PARKS & RECREATION ADVISORY BOARD

City Council Chambers, 770 Broadway, CO 80302

6:00 p.m., June 25, 2018

AGENDA Boulder Parks & Recreation

All agenda times are approximate Advisory Board Members 2018

Tom Klenow (Chair)

I. APPROVAL OF AGENDA (6:00) Tyler Romero (Vice-Chair)
Jennifer Kovarik
II. FUTURE BOARD ITEMS AND TOURS (6:01)
Mary Scott
III. PUBLIC PARTICIPATION (6:03) Raj Seymour
This portion of the meeting is for members of the public to communicate ideas or concerns Valerie Yates
to the Board regarding parks and recreation issues for which a public hearing is not scheduled Pamela Yugar
later in the meeting (this includes consent agenda). The public is encouraged to comment on
the need for parks and recreation programs and facilities as they perceive them. All speakers
are limited to 3 minutes. Depending on the nature of your matter, you may or may not receive Mission Statement
a response from the Board after you deliver your comments. The Board is always listening to BPRD will promote the health and well-­
and appreciative of community feedback. being of the entire Boulder community
by collaboratively providing high-­quality
IV. CONSENT AGENDA (6:15) parks, facilities and programs.
A. Approval of minutes from June 4, 2018
B. Parks and Recreation Development and Operations Update Vision Statement
We envision a community where every
V. ITEMS FOR ACTION (6:25) member’s health and well-­being is
A. Public Hearing and Consideration of a motion Approving the 2019 founded on unparalleled parks, facilities
Expenditures from Permanent Parks and Recreation Fund and 2019- and programs.
2024 Parks and Recreation Department Capital Improvement
Program (CIP)
Goals of the Master Plan
VI. ITEMS FOR DISCUSSION/INFORMATION (6:50) 1. Community Health and Wellness
2. Taking Care of What We Have
A. No items this month 3. Financial Sustainability
4. Building Community
VII. MATTERS FROM THE DEPARTMENT (6:50) 5. Youth Engagement
A. Harbeck-Bergheim House Community Engagement Update 6. Organizational Readiness

B. Operating Budget Update (verbal)

VIII. MATTERS FROM BOARD MEMBERS (7:10) For more information on BPRD Master
A. 2019-24 Greenways Capital Improvement Program Plan visit the City of Boulder web site
at: https://bouldercolorado.gov/pages/
B. PRAB Community Engagement Updates (verbal) parks-recreation-master-plan

IX. NEXT BOARD MEETING: Juy 23, 2018

X. ADJOURN

100 Years of Excellence

 PARKS & RECREATION ADVISORY BOARD

Future Board Items 2018

January 22 February 26 April 2 (rescheduled March meeting)

• Service Delivery Update (d/i)
• Public Restrooms in Parks (d/i)
• Boulder County Farmers Market
(md)
• PRAB Letter to Council Update (mb)
• Board Recruitment (mb)
• PRAB Community Engagement (mb)
• Boulder County Farmers Market
License (a)
• Boulder County Farmers Market
Update (d/i)
• Scott Carpenter McCarty Ditch
Easement (d/i)
• Updates to the Integrated Pest
Management Policy (d/i)
• PRAB Community Engagement (mb) • Universal Design Project (md)
• Boulder County Farmers Market
License (a)
• Agreement with BVSD Regarding
Collaborative Efforts for Summer
Learning and YSI (d/i)
• Urban Forest Strategic Plan (d/i)
• Xcel Energy Property Rights
Agreement (md)
• PLAY Foundation Update (mb)
• New Member Orientation (mb)
• PRAB Community Engagement (mb)
• Outgoing Member Comments (mb)

April 23 June 4 (rescheduled May meeting) June 25

• Board appointments (p) • Urban Forest Strategic Plan (a) • 2019-24 CIP (3rd touch) (a)
• Election of officers (p) • 2019-24 CIP (2nd touch) (d/i) • Harbeck-Bergheim House
• Foothills Parkeway Bicycle and Community Engagement Update
• First meeting for new Board (md)
members (p) Pedestrian Underpass (md)
• Asset Management Program • Operating Budget Update (md)
• Agreement with BVSD Regarding
Collaborative Efforts for Summer (AMP) Team Overview (md) • 2019-24 Greenways Capital
Learning and YSI (a) • Budget Update (md) Improvement Program (mb)
• Contract for Concession Services • PRAB Community Engagement (mb) • PRAB Community Engagement (mb)
at Flatirons Golf Course (a)
• 2019-2024 CIP (1st touch) (d/i)
• Amendment to the Contract for
Concessions Services at Flatirons
Golf Course (d/i)
• Board Liaison Discussion (mb)
• PRAB Community Engagement (mb)
July 23 August 27 September 24
• Election of Vice-Chair (p) • CIP 2019-2024 Update (c) • PRAB Retreat Agenda Review
• Recreation Activity Fund (RAF) (mb)
• Boulder Creek Festival Update (c)
Sustainability and Fees (d/i) • PRAB New Member Application
• Mobile Vending Update (c)
• PRAB Retreat (mb) Review (mb)
• Scott Carpenter Follow Up (c)
• PLAY Foundation Update (mb) • PRAB Community Engagement (mb)
• Operating Budget Update (md)
• EAB Board Follow Up (mb)
• Alpine/Balsam – East Bookend
Planning (md) • PRAB Community Engagement (mb)
• PRAB Community Engagement (mb)

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 PARKS & RECREATION ADVISORY BOARD

Future Board Items 2018 - continued

October 22 November 26 December 17

• 2018 Operating Budget and • Harbeck House Update (d/i)
Recreation Fee Update (md) • Capital Project Update (md)
• PRAB Retreat Follow Up (mb) • PRAB Retreat Follow Up (mb)
• PRAB Community Engagement (mb) • PRAB Goals for City Council Work
Session (mb)
• PRAB Community Engagement (mb)
• Harbeck House Recommendation
(a)
• Asset Management Plan (md)
• Finalize 2019 PRAB Work Plan (mb)
• PRAB Community Engagement (mb)

LEGEND
Procedural Item: (p): An item requiring procedural attention
Consent Item (c): An item provided in written form for consent, not discussion by the Board; any consent
item may be called up by any Board member for discussion during the matters
from the department
Action Item (a): A public hearing item to be voted on by the Board (public comment period provided)
Disc/Info Item(d/i): An item likely to become a future action item (or council item) and/or that benefits from
an in-depth presentation of background, financial/social/environmental impacts, public
process, staff analysis and next steps (e.g., presentation of major project initiative)
Matters from Dept (md): Items that will be reviewed and discussed during the meeting but not requiring the level
of in-depth analysis of an action or discussion/information item
Matters from the Bd (mb): Items initiated by the Board that will be reviewed and discussed during the meeting but
not requiring the level of in-depth analysis of an action or discussion/information item

100 Years of Excellence

 PARKS & RECREATION ADVISORY BOARD

COMMUNITY TOUCHES - The City has recently been working on an update to the calendar of all city events
for community use. Please view the calendar online for all of the latest updates for upcoming events. We are
encouraging staff and the community to be aware of and use the new tool.

https://bouldercolorado.gov/calendar
The event list can be filtered to see only Parks and Recreation events by choosing ‘Recreation’ from the dropdown
menu at the top of the page, and then clicking on the submit button.

If you would like more information about any of the events, just use the link above and select the event you are
interested in. Additional information will appear at the botton of the page with a link directly to the event web page.

Below is a sample of what you will see, once filtered. For live links or the most up to date information, please use the
link above.

100 Years of Excellence

PARKS & RECREATION ADVISORY BOARD

100 Years of Excellence

 CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING MINUTES
To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link:
www.boulderparks-rec.org

Name of Board/Commission: Parks and Recreation Advisory Board

Date of Meeting: June 4, 2018
Contact Information Preparing Summary: Sarah DeSouza, 303-413-7223
Board Members Present: Tom Klenow, Jennifer Kovarik, Valerie Yates, Tyler Romero, Mary
Scott, Pamela Yugar, Raj Seymour
Board Members Absent: None
Staff Present: Yvette Bowden, Jeff Haley, Sarah DeSouza, Brenda Richey, Bryan Beary, Bryan
Harding, Doug Godfrey, Kathleen Alexander, Jonathon Steiner, Keith Williams, Tina Briggs,
Jackson Hite
Guests Present: Noreen Walsh and Brian Wiltshire, City Transportation
Type of Meeting: Advisory/Regular
Agenda Item 1: Call to Order
The meeting was called to order at 6:00 p.m.
Agenda Item 2: Future Board Items and Tours
Bowden reviewed upcoming community touch opportunities. These events can be found at
www.BoulderParks-Rec.org
Agenda Item 3: Public Participation
No members of the public spoke.
Agenda Item 4: Consent Agenda
A. Approval of Minutes from April 23, 2018 (rescheduled March meeting)
Minutes from April 23, 2018 were approved as written.

B. Parks and Recreation Development and Operations Update

PRAB members made the following comments about this item:
• Appreciate the details provided in the report and the pictures that accompany the narrative.

Agenda Item 5: Action Item

A. Public Hearing and Consideration of a Motion to Approve the Boulder Parks and
Recreation 2018 Urban Forest Strategic Plan

Haley presented this item to the Board.

Public participation was opened.

No one spoke.

The Board made the following comments about this item:

 • Question regarding how to diversify the urban forest in Boulder
• Very thorough and innovative approach to community outreach in this project
• This has been a very informative and educational project for the Board
• The Boulder ommunity values strategizing relating tothe future of the urban forest

Klenow made the following motion:

Motion to approve the Boulder Parks and Recreation 2018 Urban Forest Strategic Plan

The motion was seconded by Romero.

The motion passed unanimously (7-0).

Agenda Item 6: Discussion/Information Item

A. 2019-2024 Capital Improvement Program (CIP)

Bowden and Haley presented this item to the Board

PRAB members shared the following questions and comments about this item:
• What projects will not be funded with the decrease in funding in the CIP?
• Does the city plan for CIP projects beyond five years?
• Would proceeds from the potential sale of Harbeck House go into the Permanent Park
Fund?
• Will specific details about general park improvement projects be presented to the PRAB?
• Who was involved in the creation of the excellent “Summer Fun” publication?
• Why is there no funding budgeted for Columbia Cemetery in 2021?
• Appreciate the new concession area at the Flatirons Golf Course.
• How do you determine what parts of the Urban Forest Strategic Plan do not get
implemented to meet the proposed reduction?
• How does the cost of the upcoming Master Plan update compare to the 2013 Master Plan
update?
• Appreciate the “ living within our means” approach the department has adopted and the
thoughtful approach to the pending reductions.
• Concern regarding the lack of recreation services in Gunbarrel.
• If money becomes available, does the department have an approach to prioritizing funding
for deferred projects?
• How can the department benefit financially from the new businesses that have located in
Boulder impacting the need for more services in the denser areas such as the Boulder
Transit Center?
• The department has done a very thoughtful job of addressing the recent cuts to the CIP
budget.
• Is there a “scorecard” that can be used to look at community demographics as a way of
 prioritizing CIP projects to ensure all segments of our community’s needs are being met?
• Need to take advantage of opportunities to partner and maximize shared community
resources with other local organizations.

Agenda Item 7: Matters from the Department

A. Foothills Parkway Bicycle and Pedestrian Underpass Project Update
• Like the option that is being recommended by staff
• Consider initiating the project after the start of the BVSD and CU school year
• Appreciative of the fact that trees removed for construction will be replanted elsewhere
to benefit the entire system
• Proposal has a lot of flexible options
• How will flood impacts be mitigated since this area is in the flood plain?
• How are personal safety concers being addressed with the underpasss?
• Appreciate all the work that has gone into planning for this project
• Thoughtful design and outreach process for this project

B. Asset Management Program (AMP) Team Overview

• Does this software communicate with other systems?
• What asset management software is being used by the surrounding communities?
• Can the various asset management systems used by other municipalities interact with
each other?
• Can this system track assets by their ADA accessibility or inclusivity?
• Could inclusivity be captured as a major criteria?
• It would be nice to know which specific park assets are considered inclusive and be
able to rate the inclusivity level of a park
• Can the system evaluate the status of an entire park or site as opposed to just by the
asset?

C. Budget Update
• Appreciative of the departments fiscal stewardship and commitment to staying within
the budget
Agenda Item 8: Matters from the Board

A. PRAB Community Engagement Updates

• Board members attended the following activities/meetings/tours: PLAY involvement at
Boulder Creek Festival; YSI Art Show; What’s Up Boulder; Scott Carpenter Park ballfield;
Civic Area Grand Opening; Safe Plant Exchange; Purge the Spurge event; and Harlow
Platts Park.
Adjourn: There being no further business to come before the Board at this time, the meeting was
adjourned at 8:18 p.m.
Approved by: Attested:

_________________________ ________________________

Tom Klenow Sarah DeSouza

Board Chair Board Secretary

Date _____________________ Date ____________________

TO: Parks and Recreation Advisory Board

FROM: Yvette Bowden, Director, Parks and Recreation Department

Ali Rhodes, Deputy Director
Jeff Haley, Planning, Design and Community Engagement Manager

SUBJECT: Consent Agenda

DATE: June 25, 2018

A. Approval of Minutes from May 28, 2018

B. Parks and Recreation Development Update

The following information is intended to provide the PRAB with relevant updates on specific
projects as they reach major milestones. This section is not all inclusive of all current projects
and only illustrates major project updates. For a complete list of all current projects and details,
please visit www.BoulderParkNews.org.

Planning and Design

The following projects are currently in the planning and design process that involves research,
alternatives analysis, public involvement and development of planning documents and design
plans to guide decision making and future capital improvements.

• Planning Projects Underway: Staff or contractors continue to work on the following

projects and will update the PRAB as major milestones are achieved:
o Asset Management Program;
o Beehive Asset Management Software Implementation;
o Boulder Reservoir South Shore Site Management Plan;
o Design Standards Manual (previously Parks Planning, Construction, Operations
and Maintenance Manual);
o Engagement Coordination Committee; and
o Harbeck-Bergheim House (see Matters from the Department).

Construction
The following projects are scheduled for construction, under construction or have been recently
completed. For additional details please visit www.BoulderParkNews.org.

3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200

North Boulder Park Tot Track: Funding for a Tot Track has been made possible by a generous
donation honoring the community's legacy regarding the Red Zinger Classic/Coors International
Bicycle Classic. Launched in 1975 with a finish line in North Boulder Park, these races
epitomized our community's important role in establishing pro-cycling competitions nationally
and worldwide. Honoring the race, racers and the city of Boulder, the donors underwriting this
amenity hope to inspire and support the next generation of cyclists. A sign will be placed on site
for neighbors to view the proposed feature and location within the park. This track is very small
and intended for children to practice their skills on bikes and scooters with only a few children
riding at a time.

• Construction Projects Underway: Staff or contractors continue to work on the

following projects and will update the PRAB as major milestones are achieved:
o Boulder Reservoir Visitor Services Center;
o Elks Park Arbor;
o Lighting Ordinance Compliance; and
o Scott Carpenter Outdoor Pool.

Natural Lands
The following projects, focused on habitat and wildlife management in an urban environment,
are currently being managed by the Urban Resources staff:

• Integrated Pest Management (IPM) and Restoration: The department is

implementing plans for follow-up weed control on last year’s prescribed fire area at
Windsurfer’s Point. In addition to weed removal, staff is performing wildlife surveys and
collecting data to evaluate the effectiveness of adaptive management techniques for
future burns.

Staff also participated in a public

meeting/information session on June 6
regarding the city’s mosquito
management programs. Approximately
15 citizens attended the meetings and
provided their thoughts and suggestions
on the topic. Staff will continue to
engage the public during the summer
through outreach and neighborhood
meetings. The process for the update to
the city’s mosquito management
program is included in this information
packet memo. The most recent weekly
mosquito report can be found at
https://bouldercolorado.gov/ipm/mosquito-report.

• Regulations and Seasonal Wildlife Closures: Volunteers submitted approximately 60

bird of concern reports between mid-April and the end of May. Activity for the species of
concern (American bittern, Northern harrier, burrowing owl and osprey) has decreased
this year from previous year however, 81 bird species have been observed within the
study area (Coot Lake, Dry Creek and Little Dry Creek) and 70 of those are potential
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
 nesting species. Staff conducted a training for the Boulder Aeromodelling Society
members on how to minimize disturbance to species of concern while retrieving downed
aircraft in nesting areas.

• Urban Wildlife Management: Staff continues to participate on the city-wide Prairie

Dog Working Group (PDWG). The group recently held its final Phase 2 meeting and
staff is preparing a report of group findings and recommendations to be presented to the
City Manager in early third quarter 2018. The June 5 Management Goals and Objectives
document found on the website outlines the information that will be presented in the
report.

Staff is still looking for volunteers for the annual prairie dog census at the Boulder
Reservoir. Counts are held over the course of three days each in June, July and August.
Those interested in participating in prairie dog counts are encouraged to contact Melissa
Reed-Eckert at Reed-EckertM@bouldercolorado.gov. Annual count information is
provided to the city’s Urban Wildlife Conservation Coordinator and utilized to assist in
land management decisions.

• Natural Lands Projects Underway: Staff or contractors continue to work on the

following projects and will update the PRAB as major milestones are achieved:
o Natural Lands Volunteer Recruitment and Training; and
o Boulder Aeromodelling Society coordination and site maintenance.

C. Operations Update

Department 2019 Budget Proposal

The PRAB is reminded of the verbal update provided during the May meeting. Specifically, as
part of the city's continuing efforts to contain costs, staff has developed a "fiscally constrained"
2019 budget proposal. The proposal, which must still be reviewed by the city's Executive Budget
Team and City Council, considers flattening local sales tax revenues and the resulting impact on
Boulder's General Fund and the .25 Cent Sales Tax Fund. Staff's proposal:

(1) Retains the current level of reserves across the department’s dedicated funds;
(2) Assumes provision of minimum wage for nonstandard positions as previously directed by
Council;
(3) Reduces General Fund spending on an ongoing basis; and
(4) Reduces the six-year CIP by $4.25M, requiring project delays and reductions in scope
further described below.

Despite staff's identified efficiencies and cost containment opportunities, it was necessary that
the proposal significantly impact capital funds available for department projects. Shared with the
PRAB as part of the May CIP Discussion Item, certain projects will have reduced available
funding and/or will be delayed aligning spending with revenues and maintain healthy fund
balances. Impacted projects, to name a few, include Valmont City Park Phase II and the number
of neighborhood parks to be improved annually. These changes were also necessary as staff
appreciates the implications of enhanced and improved amenities on the department’s ongoing
operation. In addition, the budget proposal assumes no new programming in 2019 and may result
in some service level adjustments. A more thorough budget update will be provided with
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200
the September PRAB meeting packet. The public may also want to refer to updated CIP Action
Item materials provided in this packet.

3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200

 CITY OF BOULDER
PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM

MEETING DATE: June 25, 2018

AGENDA TITLE:
Public Hearing and Consideration of Motions Approving the 2019 Expenditures from the
Permanent Parks and Recreation Fund and 2019-2024 Parks and Recreation Department
Capital Improvement Program (CIP)

PRESENTERS:
Yvette Bowden, Director, Parks and Recreation
Ali Rhodes, Deputy Director
Jeff Haley, Planning, Design and Community Engagement Manger

EXECUTIVE SUMMARY:

As part of the city’s annual budget process, departments develop a six-year Capital
Improvement Program (CIP). The current CIP process is for fiscal years 2019 through
2024. Within this process, funds are appropriated for the first year, 2019. Staff has
provided the PRAB with two previous agenda items related to the CIP in April and May
and this item is the third and final with the requested approval. The Parks and Recreation
Advisory Board’s (PRAB) role in this process is defined in the Boulder Revised Code
(B.R.C.), 1982 TITLE 2 GOVERNMENT ORGANIZATION, Chapter 3 Boards and
Commissions, Section 10 Parks and Recreation Advisory Board (d)(2) “To approve or
disapprove expenditures or appropriations from the permanent park and recreation fund
and forward such recommendations to the city council.” It is within this context that the
PRAB is requested to hold a public hearing and provide a recommendation on the CIP to
Planning Board and the City Council. After a motion is passed by the PRAB, the
department’s CIP budget will then be submitted to the Planning Board and City Council
for review and respective considerations and approvals.

STAFF RECOMMENDATION:

Staff recommends that the PRAB approve the 2019 expenditures planned from the
Permanent Parks and Recreation Fund and approve the recommended 2019-2024 Parks
and Recreation Department CIP (Attachment A).

Suggested Motion Language:

Staff requests the PRAB’s consideration of this matter and action in the form of the
following motions:
• Motion to approve the 2019 recommended expenditures from the Permanent Parks and
Recreation Fund.
• Motion to approve the recommended 2019 -2024 Parks and Recreation Department
Capital Improvement Program (CIP).

AGENDA ITEM #__V-A____PAGE___1____

 IMPACTS:

Fiscal: $4.35M. This amount reflects the total uses of funds projected for 2019 as
follows: (described in greater detail in Attachment A)

Fund Project Amount

Athletic Field Improvements $100,000
Boulder Reservoir South Improvements $1,100,000
Permanent Columbia Cemetery Capital Maintenance $106,000
Parks & Flatirons Golf Course Capital Enhancements $260,000
Recreation Neighborhood and Community park Enhancements $472,000
Fund (3300) Parking Lot Capital Maintenance $840,000
Urban Forestry Planting Prioritization and Emergency Response Plan $50,000
Valmont City Park Phase 2 Development $100,000
Permanent Parks and Recreation Fund Total $2,928,000

.25 Cent Sales Recreation Facility Capital Maintenance $500,000

Tax Fund
(2180) Urban Forest Management (EAB) $500,000
.25 Cent Sales Tax Total $1,000,000

$428,000
Lottery Fund
(2110) Neighborhood and Community Park Capital Maintenance
Lottery Fund Total $428,000

PUBLIC FEEDBACK:

At the public hearing, members of the public will have the opportunity to comment on the
proposed 2019-2024 CIP during the public hearing portion of the agenda item. The public
will also have an opportunity to comment during the Planning Board’s CIP review in July
and City Council’s discussions and review of the recommended budget during future
public hearings throughout the year.

BACKGROUND:

Capital Projects
CIP projects are defined as any major project with a cost greater than $50,000 for
purchase or construction or major replacement of physical assets. CIP projects are
potentially subject to a Community and Environmental Assessment Process (CEAP)
review that evaluates any potential environmental, traffic or social impacts to Boulder
residents, neighborhoods and businesses.

AGENDA ITEM #__V-A____PAGE___2____

Capital Funding
The department’s capital funding comes from various sources where the department
either manages the fund or a portion of an appropriation in the fund. The funds include
the Permanent Parks and Recreation Fund, .25 Cent Sales Tax Fund and the Lottery
Fund. These funding sources all have limitations on what can be spent from the specific
fund.

CIP Process
The budget is how the city manages its assets and implements projects and programs that
are chosen by its citizens through their elected representatives, City Council. The
department’s budget is formulated within the context of the Parks and Recreation Master
Plan that was adopted by the PRAB and accepted by City Council in early 2014. The CIP
is developed in support of achieving the department’s Master Plan goals.

Once again this year, staff has provided the PRAB with a “three touch” approach that
included 1) discussion item presented at the April meeting communicating process,
policies and procedures and definitions/criteria that guide the CIP development; 2) a
discussion item presented at the May meeting to review draft projects and prioritization
as it relates to the 2019 – 2024 CIP; and 3) a PRAB Public Hearing to consider motions
approving and recommending the department CIP.

CIP Guiding Principles

To plan and prioritize capital investments, staff apply specific guiding principles based
on the City’s CIP guiding principles and the department’s master plan goals. The
following departmental framework is also utilized to determine and plan CIP projects and
make budget decisions that are sustainable over time. These priorities are also focused on
maintaining the integrity of the current infrastructure and facilities before expanding
and/or enhancing programs and facilities.

1. Safety / Compliance (S) – Projects represent important deficiencies and are

essential safety and compliance concerns. Project may include ongoing
infrastructure repairs, replacements and/or refurbishments of park play equipment
and amenities, irrigation systems, landscape and turf upgrades and facility
improvements. Compliance considerations also include meeting local, state and
federal requirements that are required to be completed to comply with specific
regulations, such as city of Boulder’s ‘dark sky’ lighting ordinance and the
Americans With Disabilities Act (ADA).

2. Commitment (C) – Projects that are required by law/ballot (e.g., Elks Park), are
in-process of development (e.g., Valmont City Park), as part of a prior
development agreement, are recommended as part of the department master plan
(e.g., playground and irrigation system renovations) and/or are required to be
completed within a specific period of time.

3. Efficiencies (E) – The department will consistently seek efficiency improvements

in both operational and capital investments. Projects will represent important

AGENDA ITEM #__V-A____PAGE___3____

 operational and/or maintenance efficiencies resulting in improved life cycles, cost
efficiencies and savings in resources, energy or water usage (e.g. aquatics facility
repairs).

4. Revenue (R) – The department will invest in facilities and programs that generate
revenues to support valued recreational opportunities in the Boulder community.
Projects will enhance the department's ability to earn more revenue after initial
investment and operational costs are considered (e.g. aquatics facility
enhancements and athletic field improvements) and/or possible
collaboration/partnerships leveraging outside funding sources.

ANALYSIS:
Staff have identified options for reducing spending strategically as a standard practice for
this current fiscal environment and especially as it applies to the CIP. For both 2019 as
well as the full 6-year CIP staff have performed careful analysis and projections for all
funds that make up the department CIP. With PRAB support, staff have adjusted the
spending accordingly to remain within funding projections while still maintaining a
healthy fund balance for reserves. Over half of the CIP is now funded exclusively out of
the Permanent Parks and Recreation fund while the remaining is funded appropriately out
of the .25 Cent Sales Tax and Lottery Fund. The current 6-year CIP reduces spending by
approximately $4.25M.

CIP Project Revisions for 2019-2024

To achieve the strategic budget reductions, the following projects have been revised as
follows:

1. Aquatic Facility Enhancements ($2.7M) Funding amounts remained the same, but
delayed projects by 1 year to allow for higher priority projects to proceed first as well as
allowing the design of the pool renovations to be informed in the upcoming recreation
facilities needs assessment. The East Boulder Community Center Pool, Spruce Pool and
South Boulder Recreation Center Pool will each be delayed by one year.

2. Capital Infrastructure Enhancements ($2.7M) Funding amounts remained the same,

but delayed projects by 2 years. This project will provide capital funding to implement
enhancements at parks and facilities throughout the system.

3. Valmont City Park Phase 2 ($2. 3M) Delayed project by 1 year and reduced funding
by $1.5M. This project will be an opportunity for a capital campaign, partner
contributions or other forms of funding that are under consideration.
Will likely include some combination of an adventure playground, small water feature for
children, community garden, skateboard elements and shelter pavilions.

4. Boulder Reservoir Enhancements ($1.1M) Reduced funding by $1.15M that was

allocated in future years for continued enhancements at the South Shore Recreation Area
until completion of Site Planning this year. Funding will be considered in the 2020 CIP
development next year once the site plan and prioritization by the community is

AGENDA ITEM #__V-A____PAGE___4____

complete. The current funding will continue the implementation of key improvements to
the south shore recreation area and redevelopment of the visitor services center.

5. Flatirons Golf Course Repairs ($3M) Moved up one year due to a priority need for
new restrooms and facilities. In future years, this project will provide dredging of
existing irrigation ponds within the course and design and construction of a new pro
shop, clubhouse and staff office to replace the former events center that was demolished
because of the 2013 flood.

6. Rec Facility Repairs ($1.5M) Reduced funding by $500K

Based upon the outcomes and strategies of the Recreation Facility Strategic Plan, this
project will fund the initial implementation projects outlined within the plan. This project
is combined with funding from the Facilities and Asset Management (FAM) Division of
Public Works that partners in the management of the facilities.

7. Urban Forest Management ($2.9M) Reduced funding by $100K in 2020

Result of the recent discovery of the Emerald Ash Borer (EAB), a response plan has been
developed to slow the spread of the pest and maintain a safe community from the
potential hazards of multiple dead and dying trees within the urban core of the
community. This project will provide funding to educate the community on safe EAB
treatment, hire contractors for removal and replacement of the trees affected by the EAB
to re-establish streetscapes and park areas that contribute to many of the sustainability
goals of the city.

8. Operations Facility Enhancements ($1M) Reduced the project funding in 2023 by

$1M. Funding will be determined in future years pending the outcome of the current
operations facility assessments.

Operating and Maintenance Impacts

The department prioritizes capital projects based upon maintaining existing assets and
decreasing the maintenance backlog of the department’s portfolio of parks and facilities.
Therefore, most projects included in the department’s Capital Improvement Program will
not have an impact on maintenance costs due to replacement of aging infrastructure and
efficiencies associated with new and improved facilities and systems. However, as the
department fulfills commitments relative to long-term planning needs such as the future
phases of Valmont City Park, Boulder Junction Park or Violet Neighborhood Park in the
future, the department will need to carefully design enhancements in sensitivity to the
department’s O&M funding and not overburden funds with maintenance of these new
facilities.

Unfunded Projects and Emerging Needs

In the long-term, additional funding will need to be secured to develop any new major
facilities as well as improve service standards for maintenance operations and to fund
deferred maintenance. The master plan includes a list of priority items to complete based
on various funding levels Staff continues to evaluate deferred maintenance needs,
including park sites and recreation facility needs and have implemented an Asset

AGENDA ITEM #__V-A____PAGE___5____

Management Plan (AMP) to assist in capital planning and day-to-day operations. The
current maintenance and facility improvements backlog, including major repairs and
replacements, is significant. The department anticipates that this backlog will continue
until funding levels reach appropriate amounts to accommodate life-cycle projections for
the department’s assets.

Key Unfunded Projects Include:

• Boulder Reservoir South Shore enhancements to accommodate increased use and
visitation as well as basic amenities to support the regional destination as outlined in
the Boulder Reservoir Master Plan and currently evaluated through the Site and
Management Plan.
• The Recreation Facility Strategic Plan projected a total of $4.5 million in deferred
maintenance and an additional $3 million over the next ten years in the three
recreation centers.
• Meeting energy compliance required by the Building Performance Ordinance.
• Increased capacity, upgrades and additional facilities for youth and adult sports fields.
• Expansion and enhancement of recreation centers and aquatics facilities that
accommodate increased demand for lap swimming, fitness equipment and multi-use
classroom space that could be expanded.
• Renovation of existing parkland to meet current trends and needs for the community
such as the Mapleton Ballfields given increased residential development in the area.

NEXT STEPS:

It is important to note that staff will keep the PRAB updated on the status of the CIP
process as it proceeds to Planning Board and City Council during the summer months and
ultimately upon approval. Similarly, as staff continues the final design of the key
improvement projects for 2019, the PRAB will be updated on the outcome of the final
scope and related costs.

2019-2024 CIP Process Time Line (Projected)

Item Date
PRAB Approval/Recommendation of CIP (Action) June 25
Planning Board / City Council CIP Tour July 16
Planning Board Hearing July 19
Council Study Session Aug 14

Attachments:
A. CIP Project Summary Sheet 2019-2024

AGENDA ITEM #__V-A____PAGE___6____

 Attachment A

Boulder Parks and Recreation Capital Improvement Program 2019-2024

Run Date: 6/18/2018

Estimated Total 2019 2020 Projected 2021 Projected 2022 Projected 2023 Projected 2024 Projected Unfunded
Cost Recommended Amount
PARKS & RECREATION Department Total $ 4,356,000 $ 4,296,000 $ 4,645,000 $ 4,020,000 $ 4,670,000 $ 3,782,000 $ -
CIP-CAPITAL ENHANCEMENT Subtotal $ 528,000 $ 852,000 $ 3,103,000 $ 2,508,000 $ 3,018,000 $ 1,428,000 $ -
Aquatic Facility Enhancements $ - $ 150,000 $ 2,100,000 $ - $ 510,000 $ - $ -
(5152185510)

Based on recommendations of the 2015 Boulder Aquatics Feasibility Plan, this project provides implementation of priority indoor and outdoor pool enhancements for Boulder's aquatics programs. In
2020, design and permitting will be completed for the the East Boulder Community Center leisure pool and construction will occur in 2021. This project will be in partnership with Facilities and Asset
Management (FAM) funding a variety of necessary facility repairs in the same year. In 2023, improvements will be made to the outdoor Spruce Pool and the indoor South Boulder Recreation Center pool
to provide water play features for children and youth. These improvements will allow the pools to serve all ages and abilites while also enhancing priority facilites for the community.

Capital Infrastructure $ - $ - $ - $ 80,000 $ 1,000,000 $ - $ -

Enhancements (515218CINF)
This project will provide capital funding to implement enhancements at parks and facilities throughout the system. Currently undeveloped park sites such as Violet Park in north Boulder and Eaton Park
in Gunbarrel have planned amenities that need to be implemented to meet service levels of surrounding neighborhoods. Additionally, this project will provide implementation of planned amenities at
developed park sites that haven't been constructed such as restrooms, ballfields, additional sport courts and play areas. Throughout the next few years, key plans and reports will be completed for the
Boulder Reservoir as well as the departmental master plan that will also outline future priorities that will be funded through this project that will enhance the existing recreation facilities.

Capital Infrastructure $ - $ 575,000 $ - $ 80,000 $ 1,000,000 $ -

Enhancements (515330CINF)
This project will provide capital funding to implement enhancements at parks and facilities throughout the system. Currently undeveloped park sites such as Violet Park in north Boulder and Eaton Park
in Gunbarrel have planned amenities that need to be implemented to meet service levels of surrounding neighborhoods. Additionally, this project will provide implementation of planned amenities at
developed park sites that haven't been constructed such as restrooms, ballfields, additional sport courts and play areas. Throughout the next few years, key plans and reports will be completed for the
Boulder Reservoir as well as the departmental master plan that will also outline future priorities that will be funded through this project that will enhance the existing recreation facilities.

General Park Improvements $ 428,000 $ 428,000 $ 428,000 $ 428,000 $ 428,000 $ 428,000 $ -

(5152112110)
Boulder's park system is foundational to the mission of the Parks and Recreation Department. Upon completion of the department's master plan in 2014, the department committed to ongoing park
system renovations/repairs based on priority needs and asset management for all outdoor facilities. This combines individual funding for playgrounds, shelters, and ADA accessibility upgrades. The
specific park that will be renovated is determined on a six year cycle through an asset management program and communicated to the public. Projects are necessary to comply with goals and
commitments identified in the department’s master plan. The department evaluates and prioritizes needs based on criteria including safety and code compliance, age of the equipment, location in the
city, and opportunities for efficiencies, collaboration or partnerships with other departments or the surrounding neighborhood.
The current list of parks within the CIP include:
2019 - Chautauqua Park
2020 - Harlow Platts Community Park
2021 -East Boulder Community Park
2022 - North Boulder Park
2023 - Martin Park
2024 - Parkside Park

Operations Facilities Capital Enhac $ - $ - $ - $ - $ 1,000,000 $ - $ -

(515330OPFA)
 Boulder Parks and Recreation Capital Improvement Program 2019-2024
Run Date: 6/18/2018

This project will provide funding to implement key recommendations of the operations facility assessment to improve existing facilities as well as increasing facilities for space needs related to production
areas, material storage, office space and equipment staging. Key outcomes of the project will include renovations and expansion of existing maintenance shops, operations buildings and
material/equipment storage.

Valmont City Park - Phase 2 $ 100,000 $ 274,000 $ - $ 2,000,000 $ - $ - $ -

(5153303500)
This project provides for the development of the next major phase of Valmont City Park, primarily south of Valmont Road. The Concept Plan for the park was updated in 2015 with community support
and outlining all the major amenities and phases to be built in the future. The next phase may include an adventure playground, small water feature for children, community garden, skateboard elements
or shelter pavilions. Additional parking and opportunities for enhancement to the existing disc golf course will also be explored as part of Phase 2. Final plans will be completed in 2020 to determine
amenities for development as well as available funding. Constrution is anticipated in 2022 based upon availble funding and prioritization. This project also allows for increased park service to the
surrounding areas of east Boulder as well as the entire Boulder community.
Estimated Total 2019 2020 Projected 2021 Projected 2022 Projected 2023 Projected 2024 Projected Unfunded
Cost Recommended Amount
CIP-CAPITAL MAINTENANCE Subtotal $ 3,778,000 $ 3,304,000 $ 1,402,000 $ 1,512,000 $ 1,652,000 $ 2,354,000 $ -
Athletic Field Improvements $ - $ - $ 130,000 $ - $ 130,000 $ - $ -
(5153302060)
As recommended in the department's master plan and the subsequent Athletic Field Study, staff will improve existing athletic fields and sports complexes through annual capital maintenance and
renovations. Most of the improvements relate to irrigation and turf renovation, replacement of sports field amenities and improving fields. The department conducted feasibility studies and intends to
design and construct priority field improvements at locations determined through the athletic field study. Specific park sites could include Stazio Complex, Foothills Community Park, Pleasantview
Sports Complex, East Boulder Community Park or Harlow Platts Park.
This project allows the department to focus on youth engagement and activity as indicated in the department's master plan and Athletic Field Study by providing appropriate facilities and opportunities for
youth sports. Additionally, this project will provide efficiency and improvement in maintenance and operations in order to allow the department more flexibility in maintenance of athletic fields throughout
the community.

Boulder Reservoir South Shore $ 1,100,000 $ - $ - $ - $ - $ - $ -

(5153305020)
Implementing the 2012 Master Plan and recent facility assessments, this project will continue the implementation of key improvements to the south shore recreation area and redevelopment of the visitor
services center to provide restrooms, administrative offices, concessions area and various visitor amenities to the beach area. Future key enhancement priorities will be determined through a site
management plan that is currently underway and will be complete in 2019. Potential projects include trail connections, pavilions, docks, facility upgrades and parking lot renovations.

Columbia Cemetery Capital $ 106,000 $ 32,000 $ - $ 40,000 $ 32,000 $ 32,000 $ -

Maintenance (515330CCCM)
The cemetery is a designated landmark and requires ongoing maintenance to meet the preservation requirements associated with all the infrastructure ranging from headstones, markers, ornamental
fencing and grounds maintenance. This project will provide necessary funding to complete projects as well as local match for leveraging state grant funds.

Flatiron Golf Course Repairs $ - $ 260,000 $ 2,300,000 $ - $ - $ - $ 500,000 $ -

(5153304150)
The Flatirons Golf Course is the only public course in Boulder and provides a highly desired recreation amenity while also contributing to funding sources through revenue generation. The golf course
has many planned enhancements to ensure playability and provide necessary visitor amenities. This project will provide dredging of existing irrigation ponds within the course in 2019 and 2024 and
design and construction of a new pro shop, clubhouse and staff office to replace the former events center that was demolished as a result of the 2013 flood. The clubhouse will be designed and
permitted in 2019 with constrution anticipated in the fall of 2020.
 Boulder Parks and Recreation Capital Improvement Program 2019-2024
Run Date: 6/18/2018

Neighborhood and Com Park Cap $ 472,000 $ 472,000 $ 472,000 $ 472,000 $ 472,000 $ 472,000 $ -
Maint (515330NHCP)
Boulder's park system is foundational to the mission of the Parks and Recreation Department. Upon completion of the department's master plan in 2014, the department committed to ongoing park
system renovations/repairs based on priority needs and asset management for all outdoor facilities. This combines individual funding for playgrounds, shelters, and ADA accessibility upgrades. The
specific park that will be renovated is determined on a six year cycle through an asset management program and communicated to the public. Projects are necessary to comply with goals and
commitments identified in the department’s master plan. The department evaluates and prioritizes needs based on criteria including safety and code compliance, age of the equipment, location in the
city, and opportunities for efficiencies, collaboration or partnerships with other departments or the surrounding neighborhood.
The current list of parks within the CIP include:
2019 - Chautauqua Park
2020 - Harlow Platts Community Park
2021 -East Boulder Community Park
2022 - North Boulder Park
2023 - Martin Park
2024 - Parkside Park

Parking Lot Capital Maintenance $ 840,000 $ - $ 300,000 $ - $ 318,000 $ 350,000 $ -

(515218PKLT)
BPR manages approximately 20 different parking lots across the system with a current replacement value of $5.5M. Current backlog of maintenance is estimated at $2M which increases annually due to
the deterioration of asphalt in poor condition. This project provides critical funding to renovate and renew existing parking lots to ensure safety of visitors and access to a variety of parks and recreation
facilities. Individual parking lot repairs are prioritized through the department's asset management system and identified for construction efficiencies based on locations.

Play Court Capital Maintenance $ - $ 100,000 $ - $ - $ 200,000 $ - $ -

(515218PLCT)
BPR owns and manages a variety of play courts ranging from basketball, tennis, platform tennis and handball. The department asset management system outlines which courts are in need of repairs
and the department uses this funding to provide capital maintenance each year to the highest priority courts including crack filling, striping, painting and replacement of hardware and infrastructure
associated with the courts.

Recreation Facility Repairs $ 500,000 $ - $ - $ 500,000 $ - $ 500,000 $ -

(5152186150)
The department's master plan indicates several key themes that relate to health and wellness, youth activity, community engagement and asset management. To continue supporting these key themes,
the department will be providing repairs, renovations and upgrades to recreation centers. In 2016, the department completed a strategic plan for all recreation centers that illustrates implementation
priority for critical projects. Based upon the outcomes and strategies of the Recreation Facility Strategic Plan, this project will fund the initial implementation projects outlined within the plan. This project
is combined with funding from the Facilities and Asset Management (FAM) Division of Public Works that partners in the management of the facilities.

Urban Forest Management $ 500,000 $ 400,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ -

(5152183100)
 Boulder Parks and Recreation Capital Improvement Program 2019-2024
Run Date: 6/18/2018

Trees are important assets to the community and provide many benefits to Boulder. In September 2013, Forestry staff discovered an Emerald Ash Borer (EAB) infestation within the city. The
subsequent delimitation survey showed that EAB was well established within a corridor in central Boulder. Over the next 15 years, EAB management, including tree removal, tree replacement, wood
disposal and pesticide treatments will have a significant direct budgetary impact to the city and private residents. The loss of tree canopy will have considerable economic, social, and environmental
impacts for decades. In September of 2015, an Information Item detailing the Emerald Ash Borer management plan was presented to City Council.
As a result of the recent discovery of the Emerald Ash Borer (EAB), a response plan has been developed to slow the spread of the pest and maintain a safe community from the potential hazards of
multiple dead and dying trees within the urban core of the community. This project will provide funding to educate the community on safe EAB treatment, hire contractors for removal and replacement of
the trees affected by the EAB to re-establish streetscapes and park areas that contribute to many of the sustainability goals of the city. This project will include renovation of parking areas, streetscapes,
park areas and other sites to remove and replace the trees. The recent Urban Forest Strategic Plan outlined the need to increase annual tree plantings from 400 to 600 to maintain the existing canopy
given the decline from EAB. This project provides plantings across the city on locations throughout Parks and Recreation properties.

Estimated Total 2019 2020 Projected 2021 Projected 2022 Projected 2023 Projected 2024 Projected Unfunded
Cost Recommended Amount
CIP-CAPITAL PLANNING Subtotal $ 50,000 $ 140,000 $ 140,000 $ - $ - $ - $ -
STUDIES
Forestry Emergency Response $ 50,000 $ - $ - $ - $ - $ - $ -
Plan (515330UFPP)
A key implementation priority in the Urban Forest Strategic Plan, this will provide funding for a comprehensive plan that identifies planting priorities for the urban forest annual planting initiatives as well
as specific response protocol for emergency related events including drought, wind storms, major precipitation events and other threats to the forest canopy. The city manages over 50K trees with an
assessed value of $110M annually in benefits to Boulder. This plan will ensure the maintenance and protection of the canopy and priorities for the replacement plantings. Boulder is susceptible to a
variety of weather events that impact the forest including flood, fire, wind and snow. Each of these events require quick response to ensure public safety as well as limiting disturbance to trees.

Master Plan Update $ - $ 140,000 $ 140,000 $ - $ - $ - $ -

(515218MPUP)
This project will provide funding for consultants and staff to complete a 5-year update to the department's master plan to ensure alignment of departmental programs, services and facilities to meet the
needs and goals of the community. This project will likely include an updated community survey and outreach to all members of the community to analyze the mission and offerings of the department. A
comprehensive historic and cultural plan will be completed in conjunction with this master plan update to provide for goals and recommendations to ensure the sustainability of the departments' historic
and cultural assets over time.
TO: Parks and Recreation Advisory Board

FROM: Yvette Bowden, Director, Parks and Recreation Department

Alison Rhodes, Deputy Director
Jeff Haley, Planning, Design and Community Engagement Manager

SUBJECT: Matters from the Department

DATE: June 25, 2018

A. Harbeck-Bergheim House Community Engagement Update

Staff is currently engaging the community to discuss ideas and options for the long-term
approach to the historic landmarked house now that the Museum of Boulder is moving to
their new location. A full outline of information about the project and process overview
can be found here. The key next step in the process is a community open house scheduled
for Thursday, July 12 from 5:30 to 7 p.m. At the June PRAB meeting, staff will provide a
verbal update of the project.

B. Operating Budget (verbal update)

3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200

TO: Parks and Recreation Advisory Board

FROM: Tom Klenow, Chair

Tyler Romero, Vice-Chair

SUBJECT: Matters from the Board

DATE: June 25, 2018

A. 2019-24 Greenways Capital Improvement Program (see attached)

3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200

 CITY OF BOULDER
INFORMATION ITEM FOR:

ENVIRONMENTAL ADVISORY BOARD – June 6, 2018

TRANSPORTATION ADVISORY BOARD – June 11, 2018
OPEN SPACE BOARD OF TRUSTEES – June 13, 2018
PLANNING BOARD – June 14, 2018
WATER RESOURCES ADVISORY BOARD – June 18, 2018
PARKS AND RECREATION ADVISORY BOARD – June 25, 2018

GREENWAYS ADVISORY COMMITTEE AGENDA ITEM

MEETING DATE: June 28, 2018

SUBJECT:
2019-2024 Greenways Capital Improvement Program

REQUESTING DEPARTMENT:
Christin Shepherd – Civil Engineer II

PURPOSE: The 2019-2024 Greenways Capital Improvement Program is being provided to

board members as an information item. If you have any comments or concerns regarding the
2019-2024 Greenways Capital Improvement Program, please pass them along to your
Greenways Advisory Committee representative. If you have questions on this material, please
contact Christin Shepherd at 303-441-1889 or shepherdc2@bouldercolorado.gov

GREENWAYS ADVISORY COMMITTEE ACTION REQUESTED:

A recommendation from the Greenways Advisory Committee to the Planning Board and City
Council concerning the proposed Greenways Capital Improvement Program is requested.

Attached is information concerning the proposed 2019-2024 Greenways Capital Improvement

Program (CIP) for review and consideration. A recommendation by the Greenways Advisory
Committee to Planning Board and City Council will be requested at the June GAC meeting.

Attachment A: Greenways 2019-2024 Capital Improvement Program Overview

Attachment B: Potential Restoration, Water Quality & Trail Improvement Projects
Attachment C: 2019-2024 Capital Improvement Program Summary Spreadsheet
Attachment D: Greenways CIP & Proposed Project Map

1
Attachment A

GREENWAYS 2019-2024 CIP Departmental Overview

Overview of Department Mission

The City of Boulder Greenways System is comprised of a series of corridors along riparian areas
including Boulder Creek and its 14 tributaries, which provide an opportunity to integrate
multiple objectives, including habitat protection, water quality enhancement, storm drainage
and floodplain management, alternative transportation routes for pedestrians and bicyclists,
recreation and cultural resources.

The Greenways CIP follows an opportunistic approach, contributing funding toward projects that
are being completed by other departments or private development to meet the various
objectives of the Greenways Program. The Greenways CIP also looks to leverage funds with
outside agencies to move projects forward that meet more than one objective of the Greenways
Program but may not be the highest priority when evaluating any one particular objective.
Projects included in the Greenways CIP are typically called out in the Greenways Master Plan and
are projects that Greenways staff can take the lead in coordinating.

Funding Overview
The 2019 annual funding distribution for the Greenways capital program is as follows:

Transportation Fund $97,500

Stormwater & Flood Management Utility Fund $97,500
Lottery Fund $151,067

The total 2018 Greenways capital budget is $346,067, with an additional $105,000 in the
operating budget. Historically, the Lottery contribution to the Greenways Program has been
$150,000 per year. However, the Lottery contribution is now calculated as 15-percent of the
total Lottery funds allotted to the city and will change each year. The 2018 Lottery fund amount
was used for the 2019-2024 CIP.

The Lottery Fund is based on proceeds from the Conservation Trust Fund that is distributed by
the State of Colorado on a per capita basis to local governmental entities. Funding can be used
for the acquisition, development and maintenance of new conservation sites and capital
improvements for recreational purposes.

Current Focus for Capital Planning and Projects in 2019

The focus of the Greenways CIP in 2019-2020 is on flood mitigation, bicycle and pedestrian
multi-use paths and underpasses, and habitat and water quality improvements along the

1
Fourmile Canyon Creek corridor. These improvements are also being coordinated with the
development of the Violet Park site. The Greenways program has also secured additional funding
through the city’s capital tax program to help fund this project.

In 2021-2024, funding for these types of improvements is shown for Skunk, Twomile Canyon and
Goose Creek in anticipation of future major drainageway improvements along this corridor. For
more information about the timing and details of these projects, please see the Utilities -
Stormwater/Flood web page: https://bouldercolorado.gov/flood/creek-projects

In addition, a list of potential restoration, water quality and trail improvement projects that
meet more than one Greenways objective during the next few years are included as Attachment
B. See Attachment D for a map of these potential projects.

Recent Accomplishments
- The Wonderland Creek project construction began in January 2016. The project extends
from Foothills Parkway in the south to Winding Trail Drive in the north. The project
includes 100-year channel improvements, three new underpasses and replanting 1,884
trees and shrubs. The Wonderland Project is now over 90 percent complete and
anticipated to be at final completion in summer of 2018

2019 Capital Projects

- Fourmile Canyon Creek: multi-use path, development of Violet Park, and increase flood
conveyance capacity. Project is a collaborative effort with flood mitigation,
transportation, and parks.
- See Attachment C for projects in the 2019-2024 CIP and Attachment D for a map of
project locations.

Operating and Maintenance Impacts

$105,000 is budgeted each year for Greenways operations and maintenance. $80,000 of the
operating budget is dedicated to habitat maintenance. The Greenways habitat crew works
closely with Parks and Open Space maintenance staff to provide on-going maintenance, as well
as on collaborative projects as part of the operations budget. Major drainageway improvements
are maintained by the flood maintenance staff and multi-use paths and underpasses are
maintained by either Transportation or Parks maintenance, depending upon jurisdiction.

Unfunded Projects and Emerging Needs

Since the Greenways Program is opportunistic, taking advantage of projects that are funded
through other departments, there are no unfunded needs.

2
Attachment B: Potential Restoration, Water Quality & Trail Improvement Projects
Greenways Objectives
Provides
Funding from Provides
Protects and/or Enhances Water Mitigates Flood Improves Storm pedestrian/bicycle Preserves Cultural
more than 1 Recreation
Restores Habitat Quality Risk Drainage transportation Resources
source Opportunities
Map ID Name of Project route
A Pedestrian Bridge at Linden & Twomile Canyon Creek x x x
B Underpass at Arapahoe & Boulder Creek x x x x
C Multi-Use Path at Airport Road & Valmont Park x x x
D Underpass at 26th St & Fourmile Canyon Creek x x x
E Underpass at Foothills & Colorado x x x
F Underpass at Broadway & Fourmile Canyon Creek x x x
G Removal of EAB at Boulder Creek x x x
H Park Improvements at Howard Hueston Park & Wonderland Creek x x x
I Restoration Foothills to Valmont at Boulder Creek x x
J Park Construction at Violet Park & Fourmile Canyon Creek x x x x x
K Pedestrian Bridge at East Boulder Rec Center x x x
L Pedestrian Bridge & 800' of Creek Restoration at Fourmile Canyon Creek x x x x
M Park Construction at 744 University & Gregory Canyon Creek x x x
N Restoration at Boulder Junction & Goose Creek x x x x x x
Attachment C: 2019-2024 Capital Improvement Program Summary Spreadsheet

2018 Greenways Budget 2019-2024 Greenways CIP

Carry Over $ 2018 Budget
2018 Lottery 2018 Flood 2018 Trans
Projects and Map ID From Previous 2018 Budget +
610SW63100 610SW63000 310TR630OC 2019 2020 2021 2022 2023 2024
Years Carry Overs
1 Wonderland Foothills-28th $ 914,467 $ - $ - $ - $ - $ 914,467
2 Fourmile 19th-22nd $ 718,828 $ - $ - $ - $ - $ 718,828
3 Skunk/Twomile/Goose Creeks $ - $ - $ - $ - $ - $ 300,000 $ 300,000 $ 300,000 $ 300,000
4 Fourmile Upland to Violet $ 540,800 $ 129,600 $ 85,200 $ 85,200 $ 300,000 $ 840,800 $ 300,000 $ 300,000
Goose Creek Restoration $ 152,399
2017 ATB Additional Lottery Funds $ 46,568
2018 ATB Goose Creek project refund $ 23,000
5 *Restoration, Water Quality & Trail Improvements $ 125,708 $ 21,467 $ 12,300 $ 12,300 $ 46,067 $ 393,742 $ 46,067 $ 46,067 $ 46,067 $ 46,067 $ 46,067 $ 46,067
Total $ 2,498,770 $ 151,067 $ 97,500 $ 97,500 $ 369,067 $ 2,867,837 $ 346,067 $ 346,067 $ 346,067 $ 346,067 $ 346,067 $ 346,067
Projected Funding based on $151,067 Lottery Fund
Attachment D: Greenways CIP & Proposed Projects 2019-2024

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 CITY OF BOULDER
INFORMATION ITEM FOR:

ENVIRONMENTAL ADVISORY BOARD – June 6, 2018

PLANNING BOARD – June 7, 2018
TRANSPORTATION ADVISORY BOARD – June 11, 2018
OPEN SPACE BOARD OF TRUSTEES – June 13, 2018
WATER RESOURCES ADVISORY BOARD – June 18, 2018
PARKS AND RECREATION ADVISORY BOARD – June 25, 2018

GREENWAYS ADVISORY COMMITTEE AGENDA ITEM

MEETING DATE: June 28, 2018

SUBJECT:
Boulder Creek Arapahoe Underpass Art Project (Arapahoe Underpass Art project) at Boulder
Creek and Arapahoe Avenue
REQUESTING DEPARTMENT:
Mandy Vink – Public Art Administrator, Library and Arts Department
Edward Stafford – Development Review Manager, Public Works
Alysha Geiger – Civil Engineer I Development Review, Public Works
PURPOSE: The Arapahoe Underpass Art Project has requested a variance to BRC 9-3-9 to
allow lighting of a protected waterway. While this variance is a staff level decision we are
seeking input on this request from the various boards through the GAC. It is requested that
each board/committee review this full report and forward any comments or concerns
regarding t to your Greenways Advisory Committee representative for discussion at the June
28, 2018 GAC meeting. The project webpage is available at: https://boulderarts.org/public-
art/in-progress/arapahoe-underpass/
GREENWAYS ADVISORY COMMITTEE INPUT REQUESTED:
Input from the Greenways Advisory Committee to staff concerning the request for a a
variance to section 9-3-9 of the Boulder Revised Code, 1981, to allow for the Arapahoe
Underpass Art project is requested. Pending GAC input, the project team will make a
decision to move forward, or not, with a formal application for a wetland variance for the art
project.

The Boulder Creek Arapahoe Underpass Project was previously reviewed by the GAC as a part
of the Community and Environmental Assessment Process (CEAP) on May 11, 2017. After the
CEAP the public art component of the project was selected using the city’s Policy on Acquisition
and Maintenance of Public Art.

Attached is information on a requested variance to the city’s Stream. Wetlands and Water Body
Protection code. Input on this item by the Greenways Advisory Committee is being sought prior
to staff providing a decision on the variance request.

Attachment A: Input Request from the Boulder Creek Arapahoe Underpass Art project,
summarizing the proposed project, the applicable wetland code and the requested variance from
the code.
Attachment B: Additional information about the public art project and the selection process
provided by the office of Arts and Culture
 Attachment A
Input Request from the Boulder Creek Arapahoe Underpass Art project, summarizing the proposed
project, the applicable wetland code and the requested variance from the code.

This report documents the request for input from the Greenways Advisory Committee (GAC)
regarding a variance to section 9-3-9(c)(3) Table 3-1 21. of the Boulder Revised Code, 1981
(BRC), which prohibits new lighting in the wetland, stream or water body zone (high and low
functioning). As provided in Attachment B, the Office of Arts and Culture initiated the
commissioning of a new piece of public art for the Arapahoe Underpass along the Boulder Creek
Path in 2017. The project is proposing to design and install a “caustic reflection” light installation
that utilizes utilizing low temperature and low color temperature LED’s to reflect light patterns
onto the ceiling and walls of the underpass.

Boulder Creek is a large wetland defined primarily by the bankfull width of the stream. In its
upper reaches, it is dominated by plains cottonwood in the forest overstory, giving way to the alien
crack willow in the lower reaches. The streambanks are generally well protected by the roots or
trees and shrubs. The presence of perennial water, dense stream-side vegetation, and its length
provides abundant habitats for aquatic and terrestrial wildlife. Boulder Creek is heavily used for
recreational activities, including fishing, wading, and tubing.

Wetlands play important roles in supporting water supply, maintaining water quality, and
supporting plants, animals, and ecosystems. Wetlands store floodwaters and they supply water to
both aquifers and streams. Wetlands store and/or transform nitrogen, phosphorous, sediment, and
other contaminants. Vegetation in wetlands prevents erosion and further degradation of water
quality. Wetlands also provide important habitat for plants, wildlife, and other animals, and they
are a vital part of many food chains. Wetland benefits are often degraded by the pressures of
development and land management practices that result in stresses such as increased paving,
introduction of invasive species, and urban runoff. When wetland functions are lost, cities and
taxpayers are left to bear the costs -- including increased water treatment, flood control, erosion
control, weed control, and diminished water supplies. Therefore, federal, state, and local
governments have recognized the need to protect and mitigate for loss of wetland resources. The
legislative intent of Stream, Wetlands, and Water Body Protection code, section 9-3-9(a) of the
BRC, is as follows:

(1) It is the intent of the city council in enacting this section to preserve, protect, restore, and
enhance the quality and diversity of wetlands and water bodies. The council finds that
streams, wetlands, and water bodies are indispensable and fragile natural resources with
significant development constraints due to high groundwater, flooding, erosion, and soil
limitations and that development activities may threaten these resources. The
preservation of streams, wetlands, and water bodies under this section is consistent with
the goal of wetland protection set forth in the Boulder Valley Comprehensive Plan.
(2) The city council finds that many streams, wetlands, and water bodies have been either
lost or impaired by draining, dredging, filling, excavating, building, channelizing,
polluting, and other acts. Piecemeal and cumulative losses destroy or diminish the
functions of the remaining streams, wetlands, and water bodies.
(3) The city council finds that it is necessary for the city to ensure protection by discouraging
development activities in streams, wetlands, and water bodies and those activities at
 adjacent sites that may adversely affect the visibility and functional values of these
resources.
(4) The city council finds that it is necessary to ensure no net loss of wetlands, by encouraging
avoidance of direct or indirect impacts from activities that destroy or diminish the
quantity, quality, and biological diversity of the city's water resources and adjacent
buffers.
(5) The city council acknowledges that much of the city was developed prior to awareness of
the value of protecting streams, wetlands, and water bodies. The city council seeks to find
a reasonable balance between the property owners' desire to make reasonable uses of
their properties and the public's interest in preserving and protecting these important
water resources. When the destruction or diminution in function of these resources cannot
be avoided, the city council finds that impacts on streams, wetlands, and water bodies
should be minimized and mitigation provided for unavoidable losses.
(6) Nothing in this section shall be construed to prevent irrigation companies from altering
water levels through the diverting, storage, or delivery of water under their historic water
rights or owners of such rights from exercising those historic rights.
(7) Nothing in this section shall be construed to prevent compliance with applicable state or
federal statutes and regulations.
(8) It is not the intent of this section to prohibit all activities within the regulated area, but
rather to encourage avoidance and minimization of regulated activities within the
regulated area to mitigate the impact that these activities have on streams, wetlands, and
water bodies.

As shown in Figure 1 the proposed project is located in the high functioning wetland area of
Boulder Creek. Lighting for the Boulder Creek – Arapahoe and 13th Underpass Transportation
CIP project is being provided for the path and is located in the inner/outer high functioning wetland
buffer areas, which is exempt from the need of a wetland permit. This project is specifically an
art project and is not for the purpose of providing lighting for the multi-use path adjacent to the
creek.
 Figure 1 Arapahoe Avenue & Boulder Creek Wetland Limits
Based on the information provided in this report the staff is seeking input from the GAC on
whether or not the Arapahoe Underpass Art Project meets the intent of the variance criteria in
section 9-3-9(m)(4) of the BRC which states:
For publicly funded projects, a variance may be issued if the city manager finds that the project
is in the community interest and part of an approved master plan or capital improvements
program.
The underpass project is a part of the city’s capital improvement program and public art is part of
the Community Cultural Plan that was adopted on November 17, 2015.
Key Issues:
• Is the public art project in the community interest as stated in the variance criteria?
• Should a variance be issued to allow for lighting of the creek when BRC 9-3-9(c)(3) Table
3-1 21 prohibits new lighting?
 Attachment B

City of Boulder Office of Arts + Culture

Library & Arts Department
www.boulderarts.org

MEMORANDUM
To: Greenways Advisory Committee
From: Mandy Vink, Public Art Administrator
CC: Bryant Gonsalves, Boulder Creek Path Underpass Project Manager
Matt Chasansky, Office of Arts and Culture Manager
Date: May 3, 2018
Regarding: Wetlands Variance at Boulder Creek Path Underpass: Arapahoe and 13th Public
Art Project

Executive Summary
In 2017, the Office of Arts and Culture initiated the commissioning of a new piece of public art for the
Arapahoe Underpass along the Boulder Creek Path. This project was one of the first to be run through
the updated Boulder Policy on Acquisition and Maintenance of Public Art by the City (Policy)1. As
defined in the Policy’s purpose, commissioning of public art is one of many of the city’s goals: The City
will acquire works of art which encourage creativity, contribute to a sense of place, spark conversation,
tell our shared stories and capture our moment in time, foster the enjoyment of diverse works of art, and
are thoughtfully designed contributions to the urban environment of our vibrant city.

Stewarded through the selection process identified in the Policy, a Request for Qualifications was
distributed for artists. 181 applicants submitted their portfolios. The selection panel and technical
review committee (TRC) reviewed all applications and narrowed the group to request five proposals.
From those proposals, the selection panel made a unanimous recommendation for Michelle Sparks. The
project additionally received unanimous approval from the Boulder Arts Commission (Arts Commission)
in July 2017, with Michelle Sparks approved to move into contracting and project design by the City
Manager’s Office (CMO) on July 24, 2017.

Sparks has joined the Project Management Team (PMT) to integrate her concept of caustic reflections
into project design. As the project evolves from preliminary design to final design, we request review
and advisory recommendations from the Greenways Advisory Committee to support the feasibility of
this project, including a recommendation to the City Manager in regards to a wetlands variance for this
project.

Project Concept: Preliminary Design Summary

Michelle Sparks, inspired by the inherent beauty and access of the Boulder Creek, will design and install
a “caustic reflection” light installation that utilizes the inherent qualities of the creek flow to reflect light

1 City of Boulder: Policy on Acquisition and Maintenance of Public Art by the City (adopted December 2016;
updated March 2018), https://boulderarts.org/wp-content/uploads/2018/03/Final-Public-Art-Policy-
3.16.18.pdf?x64198
patterns onto the ceiling and walls of the underpass. This concept’s execution will be subtle, while
undoubtedly tie users to place. Working with the design team, the artist will explore further aesthetic
treatments to the concrete retaining walls and creek path.

Lighting designs will be responsive to the environment, utilizing low temperature and low color
temperature LED’s. Additionally, the project’s run time will be synched with its natural environment
through an astronomical timer. Sparks’ project lighting will serve as a complement to the underpass’s
required functional lighting.

Sample image of naturally-occurring caustic reflections. The artist wishes to extend this effect through
lighting design:

Project Process Summary

• March 15, 2017: Arapahoe Underpass Project abstract included in 2017 Public Art
Implementation Plan and approved by Arts Commission and CMO
• April 10, 2017: Project orientation meeting; selection panel and TRC draft components of
Request for Qualifications (RFQ)/Call for Entry
• May 23, 2017: Review of 181 applicants; 5 artists invited for proposal
• June 26, 2017: Proposals reviewed by TRC for feasibility and comment
• July 10, 2017: Semifinalist presentations to selection panel and TRC; Michelle Sparks receives
unanimous vote by selection panel
• July 17, 2017: Project process presented to Arts Commission; approved unanimously
• July 24, 2017: Project memo completed by CMO to advance artist and concept into contracting
• September 20, 2017: Artist received fully executed contract, issued by the City

Attachments
• Attachment 1: CMO Memo – Michelle Sparks Approval
• Attachment 2: Arapahoe Underpass Public Art RFQ
Attachment 1: CMO Memo – Michelle Sparks Approval
Attachment 2: Arapahoe Underpass Public Art RFQ