SHEET 1 OF 45

HVAC SYSTEM TENDER SPECIFICATION

HVAC SYSTEM TENDER SPECIFICATION

 SHEET 2 OF 45
HVAC SYSTEM TENDER SPECIFICATION

CONTENTS

SECTION DESCRIPTION PAGE NOS

1 GENERAL SCOPE OF WORKS 3-4

2 DESIGN DATA 4-4

3 DX DUCTABLE SPLIT UNITS 5-6

4 SHEET METAL WORKS 6-18

5 DAMPERS 19-19

6 DIFFUSERS 20-21

7 DUCTING INSULATION 22-24

8 MEASUREMENTS 25-26

9 TESTING AND BALANCING 27-35

10 SERVICE AND MAINTENANCE 36-40

11 TESTS 41-41

12 COMMISSIONING REPORT 42-42

13 APPROVED MAKES 43-43

14 LIST OF TENDER DRAWINGS 44-45

 SHEET 3 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 1

GENERAL SCOPE OF WORKS

The works covered by this specification consists of supply, delivery, unloading at site,
installation, testing, commissioning of the Air Conditioning equipment as outlined in the
following pages.

a. Supply, Installation, testing and commissioning of FOUR ( 4 ) 8.75 TR DX

ceiling suspended ductable split unit complete with all accessories to
capacities shown on the Drawings or Schedules of equipment.

b. Co ordination for installation of Air Distribution System complete with

factory fabricated G.S.S. Ducting insulated acoustically and thermally G.I. /
Aluminum Volume Control Dampers, Supply air and Return air Diffusers, to
sizes shown on the Drawing or Schedule of materials.

c. Testing, Balancing and Commissioning of the entire ACMV installation and

submission of duly filled up all testing, balancing and commissioning reports.

d. Technical Data Sheets of all equipment, materials and Samples shall be

submitted for Consultants for approval prior to installation works.

• Shop drawings and descriptive technical brochures for all equipment shall be
submitted for review by the Consultant prior to fabrication and installation works.
The drawings shall include but not limited to detail room layouts, riser, floor and
wall penetration details, builder's work requirements, bracket spacing, details of
installation and dimensions, weights, control panel schematic and layouts and all
other information related to the ACMV contractor's works.

• The ACMV Contractor shall provide all other information needed to complete
related works by the Main Contractor and other sub-contractors. Relevant shop
drawings and details shall be submitted to the Main Contractor and approval
obtained for purposes of co-ordination with other trades.

• The ACMV Contractor shall carry out any other incidental works or supply and
install accessories not specifically mentioned but considered necessary to bring the
whole installation to proper and satisfactory working order. All other accessories
required to comply fully with Local Authority Regulation/Requirements shall also be
supplied and installed. No additional claims will be allowed if the ACMV Contractor
fails to include these items in the tender, or Summary of Price Schedules.

• Submission of Six (6) hard-bound copies of Operation and Maintenance Manuals

complete with as-built drawings.
 SHEET 4 OF 45
HVAC SYSTEM TENDER SPECIFICATION

• Standards and codes

SL NO STANDARD DESCRIPTION

1 ASHRAE Standards for System and Equipment

2 ASHRAE 52 Air Cleaning Devices Used in General Ventilation for

Removing Particulate Matter

3 NFPA – 90 A Installation of Air Conditioning and Ventilation

Systems

4 UL Underwriters Laboratories.

5 ARI Cooling Coil ratings/Chiller

6 AMCA Fans

7 NEMA- 250 Enclosures for Electrical Equipment

8 NFPA 70 National Electric Code

9 NFPA 75 Protection of Electronic computer/ DPU

10 ASME SEC 8 D Boliers and Pressure Vessel codes Rules for

construction of pressure Vessels.

11 BSRIA AG 1 / 2001.1 Pre – Commission Cleaning of Pipe Works Systems

(2ND EDITION)
 SHEET 5 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 2
DESING DATA

SL. SYSTEM
LAB NAME INSIDE CONDITION VENTILATION TYPE
NO TYPE
Temp in RH in
Deg %
1 GF / Research Lab 24±1 60±5 CAV Recirculation Air
2 FF / Chemistry Lab 1 24±1 60±5 CAV Recirculation Air
3 FF / Chemistry Lab 2 24±1 60±5 CAV Recirculation Air
4 SF / MSc Lab 24±1 60±5 CAV Recirculation Air
 SHEET 6 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 3

AIR COOLED DX DUCTABLE SPLIT UNIT

General

The Air cooled SPLITS shall be with hermetic type scroll compressor of minimum capacity
and performance as indicated in the schedule and /or as shown on the drawings.

Each unit shall be completely factory assembled, piped, wired and tested and shall comprise
of multiple scroll compressor, starter for compressors, condenser fans, Insulated cooler, air
cooled condenser with microprocessor control panel.

The split shall utilize a non-chlorofluorocarbon (CFC) refrigerant, R-134A/R22.

CASINGS

The unit shall consist of galvanized steel cabinet mounted on a frame, the whole of which
shall be rust proofed and finished with a scratched-resistant and wear resistant baked on
enamel so as to resist marine environment corrosion.

Removable panels shall be provided to enable all maintenance and repairs to be

carried out without removal of the unit or structural alteration to prevent rattles and
looseness after prolonged period of operation.

The inside of the cabinet (where the compressor is located) shall be insulated with 2"
(50 mm) thick high density fiberglass or rock wool or as per manufacturer’s standard.

The nuts and bolts shall be treated with anti rust and coat with rust proof paint.

Mild Steel Bolts and Nuts are NOT ACCEPTABLE.

COMPRESSORS

The air cooled chiller shall be fitted with two or more screw compressors of the semi-
hermetic type. In either case, the availability of spare parts shall be assured.

The compressors shall be driven by electric motors designed for operation on 415
±6% volts, 50 cycles and three-phase. Compressors motors shall be cooled with suction gas
or other approved means.
 SHEET 7 OF 45
HVAC SYSTEM TENDER SPECIFICATION

The compressors and motors shall be fully protected against abnormal operating
conditions by high and low pressure switches, thermal relays, overload relays and safety
controls and Phase Failure fuses.

The compressors shall be fitted with gauge connections for reading oil, suction and
discharge pressures and shall be fitted with a sight glass, crankcase heater, muffler,
discharge manifold and internal motor protection.

The capacity Control shall be step less control by use of a slide valve or step control
by use of solenoid valves.

The compressors shall be mounted on spring vibration isolators.

Compressors should be provided with acoustic jacket for sound attenuation from the
factory. Field assembly is not acceptable.

CONDENSERS

The condenser shall be of the air cooled cross-finned type with copper tube type to suit the
capacity of the unit. Bonding of the fins to the tubes shall be by mechanical means to ensure
a positive lasting bond.

The condenser fan shall be the propeller type Low noise fans Please state noise criteria.
This is a statically and dynamically balanced and shall be mounted on a solid steel shaft
running in self-aligning ball bearings, amply sized for quiet operation and long life. The
condenser fan shall be driven directly by resiliently mounted squirrel cage induction motor
with adequate horsepower for the duty.

Condenser Coil fins to be coated against corrosion.

UNIT CONTROL PANEL

Each machine shall be furnished with a complete control centre in an enclosure,

factory mounted, piped and wired. The capacity, operating and safety controls sequences
shall be designed for completely fail safe, automatic operation. The control sequence shall
provide for operation of oil heaters during normal shut down.

Provision shall be made in the control centre for inter-locking of compressor motor starter,
chilled water pump. Machine shall also be fitted with no-load center and shall contain the
following in a weather proof compartment.

Safety controls shall be electric or electronic fully automatic and shall be fail safe.
Machine shall shut down for oil low pressure, chilled water low temperature, refrigerant low
pressure, condenser high pressure, lubrication oil high and low temperature. Each shut down
 SHEET 8 OF 45
HVAC SYSTEM TENDER SPECIFICATION

shall be indicated with light individually. Controls center should be fitted with remote alarm
indicating terminals. Machine shall not restart until manually reset.

Machine shall be provided with start/stop, remote/local and reset switches.

Terminals strips shall be clearly marked for field wiring connections.

Incoming power will be provided at single point.

VIBRATION ISOLATION MOUNTING

The unit shall be supplied with adequate number of level adjusting spring type
isolation provided by the manufacturer.
 SHEET 9 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 4
SHEET METAL WORK
Scope:

The scope of this section comprises supply fabrication, installation and testing of all
sheet metal ducts.

Governing Standards

Unless otherwise specified here, the construction, erection, testing and performance of
the ducting system shall conform to the SMACNA – 1995 Standards (“HVAC Duct
Construction Standards – Metal and Flexible –Second Edition – 1995 “– SMACNA )

Raw Material

Ducting

ƒ All ducting shall be fabricated of LFQ (Lock Forming Quality) grade prime
G.I. raw material furnished with accompanying Mill Test Certificates.
ƒ Galvanizing shall be of 120 gms/ Sqmt. (Total coating on both sides)
ƒ In addition, if deemed necessary, samples of raw material, selected at random
by PMC’s site representative shall be subject to approval and tested for
thickness and zinc coating at contractor’s expense.
ƒ G.I. raw material should be used in coil – form (instead of sheets) so as to
limit the longitudinal joints at the edges only irrespective of cross-section
dimensions.

Duct Connectors and Accessories

All transverse duct connectors (flanges /cleats) and accessories / related hardware are such
as support system shall be zinc coated (galvanized).

FABRICATION STANDARDS

All ductwork including straight sections, tapers, elbows, branches, shoe pieces, collars,
terminal diffuse boxes and other transformation pieces must be factory – fabricated

o Coil line to ensure location of longitudinal seams at corners / folded edges only to
obtain the required duct rigidity and low leakage characteristics. No longitudinal
seams permitted along any face side of the duct.
o All ducts, transformation pieces and fittings to be made on CNC profile cutters for
required accuracy of dimensions, location and dimensions of notches at the
folding lines.
 SHEET 10 OF 45
HVAC SYSTEM TENDER SPECIFICATION

o All edges to be machine treated using lock formers, flanges and roller for turning
up edges.
o Sealant dispensing equipment for applying built – in sealant in Pittsburgh lock
where sealing of longitudinal joints are specified.

SELECTION OF G.I. GAUGE AND TRANSVERSE CONNECTORS

• Duct Construction shall be in compliance with 1 “(250 Pa) w.g Static norms as
per SMACNA.
• All transverse connectors shall be 4 bolt slip – on flange system with built-in
sealant.
• The specific class of transverse connector and duct gauge for a given duct
dimension will be as per Table 1 below for 1” (250 Pa) pressure class.
• Non – toxic, AC – applications grade P.E. or PVC Gaskets are required in
between all mating flanged joints. Gasket sizes should conform to flange duct
manufacturer’s specification.

Table 1:

Article I. STANDARDS

FOR SELECTION OF ROLAMATE OR APPROVED EQUIVALENT

FLANGE CLASS AND DUCT GAUGES AT 1200 MM SPACING
Duct Duct Pressure in Inches / (Pascals)
Dimension 1"(250) 2"(500) 3"(750) 4"(1000 6"(1500)* 10"(2500)
*5 ) 4

(in mm) Reinforcement Class - Duct Gauge

upto 250 *3E-24 E-24 E-24 E-24 E-24 E-24
251-300 E-24 E-24 E-24 E-24 E-24

301-350 E-24 E-24 E-24 E-24 E-24 E-22

351-400 E-24 E-24 E-24 E-24 E-24 E-22
401-450 E-24 E-24 E-24 E-24 H-20

451-500 E-24 E-24 E-24 E-24 E-24 H-20

501-550 E-24 E-24 E-24 E-24 H-24 H-20
551-600 E-24 E-24 E-24 E-24 H-22 H-20
601-650 E-24 E-24 E-24 E-24 H-22 H-20
651-700*2 E-24 E-24 E-24 H-24 H-22 H-18
701-750 E-24 E-24 E-24 H-24 H-22 J-18
751-900 E-24 E-24 H-22 H-22 H-20 J-18
901-1000 E-24 H-24 H-22 H-20 J-18 J-16
10 01-1200 E-24 H-22 H-20 J-18 J-18
12 01-1300 *3H-24 H-20 J-18 J-18 J-16
 SHEET 11 OF 45
HVAC SYSTEM TENDER SPECIFICATION

13 01-1500 H-24 J-18 J-16

15 01-1800 H-22 J-18 J-16

18 01-2100 * J-20 *3J-20
3

2101-2400 J-18

2401-2700 J-18

Notes:

*1- SMACNA- Sheet Metal and Air conditioning Contractors’ National Association Inc-
“HVAC Duct Construction Standards- Metal and Flexible”-1995, U.S.A.
*2- Reading Guide- For duct sizes between, say, 651 mm and 700 mm, when the
pressure class is 1” w.g. static, require a”E’ class flange and duct gauge of 24. For
the same size range but with static pressure at 4” w.g. a ‘H’ class flange with duct
gauge of 24 should be used.
*3- The flange classes are designated E, H and J. For E & H class of flanges use gasket
size 10 mm wide and 4.5 mm thick. For J-class use 15 mm wide and 6 mm thick
gasket.
*4- For pressure class 6” w.g. static and above gasket type and size shall be as per
manufacturer’s recommendation.
*5- (Not Applicable for Current Specifications) for non-critical comfort cooling
applications (1” w.g. pressure class), optional “C & S” or “C & SS” cleat joints
can be used.
Upto 450 mm duct size use “C & S” cleats.
451 to 750 mm duct size use “C & SS” cleats.
Over 750 mm duct size use flanges.
9 A higher class flange can always be substituted for a lower class (e.g. class”J” for
class”H”, class”H” for class “E”).
 SHEET 12 OF 45
HVAC SYSTEM TENDER SPECIFICATION

DUCT CONSTRUCTION
o The fabricated duct dimensions should be as per approved drawings and all
connecting sections are dimensionally matched to avoid any gaps.
o Dimensional Tolerances: All fabricated dimensions will be within +/- 1.0mm of
specified dimension. To obtain required perpendicularity, permissible diagonal
tolerances shall be +/- 1.0 mm per meter.
• 6.3 Each and every duct pieces should be identified by colour coded sticker which
shows specific part numbers, job name, drawing number, duct sizes and gauge.
o Ducts shall be straight and smooth on the inside. Longitudinal seams shall be
Airtight and at corners only, which shall be either Pittsburgh or Snap Button Punch
as SMACNA practice, to ensure air tightness.
• 6.5 Changes in dimensions and shape of ducts shall be gradual (between 1:4 and
1:7). Turning vanes or air splitters shall be installed in all bends and duct collars
designed to permit the air to make the turn without appreciable turbulence.
o Plenums shall be factory fabricated panel type and assembled at site. To be
supplied along with Air Handling Units by AHU supplier only.
o The deflection of transverse joints should be within specified limit for
rectangular duct deflection as given in SMACNA. Page No. 7.6.
o Reinforcement of ducts shall be achieved by either cross breaking or straight
beading depending on length of ducts.
• As per SMACNA page no. 1. 74, fig 1-8
• “Duct sizes 19 “(483 mm) wide and larger which have more than 10 Sqft. of
unbraced panel shall be beaded or cross broken unless ducts will have insulation
covering or acoustical liner. This requirement is applicable to 20 G (1.00 mm) or
less and 3 “W.G. (750 Pa) pressure or less. Ducts for 4” W.G. (1000 Pa) or more
do not require beads or cross – brackets.”

SUPPORT SYSTEM
A completely galvanized system consisting of fully threaded rods, double L bottom
brackets (made out of 3.0 mm M.S. sheet) nuts, Washers and anchor bolts as supplied by
Rolaster or approved equivalent or generally conforming to SMACNA standards should be
used.
 SHEET 13 OF 45
HVAC SYSTEM TENDER SPECIFICATION

Table 3 Support for Horizontal duct-Rectangular

Sr. Maximum Hanger Interval
No. Duct Rod Diameter (mm)
Size(mm)

1 Upto - 700 6 mm 2400

2 701 - 1200 8 mm 2400
3 1201 - 2000 10 mm 2400
4 Above 2000 12 mm 2400

o As an alternative, slotted galvanized brackets attached to the top two bolts of the
system may also be used as appropriate for the site condition.
o To provide the required thermal brake effect, Neoprene or equivalent material of
suitable thickness shall be used between duct supports and duct profiles in all supply
air ducts not enclosed by return air plenums.

INSTALLATION

Tools and tackles for site work

The duct installation shall confirm to SMACNA norms. For duct assembly and
Installation the use of suitable tools and tackles should be used to give the required duct
quality and speed of installation including (but not restricted to)
a) Electric Pittsburgh Seamer – used for closing Pittsburgh joints.
b) Electric Slitting shear – to make cut – outs.
c) Drilling machine with drill bits – for drilling holes in sheet metal work.
d) Hammer drill machine with drill bits – for drilling holes in building structures
for anchors.
e) Hoisting system – for lifting the duct assembly upto mounting heights.

Installation Practice

All ducts shall be installed as per tender drawings and in strict accordance with
approved shop drawing to be prepared by the Contractor.
ƒ The Contractor shall provide and neatly erect all sheet metal work as may be
required to carry out the intent of these specifications and drawings. The
 SHEET 14 OF 45
HVAC SYSTEM TENDER SPECIFICATION

work shall meet with the approval of Consultant’s and PMC’s site
representative in all its parts and details.
ƒ All necessary allowances and provision shall be made by the Contactor for
beams, pipes, or other obstructions in the building whether or not the same
are shown on the drawings. Where there is interference/ fouling with other
beams, structural work, plumbing and conduits, the ducts shall be suitably as
per actual site conditions.
• 8.2.3 Ducting over false ceiling shall be supported from the slab above, or
from beams. In no case shall any duct be supported from false ceilings
hangers or be permitted to rest on false ceiling. All metal work in dead or
furred down spaces shall be erected in time to occasion no delay to other
contractor’s work in the building.
ƒ Where ducts pass through brick or masonry openings, it shall be provided
with 25 mm thick appropriate insulation around the duct and totally covered
with fire barrio mortar for complete sealing.
ƒ All ducts shall be totally free from vibration under all conditions of
operation. Whenever ductwork is connected to fans, air handling units that
may cause vibration in the ducts, ducts shall be provided with a flexible
connection, located at the unit discharge.

DOCUMENTATION & MEASUREMENT OF DUCTING

All ducts fabricated and installed should be accompanied and supported by

following documentation:

o For each drawing, all supply of ductwork must be accompanied by

computer generated detailed bill of materials indicating all relevant duct
sizes, dimensions and quantities. In addition, summary sheets are also to be
provided showing duct area by gauge and duct size range as applicable.
o Measurement sheet covering each fabricated duct piece showing dimensions
and external surface area along with summary of external surface area of duct
gauge-wise.
o All duct pieces to have a part number, which should correspond to the serial
number, assigned to it in the measurement sheet. The above system will
ensure speedy and proper site measurement, verification and approvals.

TESTING

After duct installation, a part of duct section (approximately 5 % of total ductwork)

may be selected at random and tested for leakage. The procedure for leak testing
should be followed as per SMACNA – “HVAC Air Duct Leakage Test Manual”
(First Edition)
 SHEET 15 OF 45
HVAC SYSTEM TENDER SPECIFICATION

i. DUCTWORK LEAKAGE TESTS

Type
ƒ All ductwork shall be pressure tested for leakage, smoke test is not
acceptable.
ƒ The Sub-contractor shall provide the necessary test equipment and skilled
labour
ƒ To carry out the tests satisfactorily.

ƒ Tests shall be witnessed and certified by the Consultant or his representative.

Prior to witness of final tests, the sub-contractor shall carry out preliminary
tests to ensure the test results are within specified limits.
ƒ All ductwork shall be tested for leakage without duct insulation or duct
enclosure at the joints.
ƒ Accuracy of the test apparatus shall be within:

(i) ±5% of the indicated flow rate or 0.4 I/s, whichever is greater, and
(ii) 5% of the indicated static pressure in duct under test.

ƒ The test apparatus shall have a calibration certificate, chart or graph dated not
earlier than one year before the test for which it is used.
ii. Procedure

ƒ The section of ductwork to be tested for air leakage shall be sealed. Main
ducts shall be provided with flanged joints to enable blanking plates to be
fitted, while small open ends may be sealed with polythene or inflatable bags,
which shall be left in position until final connections, are made.

ƒ The section of ductwork to be tested shall have an area large enough to

enable the test equipment to register a measurable leakage.
ƒ Complete Parts 1, 2 and 3 of the TEST SHEET, sample appended in Item 7.
Connect test apparatus to section of ductwork to be tested.
ƒ Adjust test apparatus until the static pressure differential is obtained.

ƒ The test pressure shall be 1.5 times the working pressure.

ƒ Check that the measured leakage is within the permitted rate.

 SHEET 16 OF 45
HVAC SYSTEM TENDER SPECIFICATION

ƒ Maintain the test for fifteen (15) minutes and check that the leakage rate has
not
increased.
ƒ Reduce pressure in ductwork to zero by switching off the fan, then
immediately reapply test pressure to establish that the air leakage rate is not
greater than previous reading.

Record details on Part 4 of the TEST SHEET.

Re-testing

The air leakage rate for any section of ductwork shall not be in excess of the
permitted rate for that section. If the first test produces leakage in excess of the
permitted maximum the section shall be resealed and re-tested until a leakage not
greater than the permitted maximum for that section is achieved.
iii. Certified Tests

When satisfied with the results of the above preliminary tests the sub-contractor
shall make arrangement to carry out the final tests which shall be conducted in the
presence of the Consultant or his representative. Test particulars shall be recorded
in Part 4 of the TEST SHEET and signed by the Consultant or his representative.
iv. Duct Area Estimation

The surface area of the section of the ductwork under test shall be estimated.
Details of the estimation shall accompany the TEST SHEET in the following
format:
Width Periphery Length Area
and ( mm ) ( mm ) ( Square
Depth Meters )
( mm )

Total
 SHEET 17 OF 45
HVAC SYSTEM TENDER SPECIFICATION

Leakage Factor Table (As per SMACNA STANDARDS)

The leakage factor is determined by the specified Pressure Classification and Test
Static Pressure. It is used to compute the maximum permitted leakage by
multiplying it by the estimated duct area.
Static Maximum Leakage Per Sq.Meter Duct Work in l / s
Press Diff ( Pa ) Low Press Med – Pressure High Pressure
Class A Class B Class C Class D
100 0.54 0.18
200 0.84 0.28
300 1.10 0.37
400 1.32 0.44
500 1.53 0.51
600 0.58 0.19
700 0.64 0.21
800 0.69 0.23
900 0.75 0.25
1000 0.80 0.27

Ductwork Leakage Test Sheet Ref.No: ......................

Project title: ____________________________________________

Building ref: ____________________________________________

Part 1 – Specified

(i) Pressure Classification: ________________________________

(ii) Test static pressure: ________________________________

Part 2 - Physical details

(i) Section of ductwork: _________________________________

(ii) Drawing ref: _________________________________

(iii) Leakage factor: _________________________________

(iv) Surface area of duct : _________________________________

 SHEET 18 OF 45
HVAC SYSTEM TENDER SPECIFICATION

(v) Max permitted leakage: _________________________________

Part 3 - Test equipment

(i) Manufacturer: _________________________________

(ii) Type of model: _________________________________

(iii) Range of flow at test static pressure ___________________________

Part 4 - Test results

(i) Duct static pressure: _________________________________

(ii) Reading of flow measuring device: ___________________________

(iii) Interpreted air flow leakage rate: ___________________________

(iv) Duration of test (normally 15 min.): ___________________________

Conducted by __________________________________

Date of test __________________________________

Witnessed by __________________________________
 SHEET 19 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 5
DAMPERS

Scope

Volume damper sets shall be provided where specified and/or as shown on the
drawings.
Type
o Manually adjustable damper sets - opposed blade type.
o Manually adjustable dampers at duct branch takeoffs - opposed blade type.
o Manually adjustable dampers at air outlets and grilles - opposed blade type.
o All components of the damper set, including rod linkage and joints shall be
rust-proof finished.

Manually Adjustable Damper Sets - Opposed Blade Type

• Damper sets shall be arranged in substantial supporting frames and each blade shall
be mounted on a 12mm (1/2”) shaft, which turns in sintered bronze bearings. All
damper blades shall be inter-connected by means of a suitable bar linkage for ganged
operation.
• All dampers shall be arranged with spindle horizontal and shall be sized to handle
the air quantities shown on the drawings. The maximum blade width shall not
exceed 250mm (10”) and the length 1200mm (48”).
• The maximum overall dimensions of any damper section shall not be greater than
2300mm (90”) high or 1200mm (48”) wide. Where manually adjustable damper sets
are installed in ductwork or other accessible locations the operating shafts shall be
extended through the duct and a lockable quadrant fitted.
 SHEET 20 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 6

DIFFUSERS

General

o Diffusers and other air terminal fittings shall be of the types, sizes, numbers and
positions as shown on the drawings and/or specified hereafter. The ceiling
arrangement, type of suspension system, and type of air terminal fitting shall be
checked with the Consultants and Architects prior to ordering of equipment.
o Engineering data shall be submitted in a manner to facilitate convenient review of
the following factors:
o Aspiration ability, including temperature and velocity traverses, throw and drop of
each unit, noise criteria ratings for each unit, sizes, free area and quality of
construction.
o Each air supply outlet shall have the required capacity and shall be guaranteed to
give the required draft with draft less diffusion. Where manufacturer’s
recommendations require duct size differing from those on the drawings, the same
shall be provided at no additional cost to the Client.
o Opposed blade Volume control dampers shall be provided for all diffusers.
o Single blade stream splitter type volume controls shall be provided as shown on the
drawings at the duct branch takeoffs to individual outlets in which case Diffuser
Volume Control (DVC) and/or Opposed Blade Damper (OBD) throttling dampers
are not required behind the outlet.
o Multi blade DVC stream splitter volume controls shall be provided behind registers
mounted on the side of ductwork and at spigot takeoffs from duct branches serving
more than one outlet.
o OBD volume controllers shall be provided behind all return air face exhaust air
grilles to give even air flow over the face of the grilles. Diffusers or registers which
do not have multi-blade DVC dampers, and which have spigot connections between
the duct and the outlet of less length than the larger neck dimension of the diffuser or
register, shall be fitted with equalising deflection grids to ensure even air distribution
from the outlet.
o All volume controls where mounted behind grilles, registers and diffusers shall be
finished in matt black paint.
• Where spiral duct connections are provided to ceiling diffusers with air quantities
more than 350 cfm, they shall be supplied with a plenum box incorporating turning
vanes as necessary to give even distribution of air through the neck of the diffuser.
• All diffusers, grilles and registers shall have performance data tested in accordance
with the Air Diffusion Council (ADC) Code 1062: GRD-84 and ASHRAE
 SHEET 21 OF 45
HVAC SYSTEM TENDER SPECIFICATION

Standard70-72. Diffusers without ADC and ASHRAE test performance data shall
not be accepted. The material used shall be of not less than 16 gauge aluminium
anodised. OBD and DVC dampers shall have blades linked together in sections for
ganged operation from adjusting screws. Where OBD or DVC dampers are mounted
on the back of outlets or grilles the screw shall be accessible through the blades of
the outlet. Where the OBD or DVC damper is mounted in the duct spigot back
from the outlet, then the screw adjustment shall be accessible through the removable
core of the diffuser or by removing the register or grade.
• DVC dampers shall give volume control and even air distribution over the full face
of the outlet without the introduction of noise.
• DVC dampers shall have a sheet metal frame enclosure around the blades to give
reasonable robust construction and to ensure all the air diverted by the blades is
directed through the outlet.

Ceiling Diffusers

Supply air Diffusers (Square)

ƒ The whole diffuser assembly shall be constructed of aluminium. The diffuser shall
consist of an outer frame assembly to facilitate mounting. A collar that follows
connection to the air-conditioning duct shall be an integral part of the frame
assembly. An inner core assembly consisting of fixed louvers capable of producing
there required air flow discharge pattern shall be easily and fully removable from the
installed diffuser frame for access dampers or other ductwork components located in
or near the diffuser neck. The inner core shall be held securely in position by means
of spring-loaded pins.
ƒ The outer frame of the diffuser shall have a number of optional styles, flange for
flush mounting on ceiling surface, recessed to enable flush mounting with ceiling
tiles, recessed with clip-fixed detail or lay-in ‘T’ Bar. Double flap or opposed blade
volume control dampers mounted on the rear of the diffuser shall be provided.
ƒ The finishing shall be anodized aluminium or baked enamel of colour to Architect’s
selection. Diffuser shall have a high induction ratio capable of maintaining air
distribution pattern without dumping from full flow down to 20% of full flow.

Bird screens

Galvanised woven mesh or weld mesh bird screens in rigid galvanised iron frames shall be
installed behind all external louvers and over all relief and exhaust air openings to the
outside of the building.
 SHEET 22 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 7
DUCT INSULATION
Scope

o The supply and return air ductwork shall be provided with insulating materials
complying with the technical data specified herein.

o Insulation deviating from the specification shall only be offered as an alternative.

• Full technical data and specification in respect of the insulation offered shall be
submitted with the tender.

CLOSED CELL ELASTOMERIC FOAM INSULATION

Material: The insulation used shall be flexible closed cell elastomeric foam with the
following requirements:

1. Thermal conductivity ( λ )BS 874 Part 2 – 86 ( DIN 52613, 52612 )

-20˚ C < 0.032 W/mK

0˚ C < 0.034 W/mK
+20˚ C < 0.036 W/mK
Thermal conductivity values shall be governed by a third party supervisory control
agreement which shall be for attestation of conformity purpose.
2. Water Vapour Diffusion Resistant (µ) DIN 53122 Part 2, DIN 52615 µ > 7000
3. Water vapour permeability – 0.09 ugm / Nh, BS4370/2
4. Density – 45 to 65 Kg. m3 or 3 lb / ft3 to 4 lb / ft3.
5. Closed cell content > 90%
6. Fire Rating:
BS 476 Part 6 1989 (Fire Propagation): Class O rated.
BS 476 Part 7 1987 (Surface spread of flame): Class I rated.
7. Corrosion risk assessment DIN 1988 / 7 certified.
“Material should be nitrite free and can contain no more that 0.2 % of ammonia.
Insulating material for stainless steel must contain no more than 0.05 % of water soluble
chloride ions. “
8 Noise reduction DIN 4109 upto 32 dB( A )
9 Manufacturer should be certified in accordance with ISO 9002 / UNI EN 29002 which
includes production control procedures and systems as a pre-requisite.
10 All tests should be conducted by independent, accredited institutes and the supervisory
(third party) control agreements should be available for attestation of conformity
purposes.
 SHEET 23 OF 45
HVAC SYSTEM TENDER SPECIFICATION

11 The insulation labourers shall be trained by the manufacturer’s local agents before
commencement of works. The manufacturer’s local agents shall visit the site
periodically to inspect the insulation work.

12 The insulation thickness shall be as follows:

12.1 Supply air ducts, return air ducts, transfer duct etc. within the building and in the
return air path (i.e. all ducts in conditioned areas) to be 9 mm thickness.
(thermal)
12.2 Supply, air ducts, return air ducts, transfer ducts within the building and in the
return air path (i.e. All ducts in conditioned areas) to be 15mm thickness
(acoustical)
12.3 All ducts outside the building or not in return air path (i.e. all ducts in
unconditioned areas and in vertical service shaft to be 25 mm thickness.
(Exposed)
12.4 Note: In areas with non U.V. (inside the building) radiation no vapour barriers /
coatings are required.
12.5 Protection against high U.V. light radiation, e.g. area exposed to sunlight, two
coats of Arm finish paint metal shall be used.

Method Statement for Application of Elastomeric Insulation on Ducts.

i) Clean area of duct to be insulated to make it dust free, apply thinner / cleaner
wherever necessary to make the area grease free.
ii) Apply glue recommended by manufacturer with an even spread on complete surface
of insulation sheet.
Iii) Once the glue on the sheet gets dry, apply glue on the G.I. duct and let it dry, then
stick the sheet on one end and slowly press the sheet on the duct from one end to the
other so as to ensure that the sheet sticks on the G.I. duct completely avoiding air
bubbles between the insulation sheet and G.I duct.
iv) In areas where the G.I. duct comes in contact with the duct hangers, rigid support is
recommended such as section of wood. The wood piece should be glued on to the
duct hanger and a layer of rubber to be glued on the wood, so that there is no direct
contact between the duct insulation and the wooden piece thus preventing tearing of
the duct insulation. In case the positioning of the support is available in advance,
wood by itself can be used. In this case it has to be made sure that the insulation will
be glued to the wood from both sides accordingly.
For proper wood thickness selection please contact manufacturer’s representative.

v) Method statement of application for outdoor usage:

Avoid working under direct sunlight and exposure of glued joints to sunlight for at
least 12 hrs after glue application as sunlight prevents proper curing. Prolonged
exposure of elastomeric foam to direct sunlight is not recommended as this will
 SHEET 24 OF 45
HVAC SYSTEM TENDER SPECIFICATION

eventually result in deterioration of the surface. Do not keep the glue under direct
sunlight as this will result in rapid evaporation of the solvent and affects the
performance of the glue.
 SHEET 25 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 8
MEASUREMENT

Scope

The following procedure for measurement shall be followed for the purpose of
billing in case of items subject to variation in quantities.
Ducting:

o Payment for ducting shall be on the basis of the external surface area of the ducting.

ƒ The rate per square meter of the external surface shall include flanges, gaskets for
joints, bolts and nuts, duct supports and hangers, vibration isolation pads or
suspenders, flexible connections, inspection doors, dampers, turning vanes,
straightening vanes, and any other item which will be required to complete the duct
installation except external insulation and finish thereon.

ƒ The external area shall be calculated by measuring the over-all width and depth
(including the corner joints) in the centre of the duct section and over-all length of
each duct section from flange face to flange face in case of duct lengths with uniform
cross section. Total area will be arrived at by adding up the areas of all duct
sections.

ƒ In case of taper pieces average width and depth will be worked out as follows:

W1 = Width of small cross section

W2 = Width of large cross section
D1 = Depth of small cross section
D2 = Depth of large cross section

Average Width = W1 + W2

--------------

Average Depth = D1 + D2

-------------

2
 SHEET 26 OF 45
HVAC SYSTEM TENDER SPECIFICATION

Width and depth in the case of taper pieces shall be measured at the edge of the
collar of the flange for duct/sections fitted with angle iron flanges: otherwise at the
bottom of the flange where the flanges are of GSS. Face to face length for taper
piece shall be the mean of the lengths measured face to face from the centre of width
and depth flanges.

o For special pieces like bends, branches, and tees, etc., the same principle of area
measurement as for linear lengths shall be adopted, except for bends and elbows, the
length of which shall be the average of the lengths of inner and outer periphery along
with curvature of angle of the piece.

o Duct measurements for calculation of area shall be taken before application of

insulation.

Duct insulation:

The area of ducts to be insulated shall be measured before the application of insulation.
Payment will be made for the areas calculated directly from such measurements.
Cables:

Payment of LT armored cables shall be on the basis of linear measurements measured

from gland to gland. The rate shall include extra cables left in the panel. Measurements
will be taken as straight runs along the route. No claims for balance cable remaining
after the completion of work will be entertained. No joints in straight runs will be
permitted. The contractor has to take the actual measurement of the cable at site along
with approved route before procuring cables.
The rates quoted for the cables laid in the underground trenches shall include
excavation, sand cushioning, standard burnt brick protection, refilling, consolidating
etc., as per specifications.
No extra payment will be made for any miscellaneous work associated with cable
laying.
Cable End Termination:

The rate quoted for termination shall include copper lugs, brass compressed glands,
copper earth clamps for glands, taping, crimping, yellow paste, etc.,

Cable Trays:

Payment for Cable Trays shall be made on the basis of linear measurement. No extra
payment will be made for bends, offset pieces and other accessories like supports,
clamps and grouting, etc. The cable tray shall be mounted as specified in relevant
specifications
 SHEET 27 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 9

TESTING AND BALANCING

GENERAL

o All testing and balancing shall be made in the presence of the Engineer or his
representative or other inspecting authority. Give not less than 7 days prior notice, in
writing, to these parties before making any tests.

• Supply all necessary skilled labour, helpers, equipment and materials for tests,
operating and adjusting the systems and for fully instructing the Employer or his
representatives in the operation of the system.

o Protect valves and equipment from damage during tests. Include connection to
previously tested sections, if the systems are tested in sections.

o Prior to the balancing procedure, operate all systems for at feast 16 consecutive
hours or longer if required, to prove satisfactory automatic operation. If systems
shutdown is I experienced for any reason, repeat and test until 16 consecutive hours
are achieved. Operate equipment as recommended by the equipment manufacturers
and in such a manner as to avoid damage to the work of other trades.

o Submit to the Consulting Engineers for review a log of all tests made which shall
include time, temperature, pressure and other readings necessary to indicate that the
systems have been operated and tested as required by the Specification.

o Upon completion of testing and balancing submit six (6) copies of the recorded test
data for the Consulting Engineers evaluation and approval.

o Flow quantities for Air side, Chilled Water Systems shall be verified by the
Consulting Engineers and Clients representatives before the report is submitted.

TESTING OF MEDIUM & LOW PRESSURE DUCTS

The Medium and Low Pressure ducts shall be tested for air leaks in accordance with the
below mentioned table under heading Duct work Leak Test.
 SHEET 28 OF 45
HVAC SYSTEM TENDER SPECIFICATION

PRE BALANCE CHECKS AND START UP

The Air Systems will be checked out at specified below, and started and started up prior to
balancing.

a) Complete “’later pressure and duct pressure testing for leakage.

b) Complete all ‘Punch List’ check items.

c) Install all dampers and other balancing devices as called for in the construction
documents and verify the same are properly installed, indexed and in good
working order.

d) Check all motor starters and verify that the heater sizing is correct, taking length
of electrical feeders into consideration. Record amp readings on all motors.
e) Check out and align all equipment drives.

f) Set all fan sheaves to provide the indicated capacities at specified static pressures
(RPM as specified).

g) Set all manual balancing dampers, valves and balancing valves at 100% open
position. Verify that all fire dampers are open.

h) All adjustable pitch pulleys shall be removed from the motor shaft. The shaft and
pulley threads shall be cleaned, lightly oiled, and pulley remounted, aligned and
properly adjusted.

i) Clean interior of all plenums, casings and ducts and install all filters before
starting systems.

j) Make sure all controls systems are calibrated and functioning properly.

k) Place all systems in automatic operation.

I) Operate systems for 16 consecutive hours without shutdown with all equipment
in perfect working order. Manufacturer’s representative must be present at initial
start- up all equipment.

m) Check fan and pump bearings for grease.

n) Install clean prefilters and install high efficiency filters in all systems prior
to starting air balance.
 SHEET 29 OF 45
HVAC SYSTEM TENDER SPECIFICATION

o) Provide availability of personnel from all the related mechanical and controls
contractors during balancing.

TEST REPORTING FORMS

General

Test forms used for testing and balancing shall be set up to include the following
information. Each sheet shall have job name and address, name of air conditioning sub-
contractor, architect and engineer instruments used to perform tests, and name of test
technician or test engineer. All forms shall be submitted in typewritten form. A minimum of
6 copies shall submitted. Test sheets shall be similar to those shown in.
Diffusers -Test Sheets

The tests shall be submitted in detail.

a) Fan Systems and/or zone number

b) Room number or area designation

c) Outlet code number which shall correspond to code number of outlet on air
balance code drawing.
d) Size of Outlet -manufacturers listed size.

e) Type of Outlet -per manufacturer’s model designation.

f) Manufacturer of Outlet

g) Manufacturer’s effective area for each size

h) Required m/s and required I/s of each outlet

i) Test resultant m/s and 1/s of each outlet

j) Final resultant m/s and 1/s of each outlet

Test, Code Drawings

Each Report shall contain a single line drawing of air distribution system with fan system
and zone number indicated. Each and every out/et, supply, and return shall be indicated on
this drawing by a number corresponding to the number on the outlet test sheet, enabling the
Engineer to locate each outlet for this drawing.
 SHEET 30 OF 45
HVAC SYSTEM TENDER SPECIFICATION

Drawing shall be clear and neat and shall list name of job and location of same.

Temperature Test Sheets

Temperature test sheets shall list both specified and test conditions in opposite columns.
Items listed on this sheet shall be as follows:
a) Entering Air D.B. & W.B. Temperature

b) Leaving Air D.B. & W.B. Temperature

c) Entering Coil Water Temperature

d) Leaving Coil Water Temperature

e) Outside Air -D.B. & W.B. Temperature

f) Room temperature reading to be checked against thermostat setting

 SHEET 31 OF 45
HVAC SYSTEM TENDER SPECIFICATION

AIR SIDE TESTING AND BALANCING

The Air System shall be tested and balanced as under:

a) Test and adjust fan RPM to design requirements

b) Test and record motor full load amperes.

c) Make Pitot tube traverse of main supply ducts and obtain design 1/s at fans.

d) Test and record system static pressures, suction discharge and total.

e) Test and adjust system for design 1/5 recirculated air.

f) Test and adjust system for design 11s outside air.

g) Test and record entering air temperatures DB/WB.

h) Test and record leaving air temperature DB/WB

i) Adjust all main supply and return air ducts to proper design 1/5.

j) Adjust all zones to proper design 1/s supply and return.

k) Test and adjust each diffuser to within 10% of design requirements:

I) Each diffuser shall be identified as to location and area.

m) Size, type and manufacturer of diffusers and all tested equipment shall be
identified and listed. Manufacturer’s ratings on all equipment shall be used to
make required calculations.

n) Readings and tests of diffusers shall include required velocity and test resultant
velocity. Required 1/5 and test resultant CFM after adjustments.

p) All diffusers shall be adjusted to minimize drafts in all areas.

q) As part of the work of this contract, the Contractor shall make any changes in the
pulleys and belts for correct balance as required at no additional cost to Owner.
 SHEET 32 OF 45
HVAC SYSTEM TENDER SPECIFICATION

DUCTWORK LEAKAGE TESTS

General

o Specification describes the ductwork leakage testing procedure.

o ductwork shall be pressure tested for leakage

• The Sub-contractor shall provide the necessary test equipment and skilled labour to
carry out the tests satisfactorily.
• Tests shall be witnessed and certified by the Client or his representative. Prior to
witness of final tests, the sub-contractor shall carry out preliminary tests to ensure
the test results are within specified limits.
• All ductwork shall be tested for leakage without duct insulation or duct enclosure at
the joints.
• Accuracy of the test apparatus shall be within:

(i) 5% of the indicated flow rate or 0.4 I/s, whichever is greater, and
(ii) 5% of the indicated static pressure in duct under test.

The test apparatus shall have a calibration certificate, chart or graph dated not earlier
than one year before the test for which it is used.
Procedure

The section of ductwork to be tested for air leakage shall be sealed. Main ducts
shall be provided with flanged joints to enable blanking plates to be fitted, while
small open ends may be sealed with polythene or inflatable bags, which shall be left
in position until final connections, are made.

The section of ductwork to be tested shall have an area large enough to enable the
test equipment to register a measurable leakage.

Complete Parts 1, 2 and 3 of the TEST SHEET, sample appended in Item 7.

Connect test apparatus to section of ductwork to be tested.

Adjust test apparatus until the static pressure differential is obtained.

The test pressure shall be 1.5 times the working pressure.

Check that the measured leakage is within the permitted rate.

 SHEET 33 OF 45
HVAC SYSTEM TENDER SPECIFICATION

Maintain the test for fifteen (15) minutes and check that the leakage rate has not
increased.

Reduce pressure in ductwork to zero by switching off the fan, then immediately
reapply test pressure to establish that the air leakage rate is not greater than previous
reading.
Record details on Part 4 of the TEST SHEET.

Re-testing
The air leakage rate for any section of ductwork shall not be in excess of the
permitted rate for that section. If the first test produces leakage in excess of the
permitted maximum the section shall be resealed and re-tested until a leakage not
greater than the permitted maximum for that section is achieved.
Certified Tests
When satisfied with the results of the above preliminary tests the sub-contractor shall
make arrangement to carry out the final tests which shall be conducted in the
presence of the Client or his representative.
Test particulars shall be recorded in Part 4 of the TEST SHEET and signed by the
Client or his representative.
Duct Area Estimation
The surface area of the section of the ductwork under test shall be estimated. Details
of the estimation shall accompany the TEST SHEET in the following format:
Width and Depth Periphery Length Area
or Diameter

(Millimetres) (Millimetres) (Meters) (Square Meters)

LEAKAGE FACTOR TABLE.

The leakage factor is determined by the specified pressure classification and Test Static
Pressure. It is used to compute the maximum permitted leakage by multiplying it by the
estimated duct area.
 SHEET 34 OF 45
HVAC SYSTEM TENDER SPECIFICATION

STATIC MAX. LEAKAGE PER SQ.METER DUCT WORK IN L/S

PRESS DIFF LOW PR.CLASS MED.CLASS PR. HIGH PRESSURE
(Pa) A B
CLASS C CLASS D
100 0.54 0.18
200 0.84 0.28
300 1.10 0.37
400 1.32 0.44
500 1.53 0.51
600 0.58 0.19
700 0.64 0.21
800 0.69 0.23
900 0.75 0.25
1000 0.80 0.27
1100 0.29 0.10
1200 0.30 0.10
1300 0.32 0.11
1400 0.33 0.11
1500 0.35 0.12
1600 0.36 0.12
1700 0.38 0.13
1800 0.39 0.13
1900 0.40 0.14
2000 0.42 0.14
2100 0.14
2200 0.15
2300 0.15
2400 0.16
2500 0.16

Ductwork Leakage Test Sheet Ref. No: ......................

Project title: .....................................................

Building ref: .....................................................

Part 1 – Specified

(i) Pressure Classification: .....................................................

 SHEET 35 OF 45
HVAC SYSTEM TENDER SPECIFICATION

(ii) Test static pressure: .....................................................

Part 2 - Physical details

(i) Section of ductwork: .....................................................

(ii) Drawing ref: .....................................................

(iii) Leakage factor: .....................................................

(iv) Surface area of duct …………………………………….

(v) max permitted leakage …………………………………...

Part 3 - Test equipment

(i) Manufacturer: .....................................................

(ii) Type of model: .....................................................

(iii) Range of flow at test static pressure …………………..

Part 4 - Test results

(i) Duct static pressure: .....................................................

(ii) Reading of flow measuring device: .....................................................

(iii) Interpreted air flow leakage rate: .....................................................

(iv) Duration of test (normally 15 min.): .....................................................

Conducted by.....................................................

Date of test .....................................................

Witnessed by .....................................................
 SHEET 36 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 10

SERVICE AND MAINTENANCE SCHEUDLE

GENERAL

o The Scope of this section sets out the requirements for the supply of all materials,
labour and all necessary accessories for the proper and efficient maintenance of the
Air Conditioning Plant and Ancillary Equipment for this project.

o All works to be performed under this specification shall be in accordance with

manufacturer’s recommendations with the specification.

WORKMANSHIP AND MATERIALS

• All works to be performed shall be carried out by workman skilled in the service
maintenance and repair of Air Conditioning plant of all types and shall be executed
in accordance with the best Commercial practice.

• All materials used in connection with the work shall be new and unused and
generally be original spares from the manufacturers.

SUPERVISION

o The repair and maintenance work shall be carried out under the supervision of a
Foreman in charge of the servicing. The foreman shall be thoroughly competent and
experienced in the supervising, maintenance and repair of Air Conditioning plant
and accessories of all types and be in. the direct employ of the Sub-Contractor and
acceptable to the Client/Owner.

o All workmen employed shall be skilled in the service, maintenance and repair of Air
Conditioning Plant and accessories of all types and be in the direct employ of the
Sub- Contractor.

SCOPE OF WORK

• The Sub-Contractor shall inspect and service all Machinery and equipment
comprising the complete Air Conditioning plant and accessories in accordance with
the Schedule listed below.
 SHEET 37 OF 45
HVAC SYSTEM TENDER SPECIFICATION

• The Sub-Contractor shall advise the Client/Owner of any defects in any part or parts
of the complete Air Conditioning Plant and Accessories observed during the routine
inspection and servicing and shall repair such defects at the Client/Owners approval.

• The Sub-Contractor shall also provide emergency repair service during normal
working hours and also outside normal working hours if required to do by the
Client/Owners.

SERVICING AND MAINTENANCE SCHEDULE

o The Sub-Contractor shall inspect and service all machinery and equipment
comprising the Complete Air Conditioning Plant and accessories at least once a
month, except where otherwise directed by the Owners/Client.

o At each such monthly inspection and service of the complete Air Conditioning Plant
and Accessories, the work detailed below shall be performed by the Sub-Contractor.

COMPRESSORS

Inspect all refrigerant compressors and refrigeration systems and check the
following:

a) Check all joints and pipe lines for leaks and rectify as necessary.

b) Check all refrigerant and oil levels, and charge refrigerant and oil into
refrigerant systems as necessary.

c) Check the operation of all refrigerant controls, and clean, adjusts and
lubricate as necessary.

d) Check the operation of all safety devices, and clean, adjusts and lubricate. as
necessary.

e) Check the suction and discharge pressures of all refrigerant compressors, and
if abnormal trace the faults and rectify as necessary.

f) Check all bolts and nuts for tightness and tighten as necessary.
 SHEET 38 OF 45
HVAC SYSTEM TENDER SPECIFICATION

ELECTRICAL MOTORS

Inspect all electric motors, and check the following:

i) Check all motor bearings and lubricate with grease as necessary.

ii) Check carbon brushes and slip rings of all motors, and clean as necessary.
Renew carbon brushes as necessary.

iii) Check safety devices fitted to all motors and clean, adjust and lubricate as
necessary.

ACCESSORIES

Inspect and check the routine operation of all electrical starters, electrical control
gears, and ancillary electrical apparatus and check the following:

i) Check, adjust and lubricate all bearings, pivots and other moving parts as
necessary

ii) Clean or renew electric contactors as necessary.

iii) Renew electric fuses as necessary.

Inspect and check the routine operation of all automatic temperature controls and relays, and

i) Clean adjust and lubricate all bearings, pivots and other moving parts as
necessary.

ii) Renew electric fuses as necessary.

Instruct the operators responsible for the operation of the plant and equipment on correct
method of operating the plant and equipment, and on the maintenance points to be watched.

Report in writing to the Client/Owner any defect (s) observed in any part or parts of the
complete air conditioning plant and accessories. The report shall state the cause (s) of the
defect (s) observed and shall include an estimate of the cost of repairs required.
 SHEET 39 OF 45
HVAC SYSTEM TENDER SPECIFICATION

CONSUMABLE MATERIALS

The Sub-Contractor shall supply the following consumable materials as and when required:

a) Lubrication oil required for lubrication of compressors, grease for fan

bearings, motor bearings, pivots and other moving parts.

b) All refrigerant required to replace refrigerant losses in the refrigerant system.

c) All consumable filter elements.

d) All carbon brushes required to replace worn bushes in electric motors.

e) All electric contact points required to replace worn electric contact points in
switch gears, motor starter gears, electric control gears and electric relays.

f) All cotton waste, soap detergent and other cleaning materials required for
cleaning purposes.

The costs of these consumable materials shall not be charged for separately by the Sub-
Contractor, but shall be included in the fixed monthly quoted by the Sub-Contractor for the
service and maintenance of the complete Air Conditioning Plant and Accessories.

All other non consumable materials shall be charged with prior approval from the
Clients.

REPAIRS

The Sub-Contractor shall repair defects in the ductable split units and Accessories on the
instructions of the Owner/Client.

The costs of such repairs shall not be included in the fixed monthly rate quoted by the Sub-
Contractor for the service and maintenance of the completely Air Conditioning Plant and
Accessories but shall be charged for separately by the Sub-Contractor.

All repairs on the complete Air Conditioning Plant and accessories shall be guaranteed by
the Sub-Contractor against defects in workmanship and materials for a period of one year to
take effect from date of completion of the repairs. During the guarantee period, the Sub-
Contractor shall rectify defects in repairs carried out by him with no additional charge to the
Client/Owner.
 SHEET 40 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SERVICE AND MAINTENANCE RECORDS

o The Sub-Contractor shall provide a service and maintenance record book for the
complete Air Conditioning Plant and accessories being serviced and maintained, and
brief details of all service, maintenance and repairs carried out on shall be entered by
the Sub- Contractor into this book for checking purposes. The address and telephone
number of the Sub-Contractor's service station shall also be entered into the record
book to facilitate emergency service calls.

o The Sub-Contractor shall also keep an accurate detailed record in duplicate of all
service, maintenance and repair work carried out by him on the complete Air
Conditioning Plant and accessories. This record shall be in the form of a
Maintenance/Repair sheet, and shall be countersigned by the Owner/Client each time
the Air Conditioning Plant and accessories is attended to the Sub-Contractor.

RATES FOR SERVICE AND MAINTENANCE

The rates for the service and maintenance of the complete Air Conditioning plant and
accessories shall be as shown in the Appendix to Form of Tender.

These rates shall be quoted for by the Sub-Contractor the time he submits his tender, and
shall hold good for the period of three years commencing from the end of the free
maintenance period. The Sub-Contractor may be required to enter into a Contract for the
above period with Client/Owner.

The contractor should indicate the response time in their offers for all breakdown calls
and service calls.

The contractor should provide list of skilled technician and experts in their offer.
Note: The contractor to provide complete details of warranty maintenance schedule
and annual maintenance schedule as recommended by the equipment manufacturer.
 SHEET 41 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 11
TESTS

The following readings shall be taken (and results computed) during the performance tests
on the plant.

AIR DISTRIBUTION SYSTEM

a. Dry bulb and wet bulb

temperatures at supply air

grilles

Grille Dry Bulb Wet Bulb

No. Temperature Temperature

NOTE: 1 Supply air CFM reading shall be taken at supply air grilles/diffusers and cross
checked by additional measurements at any convenient points in the system like for
instance, return air opening for AHU intakes.
 SHEET 42 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 12
COMMISSIONING REPORT

Date
Page
Project Name
System

DIRECT EXPANSION COOLING DATA

System
Location
Service
Manufacturer
Design Actual Design Actual Design Actual Design Actual
CFM
E.A.T.,DB °F
E.A.T.,WB °F
L.A.T.,DB °F
L.A.T.,WB °F
MBH

System
Location
Service
Manufacturer
Design Actual Design Actual Design Actual Design Actual
CFM
E.A.T.,DB °F
E.A.T.,WB °F
L.A.T.,DB °F
L.A.T.,WB °F
MBH

Remarks
 SHEET 43 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 13

APPROVED MAKE OF MATERIALS FOR AIR CONDITIONING EQUIPMENT

1. DX Ductable split units : LG / Bluestar / Voltas

2. Supply & Return
Diffusers : Ravi Star / Air Master / Air Guide/ System air
3. Filters : Aerosol / Erofil / John Fowler / EMW
4. Motors : ABB/ CG / Bharth Bijili
5. Galvanized Sheet Steel : SAIL / Jindal
6. PUF Insulation Foam : Lloyds/Salvicate

NOTE: Contractors intending to supply other makes of materials/equipment than those

listed above, shall indicate the makes in their offers. Also the contractors shall clearly
indicate in their tender the make of equipment considered by them in their offer.
 SHEET 44 OF 45
HVAC SYSTEM TENDER SPECIFICATION

SECTION: 14

LIST OF DRAWINGS

Sl.No. TITLE DRAWING NO.

1. Ground Floor HVAC Ducting Layout DBRA-KEW–HVAC –GFDWG – 001

2. First Floor HVAC Ducting Layout DBRA-KEW–HVAC –FFDWG – 002
3. Second Floor HVAC Ducting Layout DBRA-KEW–HVAC –FFDWG – 003

NOTES ON DRAWINGS:

1. The drawings furnished to the tenderer shall be interpreted by the use of given routing
and nomenclature only; they shall not be scaled under any circumstances. Drawings to
a large scale have precedence over those to a smaller scale. These drawings are general
in nature and cannot be regarded as working drawings.

2. Drawings have been prepared showing the areas to be air conditioned and the space
allocated for plant room, equipment rooms, etc. The equipment offered shall be
accommodated within the space provided as far as possible. If nevertheless additional
space is required for the equipment offered the tenderer shall bring out this point clearly
in the tender itself. He shall note in this context that claims for additional space, if
made at a later date will not be entertained.

3. Space allocated for major air conditioning equipment shall be taken into consideration
before ordering the equipment and they shall fit into the space provided with required
clearance all round as per relevant I.S.S sand I.E Rules.

4. Layout of equipment, duct routings, etc., as shown on the drawings, represent a feasible
scheme. Apparatus may be re-arranged in the space allocated subject to the approval of
the Consultants/Owner.
5. Detailed Working Drawings
6. Prior to the execution of the work, the contractor shall check all drawings,
specifications and shall within fifteen days report any errors, discrepancies and or
omissions discovered therein to the Engineer-in-Charge and obtain appropriate orders
 SHEET 45 OF 45
HVAC SYSTEM TENDER SPECIFICATION

on the same. Any adjustment made by the contractor without prior approval of the
Consultants/Owner shall be at his own risk and cost.

7. The drawings attached to these specifications are general in nature and cannot be
regarded as working drawings. The contractor shall prepare his own detailed working
drawings and get them approved by Consultants/Owner before execution. For any
further drawings or specification that may be required for the execution of the works or
otherwise under the contract, the contractor shall give adequate notice in writing to the
Consultants.

8. Prior to submission for approval, the contractor shall be responsible for thoroughly
checking all drawings to ensure that they comply with the intent and the requirements
of the contract specifications and that they fit in with the overall building layout.

9. The contractor shall obtain the approval in writing of the Consultants/Owner for his
detailed working drawings before proceeding with the work. For this purpose, he shall
submit 8 sets of drawings to the Consultants/Owner. Any alterations proposed by the
Consultants/Owner shall be incorporated in the drawings by the contractor and the
corrected drawings shall be submitted once again in 8 sets to the Owner.

10. The working drawings to be submitted by the contractor shall comprise shall aspects of
air distribution, refrigerant piping, foundations, equipment layouts, routing of ducts,
cables, etc.

11. After installation is completed, 8 sets of "As built drawings" shall be prepared in full
details and submitted to the Consultants/Owner within 3 weeks from the date of
completion of installation.
 ANNEXURE-I
TENDER BOQ FOR HVAC SYSTEM

Sl. NO DESCRIPTION QTY UNIT

1 DX - DUCTABLE SPLIT UNIT

8.75TR air conditioning capacity with 3500 cfm evaporator blower cool and dehumidified air capacity, air cooled type Ductable split
package air conditioner complete with an outdoor unit with hermatic / semihermaticscroll compressor, high efficiency condenser coil
and fan housed in a corrosion resistant heavy gauge GI powder coated – casing complete with factory built electrical control center.
Indoor unit comprising of heavy duty centrifugal blowers, high efficiency direct expansion cooling coil, synthetic woven slide. In type
filter, automatic refrigeration controls etc. housed in a hide away type corrosion resistant heavy gauge GI casing with sandwiched type
insulated drain pan. Vibration isolators and the interconnected refrigerant piping in copper complete with heatlon pipe section insulation
of suction line shall be in the scope. Consider on average circuit length for the refrigerant piping and power control/cabling. as under
4 Nos
Suction Line - Refrigerant piping complete with insulation 60 RM
Liquid Line - Refrigerant piping complete with insulation 60 RM
Fire retardent Mouth Canvass connections with Zip opening for outlet 4 Sqm

Masked fresh air louvers at inlet with 45 deg. fixed blades covered with weldmesh bird screen with 50% Free Areas. 6 Sqm
1.2mm Thick GSS Volume control dampers with extended linkage rods for manual operation, channels, flanges suitable for DX UNIT
OULET and with a manual operating handle. 5 Sqm
MS support arrangement of indoor and outdoor unit 150 Kgs
2 HDPE/PVC drain pipe
Hard PVC drain piping with elbows, bends, tees etc. with insulation as per specification.
40 mm dia 70 RM
3 AIR DISTRIBUTION SYSTEM

G.S.S. DUCTING as per IS:655 complete with all accessories viz. anchor fastener, black painted M. S. angle / rod supporting,
Expanded Polyethylene gasket galvanized hardware, double canvas connection with 6" zip etc complete as per specs.
24 G 65 Sqm
22 G 55 Sqm
G.S.S. SPIRAL DUCTING as per IS:655 complete with Fire retardant ( CLASS 'O' ) closed cell chemically cross linked Polyethylene
or Nitrile foam soft rubber - 9 mm thickall accessories viz. anchor fastener, black painted C clamps / rod supporting, galvanized
hardware, complete as per specs.
Dia 700mm 30 RM
Dia 500mm 75 RM
Dia 450mm 45 RM
Dia 400mm 15 RM
Volume control dampers of 1.2mm thick GSS blades, extended linkage rods for manual operation, channels, flanges suitable for duct
mounting and with a manual operating handle.
Dia 700mm 3 Nos
Dia 500mm 9 Nos
Dia 450mm 6 Nos
Volume control dampers of 1.2mm thick GSS blades, extended linkage rods for manual operation, channels, flanges suitable for duct
mounting and with a manual operating handle. 4 Sqm
Extruded AL. powder coated four way armstrong type supply air diffusers with AL. OBD - with VCD and powder coated for the
following neck sizes
450x 450mm with 600x600mm outer dimensions to be fixed on false ceiling Grid 6 Nos
450x 450mm 12 Nos
Extruded AL. powder coated four way armstrong type Return air diffusers with AL. OBD - with VCD and powder coated for the
selected following duct sizes
450x 450mm with 600x600mm outer dimensions to be fixed on false ceiling Grid 5 Nos
450x 450mm 12 Nos
Duct Supports using MS anagle for vertical ducts and MS Tubes support for terrace floor ducting with all necessory nuts and bolts for
all support. 1 lot
4 INSULATION
Insulation of supply air ducts - Fire retardant ( CLASS 'O' ) closed cell chemically cross linked Polyethylene or Nitrile foam soft rubber
13 mm thick 120 Sqm
Duct acoustic liner shall be with Fire retardant ( CLASS 'O' ) closed cell chemically cross linked Polyethylene or Nitrile foam soft
rubber - 13 mm thick 25 Sqm

Under deck insulation of 50 mm thk TF quality EPS screwed by raw plugs and covered with chicken wire mesh. 80 Sqm
5 Air balancing of the entire air conditioning system. 1 Lot
TOTAL OF ANNEXURE-I