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PROFORMA

Information should be furnished by all offices (State to Village level) which are applicable to them

A. Organisational Information
1. Details of offices and DDOs
Level Head of the Address of Mobile no. & Designation Code Area of
Office the Office Email Id of DDO of DDO activity
Department
(Division)
Directorate

District

Block

Panchayat/
Village

2. Details of Autonomous bodies, Authorities, PSUs, Corporation, Undertakings, Societies etc.

Name of Mobil Regulatio Date of Date of Brief of Grants given Whether Status of
Authorities e no. n under creatio registratio functio (For last five Grants utilized Audit Annual
/ Bodies & which n n if any n years) with of (For last five entruste Accounts
with Email created grant years) d to CAG submitte
address ID (Y/N) d to AG
Yea Amoun Yea Amoun
r t r t

Copies of Article /Memorandum of Associations of the Bodies, related Acts/ Regulations, Registrations, Audit entrustment etc. may
be provided.

3. Details of Acts, Rules, Regulations under which the Department functions


Areas of Financial Operational Departmental Citizen Vision and Others if any
businesses business with business operation Charter mission
financial manual statement
delegation
Name of Acts/
Rules/
Regulation
4. Details of Flagship schemes (Centrally or state Sponsored)
Name of the Share pattern Objective of Details/ Name of Details of state or Remark
Scheme (Central: State) scheme guidelines and zonal committees
operational setup for
manual (Copy of implementation
the same to be and monitoring of
furnished) scheme (Paper
regarding set up
of committees to
be annexed

5. Details of NGOs working with the Department


Name Address Date of Field of Grants given Grants utilized Govt. Audited
of and Registration business (last five years) (last five years expenditure Accounts
NGOs contact Year Amount Year Amount through submitted
details NGOs (Y/N)

6. Details of e-governance and IT projects


Name of Projects Field of business Date of starting of the Remarks
Field project

7. Management information System (MIS)


Area Humane Stock/ Financial Programme Grievance
Resource Inventory management implementation redressal
& monitoring
Name or e-
system
B. Human Resource
1. Sanctioned Strength and men-in-position
Name As on 2014,2016,2016, and 2017 Name of Sanctioned strength Men in Men in Position (Contractual
of the Post (Contractual Position
Office strength should be (Regular)
shown separately, if
any

2. New recruitments –

Name of the During 2015-17 Name of Post Sanctioned strength Men in Men in position
Office (Contractual strength position (Contractual)
should shown (Regular)
separately, if any)

3. Capacity building

Category of training (For Training Courses


last five years i.e. 2013-18

E-governance programmes Requirement Target Conducted


and IT projects
Specialized training

General Training

(C) Financial Management


1. Budget, release and expenditure (For 2013-14 to 2017-18)
Rs. in crore
Major Budget Release Expenditure Savings Surrendered Parked in Parked in PLA
head provision to Govt Banks A/cs
2. Details of Bank and PLA Accounts
Name of the Details of Bank Balance amount Details of PLA Balance amount
Office Accounts In bank as on March Accounts In banks as on March
2014, 2014, 2015, 2016 and
2015, 2016 and 2017
2017

3. Nature of expenditure (Object-head Wise for 2014-15 to 2016-17)

Major Head of Object head (For Object head Release Expenditure


Account Which separate Description
Allotment made)

4. Expenditure from Reserve Funds (2013-18)

# in crore
Name of reserve fund Opening balance Expenditure Closing balance

5. Scheme-wise expenditure (For 2013-14 to 2017-18)

# in crore
Name of Budget Release Expenditure Saving/excess Surrender Transferred
scheme/ Provision To PLA/
Programme Bank

6. Details of PLA accounts


Head of Name of Date of Period for Date of Purpose of Whether
Accounts Administrator Opening of Which PLA Closing of Opening of required
Of PLA PLA Opened PLA, if PLA authorization
Closed. If obtained from
Not closed AG office, if
reasons yes, details
thereof
7. Details of PPP projects under operation and implementation
Name Status of Estimated Name of State Concession Model of Govt. Annuity Date of
of project cost Developer share in period PPP (Toll, investment paid, if any toll
PPP (Completed / JV Annuity, including land realization,
project on-going or JV share basis) if any
new)

8. Cases of fraud, embezzlement, loss and irregularities (For last five years)

Year Amount Brief of matter Related areas Action taken


involved (Activity/ Name
of scheme)

(D) Others

1. Status of technology related controls

Name of Whether Aadhar e-tendering Whether Whether Whether


the DBT Linking introduced MIS in online Remote
Function/ Introduced (Y/N) (Y/N) place Delivery of Sensing/GIS
Scheme (yes/no) (Y/N) Basic Being used
services to (Y/N)
Citizens
(Y/N)

2. Internal audit/inspection

Internal audit Inspection


Whether Nos. of Audit Audit Whether Numbers Numbers
System of Auditable planned Conducted There is Of Of
Internal Units Inspection Inspection Inspection
Audit exists Mechanism Required Conducted
Of the office (Authority (authority
By the Wise) Wise)
Higher
Authority
3. Record maintenance

Whether all Whether all Whether Whether Whether Whether Whether


records are records are calendar of there is prescribed register of proper diary
maintained preserved return is system of check of old records register is
in for update and file tracking records are is maintained
prescribed prescribed put up done maintained for
format period regularly periodically movement
by of records
competent
authority

4. Quality control Mechanism

Whether there is Whether required Whether Whether there Whether proper


Quality test nos. of test is sufficient and sufficient records relating to
mechanism exits conducted required qualified power quality test is
for quality check equipment are required for being maintained
of services, available prescribed tests
works

Audit Officer/ E&G

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