PURPOSE
The prime objective of this Consulting Services is to design and manage implementation of a
techno-economical feasible solution for Integration of tube wells and waste water disposal in
Jalandhar city using SCADA /Telemetry.
4) Develop Designs, Bid documents for SCADA /Telemetry and Integration of tube wells.
Consultant shall prepare alternate cost estimates for the design and implementation of the
project. The design shall include remote site connectivity details, existing system details
and connectivity to SCADA, required instrumentation for SCADA, specifications for
electro-mechanical, instrumentation & automation works for SCADA/Telemetry and for
integration of tube wells. Having discussed and finalized them in consultation with MCJ,
bid/contract documents shall be prepared for the implementation of the project. The
consultant shall also assist MCJ in evaluation of bids, award of contract and monitoring and
supervision during implementation of the contract by the Vendor. Therefore, the
consultancy also includes
1. Project management during the project development phase after selection of vendors
to ensure to adherence to the project timelines and requirements.
2. Monitor the site preparation and development by the selected vendor at
Tubewells/waste water disposal plant (the actual work of site preparation,
instrumentation, software development etc. are not in the scope of work of
consultant).
3. Measure the project benefits as against the objectives and goals.
4. Conduct a final project appraisal report.
NOTE: Overall, the total scope of work needs to be planned in two phases. The
Phase I shall consist of major assessment, design and development of
SCADA/AUTOMATION for MCJ and preparation of DPR and its finalization
besides statutory/regulatory works and planning for institutional measures.
Phase II consists of “Management of implementation and Evaluation”.
Section IV
Appendix
Date : Reference :
To
The Commissioner
Municipal Corporation,
Jalandhar.
Dear Sir,
1. We, the undersigned, having carefully examined the referred RFP, offer to Propose
for the selection as Project Consultant, in full conformity with the said RFP.
2. We have read the all the provisions of RFP and confirm that these are acceptable to
us.
3. We further declare that additional conditions, variations, deviations, if any, found in
our proposal shall not be given effect to.
4. We agree to abide by this Proposal, consisting of this letter, Technical and
Commercial Proposals, the duly notarized written power of attorney, and all
attachments, for a period of 120 days from the date fixed for submission of Proposals
as stipulated in the RFP and modifications resulting from contract negotiations, and it
shall remain binding upon us and may be accepted by you at any time before the
expiration of that period.
5. Until the formal final Contract is prepared and executed between us, this Proposal,
together with your written acceptance of the Proposal and your notification of award,
shall constitute a binding contract between us.
6. We declare that we do not have any interest in downstream business, which may
ensue from the RFP prepared through this assignment.
7. We hereby declare that all the information and statements made in this proposal are
true and accept that any misrepresentation or misinterpretation contained in it may
lead to our disqualification.
8. We understand you are not bound to accept any proposal you receive, not to give
reason for rejection of any proposal and that you will not defray any expenses
incurred by us in bidding.
9. Banker’s Cheque/Demand draft No.__________ Dated ________ drawn on
Commissioner, Municipal Corporation, Jalandhar and Payable at Jalandhar for Rs.
50,000/- is enclosed towards EMD.
Signature…………………………………………..
In the capacity of ………………………………..
Duly authorized to sign proposal for and on
Behalf of …………………………………………
Date……………………………..
Place…………………………….
A. Name of Agency
B. Contact
a) Address
b) Telephone Number
c) Fax
d) Mobile
e) Email
f) Website
a) Indian
b) Overseas
D. Turnover
a) Financial Turnover-
i. 2007-08
ii. 2008-09
b) Consultancy related Turnover
i. 2007-08
ii. 2008-09
( Firm/company should provide appropriate evidence for the same.)
a) Management
b) Consulting
G. Legal Status
H. Experience regarding SCADA/ automation works in water/wastewater projects
(other projects may also be indicated separately)
a) Project No. 1
i. Name of Department/Ministry;
ii. Address
iii. Contact Person
iv. Project name and scope
v. Duration of Assignment-Start date /End date
vi. Order value of the project
b) Project No. 2
i. Name of Department /Ministry
ii Address
iii Contact Person
Signature…………………………………………..
In the capacity of ………………………………..
Duly authorized to sign proposal for and on
Behalf of …………………………………………
Date……………………………..
Place…………………………….
Bidders are required to submit the following specific information/details for carrying out
S. No Item Details
1. Name
3. Whether Primary/Secondary
5. Experience in yrs.
6. Work Plan:
[Provide a detailed work plan reflecting each milestone, deliverable and related task
along with resource allocation, effort estimate, and time schedule to ensure that the
work is completed in time. The proposed work plan should reflect the activities/ tasks
of the methodology proposed, showing a good underst anding of the assignments to
be undertaken and ability to translate them into feasible working plan]
Signature…………………………………………..
In the capacity of ………………………………..
Duly authorized to sign proposal for and on
Behalf of …………………………………………
Date……………………………..
Place…………………………….
This Contract (hereinafter together with all appendices attachments and forming an integral
part thereof called the Contract) is made on this ………………………. Day of the month of
…………… 2010……between the Municipal Corporation of Jalandhar (MCJ) on the one
hand (Hereinafter called the “Employer”) and, on the other hand xxxxxxxxxxxxxxxxxxx
(name of consultant(s)) and (name of consultants) and (name of consultants) (hereinafter
called the “Consultants”), each of which will be jointly and severally liable to the Employer
for all the consultants obligations under this Contract.
WHEREAS
(a) the Employer has requested the Consultants to provide Consulting services as
defined in the General conditions of Contract attached to this contract
(herein after called the Services”).
(b) the Consultants, having represented to the Employer that they have the required
professional skills, and personnel and technical resources, have agreed to provide
the Services on the terms and conditions set forth in this Contract
(c) the consultant to be employed will be selected in accordance with the guidelines
under MCJ rules and regulations
1. The following documents attached hereto shall be deemed to form a integral part of
this Contract:
(a) The General Conditions of Contract:
(b) Terms of reference
(c) Instruction to consultants
(d) Financial proposal
(e) Letter of acceptance issued by the employer
(f) Acknowledgement by the consultants on the receipt of letter of acceptance
(g) Signed copies of the proceedings/minutes of negotiation meeting held by the
employer
(h) List of all addendums to the RFP, if any and notifications issued by the
employer
(i) List of communications issued by the employer and replies furnished by the
consultants for the same.
2 The mutual rights and obligations of the Employer and the Consultants shall be as set
forth in the Contract in particular:
(a) The Consultants shall carry out the Services in accordance with the provisions of
the Contract: and
(b) The Employer shall make payments to the Consultants in accordance with the
Provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
Respective names as of the day and year first above written.
------------------- -----------------
(Authorized Representative) (Authorized Representative)
Note: If the Consultants consist of more than one entity, all these entities should appear
as signatories, e.g. in the following manner.)
---------------- -----------------
AND WHEREAS we have agreed to give the Bidder such a Bank Guarantee;
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to
you, on behalf of the Bidder, up to a total of ____________________ [amount of
guarantee] ___________________________ [in words], such sum being payable in
the types and proportions of currencies in which the Contract Price is payable, and we
undertake to pay you, upon your first written demand and without cavil or argument,
any sum or sums within the limits of ____________________ [amount of guarantee]
as aforesaid without your needing to prove or to show grounds or reasons for your
demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Bidder
before presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of
the Contract or of the Works to be performed there under or of any of the Contract
documents which may be made between you and the Bidder shall in any way release
us from any liability under this guarantee, and we hereby waive notice of any such
change, addition or modification.
This guarantee shall be valid until three month from the date of completion of the
Consultancy Contract i.e. 18 months from the date of signing of agreement.
Signature and seal of the guarantor _____________________________ Name of
Bank ____________________________________________ Address
____________________________________________ Date
____________________________________________
An amount shall be inserted by the Guarantor, representing the percentage of the
Contract Price specified in the Contract including additional security for unbalanced
Bids, if any and denominated in Indian Rupees.
I / We have carefully studied the various components herein above with the scope of work
and detailed activities and all other terms and conditions of this RFP and Terms of Reference
(TOR). On the basis of that I/We hereby undertake to execute the said works. It is further
certified that we have gone through your RFP and Terms of Reference (TOR) for the above
said works and I/We have understood all the terms and conditions pertaining to the work.
My/Our Total Financial Offer for executing the said work is Rs. _________________ (In
words Rs. ____________________________________) (Details of offer indicating
management fees (cost of key professionals), office consumable, cost of reimbursable,
applicable duties and taxes etc. are enclosed).
Signature…………………………………………..
In the capacity of ………………………………..
Duly authorized to sign proposal for and on
Behalf of …………………………………………
Date……………………………..
Place…………………………….
END OF DOCUMENT