You are on page 1of 92

FLYWARE Á ÍSLANDI EHF

Flyware eLoadsheet
User Guide 6.6.15173

2015

This document is a User Guide for eLoadsheet released by Flyware Version 6.6.15173
Contents
FLYWARE - ELOADSHEET ......................................................................................................................................... 8
ABOUT FLYWARE ..................................................................................................................................................... 8
USING ELOADSHEET ................................................................................................................................................ 8
FLYWARE HELP DESK ............................................................................................................................................... 9
LOGGING IN TO ELOADSHEET ............................................................................................................................... 10
FLIGHTS ................................................................................................................................................................. 10
CHANGE PASSWORD ............................................................................................................................................. 10
SUPPORT ............................................................................................................................................................... 10
ELOADSHEET USER INTERFACE ............................................................................................................................. 12
FLIGHTS ................................................................................................................................................................. 13
OPEN FLIGHT ......................................................................................................................................................... 14
CREATE FLIGHT ...................................................................................................................................................... 14
UPLOAD FLIGHT SCHEDULES ................................................................................................................................. 15
CREATE FLIGHT SCHEDULE .................................................................................................................................... 16
SIMPLE VIEW AND ADVANCED VIEW .................................................................................................................... 17
PASSENGER INFORMATION IN SIMPLE VIEW........................................................................................................ 18
FINALIZED FLIGHT ................................................................................................................................................. 20
OPEN FLIGHT READ ONLY ..................................................................................................................................... 20
UPDATE LDM MANUALLY...................................................................................................................................... 20
RESEND MESSAGES ............................................................................................................................................... 21
LOAD CONTROL PANEL ......................................................................................................................................... 22
W&A ...................................................................................................................................................................... 23
WARNINGS ............................................................................................................................................................ 23
ADVISORIES ........................................................................................................................................................... 25
COMMENTS........................................................................................................................................................... 26
ENVELOPE ............................................................................................................................................................. 26
FUEL ...................................................................................................................................................................... 27
PASSENGER ........................................................................................................................................................... 29
PASSENGER INFORMATION INTEGRATION ........................................................................................................... 30
REQUEST UPDATE ................................................................................................................................................. 30
STOP INTEGRATION............................................................................................................................................... 30
START INTEGRATION ............................................................................................................................................. 30
CLEAR INTEGRATED DATA ..................................................................................................................................... 30
UNASSIGNED PASSENGERS ................................................................................................................................... 31
SEAT MAP .............................................................................................................................................................. 32
TRIM METHOD ...................................................................................................................................................... 33
ROW BASED PASSENGER ASSIGNMENT ................................................................................................................ 33
Page 2 of 92
ZONE BASED PASSENGER ASSIGNMENT ............................................................................................................... 33
CLASS BASED PASSENGER ASSIGNMENT .............................................................................................................. 33
FREE SEATING........................................................................................................................................................ 34
DEADLOADS .......................................................................................................................................................... 35
LOADING ............................................................................................................................................................... 35
AUTOLOAD ............................................................................................................................................................ 35
MANUAL DRAG AND DROP ................................................................................................................................... 36
DROP DOWN SELECTION....................................................................................................................................... 36
SWAPPING DEADLOADS ........................................................................................................................................ 36
STANDARD LOADING ............................................................................................................................................ 36
HEADER ................................................................................................................................................................. 38
ACTION BUTTONS ................................................................................................................................................. 38
FINALIZE BAGS....................................................................................................................................................... 39
REVERT TO STD BAG WEIGHT ............................................................................................................................... 40
SIMPLE EDIT .......................................................................................................................................................... 40
ADVANCED EDIT .................................................................................................................................................... 43
DEADLOAD INFORMATION ................................................................................................................................... 45
DEADLOAD INFORMATION POPUP WINDOW....................................................................................................... 46
DEADLOADS AND DEFINITIONS............................................................................................................................. 47
TYPE CODE............................................................................................................................................................. 47
SIZE CODES ............................................................................................................................................................ 48
TYPE CODES AND SIZE CODES ............................................................................................................................... 48
W/B FINALIZE ........................................................................................................................................................ 49
DOCUMENTS ......................................................................................................................................................... 49
FINALIZE A FLIGHT ................................................................................................................................................. 50
VIEW FLIGHT MESSAGES ....................................................................................................................................... 51
MANUAL NOTOC/FREE TEXT ................................................................................................................................. 51
DEFAULT FINALIZATION PROCESS ......................................................................................................................... 52
CONFIRMED FINALIZATION PROCESS ................................................................................................................... 52
CAPTAIN NAME CHANGE WARNING ..................................................................................................................... 53
TAILNUMBER CHANGE WARNING ........................................................................................................................ 53
SEND LOADSHEET.................................................................................................................................................. 53
AUTO SEND UNLOADING INSTRUCTIONS ............................................................................................................. 53
AUDIT MESSAGE.................................................................................................................................................... 54
AUDIT LIST ............................................................................................................................................................. 54
LIMITS AND RESULT AUDIT LIST ............................................................................................................................ 54
FLIGHT WARNINGS ................................................................................................................................................ 54
ADVANCED ............................................................................................................................................................ 55
WEIGHTS ............................................................................................................................................................... 56
PAX WEIGHTS ........................................................................................................................................................ 56
Page 3 of 92
SWA ...................................................................................................................................................................... 56
FLEX MAX WEIGHTS .............................................................................................................................................. 57
DRY OPERATING WEIGHT ...................................................................................................................................... 58
CREW ..................................................................................................................................................................... 58
CREW CODE ........................................................................................................................................................... 58
CREW WEIGHT ...................................................................................................................................................... 59
CREW NAMES ........................................................................................................................................................ 59
DISPATCHER NAME ............................................................................................................................................... 61
AIRCRAFT............................................................................................................................................................... 61
TRIM METHOD ...................................................................................................................................................... 61
LOAD OPTIMIZATION METHOD ............................................................................................................................ 62
OVERRIDE A/C REGS .............................................................................................................................................. 62
FLIGHT ESTIMATES ................................................................................................................................................ 62
FREIGHT ESTIMATES.............................................................................................................................................. 63
PAX ESTIMATES ..................................................................................................................................................... 64
RESERVATION INFORMATION ............................................................................................................................... 64
NOTOC/FREE TEXT ................................................................................................................................................ 65
DANGEROUS GOODS............................................................................................................................................. 66
REPORTS ................................................................................................................................................................ 67
FLIGHT REPORTS ................................................................................................................................................... 67
AIRLINE REPORTS .................................................................................................................................................. 68
AUDIT LOG ............................................................................................................................................................ 68
SITUATIONAL AWARENESS ................................................................................................................................... 69
AUTOMATION ....................................................................................................................................................... 71
AUTOMATED TASKS .............................................................................................................................................. 71
AUTOMATION PROCESS ........................................................................................................................................ 72
START AUTOMATION ............................................................................................................................................ 72
STOP AUTOMATION .............................................................................................................................................. 72
ADD/REMOVE FLIGHTS ......................................................................................................................................... 73
FLIGHT MANAGEMENT ......................................................................................................................................... 73
APPENDIX I - INTEGRATION CAPABILITIES IN ELOADSHEET .................................................................................. 74
CREW ..................................................................................................................................................................... 74
SCHEDULE AND TAIL ASSIGNMENT ....................................................................................................................... 74
PASSENGER INFORMATION .................................................................................................................................. 75
CARGO INFORMATION .......................................................................................................................................... 75
FLIGHT PLAN.......................................................................................................................................................... 76
PERFORMANCE SYSTEM........................................................................................................................................ 76
MESSAGES ............................................................................................................................................................. 76
APPENDIX II – LOAD PLANNING SCENARIOS ......................................................................................................... 78
SEARCH FOR A FLIGHT........................................................................................................................................... 79
Page 4 of 92
MANAGE FUEL INFORMATION .............................................................................................................................. 80
MANAGE LOAD CONTROL PANEL ......................................................................................................................... 81
MANAGE PASSENGER INFORMATION................................................................................................................... 82
MANAGE DEAD LOADS .......................................................................................................................................... 83
ALLOCATE DEAD LOADS ........................................................................................................................................ 84
MANAGE MESSAGES AND DOCUMENTS .............................................................................................................. 86
MANAGE THE FINALIZATION PROCESS ................................................................................................................. 87
MANAGE ADVANCED SETTINGS ............................................................................................................................ 88
MANAGE SERVICE WEIGHT ADJUSTMENTS .......................................................................................................... 89
CHANGE AIRCRAFT CONFIGURATION ................................................................................................................... 90
MANAGE CREW INFORMATION ............................................................................................................................ 91
DOCUMENTS PUBLISHED FOR THE FLIGHT FOLDER ............................................................................................. 92

Page 5 of 92
Figures in this document
FIGURE 1 – LOG IN WINDOW FOR ELOADSHEET .................................................................................................. 10
FIGURE 2 – ELOADSHEET WEB INTERFACE ........................................................................................................... 12
FIGURE 3 – LIST OF FLIGHTS AVAILABLE ............................................................................................................... 13
FIGURE 4 – CREATING A FLIGHT ............................................................................................................................ 15
FIGURE 5 – FLIGHT SCHEDULE UPLOAD ................................................................................................................ 16
FIGURE 6 – CREATE FLIGHT SCHEDULE ................................................................................................................. 17
FIGURE 7 – SIMPLE VIEW ...................................................................................................................................... 19
FIGURE 8 – FINALIZED FLIGHTS ............................................................................................................................. 20
FIGURE 9 – RESEND MESSAGES ............................................................................................................................ 21
FIGURE 10 – INFORMATION BAR DISPLAY ............................................................................................................ 22
FIGURE 11 – ENVELOPE IN THE LOAD CONTROL PANEL ....................................................................................... 26
FIGURE 12 – EDITING FUEL TANK WEIGHTS .......................................................................................................... 27
FIGURE 13 – PASSENGER INFORMATION SCREEN ............................................................................................... 29
FIGURE 14 – MANAGE INTEGRATION ................................................................................................................... 31
FIGURE 15 –UNASSIGNED PASSENGER DISPLAY ................................................................................................. 31
FIGURE 16 – SEAT MAP VIEW OF THE AIRCRAFT .................................................................................................. 32
FIGURE 17 – ZONE BASED PAX ASSIGNMENT ....................................................................................................... 33
FIGURE 18 – LOADING SCREEN ............................................................................................................................. 37
FIGURE 19 – ULD HEADER INFORMATION ............................................................................................................ 38
FIGURE 20 – ACTION BUTTONS ............................................................................................................................. 38
FIGURE 21 – EDIT SCREEN FOR DEAD LOADS ........................................................................................................ 41
FIGURE 22 – ADVANCED EDIT OF DEAD LOADS .................................................................................................... 44
FIGURE 23 – DEADLOAD ITEM .............................................................................................................................. 46
FIGURE 24 – DEADLOAD INFORMATION ............................................................................................................... 47
FIGURE 25 – DOCUMENTS AND MESSAGES .......................................................................................................... 49
FIGURE 26 – W/B FINALIZE ................................................................................................................................... 50
FIGURE 27 – DOCUMENT SELECTION SCREEN ...................................................................................................... 52
FIGURE 28 – ADVANCED OVERVIEW .................................................................................................................... 55
FIGURE 29 – PASSENGER WEIGHTS OVERRIDE ..................................................................................................... 56
FIGURE 30 – SERVICE WEIGHT ADJUSTMENT ....................................................................................................... 57
FIGURE 31 – FLEXIBLE MAX WEIGHTS .................................................................................................................. 57
FIGURE 32 – DRY OPERATING WEIGHT ................................................................................................................ 58
FIGURE 33 – CREW CODES .................................................................................................................................... 59
FIGURE 34 – CREW WEIGHTS OVERRIDE .............................................................................................................. 59
FIGURE 35 – CREW NAMES .................................................................................................................................. 60
FIGURE 36 – TRIM OPTIONS ................................................................................................................................. 61
FIGURE 37 – AIRCRAFT CHANGE .......................................................................................................................... 62
FIGURE 38 – FREIGHT ESTIMATES ......................................................................................................................... 63

Page 6 of 92
FIGURE 39 – PAX ESTIMATES ................................................................................................................................ 64
FIGURE 40 – RESERVATION INFORMATION .......................................................................................................... 65
FIGURE 41 – NOTOC /FREE TEXT ........................................................................................................................... 66
FIGURE 42 – DANGEROUS GOODS SETTINGS........................................................................................................ 66
FIGURE 43 –REPORT SECTION ............................................................................................................................... 67
FIGURE 44 – SITUATIONAL AWARENESS ............................................................................................................... 70
FIGURE 45 – AUTOMATION PROPERTIES .............................................................................................................. 72
FIGURE 46 – AUTOMATION MANAGEMENT ......................................................................................................... 73

Page 7 of 92
Flyware - eLoadsheet
USE ONLY ENGLISH ALPHABETIC AND NUMERAL CHARACTERS FOR TEXT ENTRY FIELDS –
EITHER IN UPPER CASE OR LOWER CASE. THESE CHARACTERS ARE THE ONLY CHARACTERS
SUPPORTED. THE CHARACTERS SUPPORTED ARE: A B C D E F G H I J K L M N O P Q R S T U
V W X Y Z 0 1 2 3 4 5 6 7 8 9.

This user guide is made for eLoadsheet, an online load control system which allows the user
to optimize loading of aircraft to achieve lower fuel consumption, higher utilization and ease
of operations.

eLoadsheet is the flagship of the commercial weight and balance solution available from
Flyware. It is a major upgrade of the industry accepted eLoadsheet that has been available
since 2001.

Originally, eLoadsheet was based on the Powerloader, the desktop weight and balance
solution from Flyware first released in 1994.

About Flyware
Flyware is a privately owned company that offers software and solutions to the airline
industry. Flyware offers a complete load control / weight and balance solutions to meet
demanding requirements of legacy airlines, low-cost and business operator, commuter
airlines and ground handing agents.

Flyware´s core business is to provide software to handle Load Control / Weight and
Balance to companies of all sizes supplemented by professional services. Flyware
operates on a simple objective, to provide the best Load Control /weight and balance
solution supplemented with vast domain knowledge and the relevant consultancy and
training needed.

Using eLoadsheet
eLoadsheet is a very straight forward application and requires minimum training. To start
load control, click Flights in the main menu. To manage aircraft configuration data,
airline information and manage users, click Administrator in the main menu
(administrator privileges required). To change your password, select Change Password
under the User Settings main menu.

Page 8 of 92
Extensive Help is available as well where you will find information about the features of
the application and how to use it. To view help items, click the icon where it is
available.

Flyware Help Desk


Support and assistance from the Flyware Help Desk is available to all Flyware´s
customers.

Page 9 of 92
Logging in to eLoadsheet
A valid user name and password is required to access eLoadsheet. Creating users is by the
company´s eLoadsheet administrator. Please note a user is locked out after 3 unsuccessful
attempts. Contact eLoadsheet administrator to unlock your users. To log in, simply enter
your username and password and click Log In.

Figure 1 – Log In window for eLoadsheet

After a successful login, three menu items are available in the main menu:

Flights
Choosing Flights and selecting Open Flights, Finalized Flights or Create Flight from the
drop down menu will navigate the user to a list of available flights.

Change Password
Selecting the Change Password from the drop down list under User Settings will allow a
user to manage his password. At any time it is possible to click on the large eLoadsheet
logo on the far left above the menu bar to navigate to the starting point from where the
main menu item User Settings is always accessible.

Support
The Support page from the main menu contains documentation for eLoadsheet and
Powerloader:

Page 10 of 92
a. User guides
b. Quick reference guides
c. Administrator guide

Powerloader can be downloaded from the Support page.

The Support screen also has information on AHM data and how it is relevant to
eLoadsheet and Powerloader.

Page 11 of 92
eLoadsheet User Interface
eLoadsheet is a web based system and both the use and the administration of the system
are from an industry standard web browser. The blue Main Menu bar across the visible area
on top contains the main areas of function to navigate through the system. Access to
functionality is based on user privileges.

Information on the user is always available as can be seen in the image below. Next to the
user name is the Log out button. On the middle of the top section the airline information can
be seen.

Figure 2 – eLoadsheet web interface

Page 12 of 92
Flights
Starting the load control process involves opening an available flight or manually creating
one. Previously created and/or flights that have been created by external systems will be
displayed in the list, like in the figure below:

Figure 3 – List of flights available

The figure above displays the available flights for the selected period of time. To change the
dates simply enter the date or click on the gray box next to the text area to bring up the
calendar. Additionally, specifying the relevant time interval can be done by choosing it from
the dropdown field right next to the date field. Clicking on the Get button will retrieve a list
of flights based on the specified parameters.

See Appendix I – Integration Capabilities in eLoadsheet

It is also possible to filter the flight list according to specific parameters. For instance, typing
a specific city code or flight number in the fields directly under the column will display only
the flights that contain the specified parameter. Clicking on the Clear link to the left will clear
all specified parameters.

Dragging a column header up to the header area will sort the flight list based on that
column.

If no flights are displayed in the Open flight screen, there may be a filter
preventing it. Click on the Clear link on the far left to remove all filters to
resolve
Page 13 ofthat.
92
The flight list shows a number of properties for the flight. For example Documents which
indicates which documents have been sent/published for the flight. The relevant documents
are displayed comma separated (LIR, Loadhseet etc.). Flight status can for example show if a
document has been sent, if the flight is Cancelled etc.

Open Flight
Clicking Open will start the load control process for that flight and start with the fuel
management.

If the flight has been canceled, the flight cannot be opened and the Flight status will display
canceled. This is only relevant if the flight schedule is automatically populated via integration
to external scheduling system.

The Action column indicates the availability of the flight for dispatchers. If the flight is
available the Action column will contain Create or Open. If multiple users are allowed to
dispatch flights than Create and Open are the only possible actions.

See Appendix II – Search for a flight

If only one dispatcher is allowed per flight than the Action column can also include Release
for the owner of the flight and an administrator. In that case, both users have the possibility
of releasing the flight and making it available to all other users.

Create Flight
Click on the Create Flight button above to manually create a flight. This will open up the
flight creation screen like the one below:

Page 14 of 92
Figure 4 – Creating a flight

Manually creating a flight involves two steps. First step is to specify the flight number, Flight
Information (Flight number, Date, EDT and Departure station and Destination(s); optionally
specifying the inbound origin(s)). A flight can have as many inbound and destinations as
entered. The second step is where the user selects the aircraft type registration and master
version to be used for that flight.

By clicking the Create button below the form the flight will be created with default settings
for the selected Aircraft type and master version. With proper privileges, the default settings
can be modified in the Advanced section of the main menu.

Upload Flight Schedules


Upload Fight Scheduled allows the user to upload a flight schedule in a standard SSIM
format. The system will extract 14 days of schedules from the file and create new flights or
update flights already created from another SSIM upload.

To upload fight schedules in SSIM format click Browse and select the relevant SSIM file to be
uploaded. After the schedule has been uploaded, click Upload Schedules and the system will
process the file.

Page 15 of 92
This feature is optional and may not be available to all users.

Figure 5 – Flight schedule upload

Create Flight Schedule


A flight can be created by clicking on the Create Flight Schedule in the Open flight screen or
select it from the Flights main menu drop down menu. The Create Flight Schedule allows
the user to create a flight that can be used to integrate with external systems using the flight
key (Scheduled time/date of departure and flight number) as a reference.

First, enter the Flight number and select the Departure date (UTC) from the calendar drop
down list. Select the Aircraft type, Tail number and master version using the drop down list.

Create the flight legs by specifying the Departure and Destination station and the departure
time can be set in the Departure time field. If needed, the Local Time Offset can be set from
the drop down list.

Additional flight legs can be created by clicking on the Add Leg button. Removing the last leg
can be done by clicking on Remove leg button. In some cases flight leg(s) depart on a date
different from the flights departure date. This can be accomplished by selecting from the
Day drop down list.

This feature is an optional and may not be available to all users.

Page 16 of 92
Figure 6 – Create flight schedule

The Create Flight schedule allows users to create a flight that can be
integrated with external systems. Manual flights are not integrated with
external systems.

Simple View and Advanced view


A flight can be viewed in two modes, Simple View and Advanced View. In the Simple View,
fuel, passenger and cargo information is displayed in a single screen. The user is able to
enter the required information manually, the information may also be provided via an
interface.

In the Advanced View, fuel, passenger and cargo information is displayed in separate
screens. The user is able to enter the required information manually, the information may
also be provided via an interface.

It is possible to toggle between Simple View and Advanced View. In the Open Flight list,
clicking on the Open link will open the flight in Advanced View. Clicking on the Simple link
will open the flight in Simple View. View options may be limited by the airline and not
available to all users.

Page 17 of 92
Passenger information in Simple View
Passenger entry option is based on the trim option, if the trim option is Row the passengers
are entered by row. If the trim option is zone, the passengers are entered by zone. For zone
entry, the following options are available:

 Zone total - the total number of passengers by zone are entered and the total
number of based on the passenger type. Clicking on the Autoload button will
distribute passengers between the zones.
 Zone - passengers are entered by zone as per the passenger type.

To manage which type of entry is done, toggle between the Zone total and the Zone radio
buttons.

It is possible to enter the passenger information for multiple destinations. The destination
can be selected from the drop down menu box which is displayed if there are more then one
destination.

Page 18 of 92
Figure 7 – Simple View

Page 19 of 92
Finalized Flight
The Finalized Flight list shows a list of flights previously finalized in the system. The list
shows the flight configuration and the documents associated with the flight.

A number of actions are available in the Finalized Flight list. A flight can be re-opened, it can
be opened in read only mode and messages can be resent.

Figure 8 – Finalized flights

Open Flight Read Only


Open a read only view of a flight. A finalized flight can be opened read only for the
user to see the flight information in the system. A specific role is required for this
feature.

This feature is optional and may not be available to all users.

Update LDM Manually


This feature allows the user to update the LDM message manually after the flight has
been finalized. The Finalized Flight list will show the name of the user who performed
the last update LDM.

This feature is optional and may not be available to all users.

Page 20 of 92
Resend Messages
A message sending status indicates if the message was sent/published successfully or
not. The user is able to re-send a message by clicking a button and the relevant
message will be sent depending on the address configuration in the Administrator.

This feature is optional and may not be available to all users.

Figure 9 – Resend messages

Page 21 of 92
Load Control Panel
The Load Control Panel displays various information relevant to the flight. The information is
constantly updated and always visible throughout the load control process. There are three
tabs, Actual, Estimated and W&A (Warnings and Advisories). In addition to this, the
envelope is always visible as well either based on Estimated numbers or Actual numbers.

The Load Control Panel can be hidden by clicking on the Hide button far to the right of the
panel, clicking on the Show button will restore it.

Figure 10 – Information bar display

See Appendix II – Manage Load Control Panel

The actual and estimates panel has the following panel has the following common information:
 First column: DOW (Dry operating weight), TOF (Take Off Fuel), RF (Ramp Fuel), TF (Trip
Fuel).
 Second column: MZFW (Maximum Zero Fuel Weight), MTOW (Maximum Take Off Weight),
MRW (Maximum Ramp Weight), MLDW (Maximum Landing Weight)
 Gross weights: The third column shows the gross weights with their respective index value
and MAC value:
 Actual tab: Shows information for ZFW (Zero Fuel Weight), TOW (Take Off Weight), RW
(Ramp Weight), LDW (Landing Weight)
 Estimates tab: Shows information for EZFW( Estimated Zero Fuel Weight), ETOW (Estimated
Take Off Weight), ERW (Estimated Ramp Weight), ELDW (Estimated Landing Weight)

Page 22 of 92
 Load: The fourth column shows the traffic load both in the Actual and the Estimated tab:
 Traffic load/Est. Traffic load: By hovering over the weight value the user can see how the
figure is derived from: Baggage, Cargo, Pax Number, Pax weight.
 ALT: Allowed Traffic load
 Loadsheet valid?: If the flight is in trim and does not violate any constraints or limits,
loadsheet will be valid.
 Loading progress: This column is only available on the Estimated tab:
 Loading %: Shows how much of estimated passengers and freight has actually been loaded
 Traffic load: Actual traffic load, same value as Traffic load in the Actual tab
 To comeTL: Expected remaining traffic load

Hoovering over the traffic load will display a tooltip that provides a summary of the baggage, cargo ,
passenger weight and passenger number. Baggage and cargo is displayed for example 360/18 where
360 is the weight and 18 is the number of bags.

The following markers are also available:


 Limit exceeded: If any of the calculated limits for the gross weights are violated, either the
envelope or the maximums, the corresponding Index value for the affected gross weight will
be highlighted with red.
 ALT limited by: Allowed Traffic Load limited by. The limiting Maximum gross weight will be
highlighted with orange in this case. I.e. if ALT is limited by MTOW, the MTOW weight will be
highlighted with orange.

W&A
The Warnings and Advisories tab displays the flight warnings and advisories associated with
the flight.

Warnings
Flight warnings are displayed if the configuration of the flight somehow exceeds
limits and the Loadsheet valid? value will be False and therefore the flight cannot be
finalized until ALL Warnings have been resolved. The tab will display the relevant
warning making it easier for the load planner to resolve the issue.

The following Warnings are available:

 AdjacencyRestrictionViolated - Adjacency Restriction violated.

Page 23 of 92
 BasicWeightOverrideNotAccepted - Overriden Basic Weight does not fall
within the accepted range.
 BayCombinedWeightExceeded - Bay Combined Weight exceeded.
 BayCumulativeWeightExceeded - Bay Cumulative Weight exceeded.
 BayExcludedSpecialCode - A bay contains special load code that has been
excluded.
 BayMaxHeightExceeded - Bay Max Height exceeded.
 BayMaxWeightExceeded - Bay Max Weight exceeded
 BayNonFit - Bay has a ULD/pallet which does not fit.
 BayOverhangNotAllowed - Bay has a Pallet overhanging it.
 BayUnsymmetricalLimitExceeded - Bay Unsymmetrical Limits exceeded.
 CompartmentCombinedWeightExceeded - Compartment Combined Weight
exceeded.
 CompartmentCumulativeWeightExceeded - Compartment Cumulative
Weight exceeded
 CompartmentMaxWeightExceeded - Compartment Max Weight exceeded.
 CompartmentThresholdAlert - Bay/Compartment Threshold Alert has been
reached.
 CrewBagLocationNotSet - Crew Bag Location Not Set and Crew Bag is not
marked as included .
 EmptyFuel - Empty fuel.
 FlexibleMaxWeightNotAccepted - Flexible Max Weight does not fall within
the accepted range.
 FloorMaxWeightExceeded - Floor max weight exceeded.
 GalleyMaxWeightExceeded - Galley max weight exceeded.
 InFlightEnvelopeExceeded - In Flight envelope exceeded.
 LandingEnvelopeExceeded - Landing envelope exceeded.
 LandingWeightExceeded - Landing weight exceeded.
 LoadInfoCodeLimitExceeded - Load Info Code Limit exceeded.
 MaxFuel - Max Fuel Limit Exceeded.
 MaxWeightOverrideNotAccepted - Overriden Max Weight does not fall
within the accepted range.
 RampEnvelopeExceeded - Ramp envelope exceeded.
 RampFuelLessThanTakeOffFuel - Ramp fuel weight is greater than Landing
fuel.
 RampWeightExceeded - Ramp weight exceeded.
 SOCMaxWeightExceeded - Seat container max weight exceeded.
Page 24 of 92
 SWAMaxTotalWeightExceeded - Max Total weight of Service Weight
Adjustments exceeded.
 TakeOffEnvelopeExceeded - Take Off envelope exceeded.
 TakeOffFuelLessThanLandingFuel - TakeOff fuel weight is greater than
Landing fuel.
 TakeOffWeightExceeded - Take off weight exceeded.
 TIAircraftLimitExceeded - Transport Index aircraft limit exceeded.
 TIBayLimitExceeded - Transport Index limit for Bay exceeded.
 TIBaysLimitExceeded - Transport Index limit for specific bays exceeded.
 TICommodityGroupLimitExceeded - Transport Index limit for Commodity
Group exceeded.
 TICompartmentLimitExceeded - Transport Index limit for Compartment
exceeded.
 ZeroFuelEnvelopeExceeded - Zero fuel envelope exceeded.
 ZeroFuelWeightExceeded - Zero fuel weight exceeded.

Advisories
Advisories are suggestions or notification of issues that do not prevent the finalization of the
flight. The tab will display the relevant warning making it easier for the load planner to
resolve.

The following Advisories are available.

 BusinessRuleAction, - Warning that a Business rule has changed flight information.


 FlightEstimates, - Advisory on Flight Estimates.
 FlightMaxWeightOverride, - Flight Max Weights have been overriden.
 TotalCommodityToHigh, - Advisory on commodity are higher than check weight.
 UnAllocatedPaxBaggage, - Not all Passenger Baggage Allocated to Flight. IE.
Difference between pax baggage and deadload baggage.
 UnAllocatedDeadloads, - advisory to alert user that some baggage, cargo or mail
deadloads have not been allocated.
 Checked bags vs load difference indicates that there is a difference in the number of
bags allocated to the flight versus what is expected from an external check-in system.

Page 25 of 92
Comments
Two way communication is available with Flight Portal and eLoadsheet. Messages and
notifications from Flight Portal are displayed in eLoadsheet for the load controller to see and
act upon. Messages supported are the following:

 Two way free text communication with eLoadsheet and Flight Folder.
 Confirmation to load control that loading has been confirmed.
 Confirmation from load control that a loadsheet has been sent.
 Confirmation from load control that a LIR has been sent.

The communication audit trail is always visible in the Load Control panel.

Envelope
The envelope is always visible in the Load Control Panel and will reflect loading and fuel
figures according to Actual or Estimate based on which tab is selected:

 Black Line - The black horizontal line represents the Ideal Index if it is configured.
 Green Line - The Green vertical line represents the landing weight envelope.
 Red line - The red vertical line represents the ZFW envelope.
 Blue line – represents the takeoff weight envelope.
 Blue triangle - represents the loaded index at takeoff weight.
 Green rectangle – represents the loaded index at landing weight.
 Red diamond – represents the loaded index at ZFW

Figure 11 – Envelope in the Load Control panel

The Load Control Panel may be hidden by clicking on the Hide button on the
Page 26 of 92
far right. Clicking on the Show button on the far right will show the panel.
Fuel
Initial part of the load control process is to manage the fuel settings for the flight. A drop
down box is displayed if one or more Fuel Density or Fuel Procedure have been configured
for the aircraft. If Edit individual fuel weights for the specified Fuel density in the drop down
menu. Density configuration is done in the administrator part of eLoadsheet.

See Appendix II – Manage fuel information

The weights can be edited according to Ramp or Take-off fuel. Selecting the Ramp will
calculate the Take-off weight from Ramp and Taxi fuel figures. Selecting Take-off will
calculate the Ramp fuel from Taxi and Take off fuel figures.

Multiple fuel tanks can be selected and used for the aircraft configuration for the flight. To
edit the fuel configuration, click on the Edit link to the left.

Figure 12 – Editing fuel tank weights

See Appendix I – Integration Capabilities in eLoadsheet

Page 27 of 92
Should there be multiple fuel tanks, the summary of the fuel configuration will be presented
at the bottom of the table.

If more than one fuel density is available, they will be displayed in a drop down list. If only
one exist, the drop down field is not displayed.

If more than one fuel procedure is available, they will be displayed in a drop down list. If only
one exist, the drop down field is not displayed.

Ballast fuel will be displayed, but it is not be possible to edit the ballast fuel.

Page 28 of 92
Passenger
Selecting Pax from the main menu will show the passenger section. Passengers are assigned
seats manually or using an external check-in system. Choosing Pax in the Main Menu and
selecting Passenger Information will bring up the screen that contains all the passenger
information.

See Appendix II – Manage passenger information

Note that passengers cannot be deleted in eLoadsheet, only unassigned from the flight. The
passenger list displayed is like the one in the below figure. Dragging a column header up to
the header area will sort the flight list based on that column.

Figure 13 – Passenger information screen

Passenger information can be managed by clicking on the Edit or the New link and the
detailed passenger information form is displayed as can be seen in the image above.
Passengers with invalid passenger information are marked with a red box.

See Appendix I – Integration Capabilities in eLoadsheet

Page 29 of 92
Passenger Information Integration
If eLoadsheet is integrated with an external passenger management system, the passenger
information is automatically updated on a timed schedule. The user is able to verify the
information in the Pax screen and is also able to manage the integration.

If status of flight from the check-in system is available, it will be displayed above the
passenger information. The status displayed is Closed or Closed/Pending.

It is possible to extract the passenger list by clicking on the excel icon under the page
header.

The actions available are the following:

Request Update
Clicking on the Request Update button will automatically update the passenger
information via the interface. The screen needs to be refreshed to see how the
information was updated.

Stop Integration
Clicking on Stop Integration will automatically stop the passenger information
integration for the flight. This applies to passenger and baggage information.

Start Integration
If the integration has been stopped, clicking on Start Integration will resume the
integration from the passenger information system. This will override any manual
changes already made. This applies to passenger and baggage information.

Start Integration and Stop Integration may not be available to all users.

Clear Integrated Data


Once the integration has been stopped the already integrated data can be purged
from the flight by clicking on the Clear integrated Data and the user is able to
manually enter the flight information.

Page 30 of 92
Figure 14 – Manage integration

Note that the check-in method cannot be changed after passengers have
been created or passenger information has been received via integration.

Unassigned Passengers
The Unassigned Passengers section will display a list of passengers that have been assigned
to the flight but do not have seating assignments or have invalid seating assignments.
Passengers without seating assignments are not considered for weight and balance and
therefore it is important that all passengers that have been assigned to the flight have been
assigned to seats.

Passengers can be manually assigned one by one. Additionally, a seat row can be suggested
by clicking on the Suggest Seatrow button down to the left for a selection of passenger or
passengers. The Unassigned Passengers screen can be seen in the figure below:

Figure 15 –Unassigned passenger display

Page 31 of 92
When eLoadsheet is integrated, the Suggest Seatrow button is temporarily disabled while
the integration is running.

Seat Map
To manage passenger seat assignment the Seatmap screen can be selected from the Main
menu Pax section. Various functions are available for the seat assignments on an individual
passenger basis or for a selection of passengers. Reserved passengers are displayed on the
seatmap with a purple color.

Left click on seat(s) for multiple selections; right click for action menu for selected seat(s).
Available features are Blocking seats, Drag and drop, Assign unassigned passenger, Place
seat(s) in SOC and assign to do different seat.

The seatmap is only displayed if Row trim is enabled. The figure below displays the seatmap
as it is displayed in the Seatmap screen.

The seatmap will display booked seats if available.

Figure 16 – Seat map view of the aircraft

The
Page 32seatmap
of 92 menu item is only displayed if the trim option for the cabin is
row. The seatmap may not be available to all users.
Trim method
There are four basic trim methods for passengers. Please note that the selected Trim
method will display the passenger configuration differently.

Row Based Passenger Assignment


If passenger assignment is Row based, the information on passengers that have been
assigned to the flight are displayed in a form like the one in figure 8 above. This
screen also gives the option of overriding a number of set parameters, un-assigning
passengers and assigning new passengers to the flight.

Zone Based Passenger Assignment


If passenger assignment is Zone based then the passenger distribution is by zone and
the passenger information is displayed like below. The information is aggregated per
zone for each flight leg and according to age, gender and sex. Information can be
edited by clicking on the Edit link and will allow the user to edit the passenger
information.

Figure 17 – Zone based Pax assignment

Class Based Passenger Assignment


If passenger assignment is Class based then the passenger distribution is by class and
the passenger information is accordingly. The information is aggregated per class for
Page 33 of 92
each flight leg and according to age, gender and sex. Information can be edited by
clicking on Edit link, this will allow the user to edit the passenger information.

Free Seating
If passenger assignment is Free seating then the passenger distribution is free seating
usually by class. The information is aggregated per class for each flight leg and
according to age, gender and sex. Information can be edited by clicking on Edit link
this will allow the user to edit the passenger information.

The various trim methods will affect the granularity of weight and balance calculation. Row
level trim method will obviously contain the most details and Zone, Cabin and Free seating
will contain aggregated and less granular details.

Page 34 of 92
Deadloads
The Deadload screen allows the user to create, manage and allocate deadloads to relevant
positions. A deadload can be a loose unit, pallet, container, linked pallet or a special load.

Deadloads can be created in the Simple View screen and the Advanced View screen. If
eLoadsheet is integrated with an external passenger management system, the baggage
deadloads are most likely created automatically. If eLoadsheet is integrated with an external
cargo system, cargo deadloads are most likely created automatically. The type of deadloads
and configuration set in the integration.

See Appendix I – Integration Capabilities in eLoadsheet

See Appendix II – Manage Deadloads

A deadload has one locatable unit which can be placed in one bay or compartment and each
locatable unit has one or more commodities. A commodity group is a piece of cargo,
baggage or mail.

Loading
The loading screen shows the compartments or bays configured for the aircraft. Deadloads
are allocated to relevant positions manually or automatically.

Allocation of deadloads can be done automatically or manually:

Autoload
Autoload will position the deadloads automatically for the users. Allocation is based
on the ideal configuration of the deadloads taking all the intrinsic limits and
constraints into consideration. Clicking on the Autoload button will automatically
allocate the deadloads.

It is possible to manually assign a deadload to a position and then autoload the


remaining deadloads using the Autoload unloaded action.

Page 35 of 92
Manual drag and drop
Drag and drop deadloads by selecting the deadload and drag it to the relevant
position without releasing the button. This can be done on multiple deadloads by
first checking the checkbox (bottom right corner) for the relevant deadloads.

Drop Down Selection


A deadload can be assigned to a position by selecting the relevant position in the
drop down position selection on the deadload itself.

Swapping Deadloads
Deadloads (other than loose unites) that have already been assigned to positions can
be swapped by clicking in the checkbox. The system will ask for a confirmation of the
swap.

Standard Loading
Standard loading rules can be configured for an aircraft type in the administrator.
Loading rules can be configured for holds, info codes,, special info codes, departure
station and tailnubers.

See Appendix II – Allocate dead loads

The system manages transit cargo/baggage automatically if the flight is


integrated. Note that in a manually created deadload the inbound legs is not
created automatically and the Transit button does not process the inbound
legs.

Page 36 of 92
Figure 18 – Loading screen

The loading page screenshot above shows the Loading screen. The compartment or bay
positions are displayed with the maximum weights for holds and individual positions.

The All/Unloaded radio button on the bottom left toggles between displaying all deadloads
or only the remaining deadloads in the availability section below the action buttons.

Blue X indicates a position that has been excluded. The positions are displayed according to
the size code configured for the position. ULD´s have different size codes and fit into
positions based on their size possibly excluding a position from being occupied by a ULD with
a different size code.

If configured, the aircraft doors can be seen in the loading screen. The position is light gray
and the position header will include a prefix “D”.

Page 37 of 92
Header
The header in the Loading screen shows information on how ULD´s are color
coordinated based on ULD type and destination. This can be seen on the ULD to and
is intended to provide a better overview of the deadlod information in the loading
screen.

Figure 19 – ULD header information

Action Buttons
The action buttons can be seen below the holds. These are the actions available to
the user. Some actions may not be relevant and some are only available to specific
users.

Figure 20 – Action buttons

 Autoload unloaded - Autoload unloaded will autoload the remaining deadloads.


Applicable if the user wants to manually specify the position of particular
deadload or deadloads and automatically allocate the rest.
 Autoload – automatically allocates the available deadloads to the optimum
position.
 Clear Integrated Data – only displayed after the Stop Integration has been
clicked. Will remove integrated data from the flight, if the integration is re-
started the integrated data will be retrieved. This action is an airline feature and
may not be available to all users.

Page 38 of 92
 Finalize Bags – view and manage the ULD´s for the flight. The finalize bags gives
the user the option of managing the ULD´s for the flight. Finalize Bags is an airline
feature and may not be available to all users.
 Location Remarks – comments that can be entered for each location in the hold
(max length is 10 letters/numbers).
 Reset - Resets the configuration to the last saved configuration.
 Refresh - Refreshes the available deadloads and configuration.
 Request update - Requests updates from the integration service and is only
displayed if eLoadsheet is integrated with external systems for cargo information.
To refresh the information, the Refresh Flight main menu item needs to be
clicked. That action will refresh all the flight information.
 Revert to Std Bag weight – toggle between Average bag Weight (as per average
bag weight from Newskies) and Fixed bag weight set (as per aircraft type
definition). The load controller will have to wait for the next integration update or
manually Request Update to complete the process.
 SSR – displays a popup with information on the SSR codes for the flight.
 Standard Loading – applies the standard loading rules that have been configured
for the aircraft type.
 Save - Saves the allocation configuration.
 Start Integration – if Stop integration has been clicked, this action becomes
available. This will start the flow of integration again. This action is an airline
feature and may not be available to all users.
 Stop integration – stops the integration for the flight from when the button was
clicked. This action is an airline feature and may not be available to all users.
 Send LIR - will send/publish the LIR to a pre-defined address IF one has been
specified in the administration part of the system and IF and the flight is in trim.
This action will also publish the LIR to the Flight Portal.
 Transit Load - Retrieves transit information available to the current flight. Is only
displayed if Transit deadloads are available. Transit Load button if relevant.
 Unload all - Unloads the deadload assignment.

See Appendix II – Documents published for the Flight Folder

Finalize Bags
The Finalize Bags popup window allows the user to view and manage the ULD´s for
the flight. The pop up window lists all the baggage deadloads available with the
Page 39 of 92
following properties:Destination, Departure Station, ULD number, Number of units,
and the Check-weight. Individual lines can be deleted by clicking on the Delete link
on the far right.

The weight cannot be edited, other properties can be edited. The Finalize
bags feature also displays the empty containers.

After the bag management has been completed, click on the Confirm button.

The finalize bags dialog shows all baggage deadloads, both deadloads created from
the integration service if the airline uses integration with a check-in system and
deadloads created by the load controller. The load controller cannot see from this
dialog which deadloads are created from the integration service and which
deadloads were created by him.

When updating the number of pieces per deadload, the average bag weight as
calculated when the deadload was created is used to update the check weight of the
deadload. The average bag weight is not visible to the load controller. The average
bag weight is only updated by the integration service for deadloads created by the
integration service.

Readback verification - Finalize bags shows readback verification from gate (if Flight
Portal is used). It displayes confirmed ULD Number from gate and Nr of Units from
gate to indicate if the aircraft has been loaded differently.

Revert to Std Bag Weight


The user is able to toggle between the average bag weight and fixed bag weight (the
one specified in the aircarft data in the administrator. That will initiate an update
request to the integration service and update the baggage information accordingly.
The dropdown box next to the action buttons provides this option.

Simple Edit
The Simple Edit screen displays an overview of the deadloads available for the flight. This
will display the assigned deadloads and allow for new deadloads to be created and
configured. Each deadload has one or more commodities. A commodity can for example be
Page 40 of 92
baggage or cargo. The page displays both deadloads that the load controller has created and
the deadloads created by the integration service if used. The deadloads created by the
integration service are remarked with „Created From Service“.

The figure below shows the simple edit screen:

Figure 21 – Edit screen for dead loads

When the load controller creates a baggage item, by specifying the load info code B, D, TB,
TD, BF, BT, BH, BS, BG, BD and sets the number of units and leaves the check weight as 0, the
system will use the following rule to determine the weight per piece for the deadload:

 If the flight is using the average bag weight from check in system, this will be the
weight per piece according to the last integration with the check-in system. If the last
integration has not executed when the deadload is created, it is highly likely that the
average bag weight will change during the next integration and this will not be
reflected in the created deadload. Only create deadloads in this case when the last
integration with newskies has completed. The average bag weight will be fetched
from the first deadload remarked as „Created From Service“. If such a deadload does
not exist, eLoadsheet will proceed to the next rule. Deadloads that the load
controller creates are NOT used by the integration service.
 If either the departing or the destination station of the flight have a bag weight
association, this bag weight will be used
 If neither the departing station or the destination station of the flight have a bag
weight association, eLoadsheet will use the bag planning weight from a passenger
weight set used in the flight.
 The weight per piece as determined according to these rules will be used in the
finalise bags page and will NEVER change.

Page 41 of 92
The different types of deadloads have many parameters in common such as the following:

 Destination
 Origin
 Info code
 Special info code (optional)
 Contour code - describes the contour, forklift holes and other relevant information.
 Container message
 Height
 Remarks (optional)
 Type code, ex. PLA/LD-3
 ULD number, ex. 2323
 Number of units - number of commodity groups in the deadload.
 Check-weight, ex. 2500

Loose/Special load - Loose and special loads consist of the same parameters but differ by
type code.

SOC – SOC (seat occupied by cargo) can be configured for an item and the user is able to
specify the zone to be used. The weight in question will be included in the Zero fuel weight
but not in the Dry operating weight.

Linked pallet Linked pallet editing is only available if relevant type codes are defined for the
aircraft. Linked pallets are a collection of pallets that can only be loaded serially or parallel
on decks. Note that ULD numbers, ex. 5555,6666 must be comma separated and Check-
weights, ex. 2500,2500 must be comma separated.

Pallet/Container - Pallets/Container editing is only available if size codes are defined in the
airline section of the system. Pallets and container consist of the same parameters but with
different type codes. Loadsheet maintains a list of Type codes which are mapped to Size
Codes. This functionality is to allow eLoadsheet to function with a cargo management
system which may not use the same ULD / Pallets definitions as eLoadsheet. The cargo
Page 42 of 92
management system could for example use IATA common codes when eLoadsheet would
use Size codes.

Type Code
A Type Code is a standard 3 letter code to describe a ULD or a pallet. Each letter in the type
code has a special meaning. Example: AKE. A: Means that this is a ULD, where as a P would
mean a Pallet. K: Is the size code. i.e. the base dimensions of the ULD / Pallet. E: Is the
contour code which describes the contour, forklift holes and other miscellaneous
information of the ULD / Pallet. There is also a concept which is an IATA Common code (LD-
2, LD-3 etc) which is used to identify a ULD /Pallet.

Size Codes
eLoadsheet uses the Size code to map which ULD / Pallet is able to fit into each bay. Each
bay has a list of acceptable Size Codes. eLoadsheet allows the Size Code to be up to 20
letters long to give the system full flexibility in being able to use whatever concept the user
wants to apply when mapping which ULD / pallets should fit into each Bay. The user can for
example create a code set, use an IATA common code, use the standard Type code or the
standard Size Code part of the ULD type code.

eLoadsheet has the capability of mapping a Type Code to two Size codes if the ULD / Pallet
are fitted straight or sideways allowing eLoadsheet to determine which fit would best suit
the load plan.

Advanced Edit
Deadloads can be edited, created, imported or deleted. In the Advanced Section of
eLoadsheet deadloads can be managed or created from scratch. The Advanced
section covers more details for the configuration of a deadload. Each deadload has one or
more commodities. A commodity can for example be baggage or cargo bound for one
destination. In certain scenarios a Deadload may also have more than one locatable unit.
This is used when it is desired to place the deadload across more than one bay or
compartment.

Page 43 of 92
A commodity group is either an actual commodity group or an estimated commodity group.
If it is an actual commodity group, actual weight is set, if it is an estimated commodity group,
the estimated weight is set. This is for example used during integration with Newskies, when
the Newskies integration adapter needs to create estimated commodity groups before
receiving information about the checked-in baggage. Whether a commodity group has an
actual weight or an estimated weight has no effect on the calculations, i.e. if it has
actual weight, the actual weight is used, if it has an estimated weight, the estimated weight
is used.

The figure below shows the Advanced edit screen:

Figure 22 – Advanced edit of dead loads

The Total checkweight/Estimated weight is basically the same as the check weight of the
Deadload (The Deadload can be a ULD, LooseLoad, etc.). Check Weight can be higher or
lower than the actual sum of the commodities. Observe though that the CheckWeight is the
ruling factor, i.e. if you have a container that has a checkweight of 1000kg, and you have
entered commodity groups weighing more than 1000kg, it will show up as 1000kg on the
loadsheet and LIR message.

Typically you would not be manually editing the Deadloads in the Advanced edit. If you are
creating deadloads manually, you should use the Simple Edit.

Page 44 of 92
If you create or modify a commodity group in Advanced edit, you have to set the number of
units and the Actual or estimated weight explicitly.

The load controller can see both deadloads that he has created and the deadloads that have
been created from the integration service if used. The deadloads created from the
integration service, are remarked with „Created From Service“. Deadloads created from the
integration service should not be edited.
The Average bag weight is NOT calculated when you create deadloads on the Advanced edit
page. If the load controller creates a baggage deadload in the Advanced edit page and wants
to edit it in the Finalise bags page, the bag planning weight from a passenger weight set used
in the flight will be used to update the total check weight.

Deadload Information
Various information can be seen on the deadload item itself. Note that different destinations
and pallet types are color coded for ease of management and efficiency.

Each deadload item displays various information graphically. The header color and text
specify the type of load and ULD (in the figure below, text Cargo specifies the load as cargo
items, the color brown specifies the unit being a loose unit), destination (color of the second
header and three letter code), serial number of the container if applicable, weight (numbers
in the white text box) and a drop down list from which the location of a compartment can be
manually chosen to assign the container to it.

Further information on the content of the unit can be displayed by clicking on the icon
next to the weight.

There are tooltips on the deadloads, hovering the mouse over the destination area (SSA in
the example below) on the deadload will display the connecting flight destination
information. Hovering over the code definition (cargo in the example below) will display a
tooltip with information on the Special Load Code assigned to the deadload.

Page 45 of 92
Figure 23 – Deadload item

Deadload Information Popup Window


The Deadload information popup window shows the commodity groups in the deadload
and presents the user with management options for the deadload.

 Weight management - The user is able to update the weight of the deadload by
specifying the weight in the Total Weight text box and clicking on the Update.
 Commodities information - The user is able to view commodity information such as
Origin Station, Destination Station, Special Load Code and Actual Weight.
 Relocate - The user is able to relocate selected commodity groups to a different
deadload:
a. Select one or more deadloads by checking checkbox for the relevant
deadload, optionally select all by clicking on the checkbox in the header.
b. Specify the target deadload from the drop down list.
c. Click Relocate.
d. The commodities will be relocated to the target deadload.
 Empty ULD - Clicking on Empty ULD will delete all the commodities from the ULD. If
the airline uses the Finalise bags feature, this option should NOT be used.

Page 46 of 92
Figure 24 – Deadload information

Deadloads and Definitions


Each deadload has one or more commodities. A commodity can for example be baggage
or cargo bound for one destination. In certain scenarios a deadload may also have more
than one locatable unit. This is used when it is desired to place the deadload across
more than one bay or compartment. This is often referred to as an overhang. Only valid
deadloads are imported and able to be assigned, warnings will be displayed for
deadloads that are invalid.

Information on the deadloads is either manually entered, fed from external systems or a
combination of both. Deadloads can be containers, pallets, special loads or loose loads.

Type Code
A Type Code is a standard 3 letter code to describe a ULD or a pallet. Each letter in
the type code has a special meaning. Example:

AKE. A: Means that this is a ULD, where as a P would mean a Pallet. K: Is the size
code. i.e. the base dimensions of the ULD / Pallet. E: Is the contour code which
describes the contour, forklift holes and other miscellaneous information of the ULD
/ Pallet. There is also a concept which is an IATA Common code (LD-2, LD-3 etc.)
which is used to identify a ULD /Pallet.

Page 47 of 92
Size Codes
eLoadsheet uses a Size code to map which ULD / Pallet is able to fit into each Bay.
Each Bay has a list of acceptable Size Codes. eLoadsheet allows the Size code to be up
to 20 letters long to give the system full flexibility in being able to use whatever
concept the user wants to apply when mapping which ULD / pallets should fit into
each Bay. The user can for example create a code set, use an IATA common code, use
the standard Type code or the standard Size Code part of the ULD type code.

Size Codes are always a single character.

Type Codes and Size Codes


eLoadsheet has the capability of mapping a Type Code to two Size codes if the ULD /
Pallet is fitted Straight or Sideways allowing eLoadsheet to determine which fit would
best suit the load plan.

Page 48 of 92
W/B Finalize
The W/B Finalize screen presents two important aspects of the load planning process.
Manage the Weight and Balance documents and complete the Weight and Balance process
by finalizing the flight.

Documents
To view documents and messages (Loadsheet, Loading instructions and PTM, LDM, CPM
etc.), click on the W/B finalize main menu item. The W/B finalize screen displays the flight
documents and the last step in the load control process.

Get will generate a new EDNO of documents if changes have been made to the flight.

Preview Loadsheet will display the current version of the Loadsheet without incrementing
the EDNO.

Figure 25 – Documents and messages

See Appendix II – Manage messages and documents

See Appendix II – Documents published for the Flight Folder

Page 49 of 92
To view the desired document or messages, click the checkbox of the required documents
and click the Get button. This will display the documents on the bottom part of the page.
The documents can be viewed, saved or printed.

All documents are based on IATA standard. It is possible to customize text or manage the
representation of the text. It is also possible to include an image of the i.e. envelope on the
loadsheet.

Finalize a Flight
Once the flight configuration is complete and the flight is in trim the load plan process can
be finalized by clicking on the W/B Finalize button. The button is only enabled if the aircraft
is in trim.

Finalizing a flight will change the weight and balance status to Finalized and prepare
documents and messages.

Figure 26 – W/B Finalize

The Finalize button should be clicked once all the relevant information for the flight has
been entered and the aircraft is in trim. This action will close the flight and generate the
desired documents and IS ONLY AVAILABLE IF THE load sheet IS VALID.

The system sends out messages and documents to predefined addresses or


message gateways. The dispatch of messages and documents is associated
with the weight and balance finalization process in Load planning.

Page 50 of 92
Readback verification of messages - if the delivery of a message(s) fails the system will
display a popup to the user which document type was not delivered. For an FTP message
delivery, the popup will be displayed if the delivery to the folder cannot be verified. If the
action completed (send lir, send loadsheet or finalize flight)) the delivery is confirmed.

Do Not send any documents automatically upon finalization – allows a user to finalize a
flight without sending any messages.

View Flight Messages


Selecting the specified message types and clicking the Get button (see image above) will
display the output on the screen. The available messages and documents to the aircraft type
are specified in the administrator. The output can be printed, emailed or a PDF file can be
created. The desired output documents can be selected by clicking on the checkbox in the
Select message documents to view and they will be displayed to the bottom of the page.

A loadsheet is only available if the aircraft is in trim. The status can be seen in the Load
Control Panel, Loadsheet Valid? Will show either True or False.

Note that the EDNO of messages is incremented if the flight status is


changed, for example from Preliminary to Finalized.

Manual NOTOC/Free text


USE ONLY ENGLISH ALPHABETIC AND NUMERAL CHARACTERS FOR TEXT ENTRY FIELDS –
EITHER IN UPPER CASE OR LOWER CASE. THESE CHARACTERS ARE THE ONLY CHARACTERS
SUPPORTED. THE CHARACTERS SUPPORTED ARE: A B C D E F G H I J K L M N O P Q R S T U
V W X Y Z 0 1 2 3 4 5 6 7 8 9.

It is possible to create a manual NOTOC or enter free text on the available messages. To do
so, click on the Enter manual NOTOC/message link from the document selection screen:

Page 51 of 92
Figure 27 – Document selection screen

This will display the text addition page like the one below. To manually create a NOTOC,
simply input the text into the text box and click on the Update button. To insert free text on
other messages, check each message to display the text field for that particular message to
insert the text. Unchecking a message will remove the free text from that message.

See Appendix II – Manage the finalization process

See Appendix I – Integration Capabilities in eLoadsheet

Default Finalization Process


When the user requests the latest version of any available document (by using the Get
button on the W/B Finalize page), the system returns a new version only if there have been
any changes. If there are no changes the last generated document is returned. All generated
documents are versioned and this is visible on some documents in the EDNO header (load
sheet and LIR).

Using the default finalization process, the system always generates new versions of all
documents because the status of the flight changes from Preliminary to Finalized. Using this
process the user is not able to view the final version of the documents until after finalization.

Confirmed Finalization Process


The main difference between the Confirmed Finalization process and the Default one is that
for the Confirmed Finalization process the user starts the finalization process and the system
generates the documents. The documents are then displayed for review and once the

Page 52 of 92
confirmation process is complete the system will close the flight without incrementing the
documents.

Captain Name Change Warning


When eLoadsheet is integrated with an external crew system, the crew names are
automatically associated with the flight. When the captain of a flight that has already been
created changes a warning is displayed.

Tailnumber change warning


When eLoadsheet is integrated with an external scheduling system, the schedule details like
the tail number name is associated with the flight. When a tail number of a fight that has
already been created changes a warning is displayed and the new tail number is displayed
instead of the previous one in the Flight header. The previous tail number is displayed in (tail
number).

Send Loadsheet
The Send Loadsheet button will send a provisional loadsheet without finalizing the flight.
The address is configured in the airline settings section of eLoadsheet. This action will also
publish the loadsheet to the Flight Portl.

Auto Send Unloading Instructions


The Auto send unloading instructions feature is configured in the administration section of
the system. It may not be available to all users. This will send unloading instructions to the
last leg of a multi leg flight.

Page 53 of 92
Audit Message
In the main menu to the right, the Audit Message section can be opened. The audit
messages are a collection of audit capabilities that are to ensure the integrity of the
configuration of a flight. There are three types of audit messages available. Below figure
shows the different types that will be displayed if the user clicks on the Audit Message
button in the main menu to the right.

All the messages are stored with the flight information and can additionally be exported to a
PDF document or printed directly from the screen.

Audit List
An audit list shows the intermediate/final result of the calculation.

Limits and Result Audit List


Built into the information management are means to ensure the integrity of limits and
constraints for the aircraft configuration are intact. During the flight processing eLoadsheet
will check an extensive set of limits and constraints against the load plan to ensure all the
limits and constraints are intact for the flight. As each check is performed a list is
accumulated and the result of the relevant check is set. All the checks should end with the
value true to represent the successful validation.

Flight Warnings
Below the flight, the warning list, audit list and limit result list are accessible.

Page 54 of 92
Advanced
USE ONLY ENGLISH ALPHABETIC AND NUMERAL CHARACTERS FOR TEXT ENTRY FIELDS
– EITHER IN UPPER CASE OR LOWER CASE. THESE CHARACTERS ARE THE ONLY
CHARACTERS SUPPORTED. THE CHARACTERS SUPPORTED ARE: A B C D E F G H I J K L M
N O P Q R S T U V W X Y Z 0 1 2 3 4 5 6 7 8 9.

Various options are available in terms of adjusting or modifying the default set of
configuration relevant to flights. These options are available from the Advanced section in
the main menu and is only available to users with proper privileges.

The available options are to modify Pax weights, Pantry, Crew code, Crew Weight, Crew
Names, SWA, Flex Max Weights, Dry Operating weight, Trim Method, Freight estimates, Pax
estimates and NOTOC/Free text.

All these values can be set by external systems, changed manually or a combination of the
two. The image below displays the Advanced section and lists the relevant possibilities.

Figure 28 – Advanced Overview

See Appendix II – Manage Advanced configuration

Page 55 of 92
Weights

Pax Weights
The passenger weights default values can be over written should it be necessary.
There is the possibility of dynamically modifying the default code and select a preset
for international flight, standard or override each and every weight setting based on
gender, age etc.. These values are used by eLoadsheet to calculate the index
contribution of passengers.

The image below shows the screen which can be modified.

Figure 29 – Passenger weights override

In general, the default pax weight is specified in the in the aircraft type in the
administration section. eLoadsheet supports dynamically changing the pax weight
used per class based on a city pair. This needs to be specified in the Airline section.

SWA
Service Weight Adjustment is supported by eLoadsheet and the combination of
items associated can be added or removed using the Advanced over ride function
like the one below.

The box on the right will list up the SWA items that are associated with the aircraft
and the flight and the box on the right allows a load planner to manually configure a
SWA item to be used for the flight. The destination needs to be specified along with a
description of the SWA item, its weight location or index contribution information.

See Appendix II – Manage service weight adjustment

Page 56 of 92
Figure 30 – Service Weight Adjustment

Flex Max Weights


Flexible maximum weights offer the possibility of configuring flexible maximum
weights for MRW, MTOW, MLW, and MZFW. The default values can be lowered, click
on the Use Struct Weights button to revert back to structural weight.

Figure 31 – Flexible Max Weights

Page 57 of 92
Dry Operating Weight
The Dry Operating weight can be updated for the flight. The DOW/DOI can be
changed by specifying it explicitly. Another option is to update the Basic Weight and
basic index and have the system calculate the DOW/DOI automatically. The user is
always able to revert back to the default values.

Figure 32 – Dry Operating Weight

Crew

Crew Code
A preset combination of Crew codes can be defined in the administrator of
eLoadsheet. In this section the load planner can manually change the selection of
crew code if necessary. The image below shows the possibilities.

The available Crew codes can be selected from the drop down menu and the
resulting combination will be displayed in the fields.

See Appendix II – Manage crew information

If the system is interfaced with an external 3rd party crew system crew information
automatically provided including the crew names and the crew codes. The crew code
may be automatically set overriding the default crew code.

Page 58 of 92
Figure 33 – Crew Codes

Crew Weight
The Crew weight settings can be modified by selecting the Crew Weights. To
manually modify the setting the Override checkbox needs to be selected and the
associated weight can then be modified.

Figure 34 – Crew weights override

Crew Names
Crew names can be modified by selecting the Crew Names tab from the drop down
list under Advanced in the main menu. The capabilities are to allocate the crew
Page 59 of 92
member names and ID number and associate with the configuration. The available
fields are for the crew member name, rank and ID. Rank can be any of the following:

 Captain
 Commander
 First Officer
 Copilot
 Flight engineer
 Second Officer
 Observer
 Engineer
 Purser
 Cabin Supervisor
 Steward
 Stewardess
 Chef
 Cabin Crew
 Flight attendant
 Ninth Crew
 Staff
 ALM

If the system is interfaced with an external 3rd party crew system crew information
automatically provided including the crew names and the crew codes. The crew code
may be automatically set overriding the default crew code.

Figure 35 – Crew Names

Page 60 of 92
Dispatcher Name
The Dispatcher Name is the dispatcher responsible for creating the flight plan for the
flight. Manually entering the dispatchers name will display the name on the
loadsheet for some customers.

Aircraft
The user is able to change the trim option, optimization method and the aircraft
configuration in the Aircraft section.

See Appendix II – Manage aircraft information

Trim Method
Controls the trim method option for the flight. Allows the user to select the check-in
trim: Row based, Zone based, Class Based and Free Seating. The aircraft will be
trimmed according to the selection. Please note that the Trim method selected will
change precision of the weight and balance calculation for the flight. The Load trim
can be set as Bay or Compartment.

Figure 36 – Trim options

Page 61 of 92
Not that the check-in method cannot be changed after passengers have been created or
passenger information has been received via integration.

Load Optimization Method


Controls the method used for autoloading deadloads. Available options are:

 NoOptimization – no optimization.
 EaseOfUnloading - allocation of deadloads to be according to the destination
and making the unloading easier, also takes into account the ideal index
where applicable.
 CenterOfGravity - ideal index.

Override A/C Regs


To change the aircraft assignment for the flight, the user can select the relevant
aircraft type, Master version and A/C registration. See screenshot below:

Figure 37 – Aircraft change

Flight Estimates
The estimates section provides an overview of the estimates for the flight. The estimates are
displayed for passengers and freight. The estimates can either be manually set, based on a
historical average or come from an external system automatically. The estimated
information is managed by each flight leg.

Page 62 of 92
Freight Estimates
The flight estimated information is displayed in the following sections:

 Estimated freight - The information on the estimated freight is displayed in this part for
the flight leg with the possibility of modifying the information presented. To modify, click
on Edit and enter the desired weight value for the estimation.
 Baggage weights - The baggage weights information will display the relevant baggage
weights on specified flight legs. The information is maintained for Actual, Estimated and
Estimated to come (eminent baggage weights). The calculation of the properties follows
this rule:
o Actual: Based on the Bag Weight setting, the baggage weights of all checked in
passengers is calculated
 BagWeightSetting.PerPiece: Number of checked in passengers * BW per
piece * number of baggage items
 BagWeightSetting.PerPax: Number of checked in passengers * BW per
pax
 BagWeightSetting.Actual: Number of checked in passengers * sum of
actual baggage weight of all checked in passengers
o Estimated: Actual + Estimated to come
o Estimated to come: Pax # to come * BW planning
 Historic freight weight: Gives the user the possibility to use average freight weight from
past flights.

Figure 38 – Freight estimates

Page 63 of 92
Pax Estimates
The Pax Estimates will allow the user to view and edit information for the flight and it
will also display particular settings and configuration for the flight.
 Estimated pax: Allows the user to view and edit information regarding estimated
number of passengers. These are the properties:
o Estim. Pax #: Estimated number of passengers expected on this flight. This
number would typically be set during integration with an external check-
in/booking system.
o Corrected pax #: If the estimated pax # is less than the number of passengers
booked on this flight, it will be reflected here.
o Pax # to come: Corrected pax # - number of checked in passengers
o Pax wght: Sum of total weight of passengers in each category, using the
passengers weights + pax planning weight * number of pax to come.
 Historic pax data: Presents the user the option of using average number of paxes for
past flights as an estimate for the flight, if he chooses.

Figure 39 – Pax estimates

Reservation information
 Actual pax # - Displays the actual passenger information as it is currently.
 Passengers - Displays information on the status of checked in passengers per flight leg.
The information is oriented according to class, age, gender and children/infants

Page 64 of 92
 Booking - If available, this will display information on how many passengers are booked
on the flight according to each flight leg. Particular information on the billing status and
waitlist is also indicated.

Figure 40 – Reservation information

NOTOC/Free Text
USE ONLY ENGLISH ALPHABETIC AND NUMERAL CHARACTERS FOR TEXT ENTRY
FIELDS – EITHER IN UPPER CASE OR LOWER CASE. THESE CHARACTERS ARE THE
ONLY CHARACTERS SUPPORTED. THE CHARACTERS SUPPORTED ARE: A B C D E F G
H I J K L M N O P Q R S T U V W X Y Z 0 1 2 3 4 5 6 7 8 9.

Manual NOTOC and free text to be inserted in specific messages can be performed in this
section.

To manually create a NOTOC, simply input the text into the text box and click on the Update
button. To insert free text on other messages, check each message to display the text field
for that particular message to insert the text. Unchecking a message will remove the free
text from that message.

Replacing or deleting the text in each box will and clicking on Update will automatically
modify it. To remove one of the messages, uncheck the relevant checkbox/s.

Page 65 of 92
Figure 41 – NOTOC /Free text

Dangerous Goods
Dangerous goods conditions are configured for each aircraft type in the administration part
of the system.

Dangerous Goods conditions can be modified in this section. The section will show what
conditions are available and allow the user to manage them for the flight. Default conditions
are enforced on the flight, others are optional

Dangerous goods may not be available to all users.

Figure 42 – Dangerous goods settings

Page 66 of 92
Reports
The Reports section is available from the main menu and will provide access to information
from the system. The information be viewed on the screen or downloaded as a PDF or an
Excel document. The search criteria can be defined by selecting from one of the drop down
boxes, specifying search parameters manually or specifying a range.

Figure 43 –Report Section

Flight Reports
The Flight Report provides access operational reports for Balance, Fuel, Weights and
Pax/Baggage. The reports can be specified to a particular flight number, departure station,
destination and/or Registrations – filtered by a date range.

a. Balance - balance information for flights (Stab trim settings, TOB, TOW,
TL, ZFB, ZFW, LF, RF, TOF, TXI and Trip.)

Page 67 of 92
b. Fuel - (the fuel configuration for flights with the aircarft configuration and
departure time: Departure station, Destination, Flight number, AC Regs,
Version, LF, RF, TOF, TXI and Trip.)
c. Weights – displays relevant flight information in addition to weight
related information (TOB, TOW, ZFB, ZFW, LB, LW etc.)
d. PAX/Baggage – displays fight information, detailed passenger information
and deadload information).
e. Underload – displays flight information focused on providing Underload
information.
f. Message log – report for what messages have been sent, to whom and if
they were successful.

Airline Reports
Airline reports provide a list of Users with associated information (User Name, Address,
Email, Phone number, Country, Station, User name, Roles and the disclaimer status).

Audit Log
The Audit log report shows the audit trail for transactions for different sections. For all
sections, a drop down list for specific categories and a specific user can be set to search for a
given search criteria. Leaving the field’s bank will produce all sections for a user.

The audit log captures the object name that has been changed and the type of change as
well as a number of properties associated with the change.

 Flight dispatch - audit log for all flight related information.


 Flight documents – audir log for all versions of messages created by the
system.
 User management - audit log for all user management related
information.
 Airline - audit log for all airline information.
 AC type – audit log for changes made to tail numbers.
´

Page 68 of 92
Situational Awareness
The Situational Awareness icon is located at the far right on the Main Menu bar. The globe
icon turns white when an update has been made. Clicking on the icon will open an overlay
window with the transaction list. If no updates have been made the globe icon is dark blue.

Situational Awareness provides the user with awareness of updates to information from 3 rd
party systems and communication from Flight Portal. If updates are received the user is
alerted and he is able to view information about the transaction.

 Fuel - fuel information has been provided.


 Pax - the last timed integration event has been completed.
 Cargo - cargo information has been provided.
 Send Lir - the Loading Instructions have been sent.
 Send Loadsheet - the provisional loadsheet has been sent.
 W&B - the weight and balance process has been completed for the flight.
 Performance - the MTOW has been changed due to information from an external
performance system.
 New message indicates that a new message or new messages are available. The
message will include a link that the user can click to open the flight in question.

The user is able to acknowledge the notification by clicking on the Acknowledge button on
the Situational Awareness overlay screen; this action will clear the list. Acknowledge actions
are audited and available in the audit report for the flight.

The Situational Awareness is available on the relevant screens and will display notification
and messages.

Situational Awareness shows the integration updates and when they were
performed.

Page 69 of 92
Figure 44 – Situational Awareness

Page 70 of 92
Automation
eLoadsheet has an Automation process that is able to perform specific load control tasks
automatically whilst other tasks remain manually driven. Automation consists of the
Automation Process, Automation administration (in the Airline administration section of the
system where Automated tasks are managed) and a Flight list where the automation is
managed and the progress can be seen.

An airline specifies which tasks it wants to automate and specifies at what point in time the
respecive tasks is supposed to be actioned (in minutes before Scheduled Time of Departure
or Estimated Time of Departure). The Automation Process then manages this tasks
according to the schedule specified.

An automatically created flight is not owned by anyone. Anyone can open the flight and
perform manual tasks.

Automated tasks
eLoadsheet offers specific tasks that can be automated and they are the following:

 Create Flight – starts the load control process.


 Autoload – autoloads baggage and cargo. The action is Autoload Unloaded.
 Finalize Flights – finalizes the flight, messages and documents sent automatically.

Weither or not flights are automatically subjected to the Automated Process is managed in
the Airline Admin part.

Page 71 of 92
Figure 45 – Automation Properties

Automation Process
Automated tasks are performed in a succession of one another. If an intermediate
automated tasks fails due to an error, the remaining tasks should not be executed and the
flight needs to be operated manually.

A user with the Load Control Supervisor role is able to manage the Automation process.
Management tasks, like Stopping or Starting the process are logged.

Start Automation
Starts the Automation process and the system starts to operate the Automated tasks
from the moment the button was pressed. The flights will automatically be
processed. It is possible to exclude a flight from being processed by the automation
process. Unchecn the checkbox on the far left in order to do that.

Stop Automation
Stops the Automation process from opoerating the Automaed tasks from the
moment it was pressed. Automated actions already being processed will be
completed by the process.

Page 72 of 92
Add/Remove Flights
Supervisor is able to add a flight to the automate Process or remove a flight from the
Automation Process. The checkbox on the left of the flight indicates weither or not
the flight is subject to the Automation process. Checked means it is and unchecked
means it isn´t.

Flight Management
The Flight List displays a list of available flights and status information for the flights.

the shows all the airlines flights, highlighting the flights operated by the Automation
Process.

Figure 46 – Automation management

The figure above displays the available flights for the selected period of time. To change the
dates simply enter the date or click on the gray box next to the text area to bring up the
calendar. Additionally, specifying the relevant time interval can be done by choosing it from
the dropdown field right next to the date field. Clicking on the Get button will retrieve a list
of flights based on the specified parameters.

It is also possible to filter the flight list according to specific parameters. For instance, typing
a specific city code or flight number in the fields directly under the column will display only
the flights that contain the specified parameter. Clicking on the Clear link to the left will clear
all specified parameters.

Dragging a column header up to the header area will sort the flight list based on that
column.
Page 73 of 92
Appendix I - Integration capabilities in eLoadsheet
eLoadsheet can be integrated with external systems. The level of integration and capabilities
vary from one integration to another but this documentation section covers the options
available in eLoadsheet.

Crew
If eLoadsheet is integrated with an external crew system, eLoadsheet will automatically
receive crew information. eLoadsheet receives the names of the crew, rank and ID.

Depending on the system and how it has been integrated with, eLoadsheet is also able to
update crew information. The following changes are supported by eLoadsheet:

 Captain change – user will be notified when he tries to finalize the flight; no further
action is required as this is only informational.

 Crew Change - this is reflected in the section above the main menu, with Crew
Change displayed in red. User needs to open the Crew Code section under Advanced
and click on the Change Crew button to update the crew information automatically.

Schedule and Tail Assignment


If eLoadsheet is integrated with an external scheduling and tail assignment system,
eLoadsheet will automatically receive the schedule and tail assignment information and
manage it. The following shows the capabilities for managing updates:

 Flight cancellation – if a flight is cancelled, it will be highlighted in the Open Flights


list: the flight status will show Cancelled and the flight cannot be opened.

 Flight delayed – if a flight is delayed, it will be highlighted in the Flight information


section above the main menu and it will also be shown in the Open Flight list. The
STD will be displayed with the ETD next to it in red like this: 18:20 (18:45).

 Aircarft change – this is reflected in the section above the main menu with the old
aircraft in and the new aircraft in red like this “OLD AIRCARFT (NEW AIRCARFT)”.
When the user finalizes the flight, he will be alerted of this fact and asked to update
the aircraft information.

Page 74 of 92
Passenger Information
If eLoadsheet is integrated with an external passenger management system, the passenger
information is automatically updated on a timed schedule or when a user requests an
update. The user is able to verify the information in the Pax screen and is also able to
manage the integration. Estimates are created based on booking information. As the check-
in process progresses, estimated information will be replaced automatically with actual
passenger information.

eLoadsheet will create the baggage based on that information. The type of ULD´s and its
configuration is set in the integration based on airline requirements.

Available actions are the following.

 Request Update - Clicking on the Request Update button will automatically update
the passenger information via the interface. The screen needs to be refreshed to see
how the information was updated.

 Stop Integration - Clicking on Stop Integration will automatically stop the passenger
information integration for the flight. This applies to passenger and baggage
information.

 Start Integration - If the integration has been stopped, clicking on Start Integration
will resume the integration from the passenger information system. This will override
any manual changes already made. This applies to passenger and baggage
information.
 Clear integrated Data - Once the integration has been stopped the already
integrated data can be purged from the flight by clicking on the Clear integrated
Data and the user is able to manually enter the flight information.

Cargo Information
If eLoadsheet is integrated with an external cargo system, the cargo information is
automatically updated on a timed schedule or when a user requests an update. The user is
able to verify the information in the Loading screen and is also able to manage the
integration. Estimates can created based on booking information. As the actual cargo
information becomes available, estimated information will be replaced automatically with
actual cargo information.

Page 75 of 92
eLoadsheet will create the cargo based on that information. The type of ULD´s and its
configuration is set in the integration based on airline requirements.

 Request Update - Clicking on the Request Update button will automatically update
the passenger information via the interface. The screen needs to be refreshed to see
how the information was updated.

 Stop Integration - Clicking on Stop Integration will automatically stop the passenger
information integration for the flight. This applies to passenger and baggage
information.

 Start Integration - If the integration has been stopped, clicking on Start Integration
will resume the integration from the passenger information system. This will override
any manual changes already made. This applies to passenger and baggage
information.

Flight Plan
If eLoadsheet is integrated with an external flight plan system, the fuel information is
automatically updated either on a timed schedule or when a user requests an update. The
user is able to verify the information in the Fuel screen and is also able to manage the
integration.

eLoadsheet provides the EZFW during this integration. TRIP TIME, DISPATCHER NAME
,LICENSE CODE ETC.

Performance System
If eLoadsheet is integrated with an external performance system, the maximum weight
restrictions automatically updated either on a timed schedule or when a user requests an
update. The user is able to verify the information in the Load Control Panel.

Messages
If eLoadsheet is integrated with an external message gateway, it will automatically send
messages based on the necessary configuration. eLoadsheet is able to send messages via
SMTP, FTP, Web Service or via a message gateway.

Message configuration dictates what messages get sent via which protocol and specifies the
format as well.
Page 76 of 92
Readback verification to messages - if the delivery of a message(s) fails the system will
display a popup to the user which document type was not delivered. For an FTP message
delivery, the popup will be displayed if the delivery to the folder cannot be verified. If the
action completed (send lir, send loadsheet or finalize flight)) the delivery is confirmed.

Page 77 of 92
Appendix II – Load Planning Scenarios
The Appendix includes a step by step walkthrough of the load control process, identifying
how to manage fuel, passengers, dead loads and messages as well as advanced settings for a
flight.

Each section contains additional information in the form of notes that provide additional
information relevant to each screen.

The appendix contains a step by step overview for the following scenarios:

 Search for a Flight.


 Manage Fuel Information.
 Manage Load Control panel.
 Manage Passenger Information.
 Manage Dead Loads.
 Allocate Dead Loads.
 Manage Messages and Documents.
 Manage the Finalization Process.
 Manage Advanced Settings.
 Manage Service Weight Adjustments.
 Change Aircraft Configuration.
 Manage Crew Information.

Page 78 of 92
Search for a Flight
Follow these steps to search for a flight:

1. Click on the Load Planning main menu item.


2. Specify the date, time and departure station range to display
flights that are active within a specific date range.
3. Click on the Get action button.
4. Arrange the schedule result list by dragging any column to the
header.
5. Type into one or more of the column free text entry text boxes
to filter the list based on what you type.

Note the following:

 If no flights are displayed, it may be because of a filter. Click on the Clear link to the
left to remove all the filtering.
 Start load planning a flight by clicking on the Create link on the far right.
 Open a flight previously been worked on by clicking on the Open link on the far right.

Page 79 of 92
Manage Fuel Information
Follow these steps to manage the fuel configuration for a flight for a flight:

1. Click on the Load Planning main menu item.


2. Locate the relevant flight and click on the Open/Create link on
the far right.
3. Fuel screen for the flight is displayed.
4. Verify the flight details.
5. Click on the Edit link on the right of the fuel tank.
6. Complete the fuel configuration.
7. Click on the Update link on the right of the fuel tank.
8. Verify flight configuration.
9. Fuel information is configured.

Note the following:

 Summary for the fuel tanks is displayed in the grey bar in the configuration section.
 The fuel weights can be edited according to Ramp or Take off fuel. Ramp will
calculate the Take-off weight from Ramp and Taxi fuel figures. Take off will calculate
the Ramp fuel from Taxi and Take off fuel figures.

Page 80 of 92
Manage Load Control Panel
Follow these steps to manage the Load Control Panel:

1. Click on the Load Planning main menu item.


2. Locate the relevant flight and click on the Open/Create link on
the far right.
3. Fuel screen for the flight is displayed.
4. Verify the flight details.
5. Verify the Load Control Panel Actual, Estimated and W&A tabs.
6. Complete some flight configuration, i.e. fuel figures.
7. Verify that the Load Control Panel reflects the changes.

Note the following:

 The load control panel reflects changes instantly.


 Warnings are issues that prevent the flight being finalized.
 Advisories are issues that do NOT prevent a flight from being finalized.
 Estimated figures are based on planning or draft information but also take into
account the actual information.
 Estimated figures are replaced with actual figures as the flight progresses and more
actual information is made available.
 The ZFW/TOW/RW/LDW figures are: weight, index and MAC.
 Envelope lines – Black (ideal index); Green (landing), Red (ZFW), Blue (Take Off)
 Envelope points – Blue triangle (Take Off), Green rectangle (Landing), Red diamond
(ZFW).

Page 81 of 92
Manage Passenger Information
Follow these steps to manage passengers for a flight:

1. Click on the Load Planning main menu item.


2. Locate the relevant flight and click on the Open/Create link on
the far right.
3. Fuel screen for the flight is displayed.
4. Verify the flight details.
5. Click on the Pax main menu item.
6. Verify Pax screen information.
a. Manage passenger information.
7. Verify the Unassigned screen information.
a. Allocate seats to unassigned passengers manually.
b. Allocate seats to unassigned passengers with Suggest
Seatrow.
8. Verify the Seatmap screen information.
9. Passengers have been managed.

Note the following:

 Passenger information and seating arrangements are preconfigured.


 Passengers cannot be deleted in the load planning section – only unassigned and
thus not accounted for in weight and balance.
 Trim option is specified externally.
 Specified trim option will control how the passenger information is displayed.
 Passenger weight set used is the default passenger weight specified. It can be
changed.
 Note that the check-in method cannot be changed after passengers have been
created or passenger information has been received via integration.

Page 82 of 92
Manage Dead Loads
Follow these steps to manage deadloads for a flight:

1. Click on the Load Planning main menu item.


2. Locate the relevant flight and click on the Open/Create link on
the far right.
3. Fuel screen for the flight is displayed.
4. Verify the flight details.
5. Click on the Deadload main menu item.
6. Deadload screen is displayed.
7. Verify Deadload loading screen information.
8. In the Simple Edit and then the Advanced Edit sub menu items
create one or more dead loads of the following types:
a. Create a pallet
b. Create a container
c. Create a loose load
d. Create a special load
e. Create a linked pallet
f. Create a large pallet
g. Create a large container
9. Ensure configuration is completed for the above mentioned
dead load items.

Note the following:

 Baggage dead loads in the system are created automatically based on the passenger
information associated with a flight.
 Creating a linked pallet: configure the ULD numbers with a semicolon (123;456) and
the weight respectively (450;366).
 Special loads are loads that may have one or more locatable unit (overhang)
 A Type code is a standard 3 letter code to describe a ULD. Size codes are used by the
system to map what Type codes are able to fit into positions.
Page 83 of 92
Allocate Dead Loads
Follow these steps to allocate dead loads for a flight.

1. Click on the Load Planning main menu item.


2. Locate the relevant flight and click on the Open/Create link on
the far right.
3. Fuel screen for the flight is displayed.
4. Verify the flight details.
5. Click on the Deadload main menu item.
6. Deadload screen is displayed.
7. Verify Deadload loading screen information.
8. Allocate dead loads to positions, for every step verify the load
control panel before and after:
a. Autoload all and click save.
b. Unload all and click on save.
c. Manually drag and drop dead loads.
d. Verify the LIR.
e. Drag multiple loose units to a location.
f. Select a location in the drop down selection for a
deadload.
g. Autoload unloaded and save.
h. Verify the LIR and that the EDNO has changed.
i. Select two containers and Swap the position.
j. Remove a deadload from a position.
9. Verify the LIR.

Note the following:

 Blue X means a position has been excluded (occupied pallet position excludes the
same position from being used for a container).
 Deadload colors indicate the type (Linked pallet, pallet/Container, Loose unit, Special
Page 84 of 92
load, Large Pallet/Container).
 Yellow frame indicates that the dead load is an estimated dead load.
 Red frame indicates a special load code.
 Different destinations are identified with different colors.
 Hold name is displayed with the maximum weight available. Numbers turn red if
maximum weight is exceeded.

Page 85 of 92
Manage Messages and Documents
Follow these steps to manage messages and documents for a flight:

1. Click on the Load Planning main menu item.


2. Locate the relevant flight and click on the Open/Create link on
the far right.
3. Fuel screen for the flight is displayed.
4. Verify the flight details.
5. Click on the W/B Finalize main menu item.
6. Select the messages to view and click the Get action button.
7. Verify the loadsheet information.
8. Make changes to the flight configuration.
a. Verify that the loadsheet EDNO has changed to reflect
that changes have been done.
b. Verify the loadsheet information has been changed to
reflect that changes have been done.
9. Click on the Enter manual NOTOC/message text link.
10.Enter text for message for the loadsheet.
11.Verify the text is displayed on the loadsheet.
12.Documents have been managed.

Note the following:


 The loadsheet is empty (except the LIR) if the flight is out of trim.
 After a message has been created, the EDNO increments whenever changes are
made to flight configuration including when status changes from Preliminary to
Finalized.
 Free text entry can be placed on all relevant messages used in weight and balance.
 Documents can be printed, viewed as PDF or stored as PDF.
 Status of the loadsheet is Preliminary until the flight has been finalized.
 The information displayed on the loadsheet is configurable in the administrator of
the system.
 The available documents are configured in the Administration part of the system.

Page 86 of 92
Manage the Finalization Process
Follow these steps to manage the finalization process for a flight:

1. Click on the Load Planning main menu item.


2. Locate the relevant flight and click on the Open/Create link on
the far right.
3. Fuel screen for the flight is displayed.
4. Verify the flight details and that the flight is in trim.
5. Click on the W/B Finalize main menu item.
6. Select the messages to view and click the Get action button.
7. Verify the loadsheet information.
8. Verify the weight, indices and values in the load control panel
to ensure flight is in trim and complies with customer best
practices.
9. Click on the W/B Finalize action button.
10.Flight is finalized.

Note the following:

 W/B Finalize action button is disabled if the flight is out of trim.


 Documents and messages are processed during the finalization process.
 To view details of a finalized flight, select the Finalized Flights submenu item under
the Load Plan main menu item.
 To Re-open a flight, locate the finalized flight in the flight list in the Finalized Flights
submenu item under the Load Plan main menu item.
 Note that the EDNO of messages is incremented if the flight status is changed, for
example from Preliminary to Finalized.

Page 87 of 92
Manage Advanced Settings
Follow these steps to manage advanced settings for a flight:

1. Click on the Load Planning main menu item.


2. Locate the relevant flight and click on the Open/Create link on
the far right.
3. Fuel screen for the flight is displayed.
4. Verify the flight details.
5. Click on the Advanced main menu item on the far right.
a. Weight (SWA, Max weights and DOW)
b. Pantry
c. Crew (Codes, Names, Weight)
d. Aircraft (Trim Methods, Change aircraft)
e. Estimates
f. Notoc/free text
6. Verify that when relevant changes are made that the Load
Control Panel is updated to reflect the changes made.
7. Advanced settings have been managed.

Note the following:

 Changing advanced settings only affect the flight in question.


 Advanced settings default settings are set in the administration part of the system.
 It is not always necessary to make changes to the default settings for the flight.

Page 88 of 92
Manage Service Weight Adjustments
Follow these steps to manage Service Weight Adjustments for a flight:

1. Click on the Load Planning main menu item.


2. Locate the relevant flight and click on the Open/Create link on
the far right.
3. Fuel screen for the flight is displayed.
4. Verify the flight details.
5. Select SWA under the Weight under the Advanced main menu
item on the far right.
6. Create a few SWA entries:
a. Specify destination, description, weight and index or
location of item.
b. Verify the Service Weight adjustment list contains the
newly added SWA items.
7. Verify that the Load Control Panel is updated to reflect the
changes made.
8. Remove some of the SWA Items from the Service Weight
Adjustments list.
9. Verify that the Load Control Panel is updated to reflect the
changes made.
10.SWA Advanced settings for Service Weight Adjustments have
been managed.

Note the following:

 Changing advanced settings only affect the flight in question.


 Advanced settings default settings are set in the administration part of the system.
 It is not always necessary to make changes to the default settings for the flight.
 Pre-existing Service Weight Adjustment may be associated with the flight.

Page 89 of 92
Change Aircraft Configuration
Follow these steps to change the aircraft configuration for a flight:

1. Click on the Load Planning main menu item.


2. Locate the relevant flight and click on the Open/Create link on
the far right.
3. Fuel screen for the flight is displayed.
4. Verify the flight details including the aircraft details in the
header of the top banner.
5. Select Change AC/Regs in the Aircarft section under the
Advanced main menu item on the far right.
6. Change any or all of the following by selecting in the relevant
field:
a. Aircraft type
b. A/C Reg
c. Master version
7. Verify that the Load Control Panel is updated to reflect the
changes.
8. Verify that the Flight header in the top banner reflects the
changes made to the aircraft.
9. Aircraft configuration has been managed.

Note the following:

 Making changes to the aircraft may cause seating arrangements for some passengers
to become invalid. This is corrected in the Unassigned list in the Pax main menu item
or in the Booking or Check-in parts of the system.
 It is possible to specify a date and time when the Set to Live action should take place.

Page 90 of 92
Manage Crew Information
Follow these steps to manage the crew information for a flight:

1. Click on the Load Planning main menu item.


2. Locate the relevant flight and click on the Open/Create link on
the far right.
3. Fuel screen for the flight is displayed.
4. Verify the flight details.
5. Select Crew Code in the Crew section under the Advanced
main menu item on the far right.
6. Select a new crew code.
7. Verify that the Load Control Panel is updated to reflect the
changes.
8. Select Crew weights in the Crew section under the Advanced
main menu item on the far right.
9. Set new crew weights.
10.Verify that the Load Control Panel is updated to reflect the
changes.
11.Select Crew names in the Crew section under the Advanced
main menu item on the far right.
12.Specify crew names, rank and identifier – specify one as a
captain.
13.Verify that the loadsheet contains the name set as the captain
for the flight.
14.Crew information has been managed.

Note the following:

 Crew names and rank may possibly be received from an external system.
 It is possible to specify the dispatcher name manually in the Crew section.

Page 91 of 92
Documents published for the Flight Folder
The following outlines how documents are published to the Flight Folder.

Documents in eLoadsheet can be published to the Flight folder by


the following methods:

1. Loading Screen - Send LIR button.


2. W/B Finalize screen – W/B Finalize button.
3. W/B Finalize Screen - Send Loadsheet button.

Note the following:


 Only the latest version of a document is displayed in the Flight Folder. New versions
replace the previous versions.
 If the flight information has changed, the EDNO will increment when documents are
generated using the above mentioned actions.

Page 92 of 92