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SAP€Basics

SAP€Basics

©€Newcastle€University
SAP€Basics

Contents
Logging on€to€SAP...................................................................
............................. 3
Logging off€SAP...................................................................
................................. 4
Parts of€the€SAP screen.............................................................
........................... 5
Commonly used buttons...........................................................
............................. 6
Changing€system€message€display ......................................................
................. 7
Finding€the transaction€code€for a€task ................................................
.................. 8

Background......................................................................
........................8
Displaying€transaction€codes€in the€SAP€menu .........................................8
Finding the transaction€code when starting a task/transaction...................8

Using€transaction€codes.............................................................
........................... 9
Working€with€favorites .............................................................
............................ 10

Background......................................................................
...................... 10
Creating€a favorite...............................................................
................... 10
Changing€a favorite...............................................................
.................. 10
Deleting a€favorite...............................................................
.................... 10
Organising favorites............................................................
.................... 10

Saving€a€web address€(URL)€as€a€favorite...................................................
....... 11
Searching in SAP................................................................
................................ 12
Recommended searches ...........................................................
......................... 13
Searching€tips and tricks ........................................................
............................. 13
Using€personal€lists€when€searching.....................................................
............... 14

Background......................................................................
...................... 14
Saving€itemsin your€personal€list.....................................................
....... 14
Using€your€personal list............................................................
............... 14
Deleting itemsfrom€your€personal€list.................................................
..... 14

Glossary of€SAP€terms...............................................................
......................... 15

©€Newcastle€University
SAP€Basics

Logging€on€to€SAP€Before€you€begin
You need€a€user€ID€and password€supplied€by€ISS€after€you complete€your€training.
Note:€If€you€do not€have€a€user€ID€or€password,€contact the€SAP€Help€Desk on€x5999.
Do€not let€anyone€else log on€to€SAP using€your€user€ID.€SAP€tracks€each€user€ID€and€reco
it.
Procedure
Log on€to€PSE€Management€(SECUDE)

1.€In€Microsoft Windows,€click Start€and€choose All€Programs ® Administrative€Software ®


SECUDE ®
PSE€Management or€click
PSE€Management on€your€desktop.€
2.€The€PSE€Management€Log€on€dialog€box€appears.
Enter€your€SECUDE€password€in€the€Password field.
Note:€For€security€reasons,€your€password€will€not€be€displayed€as you€enter€it.
Click€OK.
If you€receive€an error€message€(e.g.€Invalid€password),€enter€your€SECUDE Password€again
After threeincorrect€attempts PSE€Management€will close.€Contact€the€SAP€Helpdesk€(x5999)
€to€reset€your€password.
€
3.€The€PSE€Management€ €user.pse€dialog€box€appears.
Click
Minimize.
The€PSE€Management€icon
appears on€the€right€of€your€Windows€taskbar.
Note:€PSE€Management€must€not€beclosed while€using€SAP€R/3.
Log on€to€SAP
4.€In€Microsoft€Windows,€click Start€and€choose All€Programs ® SAP€Front End ® SAP€Logon o
on€your€desktop.€
5.€The€SAP€Logon 710€dialog€box appears.
In€the€Systems tab,€ensure€010€NUP€[Newcastle€(SECUDE)] is€selected.
Click€Log€on.
€
6.€The€SAP€Easy€Access screen€appears.
If the€User menu€appears,€click
SAP menu€to€display€the€standard€SAP€menu.
©€Newcastle€University
SAP€Basics
Logging€off€SAP€Before€you€begin
When€you€log€off€SAP,€all€unsaved€work€will€belost.
Procedure
Log off€SAP

1.€In€any€SAP€R/3€screen:
Choose€System ® Log off
OR
Click
Close.
€
2.€The€Log€Off dialog€box€appears.
Click€Yes to log€off.
Log off€PSE€Management€(SECUDE)
3.€In€the€PSE€Management€ €user.pse dialog€box€(if€minimised on€the€taskbar,€click€to€open)
Choose€File ® Quit
OR
Click
Close.
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SAP€Basics
Parts€of€the€SAP€screen€

Command€Field:€Enter€atransaction€code€(see€pg€9)€togo€tothe€requiredtask€directly.
Menu€bar:€Contains€menus€for€thecurrent€screen.€Menus€drop€downwhenselected,€submenus€have€
Title€bar:€shows€thecurrent€screen€title.
Applicationtoolbar:
€containsfunctionkeys/icons€specifictothecurrent€screen.
Command€toolbar:
€contains€genericfunctionkeys/icons.
Status€bar:€Shows€theserver,€current€sessionand€client.
SAP€menu€and€Favorites:Containsfolders,€subfoldersandtransactions.
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SAP€Basics

Commonly€used€buttons
These buttons€are used€regularly€to€navigate€SAP€screens.€Most€of€the€buttons€are€found€on€
Command€toolbar.
Button€image Button name Function key€(keyboard)
Enter€Enter€Save Ctrl+S€Back F3
Exit€Shift+F3
Cancel F12
Print€Ctrl+P€Find Ctrl+F
Find next€Ctrl+G€First€page Ctrl+Page€up
Previous page Page up
Next€page Page€down
Last€page Ctrl+Page€down
Create€a new€session None
Help F1
SAP€menu€ to€view the
standard€menu.
Note: button€only appears on the
SAP Easy Access€screen€Ctrl+F11
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SAP€Basics

Changing€system€message€display€
Background
System€messages€can be€displayed in€the€status€bar€at€the€bottom€of€the€screen€or in€a€dial
middle€of the€screen.
Procedure
1.€In€any€SAP€R/3,€click
Customizing€of Local€Layout and€choose€Options.€
2.€The€Options€dialog€box€appears.
€
In€the€Options€tab:
To€display system€messages in a dialog€box€(middle of€the€screen)
Select€the€Dialog€Box€at€Success€Message, Dialog€Box€at Warning€Message€and€Dialog Box at
k€boxes.
Click€OK.
To€display system€messages in the€status bar€(bottom€of€the€screen)
Ensure that€the€Dialog Box at€Success Message,€Dialog€Box€at Warning Message€and€Dialog€B
at€Error€Message€check€boxes are€not€selected.
Click€OK.
©€Newcastle€University
SAP€Basics
Finding€the€transaction code€for a€task€Background
There€are two ways€of finding€a€transaction€code€for€a task.
Display€transactions codes€for all tasks€in€the€SAP€Menu.
Start€the task€and find€the€transaction codefrom€the€initial€screen.
Displaying transaction€codes in€the€SAP€menu
1.€In€the€SAP€Easy Access€screen,€choose Extras ®Settings
2.€The€Settings dialog box€appears.
Select€the€Display€technical names check€box.
A€transaction€codeis€a€taskin€SAP.€ME21Nis€the€transaction€codefor€creating€a€purchase€orde
€Transaction€codes€accessatask€directlywithout€usingthe€menus€and€are€enteredinthe€Command€
€
Click
Continue.€
3.€The€SAP€Easy€Access screen€reappears.
Expand€the€SAP€menu items€to€the lowest€level to€view€the€transaction€codes.
€Example:€PIQST00€ €Student€File
Finding€the€transaction€code€when€starting a€task/transaction
1.€In€the€initial€screen€of€any task,€choose€System ® Status.
€
2.€The€System:€Status dialog box€appears.
In€the€SAP€Data section,€the€transaction€code€appears€in the Transaction field.
€Example:€ME23N
Click
Continue.€
3.€The€initial€screen€reappears.
©€Newcastle€University
SAP€Basics
Using€transaction codes€Background
Procedure
In€the SAP€Easy Access€screen

1.€In€the€SAP€Easy Access€screen,€enter€the transaction code in€the Command€field.


€Example: ME23N€(Display purchase€order).
A€transaction€codeis€a€taskin€SAP.€ME21Nis€the€transaction€codefor€creating€a€purchase€orde
€Transaction€codes€accessatask€directlywithout€usingthe€menus€and€are€enteredinthe€Command€
Click
Enter.€
2.€The€first€screen€of€the€selected€transaction€appears,€e.g.€Display Purchase Order
From within€a€task
1.€If you€are not€in the€SAP€Easy Access screen,€enter€/N€followed by the€transaction€code
Command€field. Example:€/NVA01€(Create€sales€order)
Click
Enter.€
2.€The first€screen of€the€selected€transaction€appears,€e.g.€Create€sales€order
Opening€a€transaction€in€a new session€(window)
1.€In€any€SAP€screen,€enter€/Ofollowed€bythetransactioncode€intheCommandfield.
€Example: /OPIQST00€(Student file)
Click
Enter.€
2.€The first€screen of€the€selected€transaction€appears in€a€new€session€(window), e.g.€Stu
©€Newcastle€University
SAP€Basics

Working€with€favorites€Background
Favorites€are frequently€used€SAP€tasks€and€are saved€in your€Favorites menu.
Creating a€favorite
1.€In€the€SAP€Easy Access€screen,€expand€the€SAP€menu and€select€(highlight)€the€transactio
be€added to€Favorites.
Click
Add€to€Favorites.
The€transaction€appears€in€the€Favorites menu.
Changing€a€favorite
1.€In€the Favorites menu,€select€(highlight)€thefavorite to be€changed.
Click
Change€Favorites.€
2.€The€Change€a€favorite€dialog€box€appears.
Change the Text.
Click
Continue.
The€changed€favorite€appears€in€the Favorites menu.
Deleting€a favorite
1.€In€the Favorites menu,€select€(highlight)€thefavorite to be€deleted.
Click
Delete€Favorites.
The€selected€favorite€no€longer€appears€in the€Favorites€menu.
Organising favorites€
Creating€a€folder€in the€Favorites menu

1.€Select€(highlight)€the€Favorites menu.
Choose€Favorites ® Insert€folder.
€
2.€The€Creating a€Folder€in the€Favorite€List dialog€box appears.
Enter€the€new folder€name in€the Folder€name field.
Click
Continue.
The€new€folder€appears€in€the Favorites menu.
Drag€and€dropfavorites€into€the€new€folder.
Moving€favorites up€and€down€in€the Favorites€menu
1.€Select€(highlight)€the favorite to be moved.
Click
Move favorites€up€or

Move favorites€down.
©€Newcastle€University
SAP€Basics

Saving€a€web address€(URL)€as€a€favorite€Background
Useful web€addresses€can€be€saved€as€favorites.€For€example,€you€can€save a€link€to the€SAP
web€site€(http://www.ncl.ac.uk/iss/sap/training/)€containing all€the training€guides€and us
ful€SAP€information.
Procedure
1.€Open€your€web€browser€(e.g.€Internet€Explorer).
Go€to€the web€site€to€be€saved as€a€favorite.
€
Example:€http://www.ncl.ac.uk/iss/sap/training/
Select€(highlight)€the URL€in€the€Address field.
Choose€Edit ® Copy€(or€keyboard€shortcut€Ctrl+C)€to€copy€the€address.
Close€your€web€browser.
€
2.€Open€SAP€at€the€SAP Easy€Access screen.
Choose€Favorites ® Add€other€objects.
€
3.€The€Add additional€objects€dialog€box appears.
Ensure€Web address€or€file is selected.
Click
Continue.€
4.€The€Add a Web address€or€file€path€dialog€boxappears.
Enter€an€appropriate name€for€the favorite in€the Text field.
€Example:€SAP€Training web€site
Paste€the€copied address (using keyboard shortcut€Ctrl+V)€in the Web€address€or€file fiel
Click
Continue.€
5.€The€address€appears€as€a€URL€in your€Favorites€menu.
Doubleclick
the€favorite to€open the€web€site.
©€Newcastle€University
SAP€Basics

Searching€in€SAP€R/3€Background
Some fields€in€SAP€require you€to€search€for€or€choose an€appropriate€entry.
€Examples: Vendor€field, Purchasing€group field,€Material field, Student€number€field.
Procedure
1.€Click€inthe€field€requiring€the€entry.
Click the search button
to€the€right of€the€field€you clicked€in.
€
2.€Ifa list appears (example:€list€of€purchasing€groups):
Select€the€appropriate€entryfrom€the list.
Click
Copy.
The€selected€entry€appears€in€the field.
€
3.€Ifa search€dialog€box appears:
If the€recommended€search€does€not€default, select€it€by€clicking
See:€Recommended searches pg€13.
Enter€your€search criteria.€You can€use€wildcard€characters€(*)€when€searching.
€Example:€*smith*€will look for€the word€smith with€anything€before€or€after it.
Click
Start€search.
The€search€results€appear€in a list.€Select€the€appropriate€entry€from€the€search result
Click
Copy.
The€selected€entry€appears€in€the field.
.
€
©€Newcastle€University
SAP€Basics
Recommended€searches€

Area When€searching€for.. Use€search..


Purchasing
Vendors Vendors€(General)
€Materials Materials€by€vendor s€material€number€Sales
Soldto€Party
Customer€per€sales€group
Materials Sales€material by€description
Searching€tips€and€tricks€
Task Procedure
Search for€a specific entry
within€your€search€results 1.€Click Find€and€enter€the€search€term.
€2.€The€first€instance€of€the€search€term is€located.
€3.€Click Search again repeatedly to€find€every
other€instance of€the search€term.
€Sorting€search€results To sort€a column in€ascending€order,€click€the€column
header.
€Widening€a search The€standard€number€of€search results is€500.
€If€you€need€to widen€your€search,€change€the€number€in the Maximum€no.€of€hits field when€
h€criteria.
©€Newcastle€University
SAP€Basics

Using€personal€lists€when€searching€Background
You€can€save entries that€you€regularly search€for€(examples:€vendor€numbers,€material€numb
tres)€in€a€personal€list.€Once€you have saved€an€entry in€your€personal€list€you will€be€pr
your€saved€personal list€every€time€you€search€in that€field.
Saving€items€in€your€personal€list
1.€In€any search€results€list€(see:€Searching in€SAP€pg€12):
Select€the€entry to€add€to your€personal list.
Click
Insert€in€personal€list.
Repeat€the€steps above€to€add€further€entries to€your€personal list.
When€you€are€finished adding€entries to€your€personal list:
· Either€select€an€entry€to€use and click
Copy.
· Or€close the€search€results€list€by€clicking
Close.
Using€your personal€list
1.€Click€in€a field€containing€a€saved€personal list€(e.g. Vendor field).
Click the search button
2.€The€Personal€value€list dialog€boxappears€displaying€the€items€saved€in€your€personal€li
Select€an€entry€from€the list.
Click
Copy.
The€selected€entry€appears€in€the field.
Note:€If€you€want to€see€(or€search for)€entries€that€are€not€saved€in your€personal list,€
Display All€Values.€Go to€Step 2 or€3 in Searching in SAP€pg€12.

Deleting€items€from your€personal€list
1.€Click€in€a field€containing a€saved€personal€list€(example:€Vendor€field).
Click the search button
2.€The€Personal€value€list dialog€boxappears€displaying€the€items€saved€in€your€personal€li
Select€the€entry€to€be deleted from€your€personal€list.
Click
Delete€from€pers. value list.
The€entry€no€longer€appears€in€your€personal list.
.
€
.
€
©€Newcastle€University
SAP€Basics
Glossary€of€SAP€terms€

ABAP Advanced€Business€Application€Programming.€Programming language€developed€by SAP€for€a


ation€development€purposes.€All€SAP€R/3 applications are written in€ABAP
account€assignment
Specification€of€which€account(s)€to€post€a transaction against.
account€assignment€category
Specification€of€the type of€account€a€transaction€should€be€posted against
actual Costs actually incurred, i.e.€no€longer€pending€or€committed.€€An€actual€is€created
ng
once items€have€been goods€receipted.
billing€block Block€which€prevents the€release of billing documents (sales€invoices).€Billi
g documents€can€be
blocked for€a variety of technical€reasons,€but€also if€a€user€wishes to€set€up€a€bill,€but
it€until services are€provided€at€some time in€the future.
billing€document Generic€term€for€all sales€documents€(sales€invoices)€created€by€the€syste
of Billing
and€Settlement.
billing€due list A€listing€of€sales€items€not€yet€released€(invoiced).
billing€plan A€billing€plan is€a€schedule with€individual€billing€data€for€a€specific item€
.
billto
party Person€or€company€that€receives the€invoice for€a€delivery€or€service.€€The€billto€pa
y
the€payer€who€settles€the€bill.
blocking€reason Factor which leads€to further€processing€of€documents being€blocked
budget Approved€cost€structure in€a€particular€period€of€time.€Budgeting€differs from plann
t is
binding.€While€you must€estimate€costs€as accurately€as€possible€during the€planning€phase,
the approval€phase€that€you€prescribe€your€funds€in the form€of a€budget.
clearing Procedure by€which€the€open€items€belonging to one or€more€account€are indicated€a
ed
(paid).
clearing€date The€date€on which an€open€amount is€paid to€a€supplier€account
CO Abbreviation for the€Controlling€module in€SAP.€It€is€a means€of€supporting€the decision
processes.€The€various€phases€of€controlling,€such€as planning,€monitoring, reporting,€cons
€informing,€are carried€out€here.
commitment Contractual€or€scheduled€commitment€that€is not€yet€reflected in€Financial Accou
but that€will
lead€to actual€expenditures€in the future.€€Commitment management€allows€you€an€early recor
and€analysis€of€such€commitments for€their cost€and€financial effects.
controlling€area Organisational€unit€within€a€company,€used€to represent€a€closed€system€fo
ng
purposes.
Cost€centre Organisational€unit€within€a€controlling€area€that€represents€a€defined€locatio
rence.
€Typically€this€will be€used€to€collect€costs€for€one€aspect€of€the work€of a Department
cost€element A€cost€element corresponds€to€a€costrelevant€item
in€the€chart€of€accounts.€€It€categorises
different€types€of€cost, such as€photocopying, fees etc.
customer Business€partner,€with€whom€a€business relationship€exists,€involving€the issue€of
or€services€by the€University.
customer€master€record
Data€record€containing€all of€the€information necessary for€any€contact€with€a€customer,€in
particular€for€carrying out€business€transactions. This€information€includes,€for€example,€
and€bank€data.
drilldown The€mechanism€whereby€a€user€viewing€a report€can€disaggregate€grouped€costs€in€o
interrogate information€down to€the€lowest€level€of the€data€(e.g. a€line item on€a€purchas
dynamic selections Dynamic€selections allow€the€user€to make€additional€selections in€to€th
tion€criteria€in the
current€report.
favourites Shortcuts users€can€create€allowing direct€access€to folders€used€most€often,€av
e€need to
remember€menu paths€or€to repeat€searches in€lists.
filter Similar€to dynamic selections,€users€can use€filters€to€'filter out'€certain€types€o
©€Newcastle€University
SAP€Basics

fiscal€year A€period of€12€months€for€which€the University€produces€financial€statements€(A


FM The€Funds€Management€module€in SAP.€The€task of Funds€Management€is€to budget€all€releva
xpenditures€for€individual€areas€of€responsibility€and€to control€future funds
movements€according to€the distributed€budget,€as€well€as preventing€the€budget from€being
exceeded.
funds€centre Organisational€unit€within€a financial€management€(FM)€area€to which€budget€ca
ed.
g/l€code A€structure€that€records€value€movements€in€a€company€code€and€represents€the G/L€
t€of€accounts.
header The€data€area used€to hold€information€relating€to€an€entire transaction€rather€than
ent€parts,€e.g. in€a Sales€or€Purchase€order, it€holds€information for the€vendor/customer€
to€the
entire order€rather€than€the items€within it.
header€text Text€stored in€the header€of€a€document
HR The€Human€Resources€module€within€SAP
info€record Information€which€links a purchasing material to€a€supplier.€€Typically€it will
ormation€on
cost€of€an item.
intrastat The€name€for€a€report€the University€must€make€to€HM€Customs€and€Excise€relating
and services€from€other€EU€member€states.€Additional information is gathered€in
purchase€order€creation in SAP€when€the€vendor€is based€in€an€EU€member€state.
inventory€management
The€management€(recording and tracking)€of€stocks€of materials€on both€a€quantity and a val
basis.€Planning,€entering and€documenting€all stock€movements (goods€receipts,€goods issues
€physical€stock€transfers,€transfer€postings)
invoice€verification Term for€the€entry€and€checking of incoming€(vendor)€invoices (also kn
as€"invoice€matching",
"invoice€validation",€and "invoice€clearance"). In€invoice€verification,€vendor€invoices ar
pared
with€the€purchase order€and€the€goods€receipt€and€once€complete€the€process€of€payment€to€t
vendor€is€initiated according€to€the€existing€payment€terms.
item text Additional text€used€to€explain€an item€in€a€document.
line item The€part€of€a€document€containing information€on a€single item.€It€always€include
,€an
account€assignment€and€some€explanatory text.
logistics The€area€within€SAP€concerned€with buying and€selling€activities,€plant€maintenan
omer€service
materials Goods or€services€which€are the€subject of€business€activity.€The material€can€be
,€used€in
manufacture,€consumed,€or€produced.
material€group Grouping€of€materials€and€services€according€to their characteristics
material€record Where materials€are traded regularly,€SAP€can€store€a record€of€the€materia
ncludes€a
standard€description of€the€item,€the€material group,€the order€unit€and price etc.
materials
management
The€area€within€Logistics concerned with€purchasing€and€reservations€(central€stores€requis
oneoff€customer
Term for€a€collective customer€master€record€used€for the processing€of€transactions€involv
miscellaneous€customers€who are€not€included€among a€vendor's€regular€customers.€€When you
enter€a€transaction for€a onetime€customer,
€you€must€complete the customer€data€manually.
partner An€individual within or€outside€of€your€own organisation€who is€of€commercial inter
A€partner€can€be a€natural€person€or€a€legal€entity.€Examples€of€partners€within€an organis
personnel.€Examples€of€partners€outside€of€the€organisation€are Customers,€Sales€Prospects
rsons
payment€terms The€terms€laid€down by€a€vendor€regarding payment€of€their invoices.€The Univ
dard
payment€terms are€ 30€days€following€receipt€of invoice
period Unit€that€subdivides€a fiscal year.€€Usually€one€calendar€month
plan A€plan is€a financial€prediction€of€how€budget€may€be spent€in future.
plant Organisational€unit€within€Logistics,€serving€to€subdivide€an€enterprise€according to
tion,
€procurement,€maintenance,€and materials€planning.€In€practice€most€users€will€use€only€one
Also collective name€for€the€green€things€in€the pot€in€the corner.
©€Newcastle€University
SAP€Basics

posting date The€date€a€transaction is done€on€SAP€either€manually€or€automatically.


profit€centre Organisational€unit€in Accounting€that€reflects€a€managementoriented
structure€of the€organisation
for€the€purpose€of€internal control.
PS Project€system.€The€SAP€module€used€to€monitor€transactions€on€research€projects.
purchase€order Request€or€instruction€from€a€purchasing€organisation to€a€vendor€(external€
liver€a
certain quantity€of€material or to€perform certain services at€a€certain point€in€time
purchase€order€history
Details€of€deliveries€effected or€invoices€received€in€respect€of a purchase order€item.
purchase€order€invoice
An€invoice€from€a supplier€in respect€of€goods€or€services ordered€by€the€University.
purchasing€group SAP€term for€a buyer€or€group of€buyers€responsible for purchasing€activit
urchasing
group is€responsible€for€the€procurement€activities€of€an administrative group€within the€U
ty.
reservation Request€to€central stores€to€reserve goods.
RFQ Request€to€a€vendor€to submit a quotation regarding the€supply€of materials or€performa
f€services.€Three€quotations€are€required€for€all€items€purchased€over€the€value of€£5000.€
should be€recorded on€SAP.
sales division An€organisational unit€based on€responsibility for€sales.€It€may or€may€not€
ond€to€a
purchasing€group
sales invoice An€invoice€raised€by the University€to€a€named customer,€requesting payment€f
s€or€services€under€the University's€terms€and€conditions
sales order A€customer€request€to the company for€the€delivery of€goods€or€services at€a ce
ime.€The
request€is€received€by€a sales€area,€which€is€then responsible for€fulfilling€the€contract.
SAP€GUI The€'graphical€user€interface'€that€users use to€interact with SAP.€This is€install
n
each SAPenabled€PC€on
campus
Secude The€security program€which€verifies the identity€of€SAP€users before€allowing€access
system.
separation€of€duties In€order€to provide€additional€security for€University€finances,€it€is
y to€have more€than
one€individual complete€purchasing€transaction€on€SAP.€€An individual should only€complete€
three€purchasing€steps,€and€this€is€subject€to€checking€by Finance.€This€is€termed€separati
of€duties.
soldto
party The€customer,€the€person or€company€that€places€an order€for€goods€or€services
tracking number An€additional€field€on€the purchasing screen which€when€used allows€the€eas
ing€of€purchases to€the originator, research€group€or€final€destination.
variant The€term€given€to a variation€on€a€standard€report. These€can€be€created€by users€a
ture use.
vendor A€company selling goods€or€services to the€University
vendor€master€record
Data€record€containing€all the information€necessary€for€any€contact€with€a certain€vendor,
particular€for€carrying out€business€transactions. This€information€includes,€for€example,€
and€bank€data.
wage type A€classification€in€Payroll€and€Personnel Administration in€which the€user€or€the
tores
amounts and time€units€that€are€used,€for€example, for€calculating pay€or€for€determining s
.
€Wage types€separate€amounts€and€time€units for€various business€purposes.€This€also enable
system€to€process€amounts and€time€units€in different ways during€the€payroll run.
WBS Abbreviation for€work breakdown structure.€At€the University€it is€a€reporting€structur
d€to
bring€together€the€elements of€a project,€either€Research (RES)€or€other€services€rendered€
WBS€element Subdivision€of€a WBS€representing€the€hierarchical€organisation€of a project. T
lly,€a€research
WBS€will€be broken€down€into WBS elements for€each of€salaries,€equipment,€consumables and
travel.
workflow A€workflow€consists€of€a€sequence€of€steps,€which are processed€either€by€people o
ly
by€the€system.
©€Newcastle€University

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