You are on page 1of 23

PROBLEMS AND SOLUTIONS

Birth Certificate
 First Name
 Last Name
 Middle Name

First Name
 Blurred
 Wrong Spelling
 No First Name
 First name used is different from the first name entered in the birth certificate
 First name is "Baby Boy", "Baby Girl", "Baby", "Boy" and "Girl"

FIRST NAME
Blurred
If the record of PSA is blurred, the local civil registrar shall be requested to endorse a copy of the birth
certificate with clearer entry in the first name to the PSA.

If the record of PSA and civil registry are both blurred, a petition for correction of clerical error under the
provisions of R.A. 9048 should be filed

Who Shall File

 the owner of the document or any authorized representative


 National Statistics Office
 owner of the record
 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.
Where to File

 If born in the Philippines


o Civil registry office where the birth certificate is registered
 If born abroad
o Philippine Consulate Office where the birth is reported

For R.A. 9048:

 If born in the Philippines


o The petition shall be filed with the local civil registry office of the city or municipality where the
birth is registered.
o When the petitioner had already migrated to another place within the Philippines and it would not be
practical for such party to appear in person with the civil registrar of the place of birth, the petition
may be filed with the civil registry office where he/she is currently residing
 If born abroad
o If born abroad, with the Philippine Consulate where the birth was reported.

Supporting Documents

For R.A. 9048:

1. Certified machine copy of the birth record containing the entry to be corrected;
2. Not less than two (2) private or public documents upon which the correction shall be based like
baptismal certificate, voters affidavit, employment record, GSIS/SSS record, medical record, business
record, drivers license, insurance, land titles, certificate of land transfer, bank passbook, NBI/police
clearance, civil registry records of ascendants;
3. Notice/Certificate of Posting;
4. Payment of one thousand Pesos (P1,000.00) as filing fee . For petitions filed abroad a fee of $50.00 or
equivalent value in local currency shall be collected;
5. Other documents which may be required by the concerned civil registrar.

Wrong Spelling
The wrongly spelled first name in the birth certificate should be corrected by filing a petition for correction
of clerical error under the provisions of Republic Act 9048.

Who Shall File

 owner of the record


 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.

Where to File

 If born in the Philippines


o The petition shall be filed with the local civil registry office of the city or municipality where the
birth is registered.
o When the petitioner had already migrated to another place within the Philippines and it would not be
practical for such party to appear in person with the civil registrar of the place of birth, the petition
may be filed with the civil registry office where he/she is currently residing
 If born abroad
o If born abroad, with the Philippine Consulate where the birth was reported.

Supporting Documents

1. Certified machine copy of the birth record containing the entry to be corrected;
2. Not less than two (2) private or public documents upon which the correction shall be based like
baptismal certificate, voters affidavit, employment record, GSIS/SSS record, medical record, business
record, drivers license, insurance, land titles, certificate of land transfer, bank passbook, NBI/police
clearance, civil registry records of ascendants;
3. Notice/Certificate of Posting;
4. Payment of one thousand Pesos (P1,000.00) as filing fee. For petitions filed abroad a fee of $50.00 or
equivalent value in local currency shall be collected;
5. Other documents which may be required by the concerned civil registrar.

No First Name
If the name of the child in the birth certificate is blank, a supplemental report should be filed to supply the
missing entry.
Who Shall File

 owner of the record


 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.

Where to File

 If born in the Philippines


o Supplemental report shall be filed with the local civil registry office of the city or municipality where
the birth is registered.
 If born abroad
o Supplemental report shall be filed with the Philippine Consulate where the birth was reported.
o If the person born abroad is already in the Philippines, supporting documents for supplemental report
shall be coursed through the Department of Foreign Affairs, Office of Consular Affairs.

Supporting Documents
To supply the missing entry an affidavit indicating the entry missed in the registration and the reasons why
there was a failure in supplying the required entry. Other Supporting documents should be provided to show
the first name of the child.

First name used is different from the first name entered


in the birth certificate
If the first name used is different from what is entered in the birth certificate, the first name in the birth
certificate shall be changed by filing a petition for change of first name under the provisions of R.A. 9048.

Change of first names like Ma. to Maria should be corrected by filing a petition for change of first name
under the provisions of R.A. 9048.
Who Shall File

 owner of the record


 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.

Where to File

 If born in the Philippines


o The petition shall be filed with the local civil registry office of the city or municipality where the
birth is registered.
o When the petitioner had already migrated to another place within the Philippines and it would not be
practical for such party to appear in person with the civil registrar of the place of birth, the petition
may be filed with the civil registry office where he/she is currently residing
 If born abroad
o If born abroad, with the Philippine Consulate where the birth was reported.

Supporting Documents
The following documents should be submitted to support the petition:

1. Certified machine copy of the birth record containing the entry to be corrected;
2. Not less than two (2) private or public documents upon which the correction shall be based like
baptismal certificate, voters affidavit, employment record, GSIS/SSS record, medical record, business
record, drivers license, insurance, land titles, certificate of land transfer, bank passbook;
3. Notice/Certificate of Posting ;
4. Payment of three thousand Pesos (P3,000.00) as filing fee. For petitions filed abroad a fee of $150.00 or
equivalent value in local currency shall be collected;
5. Other documents which may be required by the concerned civil registrar;
6. NBI/police clearance, civil registry records of ascendants and other clearances as may be required by
the concerned civil registry office;
7. Proof of publication
First name is "Baby Boy", "Baby Girl", "Baby", "Boy" and
"Girl"
If child is born before 1993

The first name “Baby Boy”, “Baby Girl”, “Baby”, “Boy” and “Girl” as considered as if the first names were
omitted, hence these are cases falling under the procedure of supplemental report. (Memorandum Circular
dated September 12, 2008 re “Revisions n Paragraph 2, Case No. 1 of Memorandum Circular No. 2007-
2008)

If child is born in 1993 onwards

In 1993 onwards the “Baby Boy”, “Baby Girl”, “Baby”, “Boy” and “Girl” are already considered as a first
name and can be corrected by filing a petition for change of first name under R.A. 9048. (Memorandum
Circular dated September 12, 2008 re “Revisions n Paragraph 2, Case No. 1 of Memorandum Circular No.
2007-2008)

Last Name
 Blurred
 Wrong Spelling
 No Last Name
 Illegitimate Child
LAST NAME
Blurred
If the record of PSA is blurred, the local civil registrar shall be requested to endorse a copy of the birth
certificate with clearer entry in the first name to the PSA.

If the record of PSA and civil registry are both blurred, a petition for correction of clerical error under the
provisions of R.A. 9048 should be filed

Who Shall File

 The owner of the document or any authorized representative


 PSA
 owner of the record
 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.

Where to File

If born in the Philippines

 Civil registry office where the birth certificate is registered

If born abroad

 Philippine Consulate Office where the birth is reported

For R.A. 9048:

If born in the Philippines

 The petition shall be filed with the local civil registry office of the city or municipality where the birth
is registered.
 When the petitioner had already migrated to another place within the Philippines and it would not be
practical for such party to appear in person with the civil registrar of the place of birth, the petition
may be filed with the civil registry office where he/she is currently residing

If born abroad

 If born abroad, with the Philippine Consulate where the birth was reported.

Supporting Documents

For R.A. 9048:

1. Certified machine copy of the birth record containing the entry to be corrected;
2. Not less than two (2) private or public documents upon which the correction shall be based like
baptismal certificate, voters affidavit, employment record, GSIS/SSS record, medical record, business
record, drivers license, insurance, land titles, certificate of land transfer, bank passbook, NBI/police
clearance, civil registry records of ascendants;
3. Notice/Certificate of Posting;
4. Payment of one thousand Pesos (P1,000.00) as filing fee. For petitions filed abroad a fee of $50.00 or
equivalent value in local currency shall be collected;
5. Other documents which may be required by the concerned civil registrar.

Wrong Spelling
The misspelled last name in the birth certificate should be corrected by filing a petition for correction of
clerical error under the provisions of Republic Act 9048.

Who Shall File

 owner of the record


 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.

Where to File

If born in the Philippines

 The petition shall be filed with the local civil registry office of the city or municipality where the birth
is registered.
 When the petitioner had already migrated to another place within the Philippines and it would not be
practical for such party to appear in person with the civil registrar of the place of birth, the petition
may be filed with the civil registry office where he/she is currently residing

If born abroad

 If born abroad, with the Philippine Consulate where the birth was reported.

Supporting Documents

1. Certified machine copy of the birth record containing the entry to be corrected;
2. Not less than two (2) private or public documents upon which the correction shall be based like
baptismal certificate, voters affidavit, employment record, GSIS/SSS record, medical record, business
record, drivers license, insurance, land titles, certificate of land transfer, bank passbook, NBI/police
clearance, civil registry records of ascendants;
3. Notice/Certificate of Posting;
4. Payment of one thousand Pesos (P1,000.00) as filing fee. For petitions filed abroad a fee of $50.00 or
equivalent value in local currency shall be collected;
5. Other documents which may be required by the concerned civil registrar.

No Last Name
If the last name in the birth certificate is blank, a supplemental report should be filed to supply the missing
entry.

To supply the missing entry an affidavit indicating the entry missed in the registration and the reasons why
there was a failure in supplying the required entry. Supporting documents should be provided to show the
name of the child

Who Shall File

 owner of the record


 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.

Where to File

If born in the Philippines

 Supplemental report shall be filed with the local civil registry office of the city or municipality where
the birth is registered.
If born abroad

 Supplemental report shall be filed with the Philippine Consulate where the birth was reported.
 If the person born abroad is already in the Philippines, supporting documents for supplemental report
shall be coursed through the Department of Foreign Affairs, Office of Consular Affairs.

Supporting Documents
To supply the missing entry an affidavit indicating the entry missed in the registration and the reasons why
there was a failure in supplying the required entry. Other Supporting documents should be provided to show
the first name of the child.

Illegitimate Child
Born before August 3, 1988
If acknowledged by both parents
A child acknowledged by both parents shall use the surname of the father.

The last name of the mother shall be the middle of the child.

Who Shall File

 The child, if of age


 Mother
 Father

Where to File

 Civil registry office where the birth of the child is registered.


 If born abroad with the Consul of the Philippine Embassy where the child is born.
 In cases of children born abroad, the birth certificate, shall be annotated by the PSA.

Supporting Documents

1. Authentic writing
2. Other supporting documents that would prove the paternity of the father over the child

If acknowledged by only one parent


If recognized by only one of the parents, a child shall use the surname of the recognizing parent.
Who Shall File

 The child, if of age


 Mother
 Father

Where to File

 Civil registry office where the birth of the child is registered.


 If born abroad with the Consul of the Philippine Embassy where the child is born.
 In cases of children born abroad, the birth certificate, shall be annotated by the PSA.

Supporting Documents

1. Authentic writing
2. Other supporting documents that would prove the paternity of the father over the child

Child under the surname of the mother and


acknowledged by the father through authentic writing
The authentic writing executed by the father can be used as basis for you to use his last name.

Who Shall File

 The child, if of age


 Mother
 Father

Where to File

 Civil registry office where the birth of the child is registered.


 If born abroad with the Consul of the Philippine Embassy where the child is born.
 In cases of children born abroad, the birth certificate, shall be annotated by the PSA.

Supporting Documents

1. Authentic writing
2. Other supporting documents that would prove the paternity of the father over the child
Born after August 3, 1988
Birth certificate already registered and child is under the
surname of the mother and the father executed an
affidavit of acknowledgment
You can use the surname of the father by applying the provisions of R.A. 9255.

The affidavit of acknowledgment executed by the father should be registered with the civil registry office
where the birth of the child was registered. Since the surname being used is the surname of the mother, an
Affidavit to Use the Surname of the Father (AUSF) should also be executed with the civil registry office
where the birth is registered.

Who Shall File

 Father
 Mother
 Child, if of age
 Guardian

Where to File

 Civil registry office where the birth of the child is registered.


 If born abroad with the Consul of the Philippine Embassy where the child is born.
 In cases of children born abroad, the birth certificate, shall be annotated by the PSA.

Supporting Documents

1. Affidavit of acknowledgment executed by the father


2. AUSF

Birth certificate already registered and child is under the


surname of the mother and a Private Handwritten
Instrument (PHI) by the father is presented
You can use the surname of the father by applying the provisions of R.A. 9255.

The PHI executed by the father should be the basis in order for you to use the surname of your father. Since
the surname being used is the surname of the mother, an Affidavit to Use the Surname of the Father (AUSF)
should also be executed with the civil registry office where the birth is registered.
Who Shall File

 Father
 Mother
 Child, if of age
 Guardian

Where to File

 Civil registry office where the birth of the child is registered.


 If born abroad with the Consul of the Philippine Embassy where the child is born.
 In cases of children born abroad, the birth certificate, shall be annotated by the PSA.

Supporting Documents

1. PHI executed by the father


2. AUSF

Birth certificate is not yet registered and the father


acknowledges the child at the back of the birth
certificate or in a separate public instrument
The child can already use your last name following the procedures for R.A. 9255.

Who Shall File

 Father
 Mother
 Child, if of age
 Guardian

Where to File

 Civil registry office where the birth of the child is registered.


 If born abroad with the Consul of the Philippine Embassy where the child is born.
 In cases of children born abroad, the birth certificate, shall be annotated by the PSA.
Middle Name
 Blurred
 Wrong Spelling
 No Middle Name
 Different from the middle name entered in the birth certificate
 Middle names of the child and the mother in the birth certificate are wrong
 Interchanged middle and last name
 Compound middle names like Dela Cruz, Quintos Deles, Villa Roman
 Middle initial is entered in the birth certificate instead of the full middle name

MIDDLE NAME

Blurred
If the record of PSA is blurred, the local civil registrar shall be requested to endorse a copy of the birth
certificate with clearer entry in the first name to the PSA.

If the record of PSA and civil registry are both blurred, a petition for correction of clerical error under the
provisions of R.A. 9048 should be filed

Who Shall File

 the owner of the document or any authorized representative


 PSA
 owner of the record
 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.

Where to File

 If born in the Philippines


o Civil registry office where the birth certificate is registered
 If born abroad
o Philippine Consulate Office where the birth is reported

For R.A. 9048

 If born in the Philippines


o The petition shall be filed with the local civil registry office of the city or municipality where the
birth is registered.
o When the petitioner had already migrated to another place within the Philippines and it would not be
practical for such party to appear in person with the civil registrar of the place of birth, the petition
may be filed with the civil registry office where he/she is currently residing
 If born abroad
o If born abroad, with the Philippine Consulate where the birth was reported.

Supporting Documents

For R.A. 9048

1. Certified machine copy of the birth record containing the entry to be corrected;
2. Not less than two (2) private or public documents upon which the correction shall be based like
baptismal certificate, voters affidavit, employment record, GSIS/SSS record, medical record, business
record, drivers license, insurance, land titles, certificate of land transfer, bank passbook, NBI/police
clearance, civil registry records of ascendants;
3. Notice/Certificate of Posting;
4. Payment of one thousand Pesos (P1,000.00) as filing fee . For petitions filed abroad a fee of $50.00 or
equivalent value in local currency shall be collected;
5. Other documents which may be required by the concerned civil registrar.

Wrong Spelling
The wrongly spelled middle name in the birth certificate should be corrected by filing a petition for
correction of clerical error under the provisions of Republic Act 9048.

Who Shall File

 owner of the record


 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.

Where to File

 If born in the Philippines


o The petition shall be filed with the local civil registry office of the city or municipality where the
birth is registered.
o When the petitioner had already migrated to another place within the Philippines and it would not be
practical for such party to appear in person with the civil registrar of the place of birth, the petition
may be filed with the civil registry office where he/she is currently residing
 If born abroad
o If born abroad, with the Philippine Consulate where the birth was reported.

Supporting Documents

1. Certified machine copy of the birth record containing the entry to be corrected;
2. Not less than two (2) private or public documents upon which the correction shall be based like
baptismal certificate, voters affidavit, employment record, GSIS/SSS record, medical record, business
record, drivers license, insurance, land titles, certificate of land transfer, bank passbook, NBI/police
clearance, civil registry records of ascendants;
3. Notice/Certificate of Posting;
4. Payment of one thousand Pesos (P1,000.00) as filing fee.For petitions filed abroad a fee of $50.00 or
equivalent value in local currency shall be collected;
5. Other documents which may be required by the concerned civil registrar.

No Middle Name
If legitimate
If the middle name in the birth certificate is blank, a supplemental report should be filed to supply the
missing entry.

To supply the missing entry an affidavit indicating the entry missed in the registration and the reasons why
there was a failure in supplying the required entry.Supporting documents should be provided to show the
name of the child
Who Shall File

 owner of the record


 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.

Where to File

 If born in the Philippines


o Supplemental report shall be filed with the local civil registry office of the city or municipality where
the birth is registered.
 If born abroad
o Supplemental report shall be filed with the Philippine Consulate where the birth was reported.
o If the person born abroad is already in the Philippines, supporting documents for supplemental report
shall be coursed through the Department of Foreign Affairs, Office of Consular Affairs.

Supporting Documents
To supply the missing entry an affidavit indicating the entry missed in the registration and the reasons why
there was a failure in supplying the required entry. Other Supporting documents should be provided to show
the first name of the child.

If illegitimate and acknowledged by the father


If the child is acknowledged by the father and middle name is blank, a supplemental report should be filed
to enter the omitted middle name. The last name of the mother shall be the middle of the child.

Who Shall File

 owner of the record


 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.

Where to File

 If born in the Philippines


o Supplemental report shall be filed with the local civil registry office of the city or municipality where
the birth is registered.
 If born abroad
o Supplemental report shall be filed with the Philippine Consulate where the birth was reported.
o IIf the person born abroad is already in the Philippines, supporting documents for supplemental
report shall be coursed through the Department of Foreign Affairs, Office of Consular Affairs.

Supporting Documents
To supply the missing entry an affidavit indicating the entry missed in the registration and the reasons why
there was a failure in supplying the required entry. Other Supporting documents should be provided to show
the first name of the child.

If illegitimate and not acknowledged by the father


The omitted middle name shall not be supplied anymore. An illegitimate child whose affiliation is not
recognized by the father bears only a given name and his/her mothers surname and does not have a middle
name. (Memorandum dated June 30, 2009)

Who Shall File

 owner of the record


 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.

Where to File

 If born in the Philippines


o Supplemental report shall be filed with the local civil registry office of the city or municipality where
the birth is registered.
 If born abroad
o Supplemental report shall be filed with the Philippine Consulate where the birth was reported.
o IIf the person born abroad is already in the Philippines, supporting documents for supplemental
report shall be coursed through the Department of Foreign Affairs, Office of Consular Affairs.

Supporting Documents
To supply the missing entry an affidavit indicating the entry missed in the registration and the reasons why
there was a failure in supplying the required entry. Other Supporting documents should be provided to show
the first name of the child.

Different from the middle name entered in the birth


certificate
Last name of the mother in the birth certificate of the child is correct and middle name of the child is
wrong.

Last name of the mother in the birth certificate of the child is wrong and middle name of the child is
correct.

A petition for correction of clerical error under the provisions of R.A. 9048 should be filed to correct the
middle name.

Who Shall File

 The owner of the document or any authorized representative


 PSA
 owner of the record
 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian;
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.

Where to File

 If born in the Philippines


o Civil registry office where the birth certificate is registered
 If born abroad
o Philippine Consulate Office where the birth is reported

For R.A. 9048

 If born in the Philippines


o The petition shall be filed with the local civil registry office of the city or municipality where the
birth is registered.
o When the petitioner had already migrated to another place within the Philippines and it would not be
practical for such party to appear in person with the civil registrar of the place of birth, the petition
may be filed with the civil registry office where he/she is currently residing
 If born abroad
o If born abroad, with the Philippine Consulate where the birth was reported.

Supporting Documents

For R.A. 9048

1. Certified machine copy of the birth record containing the entry to be corrected;
2. Not less than two (2) private or public documents upon which the correction shall be based like
baptismal certificate, voters affidavit, employment record, GSIS/SSS record, medical record, business
record, drivers, insurance, land titles, certificate of land transfer, bank passbook, NBI/police
clearance, civil registry records of ascendants;
3. Notice/Certificate of Posting;
4. Payment of one thousand Pesos (P1,000.00) as filing fee. For petitions filed abroad a fee of $50.00 or
equivalent value in local currency shall be collected;
5. Other documents which may be required by the concerned civil registrar.
Middle names of the child and the mother in the birth
certificate are wrong
A petition in court should be filed to correct the middle name of the child and the last name of the mother
in the birth certificate.The error is not already considered as clerical which can be corrected
administratively through R.A. 9048.

Who Shall File

 owner of the record


 Any person interested in any act, event, order or decree concerning the civil status of persons which
has been recorded in the civil register, may file a verified petition for the cancellation or correction
(Section 1, Rule 108 Rules of Court)

Where to File
Regional Trial Court of the province where the corresponding civil registry is located.

Supporting Documents
Any document/s required by the lawyer to be presented during the petition which will show the correct
middle name if the child.

Interchanged middle and last name


The interchanged middle and last name is considered as an error encoding which can be corrected by filing a
petition for correction of clerical error under the provisions of R.A. 9048.

Who Shall File

 owner of the record


 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.
Where to File

 If born in the Philippines


o The petition shall be filed with the local civil registry office of the city or municipality where the
birth is registered.
o When the petitioner had already migrated to another place within the Philippines and it would not be
practical for such party to appear in person with the civil registrar of the place of birth, the petition
may be filed with the civil registry office where he/she is currently residing
 If born abroad
o If born abroad, with the Philippine Consulate where the birth was reported.

Supporting Documents

1. Certified machine copy of the birth record containing the entry to be corrected;
2. Not less than two (2) private or public documents upon which the correction shall be based like
baptismal certificate, voters affidavit, employment record, GSIS/SSS record, medical record, business
record, drivers license, insurance, land titles, certificate of land transfer, bank passbook, NBI/police
clearance, civil registry records of ascendants;
3. Notice/Certificate of Posting;
4. Payment of one thousand Pesos (P1,000.00) as filing fee. For petitions filed abroad a fee of $50.00 or
equivalent value in local currency shall be collected;
5. Other documents which may be required by the concerned civil registrar

Compound middle names like Dela Cruz, Quintos Deles,


Villa Roman
What will be the middle initial to be used in case the middle name is Dela Cruz, Quintos Deles or Villa
Roman.

The middle initial that should be used should be the first letter of the middle name. For Dela Cruz , the
middle initial should be "D". For Quintos Deles "Q". For Villa Roman "V".

Middle initial is entered in the birth certificate instead of


the full middle name
The entry should be corrected by a petition for correction of clerical error under the provisions of R.A.
9048.

Who Shall File

 owner of the record


 owners spouse
 children
 parents
 brothers
 sisters
 grandparents
 guardian
 other person duly authorized by law or by the owner of the document sought to be corrected;
 if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his
spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly
authorized by law.

Where to File

 If born in the Philippines


o The petition shall be filed with the local civil registry office of the city or municipality where the
birth is registered.
o When the petitioner had already migrated to another place within the Philippines and it would not be
practical for such party to appear in person with the civil registrar of the place of birth, the petition
may be filed with the civil registry office where he/she is currently residing
 If born abroad
o If born abroad, with the Philippine Consulate where the birth was reported.

Supporting Documents

1. Certified machine copy of the birth record containing the entry to be corrected;
2. Not less than two (2) private or public documents upon which the correction shall be based like
baptismal certificate, voters affidavit, employment record, GSIS/SSS record, medical record, business
record, drivers, insurance, land titles, certificate of land transfer, bank passbook, NBI/police
clearance, civil registry records of ascendants;
3. Notice/Certificate of Posting;
4. Payment of one thousand Pesos (P1,000.00) as filing fee. For petitions filed abroad a fee of $50.00 or
equivalent value in local currency shall be collected;
5. Other documents which may be required by the concerned civil registrar.